July 11, 2024 Council Minutes

DARLINGTON TOWN COUNCIL & UTILITY BOARD MINUTES July 11, 2024 CALLTO ORDER: President Nicole Parker opened the meeting with the pledge. All council members were present along with Clerk-Treasurer Michelle Cash, Electric Linesman Jason Gates, Marshall Kevin Crull. APPROVAL OF MINUTES: A motion to approve the June 6, 2024, minutes was made by Jeremy Weliever, seconded by Vice President Teresa Sutherlin. Motion Approved (5-0) MONEY MATTERS: A motion to approve the payroll docket accounts receivable and appropriation report for June 2024 was made by Jeremy Weliever and seconded by Marilyn Cohee. Motion Approved (5-0). All reports are emailed before the meeting to be reviewed. A motion to approve ARP transfer — Machinery and Equipment for $40,000.00 to Repairs and Maintenance for expenses was made by Jennifer Flaugher, seconded by Marilyn Cohee. Motion Approved (5-0) PUBLIC COMMENT: Dave Shelton President of Darlington Forever Inc. (DFI) gave a report on the new steps put on the West side of the Community Center with cost being paid by the DFI. The DFI will be adding a railing as well. Mr. Shelton made a request to the council for the North room upstairs to be an extension to the current museum so that the DFI can add the memorabilia that has been donated. Mr. Shelton made a request to shut down the South restroom due to leaky pipes. All request were well received by the council. A motion to approve the request was made by Marilyn Cohee, seconded by Jennifer Flaugher. (Motion Approved 4-0) Mr. Weliver was not present at this time. Sydney Davis Director of the Darlington Pageant made a request to use the Community Center for practice and the upcoming 2024 pageant on August 6" — 9™ with the pageant being held on August 10™. Ms. Davis also asked if the town would continue their tradition in paying for the sashes for a total of $109.00. Ms. Davis as asked if the Town Board would consider to donate to the pageant to provide a scholarship for an outgoing contestant who will begin their first year of college in the 24/25 school year. After some discussion the council agreed upon $500.00. A motion to approve the request for the dates, the bill for $109.00 for the sashes and the $500.00 donation to a scholarship was made by Vice President Sutherlin, seconded by Jennifer Flaugher. Motion Approved (5-0) Tom Astbury gave a brief update on lift station 2, the treatment plant and lift station 4. Mr. Astbury report that the town was compliant for June. Mr. Astbury also reported on a town resident installed his wastewater pipe but still needs the required inspections done. Mr. Astbury reported that he did review the proposal from Mr. Savka, with Triad Associates and believed it a solid proposal for the long-time planning of the plant. Mr. Stuart Savka, MPA of Triad Associates, Inc presented the council with information and options on the needed upgrades to the wastewater plant. Mr. Savka proposal came to $15,000.00. After much discussion the council took the proposal under advisement and will follow up at the August meeting. NEW BUSINESS: Clerk Cash presented the figures for the June Settlement. The first reading for Ordinance 2024-2 — Tree Cutting was read and reviewed. This will go under old business for a second reading and review at the August meeting. Clerk Cash presented the Form 1, which is a view of the expected amounts to be adopted for the 2025 budget. This will go under old business for a second reading and review at the August meeting. A motion to approve an earlier request from Marshall Crull in the June meeting, to raise his salary to $25.00 and the Deputy to $21.00 for 2025 was made by President Parker, seconded by Vice President Sutherlin. Motion Approved (5-0) OLD BUSINESS: Clerk Cash ask for a motion for Attorney Nichols to draft the paperwork to move forward on the residence that need to be condemned or cleaned up and the property owner’s cost. A motion was made by Marilyn Cohee, seconded by Jennifer Flaugher. Motion Approved (5-0) STAFF & ELECTED OFFICIAL REPORT: Attorney Report —none Wastewater Report — Tom Astbury — Director of Astbury Water Technology, Inc. Mr. Astbury reported the plant in compliance Mr. Astbury sent a monthly report via email. Electric Report — Linesman Jason Gates updated the council on the continued progress of the 32 projects. He reported that the workers have been taken to another job in Texas due to the Hurricane’s. Project is still on time. MVH Report- None Darlington Police Department — Marshall Kevin Crull sent the June activity logs and the July 2024 police schedule in an email. Park — None Code Enforcement Officers —-Mike Smith is continuing to work on clean-up of properties. Mr. Smith issued out several violations this week. Clerk-Treasurer Cash presented the billing report for June 2024. COUNCIL MEMBERS REPORT Marilyn Cohee — None. Teresa Sutherlin — Updated the board on the Fire Department meeting. Mrs. Sutherlin would like to arrange to meet with a county Commissioners on opportunities that the county can provide to the small town. Jennifer Flaugher — Mrs. Flaugher reported that IMPA will be providing her with a donation for the festival, but in the process of talking with them they would like to meet with the council and share some of the changes that have come about. Jeremy Weliever - None Nicole Parker — None PUBLIC COMMENT - None The next scheduled Town Board and Utility meeting will be on August 1, 2024 — at 5:00 p.m. — at the Darlington Community Center. Jeremy Weliever motioned to adjourn and was seconded by Marilyn Cohee. Motion Approved (5-0). /4//»/4 Jpnas (i Spdhedde Nicole Parker, President Teresa Sutherlin, Vice President hppelpe loderr Jeremy Weliever, Council Member Marilyn Cofiee, Council Member " J\ylrtfer Fladgher, Council Member Attest:777f/5£% £ 4/‘ Michelle R. Cash, Clerk-Treasurer