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FINANCE COMMITTEE Meeting Minutes April 30, 2026, Regular Meeting The meeting was called to order by Councilor Jack Sweeney at 4:30 pm on April 30, 2026, in Government Center Room 204. 1 ROLLCALL PRESENT: Jack Sweeney, Tylor Elm, and Mike Herrick, CITY STAFF PRESENT: Nick Rhinehart (Finance Director), Renee Hoff (Assistant Finance Director), Camron Vollbrecht (Fire Chief), and Karie Markon VIRTUAL: OTHERS PRESENT: 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held February 24, 2026) Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve the Finance Committee minutes February 24, 2026. 3 OLD BUSINESS Chair Councilor Jack Sweeney proposed to move 4.1 before 3.1. Motion was made by Tylor Elm, seconded by Mike Herrick, and carried to move 4.1 before 3.1. 3.1 Village of Superior – Fire Protection Contract Upon proper motion and second, the committee may convene in closed session under Wis. Stat. sec. 19.85(1)(e) for the purpose of deliberating strategies and setting parameters for the negotiation of the Village of Superior Fire Protection Contract Motion was made by Tylor Elm, seconded by Mike Herrick, and carried to move into closed session at 4:49pm Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to move out of closed session at 5:04pm Committee took no Action on the Village of Superior – Fire Protection Contract 3.2 City Landfill Discussion Committee revisited the current progress on the various scenarios of the landfill closure. A question and answer period was ensued. Motion was made by Mike Herrick, second by Tylor Elm, and carried to hold in Finance the City Landfill Discussion. 4 NEW BUSINESS 4.1 Fire Station Headquarters Solar Update Fire Chief Camron Vollbrecht presented council with the cost saving that has occurred with the new solar panel installation. A question and answer period was ensued. Motion was made by Tylor Elm, seconded by Mike Herrick, to receive and file the Fire Station Headquarters Solar Update 5 RECURRING BUSINESS 5.1 Golf Course Report and Financials March 2026 Finance Director Nick Rhinehart spoke on the Golf Course current financial statements. A question and answer period was ensued. Committee took no Action on the Golf Course Report and Financials March 2026 5.2 February 2026 Check Register – 2025 Expenditures 5.3 February 2026 Check Register – 2026 Expenditures Council worked through 5.2, and 5.3 together, a question and answer period was ensued. Motion was made by Tylor Elm, seconded by Mike Herrick, carried to approve and file the February 2026 Check Register – 2025 Expenditures and 2026 Expenditures. 5.4 March 2026 - Check Register – 2025 Expenditures 5.5 March 2026 - Check Register – 2026 Expenditures Council worked through 5.4, and 5.5 together, a question and answer period was ensued. Motion was made by Tylor Elm, seconded by Mike Herrick, carried to approve and file the March 2026 Check Register – 2025 Expenditures and 2026 Expenditures. 5.6 General Fund Financial Statement – 2025 Expenditure and 2026 Expenditures vs Budget Analysis as of April 7, 2026 Finance Director Nick Rhinehart spoke on the budget, sharing some early audit results and possibles on how finance will be applying those findings. A question and answer period was ensued. Motion was made by Tylor Elm, seconded by Mike Herruck, and carried to approve and file the General Fund Financial Statement – 2025 Expenditures vs Budget Analysis as of April 7, 2026. 5.7 American Rescue Plan Act (ARPA) Fund Budget Review Finance Director Nick Rhinehart spoke on the Budget stating this is one of the most current and accurate budget reviews, noting the spend downs on these funds have been pretty precise to the budget allocations. Also mentioning that the extra few hundred dollars left over will be distributed to the nonprofits. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve to file the American Rescue Plan Act (ARPA) Fund Budget Review. 5.8 Insurance Update Finance Director Nick Rhinehart spoke on possible changes with the vehicle coverage. This is partly due to an increase in police chases and damages that occur during these pursuits that have multiplied in the lower parts of Wisconsin. A question and answer period was ensured. Motion was made by Tylor Elm, seconded by Mike Herrick, carried to approve to file the Insurance Update. 5.9 Other Financial Matters Enterprise Resource Planning (ERP) Software Update Finance Director Nick Rhinehart notified council that some of the larger processes have been completed with Oracle. Now they are incorporating those procedures into our new computer program and testing out sample programs. Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve to File the Enterprise Resource Planning (ERP) Software Update. 6. ADJOURNMENT The meeting was adjourned at 6:13 p.m. Minutes respectfully submitted by Karie Markon