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City of Superior · Douglas County · meeting of Apr 8, 2026 · Agendas
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TOURISM DEVELOPMENT COMMISSION –4/8/26 Mtg (Meets the first Tuesday of the month at 10AM) Page 1 of 2
TOURISM DEVELOPMENT COMMISSION Agenda
Wednesday, April 8th, 2026–12:30PM
Government Center Room 204
Microsoft Teams Virtual Link
Meeting ID: 289 482 201 030 40 Passcode: 3R7gw6zk
Dial-in option: +1 872-242-8028 ID: 756 407 561#
MISSION STATEMENT:“The Superior Tourism Commission will develop, market, and promote Superior as a
destination for visitors to stay and enjoy our natural landscape, culture, arts, parks, and
businesses.”
COMMITTEE MEMBERS: Lindsey Graskey (Chair), Ruth Ludwig (Vice-Chair), Marquise Slay, Jenice Meyer,
Natalie Chin, Bridgit Maruska
1 ROLL CALL
2 APPROVAL OF MINUTES
2.1 Tourism Development Commission (Meeting held March 3rd, 2026)
3 NEW BUSINESS
3.1 Presentation - SWIM & Star Tribune - Winter 2025 Results
3.2 SWIM - 4th of July Parade Blog
3.3 SWIM - Drone Footage Production
3.4 Gotta Be Superior Digital Asset Management
3.5 Gotta Be Superior Travel Wisconsin Ad
3.6 2026-2027 Grant Application and Budget Allocation Discussion
4 OLD BUSINESS
4.1 Richard I Bong Veterans and Historical Center Contract
4.2 Tourism Coordinator Introduction
4.3 Film Incentive Revision
5 RECURRING BUSINESS
5.1 Financials
5.2 Report from the Chair
5.3 Confirm Next Meeting Time (May 5th, 2026 @ 10AM)
6 ADJOURNMENT
Notice is hereby given that a majority of the members of the Common Council may be present
at the meeting, and although this may constitute a quorum of the Common Council, the
TOURISM DEVELOPMENT COMMISSION –4/8/26 Mtg (Meets the first Tuesday of the month at 10AM) Page 2 of 2
Council will not take any action at this meeting.
*********************************************************************************************
Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in
the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date
(OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request
depending on the amount of notice received.
*********************************************************************************************
In compliance with Wisconsin Open Meetings Law, this agenda was posted on 4/6/2026 at the following locations: Superior Government
Center, Douglas County Courthouse, Superior Public Library, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed the
Superior Telegram.
TOURISM DEVELOPMENT COMMISSION – 12/15/25 Mtg Page 1 of 2
TOURISM DEVELOPMENT COMMISSION Minutes
Tuesday, March 3rd, 2026 Meeting
The meeting was called to order by Chair Lindsey Graskey at 10:00AM on March 3rd, 2026 in
Government Center Room 204.
1 ROLL CALL
PRESENT: Lindsey Graskey (Chair), Ruth Ludwig (Vice-Chair), Natalie Chin, Jenice Meyer
VIRTUAL: Marquise Slay (Hotel/Motel Rep)
ABSENT: Bridgit Maruska
CITY STAFF PRESENT: COS Rebecca Baker
OTHERS PRESENT: Shelley Nelson, Michael Mencel, John Gidley (Bong Museum), Knute
Pedersen (Bong Museum), Terry Lundberg (Bong Museum), Shari Marshik (UMFO)
2 APPROVAL OF MINUTES
2.1 Approval of Minutes (Meeting held February 3rd, 2026)
Minutes did not make the packet. Will review at next regular meeting.
3 NEW BUSINESS
3.1 Film Incentive Presentation – Shari Marshik
Presentation given by Shari Marshik from UMFO. Discussion held. No action taken.
3.2 Film Incentive Revision
Discussion held. Will review until next regular meeting and approve amendments at that time. No
action taken.
4 OLD BUSINESS
4.1 Richard I. Bong Veterans and Historical Center Contract
MOTION Chin to extend contract for one year through March 2027 with amended amounts of
Tourist Information Desk Grant in the amount of $125,000, Marketing Grant in the amount of
$175,000 and Capitol Contingency Fund in the amount of $83,000. Second Ludwig. Motion passes.
4.2 Tourism Coordinator Update
Update from Chair Graskey. No action taken.
5 RECURRING BUSINESS
5.1 Financials
No action taken.
5.2 Report from the Chair.
No action taken.
4.3 Confirm Next Meeting Time (April 7th, 2026 @ 10AM)
TOURISM DEVELOPMENT COMMISSION – 12/15/25 Mtg Page 2 of 2
Meeting changed to April 8th at 12:30PM
Meeting adjourned by Chair Graskey at 11:23am
***Technical difficulties. No camera available. Audio recording only.***
Respectfully submitted by Rebecca Baker.
Estimate April 1, 2026
To: Gotta Be Superior From: Swim Creative Rebecca Scherf Patrice Bradley 1316 N 14th Street 310 East Superior Street, #130 Superior, WI 54880 Duluth, MN 55802
Additional Blog “Superior 4th of July Parade”
Description: This estimate accounts for the concepting and creation of a supplemental blog to
highlight
the
Superior
4th
of
July
Parade
as
a
timely
and
high-visibility
content
opportunity
for
the
Gotta
Be
Superior
brand.
