Special Agenda with Attachments

SPECIAL FINANCE COMMITTEE – 05/12/2026 Mtg (Meets monthly on the 4th Tuesday at 4:30 p.m.) Page 1 of 1 SPECIAL FINANCE COMMITTEE Agenda Tuesday, May 12, 2026–05:00 p.m. Government Center Room 270 VIDEO CALL LINK VIA: Microsoft Teams Click here to join the meeting Meeting ID: 296 405 566 781 Passcode: Qu7TGd Or call in (audio only) +1 872-242-8028, 491830525# United States, Chicago Phone Conference ID: 491 830 525# MISSION STATEMENT:“To have broad oversight of financial policies and procedures, and to provide the City Council and management with such financial expertise, opinion, and recommendations as will be helpful for the Council to make decisions regarding the financial stability of the City of Superior.” COMMITTEE MEMBERS: Jack Sweeney (Chair), Tylor Elm (Vice-Chair), Mike Herrick 1. ROLL CALL 2. APPROVAL OF MINUTES 3. OLD BUSINESS 4. NEW BUSINESS 4.1 Amendment No. 1 to Land Lease Agreement – Lake Superior National Estuarine Research Reserve (LSNERR) 4.2 Amendment to Service Agreement – Nemadji Mobile Home Park and Campground 5. RECURRING BUSINESS 6. ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please contact the City Clerk’s Office at (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 05/08/2026 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, and online at https://www.superiorwi.gov/agendacenter. It was also emailed to the Superior Telegram. MEMORANDUM DATE: April 23, 2026 TO: City of Superior Finance Committee FROM: Jason Serck, Planning, Economic Development & Port Director RE: Amendment 1 to the Land Lease Agreement by and between the City of Superior and the Board of Regents (State) of the University of Wisconsin System dba University of Wisconsin-Superior (UWS) as it Relates to the Lake Superior National Estuarian Research Reserve (LSNERR) Staff Building on Barker’s Island 1. Introduction – The State of Wisconsin has requested an amendment to the existing land lease on Barker’s Island for the LS NERR building. The State, UWS and the LSNEER are proposing a small addition to the existing staff building located off closet to the SS Meteor. The amendment will enlarge the land premise the building is currently on to accommodate the addition. With the increase in land area, we are also amending the lease to increase the base rent to $3,700 annually. 2. Background – In 2012, the City of Superior entered into a land lease agreement with the State of Wisconsin to facilitate the development of the LSNERR on Barker’s Island. The current lease runs until the end of 2041. Current lease rate is $2,700 per year. The proposed lease area and construction plans are attached. 3. Recommendation – It is my recommendation to approve this amendment between the City of Superior and the State of Wisconsin to amend the lease agreement to accommodate the expansion of the LSNEER staff building on Barker’s Island. Planning Department 1316 North 14th Street, 2nd Floor Superior, WI 54880 Website: www.ci.superior.wi.us Phone: 715-395-7335 Fax: 715-395-7346 TTY: 715-395-7521 AMENDMENT I TO THE LEASE AGREEMENT By and Between The City of Superior and the Board of Regents of the University of Wisconsin System dba University of Wisconsin-Superior The City of Superior, a Wisconsin municipal corporation (“City”), located at 1316 North 14th Street, Superior, Wisconsin, and the State of Wisconsin Department of Administration (“DOA”) are parties to a Lease Agreement dated January 1, 2012, for certain property located on Barker’s Island. Said lease has subsequently been assigned to the Board of Regents of the University of Wisconsin, dba University of Wisconsin-Superior (the “University”). The parties hereby wish to amend the Agreement, effective as of __________, 2026, as follows: Article 1 DEFINITIONS, EXHIBITS, RULES OF INTERPRETATION Section 1.01 Definitions. “Facility Property” the portion of the Real Property described on Exhibit A has been amended to the revised Exhibit A1 as per attached. By reference, Exhibit A1 is hereby incorporated into this Amendment I. Article IV TERM OF LEASE; RENT PAYMENTS Section 4.02 Rent Payments. (a) Base Rent. The Lessee shall pay the City as rent for the Lease Premises payable annually in advance, on the date of execution of this Lease, and continuing on each January 1 thereafter throughout the term of the Lease in the amount of $3,700.00. If the Lessee chooses to exercise the option set forth in Section 4.01(b) above, the rent for the Leased Premises during such additional ten-year term and shall be established by an appraisal of the fair market rental value of the Leased Premises prepared by an appraiser who is mutually agreeable to both parties. Rent shall be paid to the City Finance Director at 1316 N. 14th Street, Superior, Wisconsin, 54880, or such other place as the City shall direct. All other terms and conditions of this Agreement remain in full force and effect. IN WITNESS WHEREOF , the parties have signed the Amendment as of the date first written above. ATTEST: Board of Regents of the University of Wisconsin Systems, dba University of Wisconsin-Superior By: ____________________________________ Ellen Rosner, Real Estate Portfolio Manager ATTEST: City of Superior By:_____________________________________ By:___________________________ Jim Paine, Mayor Heidi Blunt, City Clerk By:_____________________________________ By:___________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Approved by the Superior Common Council on: MEMORANDUM DATE: April 23, 2026 TO: City of Superior Finance Committee FROM: Jason Serck, Planning, Economic Development & Port Director RE: Amendment #1 to the Services Agreement with EasyLiving Services, LLC for Management Services of the Nemadji Mobile Home Park and Campground 1. Introduction - It is the recommendation of the Planning Department to approve the attached Amendment #1 between the City of Superior and EasyLiving Services, LLC for the management services of the City owned Nemadji Mobile Home Park and Campground. 