Town Board — Minutes

TOWN OF SEYMOUR BOARD MEETING Vol. 36 Page 19 A meeting of the Seymour Town Board was held Monday, September 11, 2023, at 7:00 p.m. Notice was posted at the Seymour Town Hall, Township Fire Dept. Station 1- and at www.townofseymour.org under “Agendas”. Board members present were Chair Jessica Janssen, Supervisor Kerry Parker, and Supervisor Ken Schick. Also present were Clerk/Treasurer Jean Eisold, Building Inspector Fred Hankel, and twelve Town residents. Chair Janssen called the meeting to order at 7:00PM. MINUTES APPROVAL: Motion from Supervisor Schick to approve the 8/07/2023 minutes as presented, seconded by Supervisor Parker. Motion carried. GENERAL COMMENTS FROM THE PUBLIC: • Sprayed along Tower Dr and trees have died. Contact Eau Claire Energy Coop. • Trees cleared along Black Ave; Xcel moving power lines back to add turn lane into Costco. Trees won’t be replanted. FINANCIAL REPORT: Explore moving ARPA funds into higher interest-bearing account similar to the Road Committed funds. Truck sale shown as a negative expense in August Financials; need to verify this was corrected. ROADS & BUILDINGS SUPERVISOR REPORT: Roads & Buildings Supervisor John Oxley provided information regarding the Roads & Buildings Department: • Signs continue to be stolen and now over budget. Do budget amendment and Chair Janssen ok’d replacing signs. • Lots of traffic on Black Ave; Chair Janssen to contact Sheriff Department. • No complaints received regarding ATV/UTV use on roads. • Continue round two of roadside mowing • Patching potholes as needed, including blade patches on S 140th and Vance • Grading of roads under construction as needed • Cutting tree limbs/trees/brush for roads to be paved • Ball field mowing; no significant problems with Ball Club regarding Fever Fest activities • Truck #20 (Dodge) had recall repairs/reprogramming completed • Hauled top soil, filled, raked and seeded washed out areas around pavilion from eaves dripping water • Installed new blue “Town of Seymour” office/park/ball field sign across from north parking lot on QS, including Farmer’s Market sign which will be removed for winter • Shop door lock rekeyed by TruLock and upstairs mezzanine rekeyed to current master key, Ball Club keys no longer access upstairs • New driveway permits issued for N 75th and Wild Rose Dr • Inquiry from St Andrews Park resident for second driveway, referred them to check covenants • Paving to be completed: 75th scheduled 9/15/23, Burnell Dr and 54th Ave scheduled 9/21/23, Marcott Ct scheduled 9/28/23, and 50 ft culvert patch on Vance scheduled 9/15/23 • Tim done for the season after he assists on paving day for Burnell Dr/54th Ave project BUILDING INSPECTOR REPORT: provided by Fred Hankel: • Six new home permits approved • At about 30 permits for the year DISCUSSION ITEMS a. NOTICE OF MUNICIPAL REVALUATION IN 2024: new assessments fall of 2024 per notice received b. HASELWANDER BUILD BETWEEN BLACK AND PETERSON AVENUES: received a meeting notice with map after meeting held, Seymour was not invited; 118 units with access point onto Peterson as hill crests; Attorney contacted; hold a separate meeting with neighbors, Crestview School, and church on 9/28/23 at 6 p.m. c. PROPOSED WALKING PATH ON MCKINLEY ROAD: 10 feet on west side of corridor, North Crossing to River Prairie; grant denied 2-1/2 years ago and Eau Claire wants to reapply for grant (Eau Claire City and County and Seymour); Eric was told Seymour Board is no longer interested in funding this project. d. ASSESSOR’S PLAT UPDATES: temporary corners set and final plat submitted to the State of WI 9/07/23. After State approval, class 3 notice would be published and those not in agreement can file a suit at this time. Jess to find out who