As
a
beloved
community
tradition
and
a
natural
draw
for
both
locals
and
visitors,
the
parade
represents
an
ideal
touchpoint
to
drive
engagement,
promote
Superior's
summer
programming,
and
reinforce
the
destination's
community
spirit.
This proposal covers the research, concepting, and writing of a dedicated blog post that will be
published
on
the
Gotta
Be
Superior
website
ahead
of
the
event.
To
amplify
reach
and
engagement,
the
blog
will
also
be
highlighted
across
GBS
social
media
channels,
extending
its
visibility
beyond
the
website
and
into
the
community
conversation
surrounding
the
holiday.
The process will include concept development, research, copywriting, editing, posting to the website,
and
social
media
amplification
—
ensuring
the
post
is
polished,
on-brand,
and
positioned
to
drive
traffic
and
engagement
at
peak
interest
around
the
4th
of
July.
Cost Breakdown
Services Description Cost
Superior 4th of July Parade Blog
Concepting, writing, and publishing of a dedicated blog post highlighting the Superior 4th of July Parade, including research, copywriting, editing, website posting, and social media amplification across GBS channels.
$1,050
Total $1,050
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Payment Terms ● 100% billed at the moment of signing the agreement
Terms and Conditions ● This estimate is valid for 15 days from the date of issue.
Approval ● I approve this estimate and agree to the terms outlined above.
Signature Date
Printed Name
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
FULL TERMS An invoice for a 50% installment will be issued at the time of signing of this document. The project will begin following receipt of the installment. This
installment
is
non-refundable
beginning
ten
(10)
business
days
after
the
installment
payment
receipt
date.
The
cost
of
services
will
be
billed
at
the
beginning
of
the
month.
Payment
is
due
within
21
business
days
and
is
subject
to
a
1.5%
interest
charge
starting
at
30
days
past
due.
This
estimate/proposal
is
for
agency
services
that
are
listed
in
this
estimate/proposal
only.
If
you
are
interested
in
services
beyond
what
is
included
in
this
estimate/proposal,
an
estimate
for
additional
services
will
be
provided
and
work
will
begin
following
client
approval
of
the
additional
services
estimate.
Client
agrees
to
a
variance
of
+10%
applied
to
the
total
amount
of
this
estimate
that
will
act
as
a
contingency
fund
for
unforeseen
expenses.
Any
outside
costs
that
are
processed
by
Swim
Creative
are
subject
to
a
15%
markup.
Media
is
subject
to
a
15%
commission.
If
production
is
necessary,
the
production
total
can
vary
by
10%
depending
on
final
production
details.
This
proposal
and
its
recommendations
are
the
property
of
Swim
Creative,
are
valid
for
15
days,
and
do
not
include
any
sales
tax
where
applicable.
For
all
steps
that
require
client
approval,
this
estimate
includes
two
(2)
rounds
of
revisions.
Additional
rounds
of
revisions
will
incur
additional
costs
to
the
client.
Swim
Creative
is
not
responsible
for
trademark
or
copyright
research
and
is
not
liable
for
infringement
on
any
existing
copyrights
or
trademarks.
Final,
approved,
and
paid-for
names/taglines/logos/artwork
are
the
sole
property
of
the
client.
Swim
Creative
recommends
copyright
and/or
trademark
research
by
an
outside
legal
firm.
Swim
Creative
retains
rights
to
use
names/taglines/logos/artwork
for
promotional
uses.
Please note that the estimate provided is based on the initial scope of the project as discussed and agreed upon. Any changes or additions to this
scope
may
result
in
additional
charges.
This
includes
but
is
not
limited
to,
requests
for
extra
features,
modifications
to
the
original
design,
unforeseen
complexities,
and
any
work
that
requires
extended
hours
or
specialized
resources.
We
will
communicate
any
potential
additional
costs
as
soon
as
they
are
identified,
ensuring
transparency
and
allowing
for
your
approval
before
proceeding.
Our
goal
is
to
deliver
high-quality
work
while
maintaining
clear
and
open
communication
throughout
the
project.
__________ (initials)
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Estimate April 1, 2026
To: Gotta Be Superior From: Swim Creative Rebecca Scherf Patrice Bradley 1316 N 14th Street 310 East Superior Street, #130 Superior, WI 54880 Duluth, MN 55802
Drone Footage Production
Description: This estimate accounts for the capture of aerial drone footage across Superior's
landscapes,
landmarks,
and
seasonal
scenery
to
support
a
range
of
brand
and
marketing
needs.
Drone
footage
will
be
sourced
for
use
across
the
Gotta
Be
Superior
website
as
hero
video
content,
television
and
digital
advertising,
social
media
assets,
ongoing
media
catalogue
development,
and
seasonal
campaign
production,
building
a
library
of
high-quality
aerial
content
that
can
be
drawn
from
throughout
the
years.
Given
the
distinct
visual
character
of
each
season,
footage
will
be
captured
across
both
winter
and
summer
to
ensure
the
full
range
of
Superior's
scenery
is
represented.
This
proposal
accounts
for
one
shoot
day
during
the
winter
season
and
two
shoot
days
during
the
summer
season,
reflecting
the
expanded
scope
of
summer
programming
and
the
variety
of
locations
and
conditions
to
be
captured.
