10-22-19-minutes-PB-APPROVED

Town of Troy Park Board Minutes, Oct. 22, 2019 APPROVED Page 1 of 4 PARK BOARD MEETING MINUTES Tues. October 22, 2019 7:00 pm, Town Hall, Town of Troy Members Present: Jill Berke, Peter Reese, Jan Cuccia, Heath Tille Members Absent: Alicia Schneider, Jane Hawkins, Jim Freund (all excused) Others Present: Park Ranger Ron Schock; Patrick Beilfuss Sr. Planner, Cedar Corp. Call to Order Chair Berke called the meeting of the Town of Troy Park Board to order at 7:00 p.m. 1. Public Comment Request for comments by Chair; no one spoke. 2. Approval of Minutes, including review & discussion The Sept. 24, 2019 Park Board meeting minutes were reviewed. Member Cuccia moved to approve the minutes of the Sept. 24, 2019 Park Board meeting; second by member Reese. Motion unanimously carried. 3. Park Ranger Summary and Report, including discussion & review of monthly summary report-Ron Schock Ranger Schock reported that boat launch remains busy; no wake is on and Hudson launch is closed. Dock is there but not in a usable location. Building project is moving along at Glover Park. Member Tille moved to approve the Sept. 2019 combined Park Ranger report; second by Supr. Cuccia. Motion unanimously carried. Ranger Enforcement Action Summary: Sept. 2019 Pemble’s Access Cove Boat Ramp Glover Park Totals Citations Issued: 0 2 0 2 Warnings Issued: 1 0 0 1 4. Budget Review of Park Revenue/Expenditures; Expenditures & Funds, year-to-date 2019; Approval of Invoices The 2019 park revenue and expenditures through Sept. 2019, as prepared by the Town Clerk, were reviewed, as follows. Income: $12,799.75; expenses: Town of Troy Park Board Minutes, Oct. 22, 2019 APPROVED Page 2 of 4 $32,752.88; impact fees available: $151,662.00; county park fund balance: $59,449.36; and 3-year CD is closed. Andersen Foundation Grant: $168,079.84,000.00; WI-DNR Grant multipurpose building project: spent $144,145.00, leaving $11,920.16 in DNR funds; donations: $4,050.00, subtotal of $172,129.84. Reserved for trail projects: $45,654.00 leaving $126,475.84 in other funds available. Member Cuccia moved to approve the income and expenditures for Sept. 2019, as tabulated by the Town Clerk; second by member Tille. Discussion. Motion unanimously carried. 5. Park & Recreation Reports Cove Boat Ramp: a. Discuss and consider, activity level Ramp has remained busy. Member Reese noted to monitor water level late in the season next year for removing “no trespassing” signs at Pemble’s Access prior to high water. b. Discuss and consider, date to change out to “no parking” signs on South Cove Ln. Discussion on winter parking policy at ramp. Consensus is for signs to go up Dec. 1 st. c. Boat launch revenue summary report Total amount collected in 2019 is $7050; 123 annual permits sold. Glover Park: a. Update report, Eagle Trail and Eagle Pass maintenance project- Patrick Beilfuss, Cedar Corp. Chair Berke, Supervisors Cuccia and Enerson will attend meeting this Thurs. at 9:00 a.m. with contractor. Patrick will attend along with Rob Jones, Cedar engineer. Will mark any obvious trees for removal. Hope to have cost on surface upgrade by then. b. Update report, multipurpose building project status-Supr. Cuccia Construction is moving along. Roof is on. Reviewed construction schedule. Behind schedule due to material orders and weather, and will probably not be done by Nov. 1 st. Per contractor, heating kitchen throughout the winter would be risky for freezing pipes. Will need to install thermometer in there. Bathrooms and utility room have their own heat. Discussion on if the whole building needs to be winterized or just the kitchen area. Will have to discuss further and clarify with contractor. Ask if there are changes to be made now to prevent it from being all-or-nothing with the water, or if the bathrooms can remain open while closing down the kitchen for the winter. Patrick will look into it with their architectural dept. at Cedar Corp. Town of Troy Park Board Minutes, Oct. 22, 2019 APPROVED Page 3 of 4 c. Update report, Red Tail and Wildflower trail maintenance project; buckthorn project-Jill Berke & Heath Tille Member Tille and Chair Berke met with Dan Cain and crew on Oct. 15 at Glover; walked Oak, Red Tail, and Wildflower Trails. Identified spaces for work this year, observed spots where buckthorn is starting to come back a little bit. Will do buckthorn near entrance this fall in addition to other plotted area in long range treatment plan. Discussion on trail maintenance; plan is to work on Woodland