2025-08-06-VofA_Board_Minutes

PROCEEDINGS - VILLAGE OF ARGYLE - MONTHLY MEETING Wednesday, August 6th, 2025 The regular monthly meeting of the Argyle Village Board was called to order by President Thomas Moore on August 6th, 2025 at 7:00 pm. Roll call was taken with Rossing appearing by phone and Hinojosa arriving late. Proper posting of the meeting was acknowledged. Helfvogt made a motion for approval of the minutes , Webster seconded, motion carried. Johnson made a motion to approve the agenda, King seconded, motion carried. CITIZEN COMMENT Kelli Ritschard presented a request for approval of a multiple dog license for her three dogs, which are all well behaved and not on the restricted breeds list. Helfvogt motioned to approve of the multiple-dog license, King seconded, motion carried. OLD BUSINESS Nik Dorava from Town & Country Engineering presented an update on the Fairview Street Project; all of the water main has been put in and the curb is staked out. Road building will begin next week followed by curb and gutter. Valve box and manhole replacements have been do ne as well on Highway 78 and 81. Lead service lines will begin after with a separate crew that specializes in these repairs. A $27 8,539.19 pay request was submitted by Maddrell, King motioned to approve, Helfvogt seconded, motion carried. Schutte updated that SWWRPC (Southwest Wisconsin Regional Planning Commission) have begun working on the Smart Growth Plan and Comprehensive Outdoor Plan. They will be starting with a Public Participation Plan which will begin with performing surv eys about Argyle to collect feedback to help guide the Plan Commission on future developments, park improvements, and more. This will allow the Village to qualify for many grants for projects such as development and park improvements. There are plans to host an open house at the school to meet with students, and to meet with the Village employees, local business owners, and residents. The Comprehensive Outdoor Recreation plan will be completed first to allow The Argyle Community Parks Foundation to quality for DNR Grants and other funding. Schutte recommended approving the Public Participation Plan to the Board. Helfvog t motioned to approve, Johnson seconded, motion carried. The Plan Commission recommended to the Village Board that putting in angled parking on Broad Street between Monroe Street and Milwaukee Street be put on hold for the time being. A test -run of angled parking was suggested to find out if there will be enough room for traffic. The test will be conducted by simulating traffic with fire trucks, ambulance and personal vehicles that will be driven through to ensure that there is enough space to safely drive through before angled parking is permanently put in. Discussion about angled parking on East Milwaukee Street between State Street and Broa d Street and parking on North Broad Street from Milwaukee Street to Grant Street in front of the Community Building was put on hold as there likel y wouldn’t be enough room to travel through and only one spot would possibly be gained in these areas. The Offer to Purchase Lot 2 of CSM No. 1101 Doc No. 3788 51 for shared Village-Daycare parking lot was presented. The Village will purchase the land specified for the daycare lot for $1.00 and develop a parking lot on t he area that the Village will maintain and the daycare will use during their open hours. The estimated cost to develop the parking lot on the shared lot will be $68, 000 without curb, and $77,000 with curb included, and is a TID-eligible expense. King motioned to approve the purchase, Helfvogt seconded, motion carried. Currently the daycare’s prelimi nary approval from the State of Wisconsin has been received, and the daycare is on track to be completed by July of 2026. The building of the parking lot will be tabled until a future meeting. McGuire presented a response f rom Cheryl Housley, the contact for the Land and Water Conservation Fund Program with the DNR, regarding the addition of a gravel drive, parking lot extension, and playground improvements. The LWCF Report ensures that park areas are protected and that anything developed does not take away from park space, and Housley noted that the addition of a gravel drive leading to the Beavers shed and the playground improvements will not cause any issues, however squaring off the gravel parking lot area to the Southwest corner would not be permitted as it would encroach in the wetlands area. The gravel drive would be a no -parking area. President Moore suggested inquiring with the groups that would benefit from the addition of the gravel drivewa y, King made a motion to move forward with requesting assistance in the gravel driveway cost, Helfvogt seconded, motion carried. The Thunderbridge Flywheelers Thresheree contract was presented for the board with the cost raised this year to the new rate of $250.00 plus a $50.00 refundable deposit for the two-day rental of the entire park. With the upgrades in the shelter house, the Park Committee requested that McGuire update the contract to re flect the care of the shelter as well. Helfvogt motioned to approve the event with modifications added to the contract, Webster seconded, motion carried. Flannery presented $27.65 in water utility adjustments that had been returned to the Clerk’s Office due to being undeliverable. She requested writing off this amount a s it is uncollectible. Johnson motioned to approve, Hinojosa seconded, motion carried. A meeting was held for the raising of the dam spillway with adjacent property owners and Kleinschmidt, who all were in favor of raising the spillway. Not all adjacent landowners showed up to the meeting, and approval is needed by each landowner to proceed with the next steps of the process of raising the spillway. Dam renovation can continue as it does not need approval from adjacent landowners. A change order was submitted by Kleinschmidt in the amount of $15,600 due to additional man -hours in engineering, discussions, and repair additions to the plans. Flannery suggested adding that amount to the $23,500 of the next phase of the loan tasking. $54,800 has been spent up to date on this project. Helfvogt mo tioned to approve the additional amount, King seconded, motion carried. NEW BUSINESS The Argyle Community Parks Foundation presented a Memorandum of Understanding for the fundraising for new playground equipmen t. President Kayla Nikula-Emberson stated it would formalize the agreement between the ACPF and the Village of Argyle. The ACPF is currently raising f unds for new playground equipment and are currently looking for larger donations , and to incentivize, they are looking to provide naming rights to either the entire