Each
shoot
day
includes
post-production
editing
to
deliver
polished,
publish-ready
assets,
as
well
as
updating
the
Gotta
Be
Superior
website
hero
with
the
newly
captured
seasonal
footage.
Each shoot day is billed at $1,765/day and will be coordinated in alignment with campaign timelines
and
seasonal
conditions
to
maximize
the
value
and
usability
of
the
footage
captured.
Cost Breakdown
Services Description Cost
Winter Drone Footage Capture of aerial drone footage across Superior's landscapes and landmarks for use across website hero videos, television and digital advertising, social media assets, and media catalogue. One shoot day to capture Superior's winter scenery.
$1,765
Summer Drone Footage
Capture of aerial drone footage across Superior's landscapes and landmarks for use across website hero videos, television and digital advertising, social media assets, and media catalogue. Two shoot days to capture the full range of Superior's summer scenery.
$3,530
Drone Footage Editing Editing and post-production of captured drone footage into polished, publish-ready video assets for use across media.
$2,800
Website Update Updating the Gotta Be Superior website hero with newly edited drone footage to ensure the site reflects current, high-quality seasonal visuals.
$350
Total $8,445
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Payment Terms ● 100% billed at the moment of signing the agreement
Terms and Conditions ● This estimate is valid for 15 days from the date of issue.
Approval ● I approve this estimate and agree to the terms outlined above.
Signature Date
Printed Name
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
FULL TERMS An invoice for a 50% installment will be issued at the time of signing of this document. The project will begin following receipt of the installment. This
installment
is
non-refundable
beginning
ten
(10)
business
days
after
the
installment
payment
receipt
date.
The
cost
of
services
will
be
billed
at
the
beginning
of
the
month.
Payment
is
due
within
21
business
days
and
is
subject
to
a
1.5%
interest
charge
starting
at
30
days
past
due.
This
estimate/proposal
is
for
agency
services
that
are
listed
in
this
estimate/proposal
only.
If
you
are
interested
in
services
beyond
what
is
included
in
this
estimate/proposal,
an
estimate
for
additional
services
will
be
provided
and
work
will
begin
following
client
approval
of
the
additional
services
estimate.
Client
agrees
to
a
variance
of
+10%
applied
to
the
total
amount
of
this
estimate
that
will
act
as
a
contingency
fund
for
unforeseen
expenses.
Any
outside
costs
that
are
processed
by
Swim
Creative
are
subject
to
a
15%
markup.
Media
is
subject
to
a
15%
commission.
If
production
is
necessary,
the
production
total
can
vary
by
10%
depending
on
final
production
details.
This
proposal
and
its
recommendations
are
the
property
of
Swim
Creative,
are
valid
for
15
days,
and
do
not
include
any
sales
tax
where
applicable.
For
all
steps
that
require
client
approval,
this
estimate
includes
two
(2)
rounds
of
revisions.
Additional
rounds
of
revisions
will
incur
additional
costs
to
the
client.
Swim
Creative
is
not
responsible
for
trademark
or
copyright
research
and
is
not
liable
for
infringement
on
any
existing
copyrights
or
trademarks.
Final,
approved,
and
paid-for
names/taglines/logos/artwork
are
the
sole
property
of
the
client.
Swim
Creative
recommends
copyright
and/or
trademark
research
by
an
outside
legal
firm.
Swim
Creative
retains
rights
to
use
names/taglines/logos/artwork
for
promotional
uses.
Please note that the estimate provided is based on the initial scope of the project as discussed and agreed upon. Any changes or additions to this
scope
may
result
in
additional
charges.
This
includes
but
is
not
limited
to,
requests
for
extra
features,
modifications
to
the
original
design,
unforeseen
complexities,
and
any
work
that
requires
extended
hours
or
specialized
resources.
We
will
communicate
any
potential
additional
costs
as
soon
as
they
are
identified,
ensuring
transparency
and
allowing
for
your
approval
before
proceeding.
Our
goal
is
to
deliver
high-quality
work
while
maintaining
clear
and
open
communication
throughout
the
project.
__________ (initials)
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Estimate April 1, 2026
To: Gotta Be Superior From: Swim Creative Rebecca Scherf Patrice Bradley 1316 N 14th Street 310 East Superior Street, #130 Superior, WI 54880 Duluth, MN 55802
Digital Asset Management
A centralized, tourism-led DAM with controlled access that enables cross-departmental
use
while
maintaining
brand
integrity,
organization,
and
ease
of
use.
Description: This estimate includes the annual software subscription and agency services required
to
implement,
organize,
and
launch
a
Digital
Asset
Management
(DAM)
platform
for
Superior
tourism’s
growing
library
of
photo
and
video
assets.
A
DAM
is
a
centralized,
cloud-based
system
that
stores,
organizes,
tags,
and
retrieves
digital
media,
functioning
as
a
structured,
searchable
library
for
managing,
accessing,
and
sharing
brand-approved
visual
content.
As Superior tourism’s photo and video library continues to grow, a dedicated DAM helps ensure assets
are
securely
stored,
consistently
organized,
and
easy
to
search
and
access
by
approved
staff,
partners,
and
vendors.