Wildflower and Red Tail Trails this fall similar to surface maintenance that Cain did on Oak, Bluff and Summit last year with Harley rake attachment on walk-behind equipment. d. Discuss and consider, return of security deposit to ball organizations-Alicia Schneider Ball organization coordinator Schneider’s report given, with recommendation to return full 2019 deposit to ball organizations. Member Reese moved to recommend returning the full security deposit to both River Falls and Hudson ball organizations; second by member Tille. Motion unanimously carried. e. Discuss and consider, appointment of subcommittee to study fee for use of west pavilion, including community kitchen concession use- Jill Berke Members Cuccia, Schneider, and Tille appointed by Chair Berke to subcommittee for use of west pavilion, community kitchen, and ball organization concession use. Subcommittee asked to provide fee schedule for rental for future park board to consider; and also negotiate with Hudson and River Falls youth ball organizations. Cuccia contacted city of Hudson to ask about their policies. 6. Discuss and consider, projects for 2020-2025, Comprehensive Outdoor Rec Plan-P. Beilfuss Patrick Beilfuss presented the plan with updates from Sept. meeting. Discussed list of prioritized projects. Strike item #1 and keep #14. List (#4) playground equipment and surface two different items. Add “create additional paved parking areas” and “adding shade trees.” Add cross-country ski trails, snowshoeing, sledding hill, acquiring additional parkland, and conservation easements under “other” category. List of upcoming projects: 1) ice skating area in 2020; 2) playground equipment 2021; 3) playground surface in 2022; 4) shade trees in 2020; 5) create additional picnic areas in 2023; 6) dugouts in 2024; 7) bleachers in 2025 8) promote pickle ball in 2020. Eventually replace pavilion roof with a metal one. Discussion on adding paved trails along roads for bike/ped use. Pemble’s Access: should say “maintain” fencing, not “replace.” Strike #3 as bulletin board is up. Under “funding opportunities” on pg. 3, remove ATV items. 7. Discuss and consider, 2020-2025 Comprehensive Outdoor Rec Plan, recommendation to Town Board Patrick will make changes and send to Chair Berke. Member Tille moved to recommend to the Town Board approval of the 2020-2025 Comprehensive Town of Troy Park Board Minutes, Oct. 22, 2019 APPROVED Page 4 of 4 Outdoor Recreation Plan; second by member Reese. Motion unanimously carried. 8. Pickleball informational presentation-Michael Lammer 7:45 p.m. Michael Lammer is the ambassador the US Pickleball Assoc. for St. Croix County; also a coach and player. He has worked with communities to help establish pickle ball courts. Discussed current efforts in Hudson and scheduling structure. Park Board discussed adding structure after seeing how much use the courts get. Discussed fencing, windscreens, and vandalism issues that some communities have faced. Minimum height fence is 6’. Discussion on where to purchase equipment. There are community grants for new programs and youth grant programs. He will get us an estimate for painting the surface. 9. Discuss and consider, update report on county bike/pedestrian signage project-Jill Berke County Board approved providing special St. Croix County bike/ped signs. Project is with Highway Dept. and Community Development. Troy is among other townships participating in the program, and will get upgraded bike route signs at no charge to replace some of the older bike/ped signs; anticipated in 2020. 10. Discuss and consider, 2020 park budget as approved by Town Board-Supr. Cuccia Supr. Cuccia gave background on state law and revenues. The Town Board accepted the Park Board’s budget except for contingencies; grand total operating expense of $81,900 approved. Budget to be considered at town board public hearing scheduled for Nov. 14, 2019. 11. Correspondence None to report. 12. Announcements and request for future agenda items Ice rink subcommittee to be set up soon. Will also start looking at how to utilize volunteer list gathered during park survey. Discuss muddy surface around multipurpose next month. Also plan to discuss extended season at Pemble’s at a future meeting. 13. Adjournment Member Cuccia moved to adjourn the meeting; second by member Tille. Motion unanimously carried. The Oct. 22, 2019 meeting of the Town of Troy Park Board adjourned at 8:52 p.m. Next Meeting: Nov. 26, 2019 Respectfully submitted, Amanda Randall Secretary, Town of Troy Park Board