Public Safety Committee - 04/16/2026

PUBLIC SAFETY COMMITTEE Agenda Thursday, April 16, 2026–6:00 PM Government Center Room 270 Virtual Link Click here to join the meeting Meeting ID 255 475 264 372 73 / Passcode: To2ZW3YC Or call in (audio only) +1 (872) 242-8028 Phone Conference ID: 970 691 632# COMMITTEE MEMBERS: Tylor Elm-Chair, Mark Johnson-Vice Chair, Sarah Anderson, Nick Ledin- Alternate 1 ROLL CALL 2 APPROVAL OF MINUTES 2.1 Public Safety Committee (Special Meeting held 03/05/2026 and 03/31/2026) 3 RECURRING BUSINESS 3.1 Police and Fire Department Updates 4 OLD BUSINESS 4.1 Discussion on Towing and Disposal of Large Vehicles, Trailers, and Boats 5 NEW BUSINESS 5.1 Discussion and Consideration of Removal of No Night Parking at Banks Avenue and North 13th Street (Traffic Code 112-53(2)) – Request from Councilor Elm 5.2 Discussion and Consideration of Adding two stop signs (North/South) to create a four way stop at Oakes Avenue and North 23rd Street (Remove from Traffic Code 112-34 Section 3; Two-Way Stops and add to Section 1; Four Way Stops) – Request from Councilor Elm/Councilor Herrick 5.3 Discussion and Consideration of towing rate increase for all licensed tow contractors 5.4 Approve to waive formal bid requirements and enter into a one-year memorandum of understanding (MOU) with Highlands Restoration and Wellness LLC, in the estimated annual amount of $37,000.00 5.5 Approve technology grant in the amount of $43,692.00 from the Wisconsin Department of Justice, Grant Number 2024-COA-20323 5.6 Approve the Wisconsin Department of Justice Drug Trafficking Interdiction Grant (2026-DT- 01-20181) in the amount of $39,750.00 5.7 Approve to waive formal bid requirements and enter into the agreement with Indigo for the estimated not to exceed annual cost of $39.000.00 6 ADJOURNMENT NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE MEMBERS OF THE COMMON COUNCIL MAY BE PRESENT AT THE MEETING, AND ALTHOUGH THIS MAY CONSTITUTE A QUORUM OF THE COMMON COUNCIL, THE COUNCIL WILL NOT TAKE ANY ACTION AT THIS MEETING. Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. In compliance with Wisconsin Open Meetings Law, this agenda was posted on 04/14/2026 at the following locations: Superior Government Center, Douglas County Courthouse, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed to the Superior Telegram and the Superior Public Library. PUBLIC SAFETY COMMITTEE – 03/05/2026 MEETING MINUTES Page 1 of 1 PUBLIC SAFETY COMMITTEE Minutes – Special Meeting March 05, 2026 The meeting was called to order by Councilor Elm at 5:02 p.m. on March 05, 2026, in Government Center Room 270. 1 ROLL CALL MEMBERS PRESENT: Councilor Tylor Elm-Chair, Councilor Sarah Anderson, Councilor Nick Ledin-Alternate MEMBERS ABSENT: Councilor Mark Johnson CITY STAFF PRESENT: Councilor Garner Moffat, Councilor Jack Sweeney, Councilor Ruth Ludwig*, Councilor Mike Herrick*, Police Chief Paul Winterscheidt, Assistant Chief of Police Michelle Pope, Police Sergeant Nicholas Eastman, Police Sergeant Brad Jago*, Rebecca Baker- Mayor’s Office, Nikki Kalan -Superior Police Department OTHERS PRESENT: John Kiel-Retired Assistant Chief of Police*, Shelley Nelson-Telegram, John Ramos-Duluth Monitor, Emmaleah Allen-Fox21, Morgan Hegman-Northern News Now, Erik Johnson-WDIO, Anonymous Citizen *virtual 2 NEW BUSINESS 2.1 Presentation and Review of the OIR Report Presentation and Review of the OIR Report given by Mayor Paine. After the presentation, the committee opened the meeting to questions from others present in the meeting. No Action. Meeting was adjourned at 6:22 p.m. Submitted by Nikki Kalan PUBLIC SAFETY COMMITTEE – 03/31/2026 SPECIAL MEETING MINUTES Page 1 of 1 PUBLIC SAFETY COMMITTEE - Amended Minutes – Special Meeting March 31, 2026 The meeting was called to order by Councilor Elm at 5:00 p.m. on March 31, 2026, in Government Center Room 204. 1 ROLL CALL MEMBERS PRESENT: Councilor Tylor Elm-Chair, Councilor Mark Johnson-Vice Chair*, Councilor Sarah Anderson MEMBERS ABSENT: Councilor Nick Ledin-Alternate CITY STAFF PRESENT: Chief Camron Vollbrecht, Jane Darwin-Contract Analyst, Nikki Kalan - Superior Police Department OTHERS PRESENT: Shelley Nelson- Telegram, Ann Porter-LHB, Max Vergeldt-Kraus Anderson, Robert Krzyzanowski-Wendel Companies *virtual 2 NEW BUSINESS 2.1 Review and/or recommend the selection of the lowest qualified bidders’ contracts for the construction of North End Fire Station – Request from Chief Vollbrecht MOTION to recommend the selection of the lowest qualified bidders’ contracts for the construction of North End Fire Station by Councilor Anderson, seconded by Councilor Johnson. Will forward to council. MOTION to recommend the award to the lowest qualified bidders’ contracts for the construction of North End Fire Station by Councilor Anderson, seconded by Councilor Johnson. Motion approved. Meeting was adjourned at 5:52 p.m. Submitted by Nikki Kalan Superior Police Department Memorandum TO: Public Safety Committee FROM: Chief Paul Winterscheidt DATE: 04/08/2026 SUBJECT: Police Department Update Personnel and Organizational Updates The Superior Police Department and the Superior Police & Fire Commission recently completed the first round of interviews and the Physical Readiness Test for the current hiring process. Of the original 22 applicants, two will move on to the Chief’s interview. The Superior Police Department is currently staffed with 54 sworn officers. We anticipate one retirement in May. One officer recently resigned and took a position with the Duluth Police Department, citing better compensation. I am also aware of at least one experienced SPD officer currently in the late stages of the hiring process with the Douglas County Sheriff's Office. That officer cited Douglas County’s take-home squad program as a key driver for his decision to apply. Anticipated retirements and resignations mean we will likely be staffed at 51 or fewer sworn officers as we enter the busy summer months. It should be noted that three of our current officers are attending the police academy and will complete field training this fall. While we will ask the Police & Fire Commission to begin a new process as soon as possible, that process will not be completed in time to send new hires to the police academy until the fall of this year. Chris Woolery and Dave Dalbec were promoted to Police Sergeant on March 19 th . Sergeant Woolery has been assigned as the Detective Sergeant, and Sergeant Dalbec has been assigned as a night-shift patrol sergeant. Lauren Robinson was promoted to Detective on March 23 rd . Additionally, Officer Sam Finkbeiner was assigned as an acting patrol sergeant. These promotions are the result of recent retirements and promotions throughout the department’s command structure. The Wisconsin Department of Justice – Division of Criminal Investigations (DCI) completed their investigation of the December 7 th , 2025, officer-involved shooting. DCI presented the findings of their investigation to the Douglas County District Attorney who found the actions of the involved officers were objectively reasonable. Following the completion of the DCI investigation, the Superior Police Department convened a Deadly Force Review Board pursuant to department policy. This review board conducts an in-depth analysis of the event and provides a recommendation to the Chief of Police regarding the policy status of the event. The board consists of officers, supervisors, subject matter experts, and a representative from an outside agency. The findings of that board were presented to me last month, and I concur with their analysis that the officers acted according to policy, procedures, and training. Operational Updates The Patrol Division responded to 1,522 police incidents during the month of March, including the following: • 251 Traffic Stops • 62 Traffic Crashes (50-PD, 6-Injury, 8-H&R) • 50 Disturbances • 156 Suspicious Person/Vehicle Complaints • 13 Domestic Violance Incidents • Ten Shoplifting Complaints • 110 incidents involving at least one adult arrest. For comparison, the department responded to 1,722 police incidents during the same period in 2025. The department responded to 4,376 police incidents between January 1 st and April 1 st , 2026, compared with 4,604 incidents during the same period in 2025, representing a moderate decrease of approximately 5.2% 25 cases were assigned to detectives during the month of March, and detectives managed an average load of eight cases. Seven cases were assigned to the Internet Crimes Against Children (ICAC) Taskforce, requiring the processing of 31 devices. Respectfully submitted, Chief Paul Winterscheidt The Superior Police Department is sworn to protect, committed to justice and dedicated to professional service. Security – Service – Equality – Professionalism – Department Members From: Sydney Thompson <sydney@decarorealestate.com> Sent: Friday, February 13, 2026 3:30:30 PM To: Elm, Tylor <elmt@superiorwi.gov> Subject: Street Parking Good afternoon Tylor, I am a resident of 1315 Banks Ave in Superior and am reaching out in regards to on street parking in front of my home. There are 2 signs along the block stating “no night parking 3:00AM-6:00AM” and the current tenant of 1321 Banks Ave (Superior Property Services) parks in front of multiple homes all day and overnight as well with no repercussion from the city. I am hoping the city would either remove the signs and allow the tenants of the block to park out front at all hours as we have limited parking in the alley (2 parking spots per house) or enforce the rules to Superior Property Services. I appreciate your time in addressing this concern and look forward to working with you on the problem. -Sydney Thompson Memorandum Date: April 13th, 2026 To: Public Safety Committee From: Camron Vollbrecht, Fire Chief RE: Fire Department updates 1. Operations: a. Crews have responded to 1,146 calls as of April 12th. b. The crews responded to fire in the Arco building. The fire was out upon arrival, and an individual was charged with arson in relation to the fire. The Arco building on Winter Street remains closed. The owners have control of the building and are able to remove property from the building. However, they do not have occupancy to operate a business. c. We extended a conditional offer of employment to a Lateral Transfer candidate to fill our open spot. 2. Training: a. The new fire engine will arrive May 18th. b. The Advanced EMT training with Northwoods Tech is about 75% completed. Members are starting to schedule clinicals. Eighteen members will complete clinicals prior to July 1st and the remainder by the end of summer. Superior Fire Department Phone: (715) 395-1680 FireDept4@ci.superior.wi.us www.ci.superior.wi.us Camron Vollbrecht, Fire Chief Superior Fire Department 3326 Tower Avenue Superior, WI 54880 3. Facilities: a. The selected bids for the North End Fire Station go to the full council this week. Groundbreaking is estimated to take place in early May. 4. Inspection and Enforcement: a. Our fire inspectors have completed over 200 life safety inspections year to date. Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 FDR-IR: Incident Count by Primary Incident Type-copy PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL Fire 21 1.83% Fire - Outside Fire - Other Outside Fire 4 0.35% Fire - Outside Fire - Trash / Rubbish Fire 2 0.17% Fire - Structure Fire - Structural Involvement 6 0.52% Fire - Structure Fire - Room and Contents Fire 2 0.17% Fire - Structure Fire - Confined Cooking / Appliance Fire 4 0.35% Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 1 of 6 FDR-IR: Incident Count by Primary Incident Type-copy Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL Fire - Transportation Fire - Vehicle Fire - Passenger 2 0.17% Fire - Transportation Fire - Boat / Personal Watercraft / Barge Fire 1 0.09% Hazardous Situation 43 3.75% Hazardous Situation - Hazard Non- Chemical - Electrical Power Line Down / Arching / Malfunction 6 0.52% Hazardous Situation - Hazard Non- Chemical - Electrical Hazard / Short Circuit 4 0.35% Hazardous Situation - Hazard Non- Chemical - Motor Vehicle Collision 4 0.35% Hazardous Situation - Hazardous Materials - Fuel Spill / Fuel Odor 3 0.26% Hazardous Situation - Hazardous Materials - Gas Leak / Gas Odor 8 0.70% Hazardous Situation - Hazardous Materials - Carbon Monoxide Release 5 0.44% Hazardous Situation - Overpressure - Rupture Without Fire 1 0.09% Hazardous Situation - Investigation - Odor 10 0.87% Hazardous Situation - Investigation - Smoke Investigation 2 0.17% Medical 810 70.68% Medical - Illness 23 2.01% Medical - Illness - Abdominal Pain / Problems 48 4.19% Medical - Illness - Allergic Reaction / Stings 3 0.26% Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 2 of 6 FDR-IR: Incident Count by Primary Incident Type-copy Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL Medical - Illness - Back Pain (Non- Trauma) 19 1.66% Medical - Illness - Breathing Problems 70 6.11% Medical - Illness - Cardiac Arrest 16 1.40% Medical - Illness - Chest Pain (Non- Trauma) 57 4.97% Medical - Illness - Convulsions / Seizures 19 1.66% Medical - Illness - Diabetic Problems 16 1.40% Medical - Illness - Headache 12 1.05% Medical - Illness - Heart Problems 7 0.61% Medical - Illness - Overdose / Poisoning 5 0.44% Medical - Illness - Pregnancy / Childbirth 2 0.17% Medical - Illness - Psychological Behavior Issues 13 1.13% Medical - Illness - Sick Case 135 11.78% Medical - Illness - Stroke / CVA 14 1.22% Medical - Illness - Unconscious Victim 13 1.13% Medical - Illness - Well Person Check 16 1.40% Medical - Illness - Altered Mental Status 19 1.66% Medical - Illness - Nausea / Vomiting 12 1.05% Medical - Illness - Unknown Problem 28 2.44% Medical - Illness - No Appropriate Choice 101 8.81% Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 3 of 6 FDR-IR: Incident Count by Primary Incident Type-copy Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL Medical - Injury 13 1.13% Medical - Injury / Trauma - Animal Bites 1 0.09% Medical - Injury / Trauma - Assault 9 0.79% Medical - Injury / Trauma - Choking 2 0.17% Medical - Injury / Trauma - Eye Trauma 1 0.09% Medical - Injury / Trauma - Fall 93 8.12% Medical - Injury / Trauma - Heat / Cold Exposure 3 0.26% Medical - Injury / Trauma - Motor Vehicle Collision 16 1.40% Medical - Injury / Trauma - Industrial Accident/Inaccessible Incident/Other Entrapment (Non- Vehicle) 1 0.09% Medical - Injury / Trauma - Gunshot Wound 1 0.09% Medical - Injury / Trauma - Hemorrhage / Laceration 7 0.61% Medical - Injury / Trauma - Stab / Penetrating Trauma 1 0.09% Medical - Injury / Trauma - Other Traumatic Injury 1 0.09% Medical - Other - Medical Alarm 7 0.61% Medical - Other - Standby Request 4 0.35% Medical - Other - Transfer / Interfacility 1 0.09% Medical - Other - Intercept Other Unit 1 0.09% Public Service 145 12.65% Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 4 of 6 FDR-IR: Incident Count by Primary Incident Type-copy Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL Public Service - Citizen Assist - Person In Distress 10 0.87% Public Service - Citizen Assist - Citizen Assist / Service Call 9 0.79% Public Service - Citizen Assist - Lift Assist 97 8.46% Public Service - Alarms (Non Medical) - Fire / Smoke Alarm 8 0.70% Public Service - Alarms (Non Medical) - CO Alarm 10 0.87% Public Service - Alarms (Non Medical) - Other Alarm 5 0.44% Public Service - Disaster / Weather - Damage Assessment 1 0.09% Public Service - Other - Move-up 1 0.09% Public Service - Other - Standby 3 0.26% Public Service - Other - Damaged Hydrant 1 0.09% Rescue 1 0.09% Rescue - Water - Person in Water (Standing Water/Lake) 1 0.09% No Emergency 121 10.56% No Emergency - False Alarm - Intentional False Alarm 1 0.09% No Emergency - False Alarm - Malfunctioning Alarm 9 0.79% No Emergency - False Alarm - Accidental Alarm 34 2.97% No Emergency - False Alarm - Other False Call 15 1.31% No Emergency - Good Intent - No Incident Found Upon Arrival / Location Error 10 0.87% Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 5 of 6 FDR-IR: Incident Count by Primary Incident Type-copy Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 PRIMARY INCIDENT GROUP / PRIMARY INCIDENT TYPE COUNT PERCENT OF TOTAL No Emergency - Good Intent - Controlled Burning (Authorized) 4 0.35% No Emergency - Good Intent - Smoke From Nonhostile Source (Smoke Scare) 3 0.26% No Emergency - Good Intent - Investigate Hazardous Release (Nothing Found) 4 0.35% No Emergency - Cancelled 41 3.58% Law Enforcement Support 5 0.44% Law Enforcement Support 5 0.44% Total 1146 100.00% Powered by TCPDF (www.tcpdf.org) Report ID: 107745 This report was generated on : 04/13/2026 11:53 AM Page: 6 of 6 Superior Fire Address: 3326 Tower Ave, Superior, WI, 54880 FDR-INSP: Inspection Count by Type INSPECTION TYPE NAME TOTAL Annual Commercial with Residential 10 Annual Fire Prevention 139 Bi-Annual Commercial with Residential 2 Bi-Annual Fire Prevention 20 Lead Inspector - Occupancy/Referral 20 Multi-unit Residential/Hotel/Motel 31 Total 222 Powered by TCPDF (www.tcpdf.org) Report ID: 99975 This report was generated on : 04/13/2026 11:52 AM Page: 1 of 1 From: Tylor Elm <tylor@discoverpc.net> Sent: Wednesday, March 4, 2026 2:15 PM To: Elm, Tylor <elmt@superiorwi.gov> Subject: Stop signs ---------- Forwarded message --------- From: Herrick, Mike <herrickm@superiorwi.gov> Date: Wed, Mar 4, 2026, 2:13 PM Subject: Stop signs To: Tylor Elm <tylor@discoverpc.net>, Trone, Thor <tronet@superiorwi.gov>, Janigo, Todd <janigot@superiorwi.gov>, Carlson, Chris <carlsonc@superiorwi.gov>, Kalan, Nicole <kalann@superiorwi.gov> Good afternoon, I would like to request two stop signs on Oakes avenue at 23rd Street. This would create a four way stop at each of the intersections surrounding the high rise. I’m still receiving speed complaints in that area. Thank you for your consideration on this request. Mike Herrick Sent from my iPad MEMORANDUM Date: April 9, 2026 To: Public Safety Committee From: Jennifer Stank, Coordinated Response Specialist, Superior Police Department RE: Highlands Restoration and Wellness Memorandum of Understanding 1. Introduction: The Superior Police Department (SPD) is requesting the Public Safety Committee and the Superior City Council approve and enter into a one-year memorandum of understanding (MOU) with Highlands Restoration and Wellness LLC, in the estimated annual amount of $37,000.00. 2. Background: The City of Superior Police Department (SPD), through its COAR + team/Pathways to Hope Program, has partnered with Highlands Restoration and Wellness, LLC (HR&W), throughout 2025, to provide sober living (the Program) to qualified individuals. The City wishes to enter into an updated MOU with HR&W for services for a one-year period. HR&W provides sober living programming, room and board to qualified individuals with a substance use disorder or a dual diagnosis treatment issue. HR&W is the only sober living option in Douglas County. HR&W serves both men and women in Douglas County. One month of stay and treatment at HR&W costs $1000.00 monthly. If a person is compliant with treatment, COAR +/Pathways to Hope with pay for a total of 2 months. This would allow the program to assist up to 18 individuals with housing for 2 months while they work on their recovery. The number of resources available in Douglas County is very limited so we rely heavily on what is available. Due to the unique nature of these services and the successful previously provided services, SPD is requesting the Committee and Council waive the bid procedure and enter into this MOU with HR&W based on Sec. 2-380 of the City of Superior ordinance: Sec. 2-380. - Procedure for purchases of services (6) Nothing in this article shall prohibit the common council from accepting a proposal other than the lowest cost proposal, rejecting all proposals, requiring resubmission of proposals or authorizing a contract for services without requesting proposals. The Common Council may authorize the department head to conduct negotiations with any persons submitting a proposal after the consideration of all proposals for the purpose of obtaining a better price, higher quality or additional services. 3. Budget Source: All eligible costs are funded through the DOJ Grant Number: 2023-DJ-01-19707 which was approved by the Public Safety Committee on September 18, 2025, and by the Superior Common Council on October 21, 2025. . Superior Police Department Superior Police Department 1316 N 14th Street Superior, WI 54880 Web site: www.superiorwi.gov Phone: 715-395-7234 4. Recommendation: I am recommending the Public Safety Committee approve the request by City of Superior Police Department, through its COAR +/ Pathways to Hope Program, to waive formal bid requirements and enter into the MOU with Highlands Restoration & Wellness, LLC for the estimated one-year cost of $37,000.00. Approved:____________________________________ Date:__________________ Committee Chair NAME Denied:______________________________________ Date:__________________ Committee Chair NAME Pathways to Hope & Highlands Restoration and Wellness, LLC Memorandum of Understanding (MOU) The City of Superior Police Department, through its Pathways to Hope Program (City), 1316 N. 14th St. #150 Superior, WI 54880, and Emily Mack, doing business as Highlands Restoration and Wellness, LLC (“HR&W”), 2207 E 3rd St Ste 3, Superior, WI 54880, collectively the “Parties.”, wish to cooperate to provide services to qualifying persons for a course of sober living (the Program). This MOU provides a broad framework for cooperation between the Parties to provide assistance and support services to individuals with drug or alcohol addiction or disorder who voluntarily submit to this Program. The Parties endeavor to make efforts to assist individuals into an environment where the individual can work towards treating and overcoming a substance use disorder or addiction. The Parties understand that this MOU is not a binding contract, and it is not enforceable in a court of law. The City and HR&W agree as follows: 1. The City will refer qualifying persons to HR&W for a course of sober living programming, room, and board to address substance use disorder or dual diagnosis treatment issues. a. Together, the City and HR&W will review and either accept or deny referred persons for the Program. The City will review the balance remaining of eligible grant or other funding prior to approving a person for the recommended course of treatment. Approval by the City will be based on availability of grant or other funds. b. In the event of a denial by either Party, the Parties agree to provide justification to the other for denial, if requested, and cooperate to explore options for overcoming the denial and to allow participation in the Program. 2. For any insurance billable counseling services provided to a person, HR&W will bill referred person’s insurance directly and will not charge the City. a. The referred patient’s insurance must be contracted with and accepted by HR&W to be appropriately billed. b. HR&W will verify the insurance and will inform the City if the insurance is denied or not available, before admitting the person as a patient. 3. The City will pay the accepted patients initial one time deposit at a rate no greater than $350.00, if not provided by the participant or other community resource, as this fee is not billable to a person’s insurance. This fee will be payable to HR&W upon acceptance of the referred and accepted patient. Additionally, monthly room and board will be billed to the City at $1,000 per month, per patient, for a maximum of up to two months, while the clients participate in the Program. The monthly room and board fee will be billed to the City by the 10th of the month following the month end that services were provided. The option for the City to provide any funding for more than the two months will only apply on a case-by-case basis pending the patient’s mental status and the availability of funds by the City. Any approval by the City for services beyond two months must be received by HR&W in writing. Any and all other fees or costs associated with the services covered under this MOU are the responsibility of HR&W. Both the City and HR&W acknowledge a duty to communicate patient status prior to the two- month financial expiration. The maximum not to exceed annual cost for this MOU is thirty- seven thousand dollars ($37,000.00). a. Should an accepted referred patient leave HR&W before their program is completed, all prepaid program fees and deposits will be forfeited. b. Invoices from HR&W must be billed on a monthly basis at the end of each referred patient’s approved month. c. Invoices will only be paid by the City if the referred patient is compliant with treatment recommendations. Both the City and HR&W acknowledge a duty to communicate patient non-compliance or treatment concerns prior to invoicing. 