2. Background – On January 1, 2023, the City of Superior entered into a three-year management services agreement with EasyLiving Services for the management of the Nemadji Mobile Home Park and Campground. This agreement was awarded after a bid process was conducted at the end of 2022. The management services include collecting monthly mobile home rents and daily campground fees, site maintenance and repairs, snow plowing, mowing, clean up, reading meters, and other daily duties to preserve the City’s asset and fulfill the needs of the tenants. EasyLiving is proposing to raise their costs 10% for each line item in the agreement. This agreement would be for another three-year term beginning January 1, 2026. EasyLiving Services is a full-service property management firm with many years of experience operating in Minnesota and Wisconsin. Compensation for the management of the property is 10% of monthly gross receipts for mobile homes, 15% of monthly gross receipts for transient renters, and hourly fees for repairs and maintenance. 3. Budget Source – Funds to cover this agreement are deducted from the rent monies collected at the Nemadji Mobile Home Park and Campground. 4. Recommendation – It is my recommendation to approve this amendment between the City of Superior and EasyLiving Services, LLC for a three-year renewable agreement for the management services of Nemadji Mobile Home Park and Campground. Planning Department 1316 North 14th Street, 2nd Floor Superior, WI 54880 Website: www.ci.superior.wi.us Phone: 715-395-7335 Fax: 715-395-7346 TTY: 715-395-7521 1 1 Amendment I To the Services Agreement Between The City of Superior And EasyLiving Services, LLC This Amendment made this ___ day of ________ 2026, by and between EasyLiving Services, LLC, (herein known as ‘Contractor’), and the City of Superior, a municipal corporation, through its Planning Department (herein known as ‘City’) are Parties to an Agreement dated December 21, 2022, for the Property Operator of Nemadji Mobile Home Park and Campground service. Both Parties desire to amend the Agreement as follows: Term The term of this agreement shall be from January 1, 2026, through December 31, 2028. The agreement may be renewed upon mutual agreement of terms by both Parties. Services and Fees The City shall pay the Contractor for the performance of this contract an amount based upon the unit prices contained in the proposal for the actual measured quantities of work done, as detailed in Exhibit A, Amendment I, attached to this Amendment. Exhibit A, Amendment I is hereby incorporated into this Amendment by reference. All requests for reimbursement must be accompanied by a detailed invoice, copies of receipts for purchases, photos, time sheets and other support documents as requested or required. To render a monthly statement of receipts, disbursements, and charges for the Property to the following person(s) at the address(s) shown: The City of Superior Attention: Finance Director 1316 North 14th Street Superior, WI 54880 To remit to Owner on the 15th day of each month the net proceeds (provided the Operator is not required to make any mortgage, escrow, or tax payment on the first day of the following month). Operator will remit the net proceeds in full at the addresses shown: The City of Superior Attention: Finance Director 1316 North 14th Street Superior, WI 54880 2 In case the disbursements and charges shall be in excess of the receipts, the Owner agrees to pay such excess promptly, but nothing herein contained shall obligate the Operator to advance its own funds on behalf of the Owner. All other terms and conditions of this agreement remain in full force and effect. The parties, intending to be legally bound, have executed this amendment on the day and year set forth above. The Contractor represents that it has the authority to enter into the Amendment. If the Contractor is not an individual, the person(s) signing on behalf of the Contractor represents and warrants that they have been duly authorized to bind the Contractor and sign this Amendment on the Contractor’s behalf. Signatures Name: EasyLiving Services, LLC Address: 5610 Raleigh Street Duluth, MN 55807 _____________________________ Nick Retzlaff, President ATTEST: CITY OF SUPERIOR, WISCONSIN ______________________________ ___________________________________ Jim Paine, Mayor Heidi Blunt, City Clerk ______________________________ ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Approved by the Superior City Council on: