CDBG Citizen Participation Committee Meeting Agenda Packet (PDF)

In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920)746 2200. Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted ____________, 2021 _________ *AMENDED AGENDA 1. Call Meeting to Order 2. Establish a Quorum 3. Election of Chairperson 4. Election of Vice Chairperson (If Vacancy) 5. Adopt Agenda / Properly Noticed 6. *Approve Minutes of January 18, 2021 Citizen Participation Committee for the Community Development Block Grant (CDBG) Program 7. Communications 8. Status update on the Community Development Block Grant (CDBG) Project - Close Housing (CL-HSG) Sawyer School Lofts (“Project”), including an overview of the Project, activities completed to date, and activities remaining to be completed. 9. PUBLIC HEARING: Members of the public will be afforded an opportunity to provide input and feedback on the CDBG Project activities. A. Open the Public Hearing B. Testimony (Oral or Written Comments) C. Close the Public Hearing 10. Request for Agenda Items for Next Meeting 11. Next Meeting Date: 12. Meeting Per Diem Code 13. Adjourn Deviation from order shown may occur Notice of Public Meeting Wednesday, March 9, 2022 3:30 p.m. Citizen Participation Committee for the Community Development Block Grant (CDBG) Program Door County Government Center Peninsula Room 421 Nebraska Street Sturgeon Bay, WI This meeting will be conducted by teleconference or video conference. Members of the public may join the meeting remotely or in-person. To attend the meeting via computer: Go to: https://us02web.zoom.us/j/87430230367?p wd=cnFYUXZwQU1kOWNmK0tSSjBYQ3N qUT09 Meeting/Webinar ID: 874 3023 0367 Passcode: 218091 To Connect via phone: Call: 1-312-626-6799 Call Meeting to Order The Citizen Participation Committee for the Community Development Block Grant (CDBG) Program was called to order at 1:03 p.m. at the Community Center. Establish a Quorum Members present: Susan Kohout, Laura Vlies Wotachek, and Steve Jenkins attended in-person; Chris Sullivan-Robinson, and Seth Weideranders attended virtually. Others present: County Administrator Ken Pabich, and County Clerk Jill Lau. Public attended virtually. Election of Chairperson Susan Kohout nominated Laura Vlies Wotachek, seconded by Steve Jenkins. Motion carried. Election of Vice Chairperson Laura Vlies Wotachek nominated Susan Kohout, seconded by Steve Jenkins. Motion carried. Adopt Agenda / Properly Noticed Motion by Kohout, seconded by Weideranders to approve the agenda. Motion carried by voice vote. Correspondence No correspondence was presented. Public Comment None. Supervisors Response N/A. PUBLIC HEARING FOR proposed application for Community Development Block Grant – Public Facilities Program (DCBG-PF) funds Call the Public Hearing to Order The Public Hearing was called to order at 1:06 p.m. by Chairperson Vlies Wotachek. Identification of total potential funds County Administrator Ken Pabich explained the County of Door had a Revolving Loan Fund Program. The County has gone through the process of closing out the Loan Fund which was just over $1.4M. The funds have been submitted back to the State and they are awaiting our application for a qualified project. Eligible CDBG activities For the closeout various areas were identified: housing, government related projects, economic development related uses. The County went through the process to identify projects and settled on a housing project. The project has to be for an existing building or structure that can be converted/modified/updated to a qualifying project with at least 51% of the units be leased as affordable housing units. The project identified is the West Side School. Presentation of identified community development needs A study was performed to look at housing needs throughout the county. Information related to the study was included in the meeting packet and was reviewed. Items studied included shortages, secondhand market in terms of housing and land cost, impact of tourism, building and zoning requirements, and lack of infrastructure. Items MINUTES Monday, January 18, 2021 Citizen Participation Committee