4. HR&W agrees to provide at its expense such treatment in accordance with recognized standards of care in the industry. 5. HR&W agrees to provide at its expense accommodations, for accepted referred patients to practice cultural and traditional healing practices, including but not limited to possession and burning of sacred tobacco, cedar, sage, and sweet grass for prayer and offering. 6. HR&W is not responsible for obtaining or administering medications; although case managers may help accepted referred patients with the steps to transfer medications to a local pharmacy that accepts the patient’s insurance. a. Referred patients are recommended to bring 90 days’ worth of prescribed medications 7. Neither Party may assign this MOU without the prior written consent of the other. No amendment or exhibit will be effective unless in writing and signed by both Parties. 8. Each Party shall assume sole responsibility for indemnifying its own employees, as provided by state or federal law and/or local ordinance, and for providing personnel benefits, including benefits that arise due to injury or death, to its own employees as required by state or federal law. 9. Each Party agrees that each party will be responsible for defending its own respective entity in any action or dispute that arises in connection with or as the result of this MOU and that each Party will be responsible for bearing its own costs, damages, losses, expenses, and attorney fees. 10. This MOU does not create a partnership or a joint venture, and no party has the authority to bind the other. 11. This MOU shall commence on the _________, 2026 (Effective Date), and shall continue for one (1) year. The Parties may renew this MOU upon mutual agreement to terms and fees, until or unless otherwise terminated by either Party by providing thirty (30) days written notice of termination to the other Party without penalty. Upon termination, HR&W will be paid for services provided to date. By: ____________________________________ Date: ____________________ Jim Paine, Mayor By:______________________________________Date: ________________ Heidi Blunt, City Clerk By:____________________________________Date: ________________ Frog Prell, City Attorney By:___________________________________ Date:________________ Nicholas Rhinehart, Finance Director By: ____________________________________ Date: ____________________ Emily Mack, Founder/Director of Highlands Restoration and Wellness, LLC Approved by the Superior Common Council on: MEMORANDUM Date: April 9, 2026 To: Public Safety Committee From: Jennifer Stank, Coordinated Response specialist, Superior Police Department RE: Wisconsin Department of Justice Grant Award 2024-COA-01-20323 1. Introduction: The Superior Police Department (SPD), through its COAR + team, is recommending the Public Safety Committee and the Superior City Council to accept the grant from the Wisconsin Department of Justice in the amount of $43,692. The Superior Police Department received notice of this awarded grant on March 30, 2026. The purpose of this grant is to provide the COAR + team with a case management system. 2. Background: The City of Superior Police Department, through its COAR + team, has been working with the Wisconsin Department of Justice and other deflection sites to procure a case management system to help support the SPD efforts. This grant will fund the future purchase of a cloud-based case management system that will connect emergency responders, clinical practitioners, and case workers in real time. Adding a case management system will provide the SPD, COAR + team and local partners with the ability to keep consistent records, improved statistics and better communication with community partners. 3. Recommendation: I am recommending the City of Superior PSC approve the technology grant in the amount of $43,692 from the Wisconsin Department of Justice, Grant Number 2024-COA-01-20323, and forward this recommendation and committee approval to the full council for approval and Mayor Paine’s signature. Approved:____________________________________ Date:__________________ Committee Chair NAME Denied:______________________________________ Date:__________________ Committee Chair NAME Superior Police Department Superior Police Department 1316 N 14th Street Superior, WI 54880 Web site: www.superiorwi.gov Phone: 715-395-7234 WISCONSIN DEPARTMENT OF JUSTICE COAR+ Case Management System Grant Summary Sheet Grantee or Unit of Government: City of Superior Project Name: COAR+ Case Management System Address: Superior Police Department, 1316 North 14th Street, Superior, Wisconsin, 54880-1773 Project Director: Jen Stank Phone number: 715-395-7374 Signing Official: Jim Paine, Mayor, City of Superior, 1316 North 14th Street, Superior, Wisconsin 54880-1773 Amount of Federal Award: $43,692 Amount of Match: $ Amount of Total Award: $43,692 SUMMARY OF GRANT: COAR+ of the Superior Police Department is looking to expand their program by utilizing a case management system. Specifically, COAR+ is looking to add Julota, a customizable community interoperability platform. Name of Program Manager: Brad Kelly Phone number: (608) 716-1870 Name of Grants Specialist: Phil Zell Phone number: (608) 630-1235 STATE OF WISCONSIN DEPARTMENT OF JUSTICE Josh Kaul Attorney General Room 114 East, State Capitol PO Box 7857 Madison WI 53707-7857 (608) 266-1221 TTY 1-800-947-3529 March 30, 2026 Jen Stank, Coordinated Response Specialist Superior Police Department 1316 North 14th Street Superior, WI 54880-1773 RE: COAR+ Case Management System DOJ Grant Number: 2024-COA-01-20323 Dear Ms. Stank: The Wisconsin Department of Justice, Division of Law Enforcement Services, has approved a grant award to the City of Superior in the amount of $ 43,692. These funds are available through a grant under the FY24 Comprehensive Opioid, Stimulant, and Substance Use Site-Based Program (COSSUP) with funding awarded by U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance . This grant supports the City of Superior Police Department’s COAR+ Case Management System program. To accept this award, please have the authorized official sign the Signatory Page, Certified Assurances and Lobbying and Debarment Forms in addition to initialing the bottom right corner of Attachments A and B , if enclosed . The project director signs the acknowledgement notice. Please return the signed award document to the Wisconsin Department of Justice within 30 days. Please maintain a copy for your records. Funds cannot be released until all signed documents are received and any special conditions are met. As project director, you will be responsible for all reporting requirements outlined in the grant award and ensuring that funds are administered according to the approved application materials and certifications. Please refer to the enclosed FAQ sheet for contact information and grant guidelines. We look forward to a collaborative working relationship with you. Sincerely, Joshua L. Kaul Attorney General JLK:PZ Enclosures STATE OF WISCONSIN DEPARTMENT OF JUSTICE Josh Kaul Attorney General Room 114 East, State Capitol PO Box 7857 Madison WI 53707-7857 (608) 266-1221 TTY 1-800-947-3529 Completion of this signed grant award within 30 days of the date of the award is required to release federal funds. FY24 Comprehensive Opioid, Stimulant, and Substance Use Site-Based Program (COSSUP) COAR+ Case Management System 2024-COA-01-20323 The Wisconsin Department of Justice (DOJ) hereby awards to City of Superior, (hereinafter referred to as the Grantee), the amount of $43,692 for programs or projects pursuant to the federal Department of Justice Appropriations Act, 2024. This grant may be used until September 30, 2027 for the programs consistent with the budget and general conditions in Attachment A, subject to any limitations or conditions set forth in Attachments B and/or C, if included. The Grantee shall administer the programs or projects for which this grant is awarded in accordance with the applicable rules, regulations, and conditions of the Wisconsin Department of Justice. The submitted application is hereby incorporated as reference into this award. This grant shall become effective, and funds may be obligated (unless otherwise specified in Attachments A and/or B) when the Grantee signs and returns a signed copy of this grant award to the Wisconsin Department of Justice. In addition, please note that grant activity may not begin until the project start date. BY: JOSHUA L. KAUL Attorney General Wisconsin Department of Justice 03/30/2026 Date The (Grantee), City of Superior, hereby signifies its acceptance of the above-described grant on the terms and conditions set forth above or incorporated by reference therein. GRANTEE: City of Superior BY: NAME: Jim Paine TITLE: Mayor Date WISCONSIN DEPARTMENT OF JUSTICE ATTACHMENT A Subgrantee: City of Superior Project Title: COAR+ Case Management System CFDA# 16.838 Grant Period: From April 1, 2026 To September 30, 2027 Grant Number: 2024-COA-01-20323 UEI Number: F8BCG6BG4MW9 Federal Award Identification Number and Federal Award Date: 15P 15PBJA-24-GG-04468-COAP Federal Awarding Agency: U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance APPROVED BUDGET See your Egrants Application for details Federal Personnel Employee Benefits Travel (Including Training) Supplies & Operating Expenses $43,692 Equipment Consultants/Contractual Other Indirect FEDERAL TOTAL $43,692 TOTAL APPROVED BUDGET $43,692 Award General Conditions: 1. Grant recipients are advised that WI DOJ will monitor grants to ensure that funds are expended for appropriate purposes and that recipients are complying with state and federal requirements as described in the grant award contract. This includes timely completion of progress and financial reports, active efforts to achieve and measure stated goals and objectives, appropriate documentation of activities and outcomes, on-going submission of participant data, and adherence to any conditions included in the grant award. 2. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. 3. The WI DOJ reserves the right to withhold grant payments if the grant recipient is delinquent paying any obligation to WI DOJ such as background check fees, etc. Refusal to provide information requested by WI DOJ may impact the payment of current or approval of future grant funds. 4. Please be advised that a hold may also be placed on any current or future application or grant payment if it is deemed that an agency is not in good standing on any WI DOJ grants or other reporting requirements, has other grants compliance issues (including being out of compliance with special conditions) that would make the applicant agency ineligible to receive future WI DOJ funding, failure to make progress in obtaining project goals and objectives, and/or is not cooperating with an ongoing WI DOJ grant review or audit. 5. A hold may also be placed on any application or grant payment if it is deemed that an agency is not in compliance with federal civil rights laws and/or is not cooperating with an ongoing federal civil rights investigation. 6. Program Income: To maintain consistent practices with other similar programs, and as a proven practice, projects funded under this announcement are subject to program income guidelines detailed in the federal U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide. Grant award funds received are not program income. Program income is income earned by the recipient, during the funding period, as a direct result of the award. Any fees charged to the participants of your project are considered program income. The amount earned as program income during the length of the grant period must be expended by the end of the grant period and must be used for the purposes and under the condition applicable to the award. 