10/25/23

CITY OF GILLETT JOINT PUBLIC WORKS AND UTILITY Council Chambers – Municipal Building 150 N McKenzie Ave – Gillett, WI 54124 WEDNESDAY, OCTOBER 25, 2023 AT 4:30 PM MINUTES Chair Luther called the meeting to order at 4:30 pm. Roll Call Present: Alderpersons Jerry Luther and Irene Drake Also Present: Mayor Josh McCarthy, Clerk Treasurer Chelsea Anderson, and Alderperson Nanette Mohr, Utility and Public Works Department Head Ron Anderson, Utility Public Member Ruth Spang, and Public Works Foreman Nate Anderson. Public Input: None AGENDA ITEMS: 1. Discussion and Possible Action on Storm Sewer on Robinhood Lane – made a change to move the water valve out of the intersection. Storm sewers were old on Robinhood Lane, put new storm sewer in Green Bay Avenue and changed the water direction to take the pressure off of Robinhood. Will not have to dig up intersection when the city does Robinhood because it will be done during this project. The cost was done on a change order, just redesigned the portion, no cost overrun, it was $400 -600 cheaper to change the design. MOTION: Drake/Danielson Motion to approve the change order. Voice Vote: All Voting Aye – MOTION CARRIED 2. Discussion and Possible Action on Sewer Rate Increase- Highway 22 Project will be very costly to the water and sewer. There will be financing for the project. Utility applied for a clean water fund loan, safe water drinking loan, and USDA. The Utility needs to start saving for this project. State will pay for road and storm, city pays for parking lanes, and the rest is on Utility. We have secured grant money of $285,000 for sewer. Will need to have a public meeting to change the sewer usage cost. Design for the Highway Project needs to start soon. Discussion was had to have the public meeting to raise to sewer volume rate to $5.75 from $4. Water lines have in under the highway since 1926. Post in Times Herald 2 times and the City Website. November 28th at 5:00-6:00 pm. Will be in the Times Herald November 10 and 17. MOTION: Danielson/Spang Motion to plan a public meeting to raise to sewer volume rate to $5.75 from $4. Roll Call: All Voting Aye – MOTION CARRIED 3. Discussion and Possible Action on SCADA System- Electronic components are not being made anymore for our SCADA system. We will be upgraded to cellular and Ethernet for alarm systems, new plc’s, new monitor screens, and new panels. Got a quote from Energetics and B and M Technical Services. Energetics quote $196,450.00, B and M is $130,570.00. We are currently with Energetics. MOTION: Spang/Danielson Motion to approve the quote from B and M Technical services. Roll Call Vote: All Voting Aye – MOTION CARRIED CITY OF GILLETT JOINT PUBLIC WORKS AND UTILITY Council Chambers – Municipal Building 150 N McKenzie Ave – Gillett, WI 54124 WEDNESDAY, OCTOBER 25, 2023 AT 4:30 PM MINUTES 4. Discussion and Possible Action on new compressor- old 1972 compressor died and no parts are available. MOTION: Luther/Spang Motion to approve a 2013 MMD AIRMAN PDS185S-6C2 compressor for $9,500.00 from M&D Truck and Equipment Sales. Roll Call Vote: All Voting Aye – MOTION CARRIED 5. Committee may go into closed session to discuss matters of employment, promotion, compensation, or performance evaluation data of public employees pursuant to 19.85 (1c) Wis. Stats. MOTION: Blaser/Drake Motion to go into Closed Session to include all council members and public members, clerk, mayor, and Utility Operator at 5:25 pm. Voice Vote: All Voting Aye – MOTION CARRIED 6. Committee will return to open session and may take action on matters discussed in closed session. MOTION: Danielson/Spang Motion to return to Open Session at 5:50pm. Voice Vote: All Voting Aye – MOTION CARRIED MOTION: Danielson/Spang Motion to approve a wage for Tyler Tennessen to $30.00 and to approve 80 hours of vacation for Tyler Tennessen and Nate Anderson for 2024, follow the employee handbook vacation schedule for following years. Voice Vote: All Voting Aye – MOTION CARRIED 7. Set Next Meeting Date- November 28, 2023 at 5pm 8. Adjournment at 5:55 PM. MOTION: Spang/Drake Motion to adjourn. Voice Vote: All Voting Aye – MOTION CARRIED Respectfully Submitted by Clerk Treasurer Chelsea Anderson