Meeting Minutes

1 Board Meeting January 9, 2024 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Attendance: Chair Jennifer Meyer, Supervisor Paul Travis, Supervisor Mona Mathews, Supervisor Jeff Whyte, and Supervisor Megan Bischel. Adopt Agenda: Supervisor Mona Mathews made a motion to adopt agenda. Supervisor Paul Travis seconded. All voted yes, motion carried. Motion to approve Resolution 2024-1: Supervisor Jeff Whyte made a motion to approve resolution 2024-1, Vacating Of Vollendorf Lane Railroad Public Way. Supervisor Megan Bischel seconded. All voted yes, motion carried. North Vollendorf Lane: A. Motion to discuss a resolution (draft 2024-2) for the purpose of a public hearing on Vollendorf Lane, North of the railroad. Set the date: Chair Jennifer Meyer said the road can be vacated and give back to the property owners. IF we vacate the road, the road right of way is returned to the property owners, per WI State Statues. This meeting would need to be held in 30 days. Public Hearing would be February 13th at 5:30pm. Need to publish. Supervisor Mona Mathews made a motion to approve Public Hearing for Vollendorf Lane. Supervisor Jeff Whyte seconded the motion. Approve Minutes: December 12, 2023: A. Supervisor Mona Mathews made a motion to approve December 12, 2023 minutes. Supervisor Megan Bischel seconded the motion. All voted yes, motion carried. Comp Plan: A. No applications Visit Eau Claire: A. Executive Director Report/Benny Anderson was in attendance and distributed his report. Visit Eau Claire is waiting for end of year numbers from all towns. Lot of activities happening first part of 2024. Park Commission : A. Next meeting January 10, 2024: B. Chair Dean Kallenbach/updates: Dean Kallenbach was not in attendance. Next Meeting will be January 10, 2024 and 2023 financial report will be given to the Town Board at their next meeting. 2 Fire Station #3: A. Battalion Chief Eddy Yates; December incident runs: Battalion Chief Eddy Yates mentioned that they did have a Christmas Day fire and they used the new drone and it worked great. In 2023 they had 1,100 Emergicare runs. Eau Claire Com center dispatch is going well and they have their Annual Fire Department party plus the party for Dave Kleist who is stepping down as Battalion Chief. Roads: A. CTH T update: Town of Wheaton will be making their decision tonight at their meeting. City of Eau Claire passed a resolution and are moving forward with design. They will be applying for more grants to help fund this project, so far they have $9.2million at the award level. B. County Line Rd. Project – Cedar Corporation; Dennis Mack: Dennis Mack was in attendance. Chair Jennifer Meyer mentioned that she spoke with Dennis Mack today, they will have a meeting with Steve Haas on Friday, January 12th at 3pm. They will be discussing design and land acquisition. Have not heard from Menards regarding a meeting. C. ATV/UTV Route Destination Map/Eau Claire County Roads: Jon Johnson was in attendance and had a map for ATV/UTV route destination. Eau Claire County has received many requests for ATV/UTV routes, Eau Claire County has stopped receiving applications. Eau Claire County wants to work with everyone to find out what works best for Eau Claire County, Towns, and Clubs. They will hold 2 meetings in Eau Claire no dates set at this time. D. Any other road business: Town received an e-mail regarding people not stopping at the stop sign on Elk Creek Rd. Town will speak with Eau Claire County Highway to install stop ahead advisory signage and reflectors on the stop signs Citizen Input & Questions Metropolitan Planning Organization (MPO) A. Meeting January 3, 2024, Technical Advisory Committee (TTAC) meeting update. Review/Approval Bills: A. Monthly Payables: Report was distributed by Clerk. Chair Jennifer Meyer made a motion to approve payables as presented to Board. Seconded by Supervisor Mona Mathews. All voted yes, motion carried. Treasurer Report – A. Treasurer John Mclaughlin distributed his report to the Board. John McLaughlin mentioned that the CD has matured and rolled over to Bremer Checking. Will work on getting checking account changed to Nicolet Bank; they have a checking account that has interest. . Underground Cables: A. Finley Engineering, contractor for WI 24/7, will start the drillings for Fiber on Silvermine Dr., Weather permitting, the week of January 15, 2024. 3 Licenses: A. Operators: Chair Jennifer Meyer made a motion to approve operators licenses as reported to the Town Board. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. B. Liquor Permits: Westgate Sportsman Club applied for a Picnic License for WI Sport Show March 15 – 17, 2024. Supervisor Mona Mathews made a motion to approve Picnic License for Westgate Sportsmans Club, WI Sport Show. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Town Properties: A. Transfer Station: attendants hours/Union trash bag order: Fred Belay and Tom Roach are splitting the shift for Saturdays. Town is looking for someone to take over some hours. Supervisor Mona Mathews may have someone that would like part-time hours. Transfer Station bags will be delivered in 4 – 6 weeks. B. Any other Town property concerns: Scheduled Town Meetings/Events: - Saturday, January 27, 2024, Battalion Chief Dave Kleist’s Thank You Party / 2:00-? Union Town Hall - Thursday, February 1, 2024, Comp Plan Meeting 6:30pm Union Town Hall/application depending - Wednesday, February 7, 2024, Park Commission Meeting, 9:30am Union Town Hall - Tuesday, February 13, 2024, Town Board Meeting 6:30pm Union Town Hall - Wednesday, February 14, 2024, Happy Valentine’s Day! Adjourn This Board meeting was adjourned at 8:42pm. Chair Jennifer Meyer made a motion to adjourn, and Supervisor Paul Travis seconded the motion.