7. All procurement transactions, whether negotiated or competitively bid and without regard to dollar value, shall be conducted in a manner to provide maximum open and free competition. 8. If the grant award budget contains wages, the grantee’s records must be maintained in a form that, at any given time, an auditor or WI DOJ representative would be able to identify the use of Federal and Matching funds. These records should include information such as employee name, rate of pay, hours worked, and amount of time dedicated to the grant project. 9. Award funds will be used to supplement, not supplant, planned or allocated funds 10. To be allowable under a grant program, all funds (state, federal, and cash match) must be obligated (purchase order issued) or paid for services provided during the grant period. If obligated by the end of the grant period, payment must be made within 30 days of the grant period ending date. Any grant activity outside the project period is not eligible for reimbursement. 11. All budget changes require prior approval from WI DOJ and must be requested in a grant modification via Egrants. 12. Subgrantees acknowledge that failure to submit an acceptable Equal Employment Opportunity Plan (if required to submit one pursuant to 28 CFR 42.302) that is approved by the Federal Office of Civil Rights, is a violation of its Certified Assurances and may result in the suspension of the grant. 13. Grant funds will be paid to grantee on a reimbursement basis. Expenses must be incurred and paid for by the agency/organization within the reporting period. 14. Any changes in personnel involved with the grant including the Project Director, Financial Officer, and/or Signatory must be reported to WI DOJ in a grant modification via Egrants. 15. Fees for independent consultants may not exceed the federal rate of $650 per eight-hour day unless prior approval is received from WI DOJ. 16. Reimbursement for travel (i.e. mileage, meals and lodging) is limited to state rates. 17. Recipient fully understands that WI DOJ has the right to suspend or terminate grant funds to any recipient that fails to conform to the requirements (special/general conditions and general operating policies) or that fails to comply with the terms and conditions of its grant award. 18. All contracts pertaining to this grant must be submitted to WI DOJ within 30 days of receipt of Grant Award Documents. 19. If the grant award contains equipment, a request for reimbursement should only be submitted once the equipment is installed and testing has been completed. 20. Positions funded by this grant must have a position description. Submit the position description and name of employee in Egrants within the Monitoring Section under Project Document Attachment. 21. The recipient agrees to cooperate with WI DOJ monitoring to ensure compliance of U.S. Department of Justice Grants guidelines, Financial Guide, and U.S. Department of Justice, Office of Justice Programs (OJP) guidelines, protocols and procedures. Recipient agrees to cooperate with WI DOJ (including the Program Contact, Fiscal Contact, Grants Specialist Monitor, Supervisors, and/or Administration) for this award, including requests related to desk reviews and/or onsite/virtual visits. The recipient agrees to provide to WI DOJ all documentation necessary for WI DOJ to complete the monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set out by WI DOJ for providing the requested documents. Failure to cooperate with WI DOJ monitoring activities may result in actions that affect the recipient’s WI DOJ awards, including, but not limited to: withholding and/or other restrictions on the recipient’s access to award funds, referral to the WI DOJ designation of High-Risk grantees, or terminate of an award(s). Initial Here FY24 Comprehensive Opioid, Stimulant, and Substance Use Site-Based Program (COSSUP) ATTACHMENT B Award Special Conditions: 1. Deflection programs should work to ensure that treatment providers are following evidence-based practices, as well as striving to incorporate the National Standards for Culturally and Linguistically Appropriate Services in Health and Healthcare (National CLAS Standards). 2. The grantees may not use grant funds to pay for evaluations or assessments by external evaluators unless the grantee identifies its intent to make such payments in the grant application and states a rationale for external evaluation satisfactory to WI DOJ. All external evaluation agreements are subject to WI DOJ review and approval prior to grant award and during the grant period. 3. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. 4. Changes from the approved grant application to the scope of the program require approval from WI DOJ and should be under the direction of the oversight body. 5. Grantees must agree to comply with all reporting, data collection, and evaluation requirements, as determined by WI DOJ’s Bureau of Justice Information and Analysis (BJIA). Grantees will be expected to submit data on program participants in the system designated by WI DOJ. 6. Entertainment, including amusement, diversion, social activities, and any associated costs (i.e. tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) are unallowable. In addition to the unallowable costs identified in the U.S. Department of Justice Grants Financial Guide, award funds may not be used for the following: prizes, rewards, entertainment, trinkets, or any other monetary incentives; client stipends; gift cards; or food and beverages. 7. Any written, visual, or audio publications, published utilizing grant funds shall contain the following statements: “This project was supported by Grant No. 15PBJA024-GG-04468-COAP awarded to WI DOJ by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." Additional guidance relating to publication and printing costs is set out in DOJ Grants Financial Guide under section III, 3.9 Allowable Costs, and in the Code of Federal Regulations (CFR) 2 C.F.R. § 200.461, 2 C.F.R. § 200.315 and Chapter 3.7. 8. The recipient agrees to participate in WI DOJ-sponsored training events, technical assistance efforts, or conferences held by WI DOJ or its designees, upon WI DOJ’s request. Grantees must participate in scheduled events, allow a programmatic or financial site visit, and accept technical assistance from DOJ. Initial Here FY24 Comprehensive Opioid, Stimulant, and Substance Use Site-Based Program (COSSUP) ACKNOWLEDGEMENT NOTICE Date: March 2026 Grantee: City of Superior Grant No. 2024-COA-01-20323 Project Title: COAR+ Case Management System The following regulations and obligations (referenced below) apply to your grant award. Note: Reports due 04/12 include January, February, and March program activity Reports due 07/12 include April, May, and June program activity Reports due 10/12 include July, August, and September program activity Reports due 01/12 include October, November, and December program activity QUARTERLY PERFORMANCE MEASURE REPORTS must be submitted on a scheduled basis and must be completed in the federal web-based Performance Measurement Tool (PMT). Additional information on this system and instructions will be provided by DOJ. Performance Measure reports on the status of your project are due in the PMT on: 07/12/26 10/12/26 01/12/27 04/12/27 07/12/27 10/12/27 FINAL QUARTERLY PROGRAM REPORTS must be submitted on a scheduled basis and must be completed in Egrants. Narrative reports on the status of your project and are due to DOJ on: 07/12/26 10/12/26 01/12/27 04/12/27 07/12/27 10/12/27 FINAL QUARTERLY FINANCIAL REPORTS must be submitted on a scheduled basis and must be completed and certified in Egrants. Supporting documentation must be attached to the Egrants Fiscal Report and are due to DOJ on: 07/12/26 10/12/26 01/12/27 04/12/27 07/12/27 10/30/27 FINAL EEOP CERTIFICATION FORM The Office of Justice Programs requires that all subgrantees complete the EEOP Certification form and submit it to the Office for Civil Rights The EEO Program reporting tool can be accessed at https://www.ojp.gov/sites/g/files/xyckuh241/files/media/document/cert.pdf A copy of the completed Certification Form must be returned with the signed grant award. OTHER: Complete and return Certified Assurances and Lobbying/Debarment Forms, enclosed. ACKNOWLEDGEMENT The materials referenced above were received and reviewed by the appropriate members of this organization. I also acknowledge receipt of the Grant Award and any attached Special Conditions, as well as receipt of the General Conditions which were previously provided in the Instructions for Filing and Application. I understand that this grant is awarded subject to our compliance with all Conditions, Regulations, and Obligations described in the above materials. , Project Director Date Jen Stank U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. A pplicants should also review the instructions for certification included in the regulations before completing this form. The certif ications shall be treated as a material representation of fact upon which reliance will be placed when the U.S. Department of Justice ("Departm ent") determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant certifies and assures (to the extent appl icable) the following: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant, to any person for influen cing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If the Applicant's request for Federal funds is in excess of $100,000, and any funds other than Federal appropriated fund s have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a m ember of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the Applicant shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities" in accordance with its (and any DOJ awarding agency's) instructions; and (c) The Applicant shall require that the language of this certification be included in the award documents for all subgrants and procurement contracts (and their subcontracts) funded with Federal award funds and shall ensure that any certifications or lo bbying disclosures required of recipients of such subgrants and procurement contracts (or their subcontractors) are made and filed i n accordance with 31 U.S.C. § 1352. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS A. Pursuant to Department regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 2867, and to ot her related requirements, the Applicant certifies, with respect to prospective participants in a primary tier "covered transactio n", as defined at 2 C.F.R. § 2867.20(a), that neither it nor any of its principals-- (a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) has within a three-year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection wit h obtaining, attempting to obtain, or performing a public (Federal, State, tribal, or local) transaction or private agreement or transacti on; (c) is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, tribal, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and/or (d) has within a three-year period preceding this application had one or more public transactions (Federal, State, tribal, or local) terminated for cause or default. B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation to this application. Where the Applicant or any of its principals was convicted, within a three -year period preceding this application, of a felony criminal violation under any Federal law, the Applicant also must disclose such felony criminal conviction in writing to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov), unless such disclosure has already been made. 3. FEDERAL TAXES A. If the Applicant is a corporation, it certifies either that (1) the corporation has no unpaid Federal tax liability that h as been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov). B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation to this application. 