Meeting Minutes

1 Board Meeting February 13, 2024 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Attendance: Chair Jennifer Meyer, Supervisor Paul Travis, Supervisor Mona Mathews, Supervisor Jeff Whyte, and Supervisor Megan Bischel. Adopt Agenda: Supervisor Mona Mathews made a motion to adopt agenda. Supervisor Paul Travis seconded. All voted yes, motion carried. Chair Jennifer Meyer noted that at January meeting a motion and second were made to hold a Public Hearing on February 13 th. The public hearing was for closure of Vollendorf Lane. This hearing will not be held, as not enough information to move forward. Approve Minutes: January 9th Public Hearing and January 9th Board meeting: A. Supervisor Mona Mathews made a motion to approve January 9, 2024 Public Hearing minutes. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. B. Supervisor Mona Mathews made a motion to approve January 9, 2023 Town Board meeting minutes. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Visit Eau Claire: A. Executive Director Report/Benny Anderson was not in attendance. Dana from Visit Eau Claire was in attendance to distribute report. Comp Plan: A. Preliminary Certified Survey Map (CSM) for (2) lot consolidation with a 40’ Access Easement, is still owned by WisDOT. /Property Owner: CMA Group LLC, 1411 Fairmont Ave./Sam Gartman Surveyor: Sam Gartman was in attendance to answer any questions the Board might have. Sam did confirm that easement is still place and valid. Park Commission: A. 2023 Financial Ledger: Distributed to Board. Supervisor Mona Mathews asked what was paid to Blue Ox for the Parks Commission. Chair Jennifer Meyer said they did trail cutting for Park Commission in the Conservancy. B. No meeting in February. Next meeting is March 6 th. Fire Station #3: A. Battalion Chief Eddy Yates mentioned they had 2 structure fires and a Semi-Truck Rollover on the Interstate. 115 runs so far for Emergicare. 2 Roads: A. CTH T update: On hold till more information on funding. B. County Line Rd. Project/Dennis Mack Cedar Corp: Dennis Mack was not in attendance. Chair Jennifer Meyer mentioned that they have met with Nick Brenner from Menards. They discussed the Storm Sewers; Nick will get back with them if Menards will help with construction. C. Weight limit ban/start 02/05/2024 D. Maintenance: Chair Jennifer Meyer received a letter regarding pavement markings on 312 headed east, left turn lane. Chair Jennifer Meyer talked with Jon Johnson from Eau Claire County Highway and let him know that no pavement markings on this portion. This is not a town road but Jon Johnson mentioned it will be updated this year. Traffic Planning meeting will be held 02/15/2024 regarding Country Jam. Training coming up with WTA for Roads. Will be held in WI Dells April 29th – May 1st. This training is not available virtual. Chair Jennifer Meyer is interested in attending. Metropolitan Planning Organization (MPO) A. Technical Advisory Committee (TAC) met Jan. 10, 2024, to discuss updates to the Metropolitan Planning Area (MPA). The MPO Policy Council meeting on Jan 31, 2024, voted to table the adoption of the proposed boundary map until the May 1, 2024, meeting. B. 2024 first quarter newsletter Underground Utilities: A. West WI Telcom (WWT) 24/7 has completed the boring, piping, pulling fiber, and setting pedestals on Silvermine Dr. B. WWT 24/7 will hold a Project meeting at the Union Town Hall on Tuesday, March 5 th At 6:00pm. Property owners will receive a notification letter from WWT 24/7. Review/Approval Bills: A. Monthly Payables: Report was distributed by Clerk. Supervisor Mona Mathews made a motion to approve payables as presented to Board. Seconded by Supervisor Paul Travis. All voted yes, motion carried. Treasurer Report – A. Treasurer John Mclaughlin distributed his report to the Board. John McLaughlin mentioned that tax collection is complete and collected 4.24million and $204 in Dog Licenses. New checking account at Nicolet Bank is set up, just need checks. Licenses: A. Operators: Supervisor Paul Travis made a motion to approve operators licenses as reported to the Town Board. Supervisor Megan Bischel seconded the motion. All voted yes, motion carried. B. Large Assembly Permit: Jim Bischel from Blue Ox turned in Application and Payment. Blue Ox will be held June 27 th – 29th. Supervisor Mona Mathews made a motion to approve Large Assembly Permit for Blue Ox. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Supervisor Megan Bischel abstained from vote. 3 Town Properties: A. Transfer Station Updates: Waiting to receive paperwork from new worker. B. Any other Town property concerns: Supervisor Jeff Whyte should have bid on Pavilion this week. Scheduled Town Meetings/Events: - Tuesday, March 5, 2024, 6:00pm, WWT 24/7 Project Meeting, Union Town Hall - Wednesday, March 6, 2024, 9:30am, Park Commission Meeting, Union Town Hall - Thursday, March 7, 2024, 6:30pm, Comp Plan Meeting, Union Town Hall (Comp Plan meets only when applications are received) - T uesday, March 12, 2024, 6:30pm, Town Board Meeting, Union Town Hall Adjourn This Board meeting was adjourned at 7:34pm. Supervisor Paul Travis made a motion to adjourn, and Supervisor Jeff Whyte seconded the motion.