suit would go against. e. XCEL ENERGY SUBSTATION UPDATE: Chair Janssen attended stakeholder meeting with new high voltage transmission lines proposed from Whitehall from the south – north to Sheldon: 1) Straight North, 2) East out of Eau Claire on 65th between Burnell and Olson Drives; Xcel has commitment/option to purchase land for substation in Seymour; 2025-26 obtain easement accusation, 2027 install, 2028 restoration. Inform residents affected of public meeting to be held 10/10/23. f. BRIDGE / ROAD OPTIONS FOR 140TH: options 2 and 3 are similar with option 3 costing less; cost is $1.4 million; could borrow from State Trust Fund which requires an annual payment, first payment would be in 2025. Would include on 2024 levy if loan needed. Agricultural Road Improvement Program (ARIP) may not be eligible as it is statewide funding for projects that support agriculture. Option 3 was the consensus. ACTION ITEMS a. ARCHERY PERMITS: i. Motion made by Supervisor Parker and motion seconded by Supervisor Schick to approve permit by W. A. Fitzmaurice. Motion carried. ii. Motion made by Supervisor Parker and motion seconded by Supervisor Schick to approve permit by Arthur Zwiefelhofer. Motion carried. iii. Motion made by Supervisor Schick and motion seconded by Supervisor Parker to approve permit by Jack Running. Motion carried. iv. Motion made by Supervisor Parker and motion seconded by Chair Janssen to approve permit by Dale Larson. Motion carried. b. RENEWAL OPERATOR’S LICENSE APPLICATION FOR PAM JOHNSON: Motion made to approve license by Supervisor Schick and motion seconded by Chair Janssen. Motion carried. c. REVISIT CONDITIONAL USE PERMIT: Waldemar and Tracy Hurt didn’t get approval from Architectural and Environmental Control Committee and received violation notice for business use. Motion made by Chair Janssen to revoke driveway permit. Motion seconded by Supervisor Schick. Motion carried to withdraw approval of driveway permit. d. LETTER FOR SUPPORT FOR LAKE ALTOONA DISSTRICK PABLO GRANT: move to the October Board Meeting CLOSED SESSION REGARDING STAFF ISSUES Motion made by Chair Janssen to go into Closed Session at 9:17 p.m. to discuss personnel/staffing issues and building security. Motion seconded by Supervisor Schick. Roll call vote: Schick, Aye, Janssen, Aye, Parker, Aye. Motion carried. A motion was made by Supervisor Schick to reconvene to Open Session at 10:39 p.m. pursuant to Wisconsin Statues 19.85(2). Motion seconded by Chair Janssen. Roll call vote: Schick. Aye, Janssen, Aye, Parker, Aye. Motion carried. ACTION ITEMS a. Motion made by Supervisor Schick in favor of building security option #1 from Per Mar. Motion seconded by Chair Janssen. Motion carried. b. Motion made by Chair Janssen to appoint Jean Eisold as Temporary Clerk/Treasurer. Motion seconded by Supervisor Parker. Motion carried. c. Motion made by Chair Janssen to appoint Jean Eisold as Dog Lister. Motion seconded by Supervisor Schick. Motion carried. d. Board signed bank’s Resolution Designating Public Depository and Authorizing Withdrawal of Town’s Money e. Motion made by Chair Janssen to approve County Reimbursement using ARPA funds for Bloomer Broadband Project. Motion seconded by Supervisor Schick. Motion carried. Form signed. BOARD MEMBERS COMMUNICATIONS a. The next Board Meeting will be October 9. 2023 b. Costco requested putting up tents at ball fields, ok’d by Chair Janssen c. Travel study – October Board Meeting SIGN CHECKS AND FORMS: Chair Janssen signed A/P checks. Board approved cash disbursements and payroll for August 1 through September 11, 2023. ADJOURNMENT: Motion by Supervisor Parker to adjourn meeting, seconded by Chair Janssen. Meeting adjourned at 10:51 p.m. Respectfully submitted by: Jean Eisold, Clerk/Treasurer