CDBG Public Hearing Packet 11.11.2025

Common Council November 11,2025 Page 1 POSTED DATE: November 6, 2025 Council Members - please RSVP your absence to this meeting ASAP to 920-846-4505 or t o Jfriedman@cityofocontofalls.wi.gov CITY OF OCONTO FALLS COMMON COUNCIL MEETING CDBG-PF PUBLIC HEARING Council Chambers – Municipal Building 500 N. Chestnut Avenue - Oconto Falls, WI 54154 TUESDAY, NOVEMBER 11, 2025, 5:30 PM AGENDA COUNCIL: Mayor Clint Braun Ashley Bahrke (President) Cathy Strom Marty Coopman Jeff McDonald Devin Wirtz Tim Holman STAFF Peter Wills, Administrator Brad Olsen, Police Chief Jenny Friedman, Deputy Clerk 1. Call to Order 2. Roll C all 3. Updat e on the status of the Community Development Block Grant (CDBG) project, including an overview of project activities completed to date and activities remaining to be completed. 4. Updat e on the status of any residential and/or business displacement and relocation assistance activities as a result of the CDBG project, if applicable. 5. Revi ew housing needs in the community. ******PUB LIC HEARING**** *** The City Council of City of Oconto Falls will conduct a public hearing regarding its Community Development Block Grant Public Facilities (CDBG-PF) project for Street, Utility, and Lift Station Improvements along Columbia Street. The public is invited to attend to receive an update and provide input on the project activities and progress to date. **** 6. A. Ope n Public Hearing for Public input and feedback from community residents on the CDBG project activities. B. Receive Public Comments/Input C. Other topics, as applicable. D. Close Public Hearing 7. Adjour nment Common Council November 11,2025 Page 2 ___________________________ City Administrator, Peter Wills/JF * A quorum of the Utility Commission may be in attendance of this meeting. * Notice was given to the public at least 24 hours prior to this open meeting - agenda was forwarded to newspapers and any news media who have requested the same – agenda was posted at City Hall, Oconto Falls Community Library, and on the City website at: cityofocontofalls.com . Copy of agenda packet is available for inspection at the Office of the City Clerk. Any person wishing to attend the meeting who requires special accommodation because of a disability should contact the Clerk’s office at 920-846-4505 with adequate notice so appropriate accommodations can be made. P UBLIC HEARING NOTICE City of Oconto Falls Council Chamber – Municipal Building 500 N. Chestnut Avenue, Oconto Falls, WI Tuesday, November 11, 2025 at 5:30 PM The City Council of City of Oconto Falls will conduct a public hearing regarding its Community Development Block Grant Public Facilities (CDBG -PF) project for Street, Utility, and Lift Station Improvements along Columbia Street. The public is invited to attend to receive an update and provide input on the project activities and progress to date. The agenda for the public hearing is as follows: 1. U pdate on the status of the Community Development Block Grant (CDBG) project, including an overview of project activities completed to date and activities remaining t o be completed. 2. U pdate on the status of any residential and/or business displacement and relocation as sistance activities as a result of the CDBG project, if applicable. 3. R eview housing needs in the community. 4. P ublic input and feedback from community residents on the CDBG project activities. 5. O ther topics, as applicable. R esidents of the City of Oconto Falls are encouraged to attend, especially residents with low to moderate incomes. T he meeting room is handicapped accessible. I ndividuals needing special accommodations may make a request by contacting the City Clerk’s Office via phone - (920) 846-4505 – or email - jfriedman@cityofocontofalls.wi.gov. 11/4/2025 1 Citizen Participation Public HearingCity of Oconto FallsCommon Council MeetingNovember 11th, 2025@5:30 PM Presentation Outline •Introduction to Public Hearing•Public Hearing Agenda• CDBG Project Updates• Displacement and Relocation Activities• Housing Needs• Public Input and Feedback on CDBG Activities• Other Topics•Public Hearing Closing Remarks Benjamin (Ben) AndrewsMSA Professional Services(920) 592-9630bandrews@msa-ps.com 1 2 11/4/2025 2 Introduction to Public Hearing Public Hearing Agenda3 4 11/4/2025 3 Agenda Item #1Update on the Status of the Community Development Block Grant (CDBG) Project, Includingan Overview of Project Activities Completed to Date and Activities Remaining to beCompleted.