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HUMAN RESOURCES COMMITTEE – 5/18/2026 Mtg Page 1 of 3 HUMAN RESOURCES COMMITTEE Meeting Minutes Monday, May 18, 2026 Regular Meeting The meeting was called to order by Councilor Sweeney at 5:00 p.m. on May 18, 2026, in room 204 of the Government Center. 1 ROLL CALL MEMBERS PRESENT: Jack Sweeney, Lindsey Graskey, Garner Moffat, Karly Caven CITY STAFF PRESENT: Beth Archer, Trish Lough, Mayor Paine, Deb Williams, Jon Shamla, Cam Vollbrecht (virtual), Paul Winterscheidt, Michelle Pope OTHERS PRESENT: Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held April 20, 2026) MOTION by Moffat, seconded by Graskey. Motion carried. 3 OLD BUSINESS 3.1 Discussion about the Customer Price Index (CPI) and how it was determined for non- union wage increases. (held from the April HRC meeting) MOTION by Moffat, seconded by Graskey, to hold in committee until August. Motion carried. 3.2 Approve updated policy #04.06c – Nepotism MOTION by Graskey, seconded by Moffat, to hold in committee until June. Motion carried. 3.3 Approve updated policy #16.01 – Disciplinary Actions MOTION by Graskey, seconded by Moffat, to hold in committee until June. Motion carried. 3.4 Determine which job vacancies should come to HRC for approval to fill. (request from Councilor Moffat at March HRC meeting) MOTION by Moffat, seconded by Graskey, to draft a policy for a future city council meeting. Motion carried. The committee discussed the current process for approving job vacancies. Currently, all positions (appendices A,B,C) require committee approval before HR can fill the position. HR Director Williams explained that this can prolong the hiring process, and recommended that positions in appendix C be exempt from this requirement. HUMAN RESOURCES COMMITTEE – 5/18/2026 Mtg Page 2 of 3 Upon discussion, the Mayor also requested that a policy be developed that could be reviewed/approved annually by the City Council, which would support the annual budget and provide more transparency. 4 NEW BUSINESS 4.1 Election of chair and vice chair MOTION by Graskey, seconded by Moffat, to elect Councilor Sweeney as Chair. Motion carried. MOTION by Graskey, seconded by Sweeney, to elect Councilor Moffat as Vice Chair. Motion carried. 4.2 Request to fill Light Equipment Operator – Street Division (2 positions) MOTION by Moffat, seconded by Graskey. Motion carried. 4.3 Request to fill Light Equipment Operator – ESD MOTION by Moffat, seconded by Graskey. Motion carried. 4.4 Request to fill Chief of Staff MOTION by Graskey, seconded by Moffat. Motion carried. 4.5 Approve updated job description for Chief of Staff MOTION by Moffat, seconded by Graskey, to hold in committee. Motion carried. The committee recommended a few additions/changes to the job description, and requested to bring it back for further review at the June HRC meeting. 4.6 Approve updated job description for Assistant Fire Chief MOTION by Graskey, seconded by Moffat. Motion carried. 4.7 Approve updated job description for Coordinated Response Specialist/Coordinated Response Specialist – Lead MOTION by Graskey, seconded by Moffat. Motion carried. 4.8 Approve moving Jen Stank into Lead Coordinated Response Specialist role and increase CRS Lead pay by $2.00 per hour. MOTION by Graskey, seconded by Moffat, to hold in committee until June. Motion carried. The committee decided that the Coordinated Response Specialist – Lead role should be sent for a wage review to assess the additional duties and responsibilities before approving an increase. 4.9 Approve request to adjust the wage placement of all Police Sergeants currently HUMAN RESOURCES COMMITTEE – 5/18/2026 Mtg Page 3 of 3 assigned to Grade K of the non-union pay plan. MOTION by Moffat, seconded by Graskey, to hold in committee until June. Motion carried. Police Chief Winterscheidt discussed the wage compression issues that they are currently experiencing within the police department – primarily between the Sergeants and Captains, which has been caused by differentiating wage increases between the union and non-union. The committee requested that additional information be brought to the June HRC meeting before making a decision. 5 RECURRING BUSINESS 5.1 Receive and file: Monthly personnel report for April 2026. The Committee received and filed. 5.2 Human Resources updates. No action required. 6 ADJOURNMENT The meeting was adjourned at 7:00 p.m. ___________________________________________________________________________________________ Respectfully submitted by Beth Archer