This
proposal
includes
a
SnapPea
Standard
(1TB
Storage)
DAM-only
subscription
at
$6,670
per
year,
which
includes
access
to
the
DAM
platform,
Media
Centre,
and
Galleries.
These
tools
support
centralized
storage,
keyword
and
metadata
tagging,
controlled
user
access,
and
efficient
retrieval
of
approved
assets.
In addition to the software subscription, our team will complete a one-time Year 1 setup and
organization
process
that
includes
auditing
approximately
four
years
of
existing
photo
and
video
archives,
identifying
and
curating
the
strongest
and
most
useful
assets,
uploading
selected
content
into
the
platform,
applying
consistent
file
naming
conventions
and
metadata
tagging,
and
building
a
clear
folder
and
library
structure.
We
will
also
review
and
organize
available
usage
rights
information
associated
with
existing
assets,
establish
governance
standards
and
workflows
for
how
content
is
added
and
maintained
over
time,
and
provide
up
to
two
(2)
hours
of
training
for
key
staff
so
the
system
can
be
used
confidently
and
consistently
from
launch.
The result will be a structured, searchable, and ready-to-use media library that supports current
marketing
and
tourism
efforts
while
also
improving
long-term
continuity,
access,
and
usability
across
teams.
The
SnapPea
account
will
be
owned
by
the
City
of
Superior
for
tourism
use,
and
all
assets
uploaded
to
the
platform
will
remain
under
your
organization’s
control
and
accessible
to
authorized
users
at
all
times.
User
Generated
Content
(UGC)
functionality
is
not
included
in
the
SnapPea
Standard
tier
reflected
in
this
estimate,
but
additional
features
can
be
added
in
the
future
if
the
program
needs
to
expand.
https://www.snapsea.io/
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Subscription Cost Breakdown
Services Description Cost
Digital Asset Manager Annual subscription to SnapPea’s Standard DAM-Only platform (1TB Storage), including platform access, hosting, and system administration for centralized storage, organization, and retrieval of Superior tourism’s photo and video assets.
$6,670/year
Total $6,670/year
Agency Services Cost Breakdown
Services Description Cost
Setup and Organization
One-time Year 1 audit, curation, organization, and upload of Superior tourism’s photo and video assets into the SnapPea DAM, including review of approximately four years of archives, selection and organization of the strongest assets, file naming and metadata standardization, available rights/usage organization, folder structure development, workflow setup, and up to two (2) hours of staff training to create a searchable, ready-to-use media library. Additional training available if needed - billed at an hourly rate. This initial effort reflects the one-time process of auditing and retroactively organizing existing assets for DAM implementation. Ongoing asset management—including uploading, tagging, and organizing new photography and video—will be incorporated into future photography and content production budgets on an annual basis. Scope is based on currently available archives and may be adjusted if asset volume significantly exceeds expectations.
$2,800
Total This is a one-time payment. $2,800
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Payment Terms ● 100% billed at the signing the agreement
Terms and Conditions ● This estimate is valid for 15 days from the date of issue.
Approval ● I approve this estimate and agree to the terms outlined above.
Signature Date
Printed Name FULL TERMS An invoice for a 100% installment will be issued at the time of signing of this document. The project will begin following receipt of the installment. This
installment
is
non-refundable
beginning
ten
(10)
business
days
after
the
installment
payment
receipt
date.
The
cost
of
services
will
be
billed
at
the
beginning
of
the
month.
Payment
is
due
within
21
business
days
and
is
subject
to
a
1.5%
interest
charge
starting
at
30
days
past
due.
This
estimate/proposal
is
for
agency
services
that
are
listed
in
this
estimate/proposal
only.
If
you
are
interested
in
services
beyond
what
is
included
in
this
estimate/proposal,
an
estimate
for
additional
services
will
be
provided
and
work
will
begin
following
client
approval
of
the
additional
services
estimate.
Client
agrees
to
a
variance
of
+10%
applied
to
the
total
amount
of
this
estimate
that
will
act
as
a
contingency
fund
for
unforeseen
expenses.
Any
outside
costs
that
are
processed
by
Swim
Creative
are
subject
to
a
15%
markup.
Media
is
subject
to
a
15%
commission.
If
production
is
necessary,
the
production
total
can
vary
by
10%
depending
on
final
production
details.
This
proposal
and
its
recommendations
are
the
property
of
Swim
Creative,
are
valid
for
15
days,
and
do
not
include
any
sales
tax
where
applicable.
For
all
steps
that
require
client
approval,
this
estimate
includes
two
(2)
rounds
of
revisions.
Additional
rounds
of
revisions
will
incur
additional
costs
to
the
client.
Swim
Creative
is
not
responsible
for
trademark
or
copyright
research
and
is
not
liable
for
infringement
on
any
existing
copyrights
or
trademarks.
Final,
approved,
and
paid-for
names/taglines/logos/artwork
are
the
sole
property
of
the
client.
Swim
Creative
recommends
copyright
and/or
trademark
research
by
an
outside
legal
firm.
Swim
Creative
retains
rights
to
use
names/taglines/logos/artwork
for
promotional
uses.
Please note that the estimate provided is based on the initial scope of the project as discussed and agreed upon. Any changes or additions to this
scope
may
result
in
additional
charges.