•The City of Oconto Falls was awarded itsCommunity Development Block Grant – PublicFacilities (CDBG-PF) award in July 2024.•The award of1 million dollarsforStreet,Utility, and Lift Station ImprovementsalongColumbia Street.•The project was qualified viaNeighborhood Benefiting Income Survey;certification was received from fundingagency inMarch 2024. Agenda Item #1 - ContinuedTo date, the City has completed the following activities:•Executed the grant agreement with the State of Wisconsin;•Procured engineering and grant administration services;•Competitive bid and awarded a contract as a prime construction contractor;•Completed the necessary semi-annual reports;•Began construction activities Spring 2025 (July 1st, 2025);•Completed the required fair housing actions; and•The Citizen Public Participation Public Hearing is currently being conducted.CDBG Award•July 2024Procured Grant Administration Services• August 2024Awarded Prime Construction Contract•August 2024 (Lift Station)•October 2024 (Street & Utility)Procured Engineering Services (Construction Management)•November 2025Executed Grant Agreement •December 2024Grant Reporting•ContinuousFair Housing Actions•September2025Citizen Participation Public Hearing•November 2025 5 6 11/4/2025 4 Agenda Item #1 - ContinuedStreet and Utility Improvements•The City’s remaining activities include the completion of construction activities and the submission of CDBG-PF project completion paperwork:•To date, Dorner Inc. has completed the majority of construction activities.•Construction contract totaled (approximately) $1,600,000, plus change order(s).•The has requested approximately $1,500,000for work on the project. •The balance to finish is approximately $100,000.$1,500,000 $100,000 0%10%20%30%40%50%60%70%80%90%100%Contractor PaymentsRequestedRemaining Agenda Item #1 - ContinuedLift Station Improvements•The City’s remaining activities include the completion of construction activities and the submission of CDBG-PF project completion paperwork:•To date, Advance Construction, Inc. has completed the majority of construction activities.•Construction contract totaled (approximately) $720,000, plus change order(s).•The has requested approximately $700,000for work on the project. •The balance to finish is approximately $20,000.$700,000 $20,000 0%10%20%30%40%50%60%70%80%90%100%Contractor PaymentsRequestedRemaining 7 8 11/4/2025 5 Agenda Item #1 - Continued•CDBG funds have been requested in theamount of (approximately)$400,000,with$600,000remaining for the request throughthree (3) pay requests.•Pay Request #4is in the process of beingissued for (approximately)$575,000•The remaining $25,000is to be requestedat the time of project completion, per CDBGguidelines.•Construction activities must be completed byOctober 31st, 2026.•The CDBG-PF Project Completiondocumentation must be submitted to thefunding agency byDecember 31st, 2026.NOTE: Construction Completion & ProjectCompletion are expected to occur before themandated deadline.$400,000 $575,000 $25,000 0%10%20%30%40%50%60%70%80%90%100%CDBG-PF FundsReceivedCurrently RequestedRemaining Agenda Item #2Update on the Status of Any Residential and/or Business Displacement and RelocationAssistance Activities Resulting from the CDBG Project, If Applicable.•The City’s Street and Utility Improvement project does not involve acquisition. Residential and/or businessdisplacement/relocation assistance does not apply to this project. 9 10 11/4/2025 6 Agenda Item #3Review Housing Needs in the Community•The City’s Street and Utility Improvement projects do not involve housing needs and are not applicable. Agenda Item #4Public Input and Feedback From Community Residents on the CDBG Project Activities.•The City of Oconto Falls is holding a Public Hearing regarding the CDBGproject activities. If any person attending the public hearing wishes to commenton the subject, please step forward.•Before speaking, please ensure you sign your name on the sign-up sheetprovided and identify your name/address before providing your comment 11 12 11/4/2025 7 Agenda Item #5Other Topics, As Applicable•If any City Council Members or City Staff would like to provide any closingcomments, now is the opportunity to do so, as applicable (not required). Public Hearing Closing Remarks13 14