09-22-20-minutes-FINAL

Town of Troy Park Board Minutes, Sept. 22 2020 APPROVED Page 1 of 4 PARK BOARD MEETING MINUTES Tues. September 22, 2020 7:00 pm, Town Hall, Town of Troy Members Present: Jill Berke, Peter Reese, Jan Cuccia, Jim Freund, Mark Swanson, Alicia Schneider, Katie Huttemier Members Absent: Others Present: 1. Call to Order Chair Berke called the meeting of the Town of Troy Park Board to order at 7:00 p.m. Meeting was held via Zoom Teleconference/Video Teleconference due to the COVID-19 pandemic. Meeting ID is 815 2511 3921. 2. Public Comment Request for comments by Chair. No one spoke. 3. Approval of Minutes, including review & discussion The Aug. 25, 2020 Park Board meeting minutes were reviewed. Member Freund moved the Park Board approve the minutes of the Aug. 28, 2020 Park Board; second by member Cuccia. Motion unanimously carried. 4. Park Ranger Summary and Report, including discussion & review of monthly summary report Ranger Roen spent a lot of time training new Park Ranger, with notation that his mileage was higher than normal. Chair noted that Eric Starr, who has opened and closed the gate at Glover Park for over 25 years has moved to North Hudson; Town will need to find a new gate opener/closer for Glover Park. Rangers to open/close gate until we find someone. She will get key and key cards back from Eric. Member Schneider moved to approve the combined Aug. 2020 Park Ranger report; second by member Cuccia. Motion unanimously carried. Ranger Enforcement Action Summary: July. 2020 Pemble’s Access Cove Boat Ramp Glover Park Totals Citations Issued: 0 4 0 4 Warnings Issued: 3 2 2 7 Town of Troy Park Board Minutes, Sept. 22 2020 APPROVED Page 2 of 4 5. Budget Review of Park Revenue/Expenditures; Expenditures & Funds, year-to-date 2020; Approval of Invoices The 2020 park revenue and expenditures through Aug. 31, 2020, as prepared by the Town Clerk, were reviewed. Member Freund reported that this report is missing the March electric bill of approx. $440; needs to be corrected. Income year-to-date through Aug.: $11,982.75; expenses: $41,049.37. Impact fees available: $56,148.71; county park fund balance: $60,385.63. Member Freund moved to accept the income and expenditures for Aug. 2020 as tabulated by the Town clerk with the adjustment for the electricity of approx. $440; second by member Reese. Discussion. Motion unanimously carried. 6. Park & Recreation Reports Cove Boat Ramp: a. Discuss and consider, activity level Member Freund reported that activity is slowing down. b. Update status report of dock and gangway repairs-Jim Repairs have not been done yet. Roettger Welding has been working on attachment for roller. Plan to get repairs done before dock is removed by Windmill Marina at the end of the season. Member Freund to check status with Roettger; to be on Oct. agenda. c. Discuss and consider, 2021 Windmill Marina contract Member Swanson moved to accept the 2021 Windmill Marina Winter Dock and Storage contract for $613.25 to store the dock and gangway; second by member Freund. Motion unanimously carried. Glover Park: a. Discuss and consider, outfitting the pickleball courts, including purchase of fencing and lockbox-Pete Member Reese is still getting quotes on surfacing, with difficulty getting his calls returned. He is contacting a few local fence companies for quotes. Surface contractor said they don’t do it this time of year due to temperature; it would be late April/May. Preference is to install 6’ galvanized chain link fencing all the way around the courts. Harold Tiffany, volunteer from River Falls, painted temporary lines for the courts. There is room for 2 pickle ball courts, not enough room to fence in between the courts. Member Reese will talk to Harold Tiffany on where to buy lockbox for nets. Discussed adding rules signage. Discussed adding basketball court striping; will discuss again in spring. b. Discuss and consider, ballfield maintenance and other updates- Alicia Member Schneider reported that the old bases were dug out and new bases are in. Both sets are locked up in the shed. There are a few more practices left and the season will be done. She reported that people made positive comments on the new building. River Falls ball organization is aware of major maintenance work to be done on the South Field and will bring out the appropriate equipment to restore in the spring. Like many area fields, no maintenance was done on that field Town of Troy Park Board Minutes, Sept. 22 2020 APPROVED Page 3 of 4 during the COVID shutdown. Chair Berke noted that both