This
includes
but
is
not
limited
to,
requests
for
extra
features,
modifications
to
the
original
design,
unforeseen
complexities,
and
any
work
that
requires
extended
hours
or
specialized
resources.
We
will
communicate
any
potential
additional
costs
as
soon
as
they
are
identified,
ensuring
transparency
and
allowing
for
your
approval
before
proceeding.
Our
goal
is
to
deliver
high-quality
work
while
maintaining
clear
and
open
communication
throughout
the
project.
__________ (initials)
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Estimate April 1, 2026
To: Gotta Be Superior From: Swim Creative Rebecca Scherf Patrice Bradley 1316 N 14th Street 310 East Superior Street, #130 Superior, WI 54880 Duluth, MN 55802
Travel Wisconsin Guide Ad Placement
Description: This estimate accounts for a contingency fund expenditure request for a placement
secured
in
the
Travel
Wisconsin
Official
State
Tourism
Guide.
Given
the
time-sensitive
nature
of
the
opportunity
and
the
regulations
surrounding
contingency
fund
approvals,
the
decision
to
secure
the
space
was
made
proactively
and
could
not
be
held
for
commission
review
prior
to
commitment.
The placement secures advertising space in the NW Section of this year's Travel Wisconsin Guide —
a
high-visibility
opportunity
to
reach
a
statewide
audience
actively
seeking
travel
inspiration
and
destinations.
This
estimate
covers
the
full
scope
of
deliverables
associated
with
the
placement,
including
copywriting,
visual
development,
and
project
management
to
bring
the
ad
through
to
completion.
The total cost of the ad placement is $2,365, shared equally between the Superior Tourism
Commission
and
the
Superior
Tourism
Information
Center
at
$1,182.50
each.
This proposal requests approval for the Superior Tourism Commission's share of $1,182.50 to be
drawn
from
the
contingency
fund.
Cost Breakdown
Services Description Cost
Ad Placement Secured advertising space in the NW Section of the Travel Wisconsin Official State Tourism Guide, reaching a statewide audience actively seeking travel inspiration and destinations.
$1,182.50
Ad Management Copywriting, visual development, and project management for the Travel Wisconsin Official State Tourism Guide ad placement, from concept through final delivery.
$350
Total $1,532.50
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Payment Terms ● 100% billed at the signing the agreement
Terms and Conditions ● This estimate is valid for 15 days from the date of issue.
Approval ● I approve this estimate and agree to the terms outlined above.
Signature Date
Printed Name
FULL
TERMS
An invoice for a 100% installment will be issued at the time of signing of this document. The project will begin following receipt of the installment. This
installment
is
non-refundable
beginning
ten
(10)
business
days
after
the
installment
payment
receipt
date.
The
cost
of
services
will
be
billed
at
the
beginning
of
the
month.
Payment
is
due
within
21
business
days
and
is
subject
to
a
1.5%
interest
charge
starting
at
30
days
past
due.
This
estimate/proposal
is
for
agency
services
that
are
listed
in
this
estimate/proposal
only.
If
you
are
interested
in
services
beyond
what
is
included
in
this
estimate/proposal,
an
estimate
for
additional
services
will
be
provided
and
work
will
begin
following
client
approval
of
the
additional
services
estimate.
Client
agrees
to
a
variance
of
+10%
applied
to
the
total
amount
of
this
estimate
that
will
act
as
a
contingency
fund
for
unforeseen
expenses.
Any
outside
costs
that
are
processed
by
Swim
Creative
are
subject
to
a
15%
markup.
Media
is
subject
to
a
15%
commission.
If
production
is
necessary,
the
production
total
can
vary
by
10%
depending
on
final
production
details.
This
proposal
and
its
recommendations
are
the
property
of
Swim
Creative,
are
valid
for
15
days,
and
do
not
include
any
sales
tax
where
applicable.
For
all
steps
that
require
client
approval,
this
estimate
includes
two
(2)
rounds
of
revisions.
Additional
rounds
of
revisions
will
incur
additional
costs
to
the
client.
Swim
Creative
is
not
responsible
for
trademark
or
copyright
research
and
is
not
liable
for
infringement
on
any
existing
copyrights
or
trademarks.
Final,
approved,
and
paid-for
names/taglines/logos/artwork
are
the
sole
property
of
the
client.
Swim
Creative
recommends
copyright
and/or
trademark
research
by
an
outside
legal
firm.
Swim
Creative
retains
rights
to
use
names/taglines/logos/artwork
for
promotional
uses.
Please note that the estimate provided is based on the initial scope of the project as discussed and agreed upon. Any changes or additions to this
scope
may
result
in
additional
charges.
This
includes
but
is
not
limited
to,
requests
for
extra
features,
modifications
to
the
original
design,
unforeseen
complexities,
and
any
work
that
requires
extended
hours
or
specialized
resources.
We
will
communicate
any
potential
additional
costs
as
soon
as
they
are
identified,
ensuring
transparency
and
allowing
for
your
approval
before
proceeding.
Our
goal
is
to
deliver
high-quality
work
while
maintaining
clear
and
open
communication
throughout
the
project.
__________ (initials)
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
Quarter Page vertical ad
a: 310 E Superior St, #130 p: 218.722.1404 Duluth, MN 55803 w: SwimCreative.com
GRANT AWARD AGREEMENT
THIS GRANT AWARD AGREEMENT (“Agreement”) is made and entered by and between the
City of Superior (“City”) and the Bong P-38 Fund, Inc., dba Richard I. Bong Veterans Historical
Center (“Grantee”), effective _______________ 2026 (Effective Date).
WHEREAS, Grantee has submitted a grant application to the City and the Superior Tourism
Development Commission (TDC) dated DATE (the “Application”) to fund the project and
expenses described therein (the “Project”); and
WHEREAS the City recognizes the Bong P-38 Fund, Inc., dba Richard I. Bong Veterans
Historical Center as the tourism entity for the City as defined under Wisconsin Statute 66.0615
(1)(f); and
WHEREAS the City agrees to make a grant to Grantee for a not to exceed amount of three
hundred eighty-three thousand dollars (383,000.00) to fund the Projects, subject to the terms and
conditions set forth herein (the “Grant”).
NOW, THEREFORE, the parties agree as follows:
1. Scope of Project. Grantee shall perform the Project as set forth as described in this
Agreement. Eligible expenditures of Grant funds by the Grantee must be strictly used as
described in this Agreement. Any variations in the Project or the use of Grant funds from
that described in this Agreement requires the advance express written approval of the
City.
The Grant funds are allocated as follows:
$175,000.00 to be used for marketing and support the operations within the building as
described in Attachment A, Marketing Budget Proposal: Tourism Commission 2026-
2028. Attachment A is hereby incorporated into this Agreement by reference.
$125,000.00 to be used for staffing and operational costs as described in Attachment B,
tourism Information Center Management Proposal: 2026-2028, and operating the visitor
desk knows as the “Superior Tourism Information Center (STIC) and is functioning as
the City of Superior’s tourism entity. Attachment B is hereby incorporated into this
Agreement by reference.
$83,000.00 to be used for capital improvements to the Richard I. Bong Veterans
Historical Center.
2. Project. Period. The Project has been approved from March 3, 2026, through March 31,
2027 (the “Project Period”).
Should Grantee desire to extend the duration of the Project Period, Grantee shall submit a
written request to the TDC and the City no later than 60 days prior to the Project Period
end date. If the TDC and the City approves the extension, the parties shall execute an
amendment to this Agreement. An extension of the Project Period will not result in an
increase in funding.
3. Payment. The Grant funds available pursuant to this Agreement will be paid by the City
to the Grantee as follows:
$175,000.00 to be used for marketing and support the operations within the building as
described in Attachment A. The annual amount of $175,000.00 will be distributed to the
Grantee each year in four (4) equal installments to be paid on the first working day of
each calendar quarter.
$125,000.00 to be used for staffing and operational costs as described in Attachment A.
The annual amount of $125,000.00 will be distributed to the Grantee each year in four (4)
equal installments to be paid on the first working day of each calendar quarter.
$83,000.00 to be used for capital improvements to the Richard I. Bong Veterans
Historical Center. The process for the disbursement of the capital improvements
allotment shall be:
1. The Grantee submits a proposed project to the TDC. The proposed project must
include a description of the project and estimated costs.
2. If the TDC approves the proposed project, the TDC will provide the Grantee with
forty percent (40%) of the total cost of the project from the capital improvements
allotment.
3. The Grantee will be required to enter into a formal contract with the contractor, which
shall include a not-to-exceed cost.
4. The Grantee shall be required to present the contract to the TDC for the TDC to
formally approve the project. This approval will obligate the TDC to the amount of
assistance the TDC will apply to the project.
5. If the proposed project exceeds twenty-five thousand dollars ($25,000.00), the TDC
shall bring forward the contract between the Grantee and its contractor as well as the
TDC’s obligation of funds to the Superior Common Council for final approval before
work on the project can begin.
6. The Grantee shall be obligated to make all payments to the contractor.
7. The Grantee shall submit invoices for reimbursement for the project to the TDC no
more frequently than quarterly or upon completion of the project.
8. The TDC will submit all approved invoices for reimbursement to the City of Superior
for payment to the Grantee.
If the Grantee fails to comply with any of the provisions of this Agreement, the City may
withhold, temporarily or permanently, all, or any, unpaid portion of the Grant upon
giving written notice to the Grantee, and/or terminate this Agreement and the City shall
have no further funding obligation to the Grantee under this Agreement.
The Grantee shall repay the City for all unauthorized, illegal or unlawful receipt of funds,
including unlawful and/or unauthorized receipt of funds discovered after the expiration of
this Agreement.
In the event the Grantee ceases to exist, or ceases or suspends its operation for any
reason, any remaining unpaid portion of this Agreement shall be retained by the City and
the City shall have no further funding obligation to Grantee with regard to those unpaid
funds. The determination that the Grantee has ceased or suspended its operation shall be
made solely by the City and the Grantee, its successors or assigns in interest, agrees to be
bound by the City’s determination.
Funds which are to be repaid to the City pursuant to this Agreement, are to be repaid by
delivering to the City a cashier’s check for the total amount due payable to the City of
Superior within thirty (30) days of the City’s demand.
All corporate, partnership officers or owners of Grantee are individually and severally
responsible for refunding grant funds to the City in the event of a default.