4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart F, for grantees, as defined at 28 C.F.R. §§ 83.620 and 83.650: A. The Applicant certifies and assures that it will, or will continue to, provide a drug -free workplace by-- (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in its workplace and specifying the actions that will be taken against employees for viola tion of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the award, the employee will-- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of the employee's conviction for a violation of a criminal drug statute occurring in the w orkplace no later than five calendar days after such conviction; (e) Notifying the Department, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an em ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including pos ition title of any such convicted employee to the Department, as follows: For OJP and OVW award recipients - U.S. Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected award; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requir ements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for s uch purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. Superior Police Department, 1316 North 14th Street, Superior, Wisconsin, 54880-1773 Grantee Name and Address COAR+ Case Management System Project Name Jim Paine, Mayor Date Signature of Chief Executive (Co. Board Chair, Co. Executive, Mayor) STANDARD ASSURANCES On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty of perjury to the U.S. Department of Justice ("Department"), that all of the following are true and correct: (1) I have the authority to make the following representations on behalf of myself and the Applicant. I understand that these representations will be relied upon as material in any Department decision to make an award to the Applicant based on its app lication. (2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the application, and t hat it has the institutional, managerial, and financial capability (including funds sufficient to pay any required non -federal share of project costs) to plan, manage, and complete the project described in the application properly. (3) I assure that, throughout the period of performance for the award (if any) made by the Department based on the applicatio n-- a. the Applicant will comply with all award requirements and all federal statutes and regulations applicable to the award; b. the Applicant will require all subrecipients to comply with all applicable award requirements and all applicable federal statutes and regulations; and c. the Applicant will maintain safeguards to address and prevent any organizational conflict of interest, and also to prohibit employees from using their positions in any manner that poses, or appears to pose, a personal or financial conflict of interest. (4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Departme nt based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition-- a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. (5) The Applicant also understands that (in addition to any applicable program -specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). (6) I assure that the Applicant will assist the Department as necessary (and will require subrecipients and contractors to as sist as necessary) with the Department's compliance with section 106 of the National Historic Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974 (54 U.S.C. §§ 312501 -312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and 28 C.F.R. Parts 61 (NEPA) and 63 (floodplains and wetlands). (7) I assure that the Applicant will give the Department and the Government Accountability Office, through any authorized representative, access to, and opportunity to examine, all paper or electronic records related to the award (if any) made by the Department based on the application. (8) I assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by the Department based on the application-- a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons displaced as a result of federal and federally - assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729 -3730 and 3801-3812). I also acknowledge that the Department's awards, including certifications provided in connection with such awards, are subject to review by the Departmen t, including by its Office of the Inspector General. FEDERAL AWARD CONDITIONS 1 Meaningful access requirement for individuals with limited English proficiency The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited English p roficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil Rights Act of 1964 (T itle VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with LEP. Such s teps may require providing language assistance services, such as interpretation or translation services. The Department of Justice guidance on compliance with this requirement may be found at "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455 -41472) (https://www.federalregister.gov/d/02-15207) and is incorporated by reference here. 2 Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of fe deral funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations act s are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 3 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Par t 38. Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the Departm ent to support or engage in any explicitly religious activities except when consistent with the Establishment Clause of the First A mendment and any other applicable requirements. An organization receiving Federal financial assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities related to such services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or refu sal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and su brecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to re cipients and subrecipients that are faith-based or religious organizations. In addition, Part 38 states that a faith-based organization that participates a Department of Justice funded program retains its independence from the Government and may continue to carry out its mission consistent with religious freedom and conscience protections in Federal law. Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and pros pective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil - rights-office/partnerships-faith-based-and-other-neighborhood-organizations. In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/funding/explore/legaloverview2024/civilrightsrequirements. 4 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitt ed by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not e nforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set ou t through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certificati ons submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including u nder 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271- 10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (includi ng under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, tha t the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. 5 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or m ay impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and pr omptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or othe r outstanding issues that arise in connection with audits, investigations, or review s of DOJ awards. 6 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records , supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact O JP promptly for clarification. 7 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector Gene ral (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by --(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact -grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 8 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirec t cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writin g of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 9 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing t he use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of foo d and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants F inancial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 10 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The dat a must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other app licable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 11 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, t he "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that m ay be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 12 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment oppor tunity program. Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice requirements that c overed recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. 13 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at an y tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may inter act with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact -Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating min ors), and are incorporated by reference here. 14 Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to O JP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial con cerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently desi gnates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 15 Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole o r in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under thi s award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hi re (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award require ment for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I -9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds ma y be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (w ithout limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring p rocess with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States , and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e- verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 16 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from te xt messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 17 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassifi ed (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompasse d a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provi sions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified t o the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference throug h award conditions, and references set out in other award requirements. 