January 01, 2025 Council Minutes

DARLINGTON TOWN COUNCIL & UTILITY BOARD MINUTES December 5, 2024 CALL TO ORDER: President Nicole Parker opened the meeting with the pledge. Four council members were present. Jennifer Flaugher was absent. Also joining the council was Clerk- Treasurer Michelle Cash, Clectric linesmen Jason Gates. APPROVAL OF MINUTES: A motion to approve the November7th, 2024 minutes was made by Vice President Teresa Sutherlin, seconded by Marilyn Cohee. Motion Approved (4-0) MONEY MATTERS: A motion to approve the payroll docket accounts receivable transfer’s and appropriation report for November 2024 was made by Jeremy Weliever and seconded by Marilyn Cohee. Motion Approved (4-0). All reports are emailed before the meeting to be reviewed. A motion to approve an additional appropriation for the American Rescue Plan fund for $41,832.33 to move the money into an appropriation line item to pay for the repair work on the wastewater plant and lift stations, was made by Marilyn Cohee, seconded by Jeremy Weliever. Motion Approved (4-0). PUBLIC COMMENT: Steve Helgers requested approval to bury gas lines under the alley located beside the town hall at 222 west main street. After much discussion and reviewing this request from the last meeting the board requested that Mr. Helgers have locations done and come back to the board with the results. Mr. Helgers will need to get with Superintendent Brian Mullen with the results of the location. Jeremy Weliever made a motion for the utility office to contact the attorney and get a utility right-of-way easement prepared for the council to sign at the January meeting, motion was seconded by Marilyn Cohee. Motion Approved (4-0) Mr. Helgers also updated the board on work he has been doing for the park diamonds. Mr. Helgers requested have the draw on the project and will not request the rest until 2025 pending the work is approved by Park Maintenance Bob Cash. Stuart Savka reported again on the need to have the engineering proposal started as well as some paperwork start with USDA Rural Development. Clerk Cash reported she was already working on the application and believed along with the council they still have some discussions to work through before beginning this process. NEW BUSINESS: The 2025 contacts were reviewed and a motion to accept the terms of the following 2025 contracts was made by Jeremy Weliever, seconded by President Nicole Parker. Motion Approved (4-0) Phil Mahoy - Utility Plant Maintenance Diedra Jill Mullen — Community Center Cleaning Contract Bob Cash — Park Maintenance Clerk Cash reviewed the 1782 Notice for 2025. A motion to accepts was made by Marilyn Cohee, seconded by Vice President Teresa Sutherlin. Motion Approved (4-0) OLD BUSINESS: The Final Reading and motion to approve the Additional Appropriation Ordinance 5-2024 for the American Rescue Plan Fund for $41,832.33 was made by Marilyn Cohee, seconded by Jeremy Weliever. Motion approved (4-0) A motion to approve the Salary Ordinance 4-2024 for 2025 was made by Marilyn Cohee, seconded by Jeremy Weliever. Motion Approved (4-0) Clerk Cash gave an update on the baseball and softball contracts. The softball contract for 2024 has been paid as of November 7t", 2024 and the baseball remains unpaid. STAFF & ELECTED OFFICIAL REPORT: e Attorney Report ~Not present Wastewater Report ~ Tom Astbury — Director of Astbury Water Technology, Inc. — informed the council he will be sending a report through email. Mr. Astbury was unable to attend the meeting. Electric Report - Linesmen Jason Gates requested to the council the electric department would like to purchase an electricai reel trailer. After much discussion for the use and price a motion to purchase was made by President Nicole Parker, seconded by Jeremy Weliever. Motion Approved (4-0) MVH Report- Mr. Mullen report on the completion of the streets being paved, the lines have been painted and the handicap spaces updated with new markings. Darlington Police Department — Marshall Kevin Crull sent the November 2024 activity logs and the December 2024 police schedule in an email. Mr. Crull will be looking into cameras for the Town Hall. Park — Nothing Code Enforcement Officers —Mike Smith is continuing to work on clean-up of properties papers - will be filed with the attorney to move forward on properties who have not taken corrective action. Clerk-Treasurer Cash presented the billing report for November 2024. Clerk Cash presented a letter for signature for Bart Maxwell Jr to provide to the Montgomery County Building Department for approval of a 10 percent variance for a roof on a new build located at 100 E. Main Street. COUNCIL MEMBERS REPORT Marilyn Cohee — None. Teresa Sutherlin — None Jennifer Flaugher — Not Present Jeremy Weliever — None Nicole Parker — None PUBLIC COMMENT - None Town Board and Utility meeting will be on January 2, 2025 - at 5:00 p.m. —at the Darlington Community Center. Jeremy Weliever motioned to adjourn and was seconded by President Nicole Parker. Motion Approved (4-0). A oL sz b Sotleriah Nicole Parker, President Teresa Sutherlin, Vice President 4 T P remy Wellever, Council Member Marilyn Cohee, Council Member %Flaugher Council Member AWESWC/M @ é\ Michelle R. Cash, Clerk-Treasurer