Meeting Minutes

1 Board Meeting November 14, 2023 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Attendance: Chair Jennifer Meyer, Supervisor Paul Travis, Supervisor Mona Mathews, and Supervisor Megan Bischel were all present. Supervisor Jeff Whyte was absent. Adopt Agenda: Chair Jennifer Meyer made made a motion to make two addendums to the agenda. 1. Eau Claire County Humane Assoc. Contract 2. Cedar Corp. on County Line updates. Chair Jennifer Meyer made a motion to adopt agenda with addendums. Supervisor Megan Bischel seconded the motion. All voted yes, motion carried. Approve Minutes: October 10, 2023: A. Supervisor Mona Mathews made a motion to approve October 10, 2023 minutes with changes. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Comp Plan: A. No applications Visit Eau Claire: A. Executive Director Report/Benny Anderson was in attendance. Benny Anderson handed out report. Visit Eau Claire is applying for grants to help with Silver Mine repairs. Discussion of Vollendorf Railroad Crossing closure/US HWY 12 Road Vacation and dead ending Vollendorf Road on the north side of crossing: Notification of hazardous Railroad (RR) crossing on Vollendorf Rd was received from WisDOT on October 11, 2023. The contact is Anna Davey. Anna from WisDOT was present at meeting to help Town of Union move forward with vacating Vollendorf Road closing. Highlights of information from Anna include: • The letter from the office of the commissioner was received on 10-25-2023. • The town has seven days to comply with the closure request. • Barricades were put in place on 10-25-2023 to comply. • Vacate Vollendorf Road 50 feet of the railroad right of way on the north side of the railroad crossing to USH 12. • Estimate for the crossing closure costs. • Establish a resolution. Supervisor Mona Mathews asked what the alternative to closing Vollendorf Road is? No alternative, Railroad will close the crossing and Town of Union will have to pay them for the work. If Town of Union adopts a resolution to close Vollendorf Road, WISDot will reimburse the Town of Union for closing, up to $30,000.00. • Public Hearing will be January 9, 2024 at 5:30pm. Town of Union can adopt resolution that night. 2 Park Commission: • October 14, 2023, Fall event update: No officers from Park Commission at meeting. Chair Jennifer Meyer mentioned that the Fall event had a nice turn out. • Review November 1, 2023, meeting: Park Commission is working on their budget and repairs for the Pavilion will go out for bids. Fire Station #3: • Battalion Chief Dave Kleist with October fire runs and Department updates: Dave Kleist and Eddy Yates were both at the meeting. Dave Kleist will be stepping down from his Battalion Chief position. Eddy Yates will be the new Battalion Chief. They have one new hire and will be meeting with. A large structure fire in the Town of Seymour required mutual aid. Station #3 volunteers were on the scene. Water rescue went to Colfax for a missing Person. EMS (Emergency Medical Services) has 949 calls so far for the year. Roads: • Tree trimming on Town roads; notification letters sent 10-27-23; EC CTY HWY started work 11-7- 2023, ended 11-09-2023 a. Blue Valley South b. Murphey Lane c. White Oak Dr d. Rambil Rd and Rambil Ct. e. West Folsom St (west of Elk Creek Rd.) f. TRI 50/50 grant application submitted for Truax Lane road project/Project estimate $94,200 less the $35,607.00 allocation = $58,593.00 Project cost g. Any other road business: Dennis Mack from Cedar Corp. mentioned that they still need to talk with Menards regarding new road. Approximate cost for County Line Road will be $1.9 million, this is on the high side. Metropolitan Planning Organization (MPO) A. Updates from 10/04/2023 meeting: Nothing new to report. Citizen Input & Questions Dave Kleist asked the Board if they new why Eau Claire City put odd/even parking on Town roads. Board was not sure but they should not be on Town roads. Review/Approval Bills: A. Monthly Payables: Report was handed out by Clerk. Chair Jennifer Meyer approved payables as presented to Board and need to add payment to Joe Alf for fencing of $120.00. Seconded by Supervisor Mona Mathews. All voted yes, motion carried. 3 Treasurer Report – Handed out to Board. A. Treasurer John Mclaughlin handed out his report to the Board. John McLaughlin handed in his hours for tax collection. Hours will be listed on the website and put in with tax statements. Underground Cables: A. None to report. Licenses: A. Operators: Supervisor Paul Travis made a motion to approve operators licenses as reported to the Town Board. Supervisor Mona Mathews seconded the motion. All voted yes, motion carried. B. Driveway Permits - None Town Properties: A. Transfer Station updates: Tom Roach is helping when Fred or Bob are not available B. New Budget Hearing Date set for Nov. 28, 2023 @5:30pm at Union Town Hall. C. The Ariens lawn mower has been serviced and the Craftsman will need to be serviced in the spring before mowing season. Scheduled Town Meetings/Events: • Tuesday, November 28, 2023, Budget Hearing 5:30pm Union Town Hall • Wednesday, December 6, 2023, Park Commission Meeting 9:30am Union Town Hall • Thursday, December 7, 2023, Comp Plan Meeting 6:30pm Union Town Hall • Tuesday, December 12, 2023, Town of Union Board Meeting, Union Town Hall Adjourn This Board meeting was adjourned at 8:10pm. Chair Jennifer Meyer made a motion to adjourn, and Supervisor Paul Travis seconded the motion.