for the Community Development Block Grant (CDBG) Program Community Center / ADRC Dining Room 916 N 14th Avenue, Sturgeon Bay, WI “These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting.” impacting housing included employment/seasonal employment, transportation, and daycare availability. Demographic structure was also studied. The cost of housing construction itself impacts the housing market. The study was broken down into geographical regions. Workforce housing, senior housing, and seasonal housing demands and shortages were studied. Residential apartments and owner occupied homes were studied. Income levels were studied – low to moderate. Identification of any community development needs by public When the Housing Study was complete there was a glaring need for housing. When looking at uses for our project dollars there was a glaring need for the County. Housing was identified as a top priority. When the West Side School project was first identified 1 ½ years ago the project applied for grants through WHEDA. The WHEDA funds were not awarded and the initial project did not move forward. The project was redeveloped into 15 units with 8 units made available to individual with low to moderate incomes. The project total cost was reviewed and included the acquisition of land - $125,000, acquisition of building $175,000, building conversion $1.431M of CDBG funds with another $2+M injected from the developer. In additional administration fees, for the management of funds and the management of the project costs, are covered. When complete over $4.1M will be invested into our community. Presentation of activities proposed for CDBG application, including potential residential displacement The layout of the project was reviewed. The entire project itself will be within the existing footprint of the building. Additional garages will be built. The building will include 1 Studio, 7 – 1 bedroom units, and 7 – 2 bedroom units. The City of Sturgeon Bay will require a Plan Review process. It was noted this building has been sitting vacant for many years; there is no residential displacement. Citizen input regarding proposed and other CDBG activities No one participated in the citizen input. Adjourn the Public Hearing The Public Hearing was adjourned at 1:30p.m. Request for Agenda Items for Next Month’s Meeting Nothing as of this meeting. Next Meeting Date The Committee is required to meet at the end of the project. It is recommended to have one or two check-in meetings. Next meeting is expected to be held in June. Meeting Per Diem Code 822. Adjourn Motion by Jenkins, seconded by Kohout to adjourn. Time 1:33 p.m. Motion carried. Respectfully submitted by Jill M. Lau, County Clerk Sawyer School Lofts 17 W Pine Street, Sturgeon Bay feet) and 7, two-bedroom units (900 to 1,100 square feet) for a total of fifteen multifamily units targeting residents of all ages The Developer is in process of constructing the Sawyer School Lofts, a fifteen-unit LIHTC multifamily rental housing development centrally located within the City of Sturgeon Bay, Wisconsin. More specifically, the subject site is located on the southwestern corner of the intersection of West Pine Street and South Madison Avenue at 17 West Pine Street. Upon completion, the subject development will consist of the adaptive reuse of an existing, vacated school building containing, one-bedroom units (700 square ID Task Nam e D uration Start F inish Predecess ors 1 0 days Mo n 10/4/21 Mo n 10/4/21 2 3rd floor (5 units) 0 days M on 10/4/21 M on 10/4/21 3 D emo 10 days M on 10/4/21 Fri 1 0/15/21 4 Ro ugh frame ( 4 men) 500-layout 1st floor walls for concrete cutter 15 days M on 11/8/21 Fri 1 1/26/21 5 pre-ro ck and ceiling grid 3 days M on 11/29/21 We d 12/1/21 4 6 Ro ugh Electrical 10 days M on 12/6/21 Fri 1 2/17/21 7 Ro ugh HVAC 10 days M on 12/6/21 Fri 1 2/17/21 8 Ro ugh Plumbing 10 days M on 12/6/21 Fri 1 2/17/21 9 Ro ugh Fire protection 10 days M on 12/6/21 Fri 1 2/17/21 10 Insulatio n 5 days M on 12/20/21 Fri 1 2/24/21 9 11 D rywall 30 days M on 12/27/21 Fri 2 /4/22 10 12 Tape & paint 10 days M on 2/7/22 Fri 2 /18/22 11 13 L VT Flooring-sand/coat hardwood 5 days M on 2/21/22 Fri 2 /25/22 12 14 Finish Fire pro tection 2 days M on 2/28/22 Tue 3/1/22 13 15 Windo ws 10 days M on 2/28/22 Fri 3 /11/22 16 Finish Carpentry (4 men) 355 10 days M on 2/28/22 Fri 3 /11/22 13 17 Finish Plum bing 5 days M on 3/7/22 Fri 3 /11/22 16 SS+5 days 18 Finish Elec trical 5 days M on 2/28/22 Fri 3 /4/22 13 19 Finish HVAC 5 days M on 2/28/22 Fri 3 /4/22 13 20 Carpet 5 days M on 3/14/22 Fri 3 /18/22 16 21 Applian ces 2 days We d 4/20/22 Thu 4 /21/22 72 22 D rywall Punch 4 days M on 3/21/22 Thu 3 /24/22 20 23 Cleaning 2 days Thu 4 /28/22 Fri 4 /29/22 74 24 P unch 5 days M on 5/2/22 Fri 5 /6/22 23 25 <New Task> 1 day? M on 10/4/21 M on 10/4/21 26 2nd flo or (3 units) 0 days M on 10/18/21 M on 10/18/21 27 D emo 10 days M on 10/18/21 Fri 1 0/29/21 3 28 Ro ugh frame (4 men) 290 12 days M on 11/29/21 Tue 12/14/21 4, 27 29 P rerock and grid ceiling 2 days We d 12/15/21 Thu 1 2/16/21 28 Sawyer Lo fts Page 1 ID Task Nam e D uration Start F inish Predecess ors 30 Ro ugh Electrical 18 days M on 12/20/21 We d 1/12/22 6 31 Ro ugh HVAC 18 days M on 12/20/21 We d 1/12/22 7 32 Ro ugh Plumbing 18 days M on 12/20/21 We d 1/12/22 8 33 Ro ugh Fire protection 18 days M on 12/20/21 We d 1/12/22 9 34 Insulatio n 4 days Thu 1 /13/22 Tue 1/18/22 33 35 D rywall 8 days M on 2/7/22 We d 2/16/22 34 ,11 36 Tape , plaster repair & paint 8 days M on 2/21/22 We d 3/2/22 35 ,12 37 LVT Flooring Sand hardwood 3 days Thu 3 /3/22 M on 3/7/22 36 38 Finish fire pro tection 1 day Tue 3/8/22 Tue 3/8/22 37 39 Windo ws 20 days M on 3/14/22 Fri 4 /8/22 15 40 Finish Carpentry (4men) 213 6 days M on 3/14/22 M on 3/21/22 37 ,16 41 Finish plumbing 5 days We d 3/16/22 Tue 3/22/22 40 SS+2 days,17 42 Finish Elec trical 5 days Tue 3/8/22 M on 3/14/22 37 ,18 43 Finish HVAC 5 days M on 3/7/22 Fri 3 /11/22 36 ,19 44 Finish sand sea l hardwood floors 5 days We d 3/23/22 Tue 3/29/22 41 45 Carpet 3 days We d 3/23/22 Fri 3 /25/22 20 ,41 46 Applian ces 2 days Fri 4 /22/22 M on 4/25/22 40 ,21 47 D rywall Punch 3 days M on 3/28/22 We d 3/30/22 45 ,22 48 Cleaning 2 days M on 5/2/22 Tue 5/3/22 45 ,23 49 P unch 5 days M on 5/9/22 Fri 5 /13/22 47 ,24 50 <New Task> 1 day? M on 10/4/21 M on 10/4/21 51 1s t floor (7 units) 0 days M on 11/1/21 M on 11/1/21 52 D emo 15 days M on 11/1/21 Fri 1 1/19/21 27 53 Cut flo or remove concrete 5 days We d 11/3/21 Tue 11/9/21 3FS+ 12 days 54 und erground Plumbing 23 days We d 11/10/21 Fri 1 2/10/21 53 55 co ncrete trenches 1 day M on 12/13/21 M on 12/13/21 54 56 Ro ugh frame (4 men) 736 23 days Tue 12/14/21 Thu 1 /13/22 55 57 Ro ugh Electrical 18 days M on 1/17/22 We d 2/9/22 61 FS-3 days 58 Ro ugh HVAC 18 days M on 1/17/22 We d 2/9/22 61 FS-3 days 59 Ro ugh Plumbing 18 days M on 1/17/22 We d 2/9/22 61 FS-3 days Sawyer Lo fts Page 2 ID Task Nam e D uration Start F inish Predecess ors 60 Ro ugh Fire protection 18 days M on 1/17/22 We d 2/9/22 61 FS-3 days 61 pre-ro ck 4 days Fri 1 /14/22 We d 1/19/22 56 62 Insulatio n 1 day Thu 2 /10/22 Thu 2 /10/22 60 63 D rywall 10 days Thu 2 /17/22 We d 3/2/22 62 ,35 64 Tape , plaster repair & paint 10 days Thu 3 /3/22 We d 3/16/22 63 65 LVT Flooring 6 days Thu 3 /17/22 Thu 3 /24/22 64 66 Finish fire pro tection (riser) 7 days Thu 3 /17/22 Fri 3 /25/22 64 67 windo ws 15 days M on 4/11/22 Fri 4 /29/22 39 68 Finish Carpentry (4 men) 497 15 days Tue 3/22/22 M on 4/11/22 40 69 Finish plumbing 6 days M on 3/28/22 M on 4/4/22 68 SS+4 days,41,17 70 Finish Elec trical 6 days Thu 3 /17/22 Thu 3 /24/22 64 71 Finish HVAC 6 days Thu 3 /17/22 Thu 3 /24/22 64 72 Carpet 6 days Tue 4/12/22 Tue 4/19/22 68 73 Applian ces 2 days Tue 4/12/22 We d 4/13/22 68 74 D rywall Punch 6 days We d 4/20/22 We d 4/27/22 72 75 Cleaning 7 days Thu 4 /28/22 Fri 5 /6/22 74 76 P unch 15 days M on 5/9/22 Fri 5 /27/22 75 77 sidew alks 5 days M on 4/25/22 Fri 4 /29/22 78 P arking Lot grading 5 days M on 5/2/22 Fri 5 /6/22 77 79 Aphalt 5 days M on 5/9/22 Fri 5 /13/22 78 80 landscaping 5 days M on 5/16/22 Fri 5 /20/22 79 Sawyer Lofts Page 3 Begin Advertising & Leasing 4/15/22 Construction Complete, Obtain CofO 6/1/22 Lease Up 6/1/22-8/1/22 Fully Stabilized 8/1/22