Meeting Minutes

1 Board Meeting October 10, 2023 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Attendance: Chair Jennifer Meyer, Supervisor Jeff Whyte, Supervisor Paul Travis, Supervisor Mona Mathews, and Supervisor Megan Bischel were all present. Adopt Agenda: Supervisor Mona Mathews made a motion to adopt agenda. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Approve Minutes: September 19, 2023: A. Supervisor Mona Mathews made a motion to approve September 19, 2023 minutes with changes. Chair Jennifer Meyer seconded the motion with changes. All voted yes, motion carried. Comp Plan: A. Approval of Comp Plan Member Danny Xiong: Supervisor Megan Bischel made a motion to approve Danny Xiong for Comp Plan Commission. Supervisor Jeff Whyte seconded the motion. All voted yes, motion carried. B. Conditional Use Permit (CUP) Stone Pro Masonry, 7447 Partridge Rd/Commercial Building for rental and storage: Chair Jennifer Meyer made a motion to approve CUP for Stone Pro Masonry. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. C. Title 18 Zoning update/presentation by Ben Bublitz Eau Claire County Land Use Manager: Ben Bublitz from Eau Claire County Land Use was in attendance to answer any questions Town residents had. Eau Claire County adopted title 18 on 07/18/2023. Town of Union adopted Eau Claire County Zoning in 1998 and has one year to adopt Title 18. D. Discussion and possible adoption of Eau Claire County Title 18 Zoning Code: Chair Jennifer Meyer asked for a motion to adopt the revised Title 18 Zoning Code: Supervisor Mona Mathews made a motion to adopt the revised Title 18 Zoning Code. Chair Jennifer Meyer seconded the motion. All voted yes, motion carried. Visit Eau Claire: A. Executive Director Report/Benny Anderson was in attendance. Benny Anderson handed out report. Visit Eau Claire is waiting for 3rd quarter room tax reports before giving staff board report. Town of Union still has one hotel/motel that owes room tax for 1st quarter. Events that will be coming to Eau Claire are Snow Shoeing event, Curling Club, and Group Glo (Travel writers for fall & winter). Visit Eau Claire is looking for grants to help Town of Union Conservancy and Silver Mine Ski Hill. 2 Roads: A. County Line Road; Updated design cost: Dennis Mack from Cedar Corp. was in attendance and mentioned that the initial estimate was 2.2million. Have done some cost cutting and now estimate from 1.89 to 1.9million for this project. Grant applied for this project is around 1.5million anything above this Town of Union is responsible for. Still have to meet with Haas Sons and Menards B. 2024 Road Projects: Received 50/50 Road Grant, about $34,000.00. Truax Road by McDonalds needs repair, will chip seal to hotel. Local discretion Grant money will be used for this project. C. Railroad Crossing complaints in area/Town of Elk Mound: Eau Claire Grow contacted Town to see if they were aware of repairs Railroad did to their crossings. Town of Union was not aware of any repairs/changes made but knows of issues. Railroad crossings that need improvements are Kane Road, Vollendorf, and Elk Creek by Hwy. 12 D. Any other road business: Park Commission A. No officers from Park Commission in attendance. Chair Jennifer Meyer mentioned that Park Commission is having preliminary discussions regarding connecting trails to City of Eau Claire and Town of Springbrook. Supervisor Paul Travis asked if Park Commission is still looking into ballfields? Chair Jennifer Meyer said they are not at this time due to funding. B. October 14, 2023, Fall Event details: Chair Jennifer Meyer mentioned that the Fall Event at the Conservancy will be from 1pm till 4pm. Park Commission will have guided hikes, horse drawn wagon rides, and the Fire Department will do a vehicle extrication demonstration. A light lunch will be served. Township Fire Station #3 Report: A. Battalion Chief Dave Kleist was in attendance. Dave Kleist mentioned that Eddy Yates will be the new Battalion Chief as Dave Kleist is retiring. Metropolitan Planning Organization (MPO) A. Updates from 10/04/2023 meeting: Approving formalities. Citizen Input & Questions Review/Approval Bills: A. Monthly Payables: Report was handed out by Clerk. Chair Jennifer Meyer approved payables as presented to Board. Seconded by Paul Travis. All voted yes, motion carried. Treasurer Report – Handed out to Board. A. Treasurer John Mclaughlin handed out his report to the Board. After payable were made Town will need to take money out of savings to add to general fund. 3 Underground Cables: A. None to report. Licenses: A. Operators: None B. Motor Vehicle Salvage Yard: Randy’s Auto Salvage. Supervisor Paul Travis made a motion to approve permit. Chair Jennifer Meyer seconded the motion. All voted yes, motion carried. Town Properties: A. Transfer Station updates: Town might have to hire another attendant. B. Tower Fencing at Conservancy: Poles are in, just need to stretch fencing. C. Town Ordinance updates: Chair Jennifer Meyer is working on with Attorney Hibbard. D. Set 2024 Budget Adoption Meeting date: Meeting will be Wednesday, Novembe15th At 5:30pm. . E. Comp Plan and Park Commission per diem increase: Chair Jennifer Meyer mentioned that Town of Wheaton does pay $50 per diem for meetings. No discussion at this time. Will discuss at Budget meeting. Scheduled Town Meetings/Events: a. Wednesday, October 11, 2023; Open Book: Bowmar Appraisal Inc. 8:30-11:00am/1:00-5:30pm by appointment only (715)835-1141 Union Town Hall b. Saturday, October 14, 2023; Town of Union Fall Event at the Conservancy Forest, 1:00-4:00pm c. Wednesday, October 18, 2023; Board of Review 5:00-7:00/Union Town Hall d. Wednesday, November 1, 2023; Park Commission Meeting 9:30am Union Town Hall e. Thursday, November 2, 2023; Comp Plan 6:30 Union Town Hall f. Tuesday, November 14, 2023; Town Board Meeting Adjourn This Board meeting was adjourned at 9:21pm. Supervisor Mona Mathews made a motion to adjourn, and Chair Jennifer Meyer seconded the motion.