07-23-19-minutes-PB-APPROVED

Town of Troy Park Board Minutes, July 23, 2019 APPROVED Page 1 of 4 PARK BOARD MEETING MINUTES Tues. July 23, 2019 7:00 pm, Town Hall, Town of Troy Members Present: Jill Berke, Jane Hawkins, Jim Freund, Peter Reese, Alicia Schneider, Jan Cuccia Members Absent: Heath Tille (excused) Others Present: Park Ranger Harvey Becker; Patrick Beilfuss Sr. Planner, Cedar Corp. Call to Order Chair Berke called the meeting of the Town of Troy Park Board to order at 7:00 p.m. 1. Public Comment Request for comments by Chair; no one spoke. 2. Approval of Minutes, including review & discussion The June 25, 2019 Park Board meeting minutes were reviewed. Member Freund moved to approve the minutes of the June 25, 2019 Park Board meeting; second by member Schneider. Motion unanimously carried. 3. Park Ranger Summary and Report, including discussion & review of monthly summary report-Ranger Becker Ranger Becker took extra trips to Pemble’s during recent hot weather, the most cars he saw down there was 9. Total of 17 spaces available. Boat ramp was busy last weekend. Neighbor to north, Sue Warner, has complained about use well before 6 am, opening time, sometimes as early as 4:30 am, and people there past midnight. Ranger Becker told her he would come by early and put warnings on the vehicles; warnings have previously worked. Discussion on warnings vs. citations. Rangers will use their discretion this time. Advised her to call Sheriff for people out there late. Will bring tree service out once water is lower to remove trees down on south side of ramp. Tree to north of ramp may need to be trimmed since it would hang over the dock once the dock is in normal position; need to check with County before cutting any trees in the Riverway. Site work has started on the multipurpose building in Glover. Member Schneider moved to approve the May 2019 combined Park Ranger report; second by member Reese. Motion unanimously carried. Member Hawkins moved to approve the June 2019 combined Park Ranger report, second by member Reese. Motion unanimously carried. Town of Troy Park Board Minutes, July 23, 2019 APPROVED Page 2 of 4 Ranger Enforcement Action Summary: May/June 2019 Pemble’s Access Cove Boat Ramp Glover Park Totals Citations Issued: 0 0 0 0 Warnings Issued: 1 2 0 3 4. Budget Review of Park Revenue/Expenditures; Expenditures & Funds, year-to-date 2019; Approval of Invoices The 2019 park revenue and expenditures through June 2019, as prepared by the Town Clerk, were reviewed, as follows. Income: $6,589.74; expenses: $35,405.57; impact fees available: $148,812.00; county park fund balance: $59,024.50; and 3-year CD is closed. Andersen Foundation Grant: $100,000.00; WI-DNR Grant multipurpose building project: $144,145.00; donations: $4,050.00, subtotal of $248,195.00. Reserved for trail projects: $45,654.00 leaving $202,541.00 in other funds available. Member Freund, Chair Berke and Town Chair Pearson will discuss Cedar engineering fees at meeting tomorrow with the clerk and report at Aug. meeting. Member Freund moved to approve the income and expenditures for June 2019, as tabulated by the Town Clerk; second by member Hawkins. Motion unanimously carried. 5. Park & Recreation Reports Cove Boat Ramp: a. Discuss and consider, activity level Ramp has been busy. b. Discuss and consider, relocation of dock due to high water Dock was moved last week due to high water levels. Glover Park: a. Discuss and consider, multipurpose building project update report- Jill Berke Reviewed Cedar memo giving update on schedule overview. Member Reese added a construction “caution” notice on Town website and Berke placed caution signs at both the park entrance and next to pavilion. b. Discuss and consider, trail grant project status and schedule-Patrick Beilfuss, Cedar Corp. Patrick Beilfuss reported that bid specs are being put together. Setting up meeting with a contractor to help accurately describe the scope of work. Town’s bonding requirements may dictate size/type of companies that submit bids. Discussed bid timeline; could have recommendation for Sept. Town Board meeting or have special meeting late Aug. Consensus is to make bids available in Sept., no special meeting needed. Work could be done even in Nov., no rush on the project. Discussion on extent Town of Troy Park Board Minutes, July 23, 2019 APPROVED Page 3 of 4 of work being done; north portion of Eagle Trail to where it meets Eagle Pass and all of Eagle Pass to be widened to 8’, Eagle