park or the separate structures in the playground. This would be presented as signage in the park stating the donor or donors to the playground . The agreement would also guide the Village in purchasing the approved playground equipment that is planned, and states the playground equipment will be gifted to the Village of Argyle for maintenance and insurance. ACPF plans to implement the playground in multiple phases and would like to see new equipment in before the 2 026 school-year. They are currently running an Argyle Alumni Donation Derby challenge to see which class will raise the most funding for the park, as well as loo king to do future fundraising at local events and opening an RBS Storefront for fundraiser shirts. Johnson motioned to approve, Helfvogt seconded, motion carried. An operator’s license was presented for Kimberly Pink at Good Fellas Tavern. Helfvogt motioned to approve, Hinojosa seconded, motion carried. COMMITTEE BUSINESS Hinojosa updated that Peerless Well Pump has pulled Well #2 for its required inspection. The water-lubricated pump inspection included the pump motor, piping, shafting, discharge head, and stuffing box. Some parts of the well are in good shape, but there are repa irs needed at a cost of $28,900. Currently funds are not immediately available for the replacement, however the replacement should be completed sooner rather than later as Well #2 has not been up and running which causes strain on the other two wells. Flannery will contact the banks to obtain quotes for a loan for W ell # 2 pump repairs and meter. Water Superintendent Johnson mentioned that the new mapping software, Diamond Maps, suggested to purchase a tablet or iPad type ele ctronic to have the mapping software handy rather than having to get with the Water or Sewer Superintendents. This would allow mobile -friendly versions of the mapping as well via mobile devices. Schutte stated he will donate a cellular -enabled iPad that can be added to a cell -phone plan for map accessibility. King met with Street Superintendent Johnson regarding the snow plow, which has had welding repairs completed twice, but becoming costly to upkeep. A replacement plow is requested at a cost of $11,389 which would cover a complete new plow with a 2-year warranty. The turnaround time would be around 6 months from time of order. Re-selling the current plow could get around $4000-6000 to recover some of the expenditure. Helfvogt mentioned all equipment should be on a replacement schedule going forward. King motioned to have Clerk Flannery investigate funding, Johnson seconded, motion carried. Work is continuing on the re-dedication of the Community Building. Deputy Clerk McGuire is assisting Historic Argyle in preparing a flyer that will be posted around, as well as The Argyle Alumni Facebook page, which is ran by Kevin Gruenberg, assists in the yearly Alumni Photo, and has around 1,000 followers, will help to share the flyer as well. Building history, major events, and photos will be printed on boards by RBS to be put in the Community Building as well as a portrait of J.S. Waddington. History of items and locations i nside the building will also be typed up and presented around the building as a self -guided tour. Rossing also suggested that the terrazzo flooring be grinded down, polished, and re -finished as it is in poor shape. This re-finishing will last for tens of years, if not another hundred. Rejuvenators will be working on a quote for the costs of the re-finishing, which would be a two-day process. COMMUNITY DEVELOPMENT The morning of Park Palooza began with rain and a time push-back, but the day ended as a success. The Legion raised over $5,000 for the refurbishment and repainting of the airplane in the park, and the ACPF raised $2,400 for new playground equipment. Schutte mentioned that the current plan for Village events is to take what we have and expand on them, including more local groups, organizations, and businesses. More volunteers are needed in the future to help our events be successful. Park Palooza will be moved to late August next year to avoid other larger events , and a meeting will be scheduled to plan the date change for next year. Keys to the Village were presented to Jerry Gerber and Kevin Slater at the event in appreciation for t heir contributions to our park. The WEDC toured the Rossing Building and Flex Fitness center which was a great highlight to the Argyle’s downtown development. The Vi llage emails have been switched over to .gov emails, cybersecurity protection has been also added to the Village to help with spam and phishing scams , and email backups are also in place to comply with regulations. Multiple counties around Lafayette have had cybersecurity threats and issues recently, so this will help protect the Village of Argyle. A production company will be filming at Good Fellas Taven and a private residence for a catalogue shoot. PRESIDENT BUSINESS President Moore relayed that he received complaints about grass clippings in the road, which is an ordinance violation. The payroll report for July 2025 overtime paid to full-time: Johnson – 16.91 hours, Ritschard – 28.73 hours, Koch – 19.38 hours, McGuire – 3.34 hours, Saalsaa – 1.63 hours. King made a motion to approve overtime, Hinojosa seconded, motion carried. Schutte requested the ability to work up to 15 hours a week rather than just 10 hours a week as the events going on recently are taking up a lot more time to prepare and run. Helfvogt motioned to approve, Johnson seconded, motion carried. CLERK BUSINESS Building Permits approved by Total inspection Dan and Kris Larson for an addition onto their house 206 West Street, Dewayne M oss for a deck and pool at 302 Galena Street, Kim Gutzmer for a garage at 602 S Lafayette Street, Amylynne Santiago -Volker for an electric upgrade at 400 Oak Street, and Jerry Wyttenback for a plumbing upgrade at 505 North Street. Clerk-Treasurer Flannery clarified that the Woodford Bank loans for the Street Project will be switched from 2 loans to 3 loans for payment reason s; the first loan will be Safe Drinking Water Grant, the second for the Lead Service Line Grant, and the third will be for the General Fund. A letter was received from First National Bank & Trust informing customers of their buyout by Bank First, which will not see any changes until the first of the year. Helfvogt made a motion to approve total July 2025 accounts payable c hecks $98,872.00, August 2025 invoices paid to date $67,855.41, Johnson seconded, motion carried. The next monthly meeting is scheduled for Wednesday, September 3rd, at 7:00 pm. Helfvogt made a motion to adj ourn at 9:05PM, Hinojosa seconded, motion carried. Mallory McGuire Deputy Clerk