Invoices shall be submitted to:
City of Superior
Attn: Mayor’s Office
1316 N. 14th Street
Superior, WI 54880
4. Termination The City reserves the right to terminate this Agreement for any reason upon
ten (10) days’ written notice to Grantee. The City shall pay the Grantee any acceptable
invoices for expenses during the notice period.
5. Indemnification. The Grantee agrees to protect, defend, reimburse, indemnify and hold
the City, its agents, its employees and elected officers and each of them, free and
harmless at all times from and against any and all claims, liability, expenses, losses,
costs, fines and damages, including reasonable attorney’s fees, and causes of action of
every kind and character against and from City which may arise out of this Agreement.
6. Insurance. Grantee must provide the City with evidence of insurance as follows: general
liability insurance - $1,000,000; umbrella - $1,000,000; and evidence of auto liability
insurance and worker’s compensation insurance. This evidence of insurance must be
provided to:
City of Superior
Attn: Contract Analyst
1316 N 14th Street
Superior, WI 54880
7. No Relationship. Grantee understands and agrees that the relationship of Grantee and the
City arising out of this Agreement is that of a contracted service provider, not an
employee or contracted employee of the City of Superior, the Mayor’s office, or any
other entity within the municipality, and therefore, is not entitled to any benefits provided
to employees of the City of Superior.
8. Taxes. Grantee will act as an independent entity and will be responsible for all federal,
state and local taxes arising in accordance with this Agreement, as well as any other
taxes, fees or licensing expenses pertaining to this Agreement.
9. Entire Agreement. This Agreement contains the entire understanding of the parties with
respect to the maters contained herein, and supersedes all other written and oral
agreements between the parties with respect to such matters.
10. Modification. This Agreement is binding only when signed by both parties. Any
modifications or amendments must be in writing and signed by both parties.
11. Force Majeure. Each party shall be excused from any breach of this Agreement which is
causes by war, strike, and act of Nature or other similar circumstances normally deemed
outside the control of well-managed businesses.
12. Governing Law. The Agreement will be interpreted, and the rights and liabilities of the
Parties determined, in accordance with the laws of the State of Wisconsin.
13. Headings and Captions. Headings and Captions appear solely for convenience of
reference. Such headings and captions are not part of this Agreement and shall not be
used to construe it.
14. Validity. If any provision or provisions of this Agreement shall be held to be invalid,
illegal or unenforceable, the validity, legality and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby.
15. Integrated Agreement. This Agreement contains the entire Agreement and understanding
among the Parties regarding the matters set forth herein and supersedes all previous
negotiations, discussions, and understandings regarding such matters. The Parties
acknowledge and represent that they have not relied on any promise, inducement,
representation, or other statement made in connection with this Agreement that is not
expressly contained herein. The terms of this Agreement are contractual and not a mere
recital.
16. Non-Discrimination. Upon execution of this Agreement, Grantee agrees as follows:
Grantee does not discriminate against any employee, applicate for employment,
independent contractor, or any other person because of race, color, religion, sex, sexual
orientation, gender identity, or national origin.
17. No Guarantee of Future Funding. Provision of this Grant does not imply any future
funding commitment by the City.
IN WITNESS WHEREOF, we have hereby executed this Agreement ________ 2026.
Grantee:
Bong P-38 Fund, Inc.
dba Richard I. Bong Veterans Historical Center
305 East 2nd Street
Superior, WI 54880
____________________________
John Gidley, Executive Director
City of Superior, Wisconsin:
____________________________ _______________________________
Jim Paine, Mayor Heidi Blunt, City Clerk
____________________________ _______________________________
Nicholas Rhinehart, Finance Director Frog Prell, City Attorney
Approved at the Superior City Council meeting on:
Marketing Budget Proposal: Tourism Commission 2026-2028
Staffing: 2025 2026 2027 2028
Social Media/Marketing Position 40,000 + 7% 42,800 + 7% 45,796 + 7% 49,002
Gift Shop 10,000 + 7% 10,700 + 7% 11,449 + 7% 12,250
Executive Director 35,000 + 7% 37,450 + 7% 40,072 + 7% 42,877
Curator 2,500 + 7% 2,675 + 7% 2,862 + 7% 3,062
Facility Maintenance 7,500 + 7% 8,025 + 7% 8,587 + 7% 9,188
Payroll Taxes and Benefits 5,000 + 7% 5,350 + 7% 5,725 + 7% 6,126
Facility Expenses:
Utilities, Phone, Internet 7,500 + 7% 8,025 + 7% 8,587 + 7% 9,188
Facilities Maintenance 2,500 + 7% 2,675 + 7% 2,862 + 7% 3,062
Marketing Events:
Graphic Design 4,400 + 7% 4,708 + 7% 5,038 + 7% 5,391