ball organizations should use the overflow parking area next year so that other park visitors will have spaces to park. c. Update report, community building, 2020 final water test by county Health Inspector-Jill Third and final routine testing came back negative. d. Discuss and consider, buckthorn project timetable-Jill Reviewed maps outlining buckthorn treated areas at Glover Park, so far this year; and plan proposed for 2021, as submitted by Dan Cain with Habitat by Creatons. They were out last week and did a foliar treatment. Basil treatment to be done later in the fall when temps are lower. No signage was put up alerting park users to the spraying; Chair Berke will check if he has something to post. The chemical dries within two hours per Dan. Discussed effectiveness of using goats for buckthorn management as brought up by member Huttemier; to discuss further at a future meeting. Budget for buckthorn treatment is $7,000 for year 2021. e. Discuss and consider, restroom schedule The Board discussed if the new bathroom building should be open year round. Heating cost from Oct-April was $2,213. Kitchen area plumbing is separate from the restrooms, so kitchen system will be blown out whether restrooms are open or closed during colder season. Some heat stays on for the septic. Ranger Roen could winterize the building. Discussed county and city practices. Bathrooms could close for the winter and bring in one handicap accessible satellite for around $175/month. Discussed closing and opening date options. Supr. Cuccia moved that we close the multipurpose building from Nov. 15th through April 15th for the upcoming season and have satellite toilet put in place for that period of time for the public; second by member Huttemier. Discussion. Motion unanimously carried. f. Update report, painting/striping the parking spaces-Jill Chair Berke reported that contractor Erik Ohman painted the parking spaces at Glover Park last Saturday. She encouraged other members to check out this improvement. Pemble’s Access a. Discuss and consider, activity level It’s been quiet. b. Discuss and consider, end of season preparation Satellite will be picked up after the last weekend of the month. Supr. Cuccia volunteered to contact rangers to remove signs closest to water for storage, and to have toilet satellite removed; will also get quote on handicap accessible satellite for Glover Park. Town of Troy Park Board Minutes, Sept. 22 2020 APPROVED Page 4 of 4 7. Discuss and consider, 2021 preliminary budget preparation-Jim Member Freund reviewed the budget dated Aug. 26 that included adjustments from last month’s meeting, including $42,550 general operating expenses, 11.3% increase. Ranger mileage and expenses are key categories for that increase. On page 2, change Glover Park electric to $2000. Change buckthorn to $7000. Add in $900 for 5 months of satellite toilet for Glover during winter. Change dock repair to $1000. Since 2019 actuals are not in here yet from Clerk’s office, member Freund will send out later to other members showing adjustments. Total operating expenses are $80,250, a 2.7% increase from estimated costs of this year. Grand total operating and capital expenses are $97,250. Supr. Cuccia moved that the Park Board recommend that the Town Board adopt the Park Board budget for 2021 in the amount of $80,250 for operating expenses and when adding in capital expenses, a total of $97,250; second by member Swanson. Motion unanimously carried. 8. Correspondence Chair Berke received 2 metal signs from Patrick at Cedar Corp. that acknowledge the Nelson/Knowles Stewardship grants, one posted on Glover Park entrance sign (replaces a sign that was stolen), and one at new community building. Thanks to Ranger Becker and Roen for installing the signs. She will take photos and forward to Patrick to satisfy DNR requirement to post the grant source. 9. Announcements and request for future agenda items Dock repairs and pickle ball information for Oct. agenda. Supr. Cuccia sat in on weekly Hudson area COVID meeting today and reported concerning increases in numbers. Member Reese asked that this be on Oct. agenda: Chapter 109-7 Article 3 for Pemble’s Access-seasons and hours of use, recommending that Pemble’s be open daily May 1-Sept 30. 10. Adjournment Member Freund moved to adjourn the meeting; second by member Cuccia. Motion unanimously carried. The Sept. 22, 2020 meeting of the Town of Troy Park Board adjourned at 8:37 p.m. Next Meeting: Oct. 27, 2020 Respectfully submitted, Amanda Randall Secretary, Town of Troy Park Board