18 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract w ith any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement t hat prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud , or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applic able to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented informatio n), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from re porting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agree ments or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse a s described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required int ernal confidentiality agreements or statements from employees or contractors that currently prohibit or ot herwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this represe ntation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives fu nds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or oth erwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obliga tions of award funds to or by that entity, will provide prompt written notification to th e federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 19 OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees. 20 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specif ic advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Thres hold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP a ward are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific po st- award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 21 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding. 22 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as repri sal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an ab use of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employ ee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contac t the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 23 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP aut hority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requi rements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recip ients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "emplo yees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 24 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, a s appropriate) during the period of performance for this award, if the recipient is designated as "high -risk" for purposes of the DOJ high- risk grantee list. 25 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 26 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the curre ncy of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 27 Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of s pecified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “co ntrolled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/proh ibited-and- controlled-equipment (Award condition: Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here. 28 Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adopt ion of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal stat ute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tie r, to pay any person to influence (or attempt to influence) a federal agency , a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcon tract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fal l within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express pri or written approval of OJP. 29 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorizatio n of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 30 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Par t 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. 31 Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a co ndition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F .R. 22.23. 32 Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all const ituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 33 Any organization using Office of Justice Programs grant funds, in whole or in part, to collect, aggregate, and/or share data on behalf of a government agency, must guarantee that the agency that owns the data and its approved designee(s) will retain unrest ricted access to the data, in accordance with all applicable law, regulations, and BJA policy: a) in an expeditious manner upon request by the agency; b) in a clearly defined format that is open, user-friendly, and unfettered by unreasonable proprietary restrictions; and c) at a minimal additional cost to the requestor (which cost may be borne by using grant funds). 34 The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection reques ts, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities w ithin this project. 35 Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 36 The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on t he recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DO J High Risk grantee; or termination of an award(s). 37 Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditio ns, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other thing s, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, doc umentation of its policies and procedures for monitoring of subawards under this award. 38 The recipient agrees to submit to BJA for review and approval any product (e.g., curricula, training materials, publications, reports, videos, or any other written, web-based, or audio-visual, or other materials) that will be developed and published under this award at least thirty (30) working days prior to the targeted dissemination date. The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. Any products developed under this award, (with the exception of press releases, web sites, and mobile applications), shall contain the following statements: “This project was supported by Grant N o. <Award_Number> awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department o f Justice. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." (Note: A separate disclaimer has been developed and is required for web si tes and mobile applications. No disclaimer is required for press releases.) 39 Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on al l major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Just ice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for , or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, a nd policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the stat ement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. 40 Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of t he award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Seni or Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in exc ess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of th e OJP official indicated in the program announcement under which this award is made. 41 Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, coop erative agreement, or procurement contract from the federal government. Under certain circumstances, rec ipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS"). The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, crimina l, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are p osted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 42 Regarding medication-assisted treatment (MAT), the award recipient understands and agrees that federal funds shall not be used to support activities that violate the Controlled Substances Act, 21 U.S.C. 801 -904. 43 The recipient agrees to budget funds for two staff representatives to attend one three -day national meeting in Washington, D.C. each year for the life of the grant. (If a national meeting is not planned, funds must be used to attend a BJA approved training .) In addition, the recipient agrees to participate in BJA training events, technical assistance events, or conferences held by BJA or its de signees, upon request. 44 The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used fo r unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to supp ort UAS. CERTIFICATION Lead Agency's Chief Executive: I certify that applicant will comply with the above-certified assurances. Signature of Chief Executive (Co. Board Chair, Co. Executive, Mayor) Date Jim Paine, Mayor Telephone Number Superior Police Department TO: Public Safety Committee FROM: Chief Paul Winterscheidt DATE: 04/09/2026 SUBJECT: WI DOJ Drug Trafficking Interdiction Grant Award Background: The Superior Police Department was recently awarded a $39,750 grant from the Wisconsin Department of Justice to support drug trafficking interdiction. Funds will be used by the Superior Police Department to purchase covert surveillance systems to enhance drug trafficking investigations within the City of Superior and surrounding jurisdictions in Douglas County. These systems will provide a discreet and flexible method for gathering intelligence and documenting criminal activity associated with drug distribution networks operating in residential, commercial, and rural areas. The new equipment will significantly improve officer safety, evidence quality, and operational effectiveness during long-term surveillance operations. This project supports the regional drug enforcement strategy by expanding the department’s investigative capabilities in coordination with the Lake Superior Drug and Violent Crime Task Force. Request: The Superior Police Department requests a recommendation to accept the Wisconsin Department of Justice Drug Trafficking Interdiction Grant (2026-DT-01-20181) in the amount of $39,750. Respectfully, Paul Winterscheidt Chief of Police The Superior Police Department is sworn to protect, committed to justice and dedicated to professional service. Security – Service – Equality – Professionalism – Department Members MEMORANDUM Date: April 9, 2026 To: Public Safety Committee and Superior City Council From: Jennifer Stank, Coordinated Response specialist, Superior Police Department RE: Indigo, Independent Living Center, Services Agreement 1. Introduction: The Superior Police Department (SPD) is requesting the Public Safety Committee and the Superior City Council to enter into a services agreement with Indigo, an Independent Living Center in the estimated not to exceed amount of $39,000.00. 2. Background: SPD has partnered with Indigo since November of 2023 to provide Certified Peer Support Services to individuals in our community who struggle with substance use disorder and/or mental health Issues. The City of Superior Police Department, through its COAR+/Pathways to Hope Program, is looking to continue the Certified Peer Support Position through its partnership with Indigo. Back in 2023, SPD and Douglas County Treatment Court entered into a partnership with Indigo to add a certified Peer Support Specialist to our programs. This position has seen a lot of success and value and has identified a larger need in our community. The COAR +/Pathways to Hope Program offers community support for housing, crisis information, mental health resources, aging and disability resources, children and family services, and health information and resources. The Peer Support Position, through Indigo, specifically meets with each participant, assists with Treatment Court, and provides participants with assistance with paperwork and phone calls. This position also assists in finding and securing further community resources for participants. Due to the unique nature of these services and the successful previously provided services, SPD is requesting the Committee and Council waive the bid procedure and enter into an agreement with Indigo based on Sec. 2-380 of the City of Superior ordinance: Sec. 2-380. - Procedure for purchases of services (6) Nothing in this article shall prohibit the common council from accepting a proposal other than the lowest cost proposal, rejecting all proposals, requiring resubmission of proposals or authorizing a contract for services without requesting proposals. The Common Council may authorize the department head to conduct negotiations with any persons submitting a proposal after the consideration of all proposals for the purpose of obtaining a better price, higher quality or additional services. Superior Police Department Superior Police Department 1316 N 14th Street Superior, WI 54880 Web site: www.superiorwi.gov Phone: 715-395-7234 3. Budget Source: All eligible costs are funded through the DOJ Grant Number: 2023-DJ-01-19707 which was approved by the Public Safety Committee on September 18, 2025, and by the Superior Common Council on October 21, 2025. 