20241002 Village Board Minutes

PROCEEDINGS - VILLAGE OF ARGYLE - MONTHLY MEETING October 2nd, 2024 The regular monthly meeting of the Argyle Village Board called to order by President Thomas Moore on October 2 nd, 2024, at 7:00 pm. Roll call taken with Johnson absent. Proper posting of the meeting was acknowledged. Copies of the monthly meeting held 9/04/2024 were emailed to board members for review . King made a motion to approve minutes, Fransen seconded, carried. Helfvogt made a motion to approve the agenda, Hinojosa seconded, motion carried. CITIZEN COMMENT, Jerry Gerber stopped earlier in the day and could not be present, and asked if we could update the board on his behalf and provided a handout with updates on the shelter house project with income & funding estimates. President Tom Moore and member s of the board that have been involved went over the handout. The village will pay for the concrete floors, which will be completed by Keith Helfvogt, village employees have assisted with tears out of old concrete. Plumbing will be done by Ohrloff Plumbing, a Legion member, Kevin Slater, assisting with the electrical. Windows will be Mt. Horeb Glass, Otto Kerl a Legion member, kitchen & bathroom construction Colton Ploessl, a Legion member. The Septic will be completed by Lovelace Pump Company this year. Other parts of the project will be completed and paid for as funds are available. OLD BUSINESS, Andy Kurtz of Vierbicher gave a brief overview of the village’s current Tax Increment District. The district started in 2012 with no more increment as of 2027 the district will end in 2039. The area includes twenty-five parcels in the downtown area 6.8 acres. The village has current projects within the district. Mr. Kurtz will speak with the village auditors to determine how items were expended within the TID for future projects they are preparing for us. The Argyle Plan Commission met prior to the village board and reviewed the site plan with awning for the new daycare on the corner of S. Broad St. & Monroe St. on Lot 4 of CSM No. 925. Plan Commission member Garry Rossing gave their recommendation to the village board to proceed with plans to proceed with the daycare as presented. Helfvogt made a motion to approve the p roposed site plan for the daycare on the corner of S. Broad St & Monroe St (STH 81) on Lot 4 of CSM NO. 925, Hinojosa seconded, and motion carr ied. King made a motion to approve the resignation of trustee David Green who is leaving his seat for personal reasons, Fransen seconded, motion carried. Village President Tom Moore will look for a replacement. The 2025 Recycling Grant to Responsible Units Application Form has been fil ed, this is completed by Ed Faherty of Faherty, Inc. as part of their service. We will be informed in 2025 when we receive grant funding for our program. The position for the Community Development position will be posted until Friday, October 4 th. The village currently has one applicant, we will conduct interviews and hire someone for the position prior to the next meeting. NEW BUSINESS, the board discussed adding angled parking along South Broad Street adjacent to the proposed daycare site. This would be only on the daycare side of the road. Th e Plan Commission will discuss this at a future public hearing meeting, they will then make their recommendations to the village board. Helfvogt made a motion to approve Vierbicher 2024 -09-05 Amendment No. 2 CDI Grant Administration Contract in the amount of $5,000.00, King seconded, and motion carried. Helfvogt made a motion to approve the 2025 employee contracts with new rates effective as of 1/01/2025 as follows: Dan Koch will receive his 3rd year apprentice 95% scale + cost of living 2.6%, Jared Johnson will receive cost of living 2.6% + $1.00 after he completes and passes all test s to be certified for the WWTP, Mallory Tyler will receive $1.00 for completing her 6 month probation + cost of living 2.6%, Sandra Flannery, Hayley Saalsaa, Gary McKibben, Tina Swingen and all poll workers will recei ve 2.6% cost of living increases, Hinojosa seconded and motion carried. Trick or treating hours in the village were scheduled for October 31 st from 5:00 pm to 7:00 pm. The village will have Welcome the Holidays on Friday, December 6 th this year. The event will start in front of the Community Building where Santa will light the holiday tree. Families are then welcome to the Argyle Fire Department for refreshments, and kids can le t Santa know what is on their list this year. The Holiday Lighting Contest will be held on Saturday, December 14th. COMMITTEE BUSINESS, Hinojosa informed the board the Water Department was advised to switch our chlorine process by the DNR for all three wells with chlorine pumps . Water Superintendent Jared Johnson was present to discuss the cost he received from Ben Heidemann of Town & Country Engineers. Helfvogt made a motion to approve an estimated $15,000.00 to move forward with updating our three wells with new pumps, and the village’s chemical storage and measuremen t purchasing scales for each well that will provide the adequate accuracy needed, King seconded, motion carried. Helfvogt would like the village to research what surrounding communities charge to rent park facilities and consider raising the costs for shelter rent . Flannery informed the board Mallory Tyler has completed this and will forward the information to the park committee to review. Helfvogt discussed the need to look at the park fencing around the baseball field this year to complete needed improvements. Fransen and Library board member Lynn Rossing informed the board the library did not receive the library grant, their next meeting will be on the 21st, they are still looking for a library director. CLOSED SESSION President Moore stated the board would be entering into closed session per Wis. Stats. 19.85 (e) Deliberating or negotiating the purchase of properties, the investing of public funds, or conducting of other specific public business, whenever competitive or bargaining reasons require. Hinojosa made a motion to enter closed session, King seconded, motion carried. Roll count vote: King -yes, Hinojosa-yes, Helfvogt -yes, Fransen-yes, Moore-yes. RETURN TO OPEN SESSION, Hinojosa made a motion to return to open session, King seconded, motion carried. Roll count vote: Hinojosa -yes, King- yes, Helfvogt-yes, Fransen-yes, Moore-yes. Helfvogt made a motion to finalize an agreement for the proposed daycare and submit it to the Village Attorney for their review, Hinojosa seconded, motion carried. PRESIDENT BUSINESS, the payroll report for September 2024 the following employees had overtime: Johnson -19.82 hours, Ritschard-19.92 hours, Koch-14.07 hours, Tyler -.08 hours. Fransen made a motion to pay overtime, King seconded, motion carried. The chili cook -off is scheduled for October 19th. The village currently has no one in the Community Development position to organize th is year’s event, therefore the clerk’s office offered to plan the event for this year. The village received thank you notes from the Phil Steiner Family & Eugene Peterson Family. CLERK BUSINESS, Total Inspections, approved building permits Garthwaite homes for a duplex at 108 -110 S Green Street and Kathy Chenous for a roof/re-sheet her property at 509 Mill Street. Historic Argyle would like to hold a special event next year to celebrate the 100 th year anniversary of the community building. The street in front of Berget Jewelry (one block) will be closed immediately following the homecoming parade for the annual alumni photo, Kevin Gruenberg will be assisted by the village and boom truck for the photo. The clerk’s office will be sending out the winter parking notice reminders with the September utility bills. Helfvogt made a motion to approve total September accounts payable c hecks $196,040.10 October invoices paid to date $44,363.67 Fransen seconded, motion carried. The next monthly meeting date is pending and will be scheduled when the clerk’s office has more of the preliminary budget prepared for the board. Helfvogt made a motion to adjourn at 8:50 pm, Hinojosa seconded, motion carried. Sandra Flannery – Clerk