Meeting Minutes

1 Board Meeting September 19, 2023 The meeting was called to order by Chair Jennifer Meyer. Flag Salute Attendance: Chair Jennifer Meyer, Supervisor Jeff Whyte, and Supervisor Paul Travis were in attendance. Supervisor Mona Mathews and Supervisor Megan Bischel were absent. Adopt Agenda: Chair Jennifer Meyer made a motion to adopt agenda. Supervisor Paul Travis seconded the motion. All voted yes, motion carried. Approve Minutes: August 8, 2023: A. Supervisor Paul Travis made a motion to approve August 8, 2023 minutes. Supervisor Jeff Whyte seconded the motion with changes. All voted yes, motion carried. Comp Plan: A. Tom Beekman concept/3087 Sky Hawk Dr/2100 Sq Ft building: Tom Beekman is waiting for the Town to adopt Title 18 zoning. Town is not able to do anything for Mr. Beekman at this meeting. Title 18 Zoning will be on next month’s Agenda to see if Town votes to adopt. B. Tuesday, October 10, 2023: Title 18 Zoning Code update will be presented by Ben Bublitz from Eau Claire County Planning and Development at Towns scheduled Board meeting. Solar Farm Discussion; Union resident Eddy Yates: Eddy Yates was at the meeting and handed out papers from Gutami Inc LLC. Gutnami is offering landowners to lease land from landowners for $1,250.00 per acre per year for a minimum of a 25-year lease for solar farm development. Mr. Yates has done research on the company for anyone interested in more information. Town Clerk will keep copies of Mr. Yates research. Visit Eau Claire: A. Executive Director Report/Benny Anderson was in attendance. Report was handed out. At this time Visit Eau Claire has just under 1 million users to the website. Silvermine will be looking at Grants to help them with the $2million dollar repair project to get the Ski Hill in working condition. Park Commission A. No officers from the Park Commission were in attendance to give report. Chair Jennifer Meyer mentioned that at the last Park Commission meeting they were working on their budget for 2024 expenses. Pavilion will not be updated before Event at the Conservancy on October 14th. October 14th Event at the Conservancy will go from 1pm to 4pm. 2 Roads: A. Ditch mowing; Fire Station #3/Eau Claire County overhead limb cutting quotes: Supervisor Jeff Whyte met with Eau Claire County regarding cutting limbs. Supervisor Jeff Whyte has asked Eau Claire County for a quote on billable hours. B. Action: Intergovernmental Agreement for CTH T Design Engineering Services, see materials: Chair Jennifer Meyer needs a motion to approve payment to Jewell & Associated Engineers for project work of $7,719.25. Supervisor Paul Travis made a motion to approve payment of $7,719.25. Chair Jennifer Meyer seconded the motion. All voted yes, motion carried. C. 2024 road project; Truax Lane and STE 12/312 intersection. Local Entitlement Transportation Road Improvement (TRI) 50/50: This will need to be budgeted for 2024 road projects. D. Countyline Rd. Project/Cedar Corporation updates: No one from Cedar Corp in attendance. Chair Jennifer Meyer mentioned that they have met with Menards and still need to meet with Haas. E. Any other road business: None Township Fire Station #3 Report: A. Battalion Chief Dave Kleist was not in attendance. Chair Jennifer Meyer mentioned that herself and Supervisor Jeff Whyte have met with the owner, Andrew Kordik, of the empty lot between Mc Donalds and Days Inn. Andrew Kordik will be cleaning up the lot and gave a donation to Township Fire Department. Metropolitan Planning Organization (MPO) A. August 9th meeting updates: Approving projects. Citizen Input & Questions Chair Jennifer Meyer mentioned that Eau Claire County Humane Association has sent a warning letter to dog owners on Pavelski regarding dogs in violation of public nuisance. Review/Approval Bills: A. Monthly Payables: Report was handed out by Clerk. Chair Jennifer Meyer approved payables as presented to Board, plus the $193.50 to Eau Claire County Clerk for dog tags and payment to Megan and Tony Bischel for gopher trapping of $250.00. Seconded by Paul Travis. All voted yes, motion carried. Treasurer Report – Handed out to Board. A. Treasurer John Mclaughlin went over accounts with Board and mentioned that ARPA money due from Eau Claire County for matching funds for West Wisconsin Telcom project have been received and deposited. Eau Claire County Clerk wants to settle with 2023 dog tags, total cost due to Eau Claire County Clerk is $193.50. Treasurer is not receiving receipts from the Transfer Station to verify money received, he is just depositing money turned in. 3 Underground Cables: A. None to report. Licenses: A. Operators: Supervisor Paul Travis made a motion to approve operators licenses as presented to the Board. Chair Jennifer Meyer seconded the motion. All voted yes, Motion carried. Town Properties: A. Transfer Station updates/new attendants: Bob Mathews and Fred Belay. Transfer Station had to close Saturday, September 16 th as all containers were full. B. Fencing around the Tower at the Conservancy/schedule to complete: Supervisor Paul Travis is ordering materials. C. Gopher trapping at Town Hall/update: Chair Jennifer Meyer would like to compensate Megan and Tony Bischel for gopher trapping at the Town Hall. She thinks $250.00 is appropriate. Supervisor Paul Travis made a motion to approve $250.00 to Megan and Tony Bischel for gopher trapping. All voted yes, motion carried. D. Personnel Privileges/Town Hall & Fire Station: Chair Jennifer Meyer mentioned that it was brought up that a Volunteer Fire Fighter asked to use the Fire Station for a party. Town owns the Fire Station but some of the equipment is owned by Township Fire. Chair Jennifer Meyer consulted with other Towns on what they do. Some Towns allow Fire Fighters to use Town Hall/Fire Dept. for personal parties. Chair Jennifer Meyer brought up letting Town Board members and Fire Fighters use Town Hall once a year for personal parties at no rental fee. Discussion was had with other Board members, no vote was taken. E. Town Ordinance updates: Chair Jennifer Meyer working with Attorney Hibbard F. Truax Lane vacant lot/noxious weed overgrowth nuisance complaint: Andrew Kordik, The owner, will come and clean up the lot. G. Schedule Budget Workshop: Wednesday, October 25th at 5:30pm Scheduled Town Meetings/Events: • Wednesday, October 4, 2023, Park Commission meeting 9:30am/Union Town Hall • Thursday, October 5, 2023, Comp Plan meeting 6:30pm/Union Town Hall • Tuesday, October 10, 2023, Town Board meeting 6:30/Union Town Hall • Wednesday, October 11, 2023, Open Book Bowmar Appraisal Inc. 8:30-11:00am/1:00-5:30pm by appointment only (715)835-1141 • Saturday, October 14, 2023, Town of Union Fall Event at the Conservancy Forest 1-4pm • Wednesday, October 18, 2023, Board of Review 5:00-7:00pm/Union Town Hall Adjourn This Board meeting was adjourned at 8:30pm. Chair Jennifer Meyer made a motion to adjourn, and Supervisor Paul Travis seconded the motion.