4. Recommendation: I am recommending the Public Safety Committee approve the request by City of Superior Police Department, through its COAR +/ Pathways to Hope Program, to waive formal bid requirements and enter into the agreement with Indigo for the estimated not to exceed annual cost of $39,000.00. Approved:____________________________________ Date:__________________ Committee Chair NAME Denied:______________________________________ Date:__________________ Committee Chair NAME Agreement Services Agreement This agreement made this _____day of _________ 2026, by and between, IndiGO, located at 2911 Tower Avenue, Suite 9, Superior, Wisconsin, (herein known as ‘Consultant’), and the City of Superior, a municipal corporation, through its Police Department (herein known as ‘City’). The parties to this Agreement shall be bound by the following terms and conditions. Purpose and Scope The purpose of this Agreement is for the Consultant to provide certified peer support services to eligible clients currently enrolled in the Douglas County Treatment Court or Pathways to Hope, or a Douglas County community member seeking services, in accordance with the terms and conditions of this Agreement. Treatment Court/Pathways to Hope and Community Certified Peer Specialist (CPS) Certified Peer Specialists (CPS) draw upon their personal growth experience to carry the message of hope and recovery to individuals who are currently struggling with a substance use disorder and/or Mental Health issues. The Certified Peer Specialist works on behalf of the individual. By offering outreach, encouragement and support, CPS cultivates and secures a connection with the enrolled individual, while teaching personal responsibility and serving as a mentor and role model. It is also designed to assist clients in identifying and breaking down barriers that prevent them from reaching their recovery goals. The CPS is trained to empower clients. Roles & Responsibilities: • Adhere to the IndiGO Certified Peer Specialist job description/expectations. • Meet with each participant initially, and on a regular basis after the initial meeting if wanted/needed, to discuss routine recovery issues from a peer perspective. • Assist with tasks associated with Treatment Court orientation and phase advancement. • Provide direct assistance in the form of completing paperwork, making phone calls, and accompanying clients to appointments or court as needed. • Assist in finding, accessing, and using necessary community resources/services to meet basic needs, break down barriers, etc. • Provide education about and attend self-help groups, obtaining sponsorship, and assisting clients in finding recovery support meetings that accommodate their schedules and childcare needs. • Role model behavior that is consistent with and supportive to people in recovery from substance use, such behavior will include upholding ethical standards of the program and reliable attendance. • Attend court weekly and staffing meetings as requested by the team. • Complete accurate and timely progress notes while maintaining confidential client records. • Outreach and follow-up o Educate/refer potential candidates to the program. o Check-in with graduates at least quarterly via phone or in person to celebrate successes & milestones and offer ongoing support if wanted/needed. o Assist in developing and implementing Alumna community events. • Attain, maintain, and promote a positive, safe, harmonious, productive and challenging relationship with Treatment Court Team and Participants. • Provide culturally sensitive and relevant services to diverse clients and their families. • Maintain client confidentiality in accordance with state and federal guidelines and HIPPA requirements. • Adhere to the Wisconsin CPS Code of Ethics (https://www.dhs.wisconsin.gov/publications/p00972a.pdf). • Meet with the Treatment Court Case Manager as determined by current census and need. • Meet with each participant at least once per phase. If a participant does not wish CPS services, they will still meet with the CPS at the beginning of each phase. • Provide timely and accurate case notes to the Treatment Court case manager. • Other duties as assigned or required. Records & Reporting A. The Consultant shall maintain such records and financial statements as required by Local, State and Federal laws, rules and regulations. B. Individuals shall have their records in accordance with applicable state and federal law. Consultant shall make their best efforts to make records available to eligible clients or their authorized representatives within ten (10) working days of the record request. C. Consultant shall have procedures to provide for the prompt transfer of records and exchange of information to City and other providers for the purpose of managing the eligible client’s medical and long-term care and providing referral services. D. The use of disclosure by any party of any information concerning eligible clients who receive services from Consultant for any purpose not connected with the administration of Consultant’s and City responsibilities under this Contract is prohibited except with the informed, written consent of the person or their legal guardian. E. The Consultant shall comply with the reporting requirements of City as prescribed by the State of Wisconsin granting agencies. All reports shall be in writing and, when applicable, in the format specified by the City. F. Consultant shall maintain and, upon request, furnish to City any and all information requested by City relating to the quality and quantity of services covered by this Contract. G. Consultant shall maintain written description of care and service verification, including the dates of services performed for all the purchased services rendered, as specified by City. Consultant shall maintain clearly identified and readily accessible documentation of costs supported by properly executed payrolls, time records, invoices, contracts, vouchers or other official documentation evidencing in proper detail the nature and propriety of the services provided. H. Consultant agrees to maintain and preserve its accounting and other financial management records pertaining to this Contract in a form and manner consistent with all applicable state and federal laws and principles of proper accounting and financial management. I. If the Consultant subcontracts any part of this Contract, the Consultant is responsible for fulfillment of the terms of the Contract and shall give prior written notification of such subcontracting to the City for approval. Term The term of this agreement shall be from the date of the agreement through September 30, 2026. This agreement may be renewed upon mutual agreement of terms and conditions. Services and Fees Costs shall be full compensation for services performed or services rendered and for all labor, materials, supplies, equipment, incidentals, applicable taxes, fees and applicable expenses, necessary to complete the services for a not to exceed maximum of 2,000 hours at the rate of nineteen dollars ($19.50) per hour, for a not to exceed amount of thirty-nine thousand dollars ($39,000.00). All other expenditures shall be the sole responsibility of the Consultant. Changes to services and/or fees that are agreed to by both parties shall be acknowledged in an amendment signed by both parties. Payments Consultant may invoice the Police Department on a monthly basis during the progress of the work for payment on account for work completed and accepted to date and shall not impose any penalties or interest for amounts invoiced. The invoice shall be itemized and, in a form satisfactory to the City, of expenses incurred in the previous period. The City shall pay agreed upon amounts within thirty (30) days of receipt. Insurance Consultant shall provide up-to-date, accurate professional liability information on Consultant’s Data Record, including amount of insurance, deductible, carrier and expiration date of coverage. Consultant shall furnish the City with an endorsement for earlier notice of cancellation and/or non-renewal and the Certificate of Insurance showing the type, amount, deductible, effective date and date of expiration of such policy. Consultant shall not cancel or materially alter this coverage without prior written approval by the City Consultant and its subconsultants retained under the terms of this Agreement shall procure and maintain professional liability insurance providing for payment of the insured's liability for errors, omissions or negligent acts arising out of the performance of the professional services required under this Contract. It is hereby agreed and understood that the insurance required by the City is primary coverage and that any insurance or self-insurance maintained by the City, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed and the length of time that is specified, if any, in the agreement or listed below whichever is longer. 1. PROFESSIONAL LIABILITY A. Limits (1) $1,000,000 each claim (2) $1,000,000 annual aggregate 2. GENERAL LIABILITY COVERAGE A. Commercial General Liability (1) $1,000,000 each occurrence limit (2) $1,000,000 personal liability and advertising injury B. Claims made form of coverage is not acceptable. C. Insurance must include: (1) Premises and Operations Liability (2) Contractual Liability (3) Personal Injury 3. BUSINESS AUTOMOBILE COVERAGE A. $1,000,000 combined single limit for Bodily Injury and Property Damage each accident B. Must cover liability for Symbol #1 - "Any Auto" - including Owned, Non- Owned and Hired Automobile Liability. 4. WORKERS COMPENSATION AND EMPLOYERS LIABILITY A. Must carry coverage for Statutory Workers Compensation and an Employers Liability limit of: (1) $100,000 Each Accident (2) $500,000 Disease Policy Limit (3) $100,000 Disease - Each Employee 5. UMBRELLA LIABILITY - Provide coverage at least as broad as the underlying Commercial General Liability, Automobile Liability and Employers Liability, with a minimum limit of $2,000,000 each occurrence and $2,000,000 aggregate, and a maximum self-insured retention of $10,000. 6. ADDITIONAL INSURANCE PROVISIONS A. Primary and Non -contributory requirement - all insurance must be primary and non - contributory to any insurance or self-insurance carried by City B. Acceptability of Insurers - Insurance is to be placed with insurers who have an A.M. Best rating of no less than A- and a Financial Size Category of no less than Class VII, and who are authorized as an admitted insurance company in the state of Wisconsin. C. Additional Insured Requirements - The following must be named as additional insureds on the General Liability and Business Automobile liability coverage arising out of project work - City, and its officers, council members, agents, employees and authorized volunteers. This does not apply to Workers Compensation Policies. D. Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City. E. Evidences of Insurance - Prior to execution of the agreement, the Consultant shall file with the City a certificate of insurance (Accord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement F. Provide a waiver of subrogation in favor of the City for the workers’ compensation. Agreement General Terms and Conditions 1. No Relationship. Consultant understands and agrees that the relationship of Consultant and the City arising out of this agreement is that of a contracted service provider, not an employee or contracted employee of the City or any other entity within the municipality, and therefore, is not entitled to any benefits provided to employees of the City. 2. Taxes. Consultant will act as an independent contractor and will be responsible for all federal, state and local taxes arising in accordance with this contract, as well as any other taxes, fees or licensing expenses pertaining to these services. If the Consultant is a corporation, it certifies either that (1) the corporation has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to the City. 3. Confidentiality. Consultant shall diligently protect the confidentiality of any information, documentation or communication received from the City that contains personal, financial or other information of a confidential nature, and shall not disclose said information to any other persons, organizations or entities without the expressed written approval of the City, except that Consultant may disclose confidential information that is reasonably necessary to defend itself in the event of a dispute. Nothing herein shall be construed to conflict with the obligations under Wisconsin Public Records Law, Wis. Stat. §19.31, et. Seq. 4. Qualifications. By accepting this agreement, Consultant represents that they possess the necessary skills, licensing, certifications, and qualifications to perform work under this agreement. The Consultant shall ensure that staff providing services are properly supervised and trained and that they meet all applicable licensing and certification requirements. The Consultant will comply with all applicable local, state, and federal licensure requirements and will provide proof upon request. The Consultant shall immediately notify the City of any changes or threatened changes to its certifications, accreditations, and/or licensure. 