Trail south of Eagle Pass to be 5’- 6’ as conditions and trees allow. Goal is to remove as few trees as possible; will mark trees at preconstruction meeting. Will bring more construction info to Aug. meeting. Discussion on removing dogwood. Cedar Corp. will walk the trail with members who are interested. c. Discuss and consider, draft Outdoor Recreation Plan, including survey results-Patrick Beilfuss New bike trail map and bike plan needs to be added for plan; Patrick will get draft to Chair Berke in advance of the Aug. meeting. He noted that Survey Monkey worked very well for this project. d. Discuss and consider, request by Hudson Boosters to use fields this fall-Alicia Schneider Jody Wagner, a parent from Hudson Boosters, contacted town clerk about using fields 6 Sundays starting Aug. & ending Oct. w/ some weekday practices. Doubleheaders on Sundays. From her previous experience w/ this being through the Metro League w/ two metro teams playing in between Booster doubleheaders, Chair Berke asked Member Schneider to verify with Stacy Busta that this is Booster sponsored. Town needs to stay within parameters of contract with Hudson and River Falls teams that put in work in exchange for using Glover Park. Member Schneider moved to approve the use of Glover fields only if the use of the fields is for Hudson Booster sponsored teams; second by member Reese. Discussion. Motion unanimously carried. e. Discuss and consider, update on trail trimming, Eagle Trail-Jim Freund Member Freund talked with Todd Domino about clipping the whole trail. Did not talk to him about trimming the brush. If we’re updating trail in 2-3 months it can be done then. If a spot needs trimming, member Freund will volunteer to do clearing. He will look at trail also at the Starr border to see if trimming is needed. Pemble’s Access: a. Discuss and consider, activity level Summer season is underway, has been busy but water has been high. It’s been pleasant, parking lot usually isn’t full. People are finding it through Google. Member Reese has taken ownership of Google maps listing and is still trying with Yelp; listed as a top 10 dog beach so he’s trying to get that fixed. Will check all Town parks, so all info is accurate information. b. Discuss and consider, review of policy for open/close conditions Discussion on how much beach should be available to be open and also safety concerns when there is very little beach available. Policy currently says if debris is removed and less than 683, then Pemble’s is open. Discussed having a point on the beach that is safe and open for beach Town of Troy Park Board Minutes, July 23, 2019 APPROVED Page 4 of 4 users. Supr. Cuccia pointed out that kayakers/canoers don’t need beach to launch. Discussion on using 683 since that’s the number people usually know; however Town can also set their own number. Hudson boat launch closes at water level of 681. Member Reese will mark different levels of water with stakes, so we have data to review. Matter to be on future agenda. c. Discuss and consider, plan for replacement of fencing The last section of fencing has collapsed on south side & is a hazard. The fencing on north side is up but along the top it needs help. Supr. Cuccia will talk to Kevin Grabau at the county to see if any riverway permits are needed for repair/maintenance. Will ask Gary look at the southern piece that’s under the water to see if it can be removed immediately. Member Reese will contact fence vendors for opinion/quote for replacing top part on north side and most of the fencing section on south side; plan is to have information for the August meeting. 6. Correspondence Clerk’s office received email about too many people at ramp and using parking spaces. Ron Schock went down there and there wasn’t anyone outside of the parking spaces. We will see citations on July report for illegal parking by Carpenter Nature Center. 7. Announcements and request for future agenda items Outdoor Rec plan & Pemble’s fencing to be on August agenda. Will go through budget items for 2020 & look at first draft. Chair Berke will contact Dan Cain to work on another section of buckthorn removal at Glover Park since it’s budgeted; to be on Aug. agenda. 8. Adjournment Member Cuccia moved to adjourn the meeting; second by member Freund. Motion unanimously carried. The July 23, 2019 meeting of the Town of Troy Park Board adjourned at 8:55 p.m. Next Meeting: Aug 27, 2019 Respectfully submitted, Amanda Randall Secretary, Town of Troy Park Board