Village Board — Minutes

Village of Benton September 21, 2022 Board Meeting Minutes Members present: Chuck Wartner, John Perkins, Kenneth Farrey, Jill Knight, Cal Robbins Absent members: Gary McCrea, Scott Cruse Village employees present: Sonya Silvers, Eric Mowry, Brian Hammill Others Present: Dan Wackershauser - TriCounty Press The regular board meeting of the Benton Village Board was called to order by Village Trustee, Jill Knight, at 6:30 p.m. in the conference room of the Benton Business Incubator Building at 244 Ridge Avenue on Wednesday, September 21, 2022. In compliance with the open meeting law, proper notice of the meeting had been posted in four public places; the Zephyr Depot, Benton State Bank, Benton Post Office, and the Benton Business Incubator Building. Motion (Farrey, Perkins) to approve the minutes from the regular Village board meeting held on August 17, 2022. Voice-all ayes. Carried Officer Hammill presented the monthly police report. Speeding around the school is an ongoing concern and Officer Hammill has been monitoring the area but would like to see lights around the speed signs. He has also been helping serve school lunch and interacting with the children once a week. Evidence lockers were purchased and installed in the police department. SWAT training starts next week on September 18th. The Lafayette County Sheriff’s Department will be moving to CJIS Compliance and implementing Statelink on the Spillman side. Since Benton uses their system, we will need to add equipment to our IT system at an estimated cost of $7,000 in 2023. Eric Mowry reported that the Water Street water project has started rerouting from Water Street to First Avenue Extension. Currently, two of the four connections have been completed. Testing will need to be done on these connections. Completion of the projection will be a couple of weeks. The basketball court is still waiting for concrete from Schueller’s. Tri State Paving completed the Incubator parking lot and did patching on five spots around town. Dirt around the parking lot will get finished this week and possibly painting of the lines for the parking spots. The Orb Rocker in the BCDC Park arrived broken and we are still waiting on the parts from Lee Reaction to get that fixed. Eric asked what the shape of the sewer line is in behind the location of the new community center building. If this would be something to look at taking care of before the building gets built. Discussion with Ryan Carver will need to take place to determine the best course of action. Jill explained that a Certified Survey Map (CSM) will need to be completed on 25, 29, and 33 Main Street. These three parcels are owned by the Village of Benton and are the future location of the new Community Center/Library Building. In order to place a building in this location, the three parcels will need to be merged to one parcel, which requires a CSM. The contracted cost for this is $1600 with MSA Professional Services, Inc. Motion (Wartner, Farrey) to approve the contract with MSA Professional Services, Inc. for completion of a Certified Survey Map to Merge parcels 25, 29, and 33 Main Street for building purposes.Roll-all ayes. Carried Sonya explained that PFAS cost recovery program action is to provide water and wastewater systems the chance to recover any current or future expenses for testing, treatment, and remediation of PFAS contamination. Registering now is like an insurance policy without a premium that will lessen any financial burden resulting from PFAS contamination. Motion (Perkins, Wartner) to approve the registration for the PFAS cost recovery program to reduce any financial burden resulting from PFAS contamination. Roll-all ayes. Carried Village of Benton September 21, 2022 Board Meeting Minutes Sonya presented an updated map of the Business Park to the board. Jim Goffinet was approached by someone possibly interested in space in the Business Park. Information was sent to the interested party. The board would like more information on the business and size of the buildings. John and Eric updated the board on a meeting that was held with the DOT and Keith Dalsing (KD Engineering) regarding street access from Hwy 11 in the new subdivision development. The DOT laid out the next steps towards the approval process. Keith Dalsing will be working on a simplified traffic study and a water run off plat as part of the request. A map of the proposed layout of the subdivision was presented to the board. Leaf and garden waste pick up will be Oct. 24th and Nov. 7th. Brush pickup will be will be Nov. 9th. Supervised Burn dates will be Oct. 21st - Oct. 30th. Hydrant Flushing will be Oct. 3rd - 7th. Chuck would like to check into protocols if the Village President is unable to be present at board meetings or unavailable for an extended period of time. Sonya will look into this. Kenny has been addressed by neighbors for the storm sewer that smells every time it rains by Cross Street and Temple Avenue. Eric will need to look at it and will try to shape it and it could possibly need a tile pipe. Also, a complaint was made for residents blowing grass clippings in the street. Sonya presented the 2nd reading of Ordinance 2022-001 to amend chapter 320, Section 12 relating to Parking restrictions during temporary snow removal or street maintenance. Motion (Wartner, Farrey) to approve the ordinance amendment to chapter 320, Section 12 relating to Parking restrictions during temporary snow removal or street maintenance. Roll-all ayes. Carried Committee Reports:  Jill and the Park Committee did a walkthrough of all the parks to identify maintenance issues and potential budget items. The main issues noticed was the need for tree maintenance and planting of new trees. Eric will be checking into a water bottle filler. The claims against the Village were presented for payment. Motion (Wartner, Robbins) to pay the claims against the Village. Roll-all ayes. Carried Meeting adjourned at 7:21 p.m. Motion (Farrey, Perkins) to adjourn. Voice-all ayes. Carried