5. Legal Relations. Recommendations, policies, procedures and other communications provided by the Consultant under this agreement will comply with all applicable laws, ordinances, rules and regulations promulgated and enforced by the City and any other proper authority having jurisdiction over the conduct of the operations of the City. The Consultant shall comply with and observe federal, state and local laws that may be applicable to the project. In carrying out provisions of this Agreement or exercising power or authority granted to the Consultant thereby, there shall be no personal liability to the City, it being understood that in such matters the City acts as representatives of the State. The Consultant is not an agent of the State. 6. Assignment of Agreement. The Consultant shall not subcontract, assign or transfer any part of this work to any other parties without the express written agreement of the City. 7. Claims and Complaints. Claims, disputes and other matters in question arising from the performance of this contract shall be brought to the Police Department for review and mutual resolution. If the parties cannot mutually resolve the matters in question, the parties shall endeavor to settle disputes by mediation. A demand for mediation shall be filed, in writing, within a reasonable period of time after a claim, dispute, or other matter in question has arisen. In no event shall a demand for mediation be made after the date when the institution of legal or equitable proceedings, based upon such a claim, dispute, or other matter in question would have been barred by an applicable statute of limitations. The City shall be notified in writing of all written complaints filed against the Consultant. The Consultant agrees to fully cooperate with the City in researching and resolving complaints and grievances regarding the Consultant’s services. Such cooperation will include furnishing information to the City within fifteen (15) working days of its request, or within the requested number of working days if the grievance is expedited. The City shall inform the Consultant in writing of their understanding of the resolution of the complaint. 8. Caregiver Background Law. The Consultant agrees to take all necessary actions to ensure compliance with the Caregiver Background Law, Chapter 50 of the Wisconsin Statutes and implementing regulations, with respect to the Consultant's employees, subcontractors, agents and assigns. The Consultant will conduct background searches at its expense and will refrain from employing or assigning any individual who does not meet the requirements of this law. A copy the Background Information Disclosure Form, the search results from the Department of Justice, Department of Health and Family Services, and Department of Regulation and Licensing; as well as any out of state records, tribal court proceedings and military status records will be kept on file at the Consultant’s Regional Offices. 9. Indemnifications. Consultant hereby agrees to indemnify, defend and hold harmless the City its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all suits, actions, legal or administrativ e proceedings, claims, demands, damages, liabilities, interest, attorneys' fees, costs, and expenses of whatsoever kind or nature in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of Consultant or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. The obligation to indemnify, defend and hold harmless the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. Consultant shall reimburse the City, its elected and appointed officials, officers, employees, agent or authorized representatives or volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the i ndemnity herein provided. In the event that Consultant employs other persons, firms, corporations or entities (subcontractor) or volunteers as part of the work covered by this Agreement, it shall be the consultant’s responsibility to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, which is identical to this Indemnity Agreement. This indemnity provision shall survive the termination or expiration of this Agreement. 10. Final Payment. Prior to final payment, the Police Department shall review project documents, recommendations, tasks and procedures, etc., and all other recommendations submitted by Consultant to determine the satisfaction thereof; it will be at the Police Department’s sole discretion when the final payment is made. Final payment will be made to Consultant within thirty (30) days of the City’s acceptance of services as complete. The Consultant shall retain all financial records, supporting documents, statistical records, and all other pertinent records related to this Agreement for a period of three (3) years after the completion of this Agreement; and make these records available to the City at no cost. 11. Deficiencies. Consultant shall not be entitled to payment for work found deficient or failing to conform to the requirements set forth in this agreement and is not entitled to further payments until corrected to the satisfaction of the Director of Police. The City will inform the Consultant of any deficiencies and/or items that do not conform to this agreement within thirty (30) days of receipt. 12. Termination. This Agreement may be terminated by either party without cause upon ten (10) days written notice to the other. In the event of termination, Consultant shall be paid for services performed to termination date. The results of the work by Consultant shall immediately be turned over to the City of Superior and is a condition of final payment. 13. HIPAA Compliance. The Consultant agrees to comply with the provisions contained in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and including all pertinent regulations (45 C.F.R.parts 160 and 164) issued by the U.S. Department of Health and Human Services and as amended by Subtitle D of the Health Information Technology for Economic and Clinical Health Act (the “HITECH” Act), as Title XIII of Division A and Title IV of Division B of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5), to the extent those regulations apply to the services the Consultant provides or purchases with funds provided under this Agreement. 14. Entire Agreement. This Agreement contains the entire understanding of the parties with respect to the maters contained herein and supersedes all other written and oral agreements between the parties with respect to such matters. 15. Modification. This Agreement is binding only when signed by both parties. Any modifications or amendments must be in writing and signed by both parties. 16. Force Majeure. Each party shall be excused from any breach of this Agreement which is caused by war, strike, act of Nature or other similar circumstances normally deemed outside the control of well-managed businesses. 17. Governing Law. The Agreement will be interpreted, and the rights and liabilities of the Parties determined, in accordance with the laws of the State of Wisconsin. 18. Headings and Captions. Headings and Captions appear solely for convenience of reference. Such headings and captions are not part of this agreement and shall not be used to construe it. 19. Validity. If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 20. Integrated Agreement. This Agreement contains the entire agreement and understanding among the Parties regarding the matters set forth herein and supersedes all previous negotiations, discussions, and understandings regarding such matters. The Parties acknowledge and represent that they have not relied on any promise, inducement, representation, or other statement made in connection with this Agreement that is not expressly contained herein. The terms of this Agreement are contractual and not a mere recital. 21. Safety And Security. The Consultant shall at all times perform in a safe and workmanlike manner to avoid injury or damage to any person or property. The Consultant shall comply with applicable requirements and specifications relating to the safety, health and sanitation measures applicable to the project. The Consultant shall exercise the applicable necessary precautions for the safety of its employees, and be in compliance with applicable federal, state and local laws, statutes, ordinances, rules and regulations. Including, but not limited to, the Wisconsin Labor Code, The U.S. Department of Transportation Omnibus Transportation Employee Testing Act, and OSHA standards. The Consultant shall provide its employees all necessary safeguards, devices and protective equipment, including but not limited to adequate life protection and lifesaving equipment, and shall ensure the proper inspection and maintenance of safety measures are current and in compliance. 22. Standard of Care. Consultant represents that it will perform the Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same locality. To the extent the Consultant’s services do not meet this standard of care, the Agreement may be terminated in accordance with the terms and conditions of this Agreement. 23. Appropriation. State and/or Federal funds may be used to fund all or part of this Agreement. The City will not be held liable for any damages incurred due to changes in State or Federal funding, including (but not limited to) a reduction, delay, or cancellation of the Agreement. 24. Non-Discrimination. Upon execution of this Agreement, Consultant agrees as follows: Consultant and all Subcontractors do not discriminate against any employee, applicant for employment, independent contractor, or any other persons because of race, color, religion, sex, sexual orientation, gender identity, or national origin. 25. Authority. The Consultant represents that it has the authority to enter into this Agreement. If the Consultant is not an individual, the person(s) signing on behalf of the Consultant represents and warrants that they have been duly authorized to bind the Consultant and sign this Agreement on the Consultant’s behalf. 26. Lobbying. The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3) The undersigned shall require that the language of this Certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This Certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this Certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required Certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 27. Debarment. A. Pursuant to Department regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 2867, and to other related requirements, the Applicant certifies, with respect to prospective participants in a primary tier "covered transaction", as defined at 2 C.F.R. § 2867.20(a), that neither it nor any of its principals-- (a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) has within a three-year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, tribal, or local) transaction or private agreement or transaction; (c) is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, tribal, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and/or (d) has within a three-year period preceding this application had one or more public transactions (Federal, State, tribal, or local) terminated for cause or default. B. Where the Consultant is unable to certify to any of the statements in this Agreement, it shall attach an explanation to this application. Where the Consultant or any of its principals was convicted, within a three-year period preceding this application, of a felony criminal violation under any Federal law, the Consultant also must disclose such felony criminal conviction in writing to the City, unless such disclosure has already been made. 28. Federal Certified Standard Assurances. The Consultant will comply (and will require any subcontractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). The parties, intending to be legally bound, have executed this agreement on the day and year set forth above. Signatures Company: IndiGO Address: 2911 Tower Avenue, Suite 9 Superior, WI 54880 Phone: 715-919-6500 _____________________________ Jill Nyberg, Executive Director ATTEST: CITY OF SUPERIOR, WISCONSIN ___________________________________ Jim Paine, Mayor Heidi Blunt, City Clerk ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Approved by the Superior Common Council on: