argyle-library-board-minutes-2026-04-20-1

Argyle Public Library Board of Trustees Minutes 04/20/26 Call to Order: Meeting called to order at 6:02 p.m. by Jeni Detra Roll Call: Members present: Monica Hodgson, Jeni Detra, Asha Whitney, Wyatt Webster, Valerie Steiner Non-Members Present: Sarah Kyrie, Susan Munoz, Mary Ellen Rear, Jean Margaret, Tina Ritschard, Garry Rossing Meeting Duly Posted: Meeting was posted at the library, the new community building, and online. Adoption of Agenda: Valerie makes the motion to adopt the agenda, Monica seconds, motion carried. Appointments: It was brought up that Dr. Randy Refsland was potentially going to be the new school representative. General discussion about the overall makeup of the new board, especially concerning there only being two out-of-village seats. Valerie makes the motion that Joe take her and Jean Margaret's names to the county for appointment to the Argyle Library Board, Asha seconds, Monica abstains, motion carried. Public Comment: N/A Approval of the 04/13/26 Minutes: Monica makes the motion to approve the 04/13/26 minutes, Jeni seconds, motion carried. Bills For Approval: The bills total $3,447.66. Asha makes the motion to pay the bills, Valerie seconds, motion carried. Staffing: Discussion regarding Jeni resigning from the board at the end of the night in order to help fill hours for the library. Also, Diane Larson will be interviewed this upcoming Friday (04/24) to potentially be a new employee. Policies: Discussion about the bulletin board policy, regarding what is appropriate for posting, as well as what is the appropriate amount of time for a posting to be kept up. Monica makes the motion that the postings be reviewed every three months, Valerie seconds, motion carried. Capital Campaign: Discussion regarding the allotment of donations, regarding the proposed four categories from the previous meeting (Debt Relief, Urgent Needs to get into the building, endowment and wants). A process is needed for ensuring the library receives the funds it needs for upcoming expenditures. Discussion about a three-person board, consisting of a representative from the library, friends of the library, and village board to approve invoices. Asha makes the motion for the next board to appoint a treasurer to represent the library in this three-person board, Monica seconds, motion carried. Promotional Materials: Discussion regarding mistakes and required edits for the promotional brochure. Bids for Outside Space: Jeni discussed a possible bid for outside work for the new library, but has heard nothing back despite it being due today. This is still a work in progress. Open House: Discussion regarding last Saturday's open house. Over $2,000 was made in sales, there was a good turnout (estimated at least 116), and lots of feedback about the new library was provided. Such feedback included: Discussion of the removal of walls, low shelves for visibility, the addition of USB ports around the rooms, using the safe for the storage of important documents since it is climate controlled, uses for the drive-thru, cameras for study rooms and general library, toning down the color of the walls to make the art stand out more, addition of a podcasting studio, and the separation of the reference desk and circulation desk. Committees: Monica makes the motion for the approval of committees to be saved for the incoming board, Valerie seconds, motion carried. Announcements: The Friends of the Argyle Public Library will have a reception for student art. Jeni announces her resignation from the board. Adjournment: Monica makes the motion to adjourn at 7:56 p.m., Asha seconds, motion carried.