Website Development/Maintenance 11,500 + 7% 12,305 + 7% 13,166 + 7% 14,088
Advertising 13,500 + 7% 14,445 + 7% 15,456 + 7% 16,538
Brochures & Poster Printing 2,000 + 7% 2,140 + 7% 2,290 + 7% 2,450
Brochures/Poster Distribution 1,500 + 7% 1,605 + 7% 1,717 + 7% 1,837
Memorial Day Promotion 500 + 7% 535 + 7% 572 + 7% 612
Fourth of July Promotion 500 + 7% 535 + 7% 572 + 7% 612
Escape the Bong 500 + 7% 535 + 7% 572 + 7% 612
Circle Wisconsin Membership 600 + 7% 642 + 7% 687 + 7% 735
Circle Wisconsin Convention 3,000 + 7% 3,210 + 7% 3,435 + 7% 3,675
MEA Convention (School Group Tours) 1,500 + 7% 1,605 + 7% 1,717 + 7% 1,837
Bong Center Summer Event 500 + 7% 535 + 7% 572 + 7% 612
150,000 160,500 171,734 183,754
Total 3-Year Request:515,988
Rounding, Nearest Hundred:516,000
Grant Request per Year:172,000
Tourism Information Center Management Proposal: 2026 - 2028
Staffing: 2025 2026 2027 2028
Wages 42,960 +7% 45,967 +7% 49,185 +7% 52,628
Benefits 7,289 +7% 7,799 +7% 8,345 +7% 8,929
FICA 3,286 +7% 3,516 +7% 3,762 +7% 4,025
Management, Scheduling, Staffing, etc. 5,000 +7% 5,350 +7% 5,725 +7% 6,126
Operational Costs:
Brochure Purchases, Shipping, Postage25,000 +7% 26,750 +7% 28,623 +7% 30,627
Recycling & Removal of Dated Materials2,000 +7% 2,140 +7% 2,290 +7% 2,450
Facility Expenses 300 +7% 321 +7% 343 +7% 367
Wiring for work stations or second POS 700 +7% 749 +7% 801 +7% 857
Computers 1,600 +7% 1,712 +7% 1,832 +7% 1,960
Printer/Copier 800 +7% 856 +7% 916 +7% 980
Office Supplies 500 +7% 535 +7% 572 +7% 612
Fixtures 5,000 +7% 5,350 +7% 5,725 +7% 6,126
94,435 101,045 108,119 115,687
Total 3-Year Request:324,851
Rounding, Nearest Hundred:324,900
Grant Request per Year:108,300
Superior Production Incentive Program Application
Superior Film Production Incentive Application Updated 5.20.22
The Superior Film Production Incentive Program’s goal is to support the development of television, film, and digital media production in Superio r, while also
supporting local businesses and talent.
PROGRAM ADMINISTRATOR and CONTACT
Shari Marshik
Executive Director
(218) 461-1628
Admin@uppermidwestfilmtv.org
Submit Applications To:
Upper Midwest Film Office (UMFO)
www.uppermidwestfilmtv.org
Admin@uppermidwestfilmtv.org
1. PRODUCTION TITLE
2. PRODUCTION COMPANY (Applicant )
Legal Name Entity Type (e.g. INC., LLC, LP, LLP, LLLP)
Physical Address State Zip
Email Phone Phone
Incorporation (Formed) Date State In Good Standing Yes/No
Federal Tax ID# State Tax ID# Other State Tax ID# (All that Apply)
List proper legal names for all entities or individuals who own an interest greater than 20% in the Production Company.
(use separate sheet if necessary)
First Name Last Name Business Name (if Applicable) % Ownership
First Name Last Name Business Name (if Applicable) % Ownership
First Name Last Name Business Name (if Applicable) % Ownership
First Name Last Name Business Name (if Applicable) % Ownership
3. CONTACT PERSON (for Application and Reporting)
Application Contact (Person Submitting) Project Contact (Day-to-Day Project) Reporting Contact (If Different)
First Name First Name First Name
Last Name Last Name Last Name
Title Title Title
Email Email Email
Phone # Phone # Phone #
4. LOCAL PRODUCTION OFFICE (If Applicable)
Physical Address State Zip
Contact Person Phone Phone
Email Phone Phone
5. TYPE OF PRODUCTION
☐ Film Film means, but is not limited to, a dramatic, comedic, animated, or documentary film, or digital production with no commerci al interruptions.
☐ Television (TV) Television means, but is not limited to, a television movie (including pilots and specials), series, mini -series or independent streaming video.
☐ Episodic Content
Episodic content means, but is not limited to, a series which may also be known as episodic programming, means a production intended i n its initial run for
broadcast on television or streaming - includes independent web series.
☐ Commercial
Commercial means, but is not limited to, an advertisement that is a televised announcement sponsoring or promoting ideas, goods or services that have
been commercially aired, broadcast, or streamed and distributed .
Superior Production Incentive Program Application
Description of Project: (Detailed Storyline) ☐ Attach Script and Planned Distribution
6. TIMELINE and BUDGET
TIMELINE
Pre-Production Start Date Date
Estimated Principal Photography Production (in Superior) Start Date End Date
Estimated Post Production (if in Superior, WI) Start Date End Date
BUDGET In Superior Total Project
Total Production Budget (Estimated Expenditure) Please Attached Proposed Budget $ $
PUBLIC FINANCIAL ASSISTANCE
☐ Yes ☐ No
Is this proposed production applying for and/or been awarded additional film production public assistance from the State
of Wisconsin, the State of Minnesota, or other sources? If yes, please list sources and amounts ($):
1.
2.
3.
7. ESTIMATED LODGING & CATERING COSTS
Vendor Names (in Superior, WI ) In Superior Total Project
A. $ $
B. $ $
C. $ $
D. $ $
1Superior Film Production Incentive Program rebate could potentially be up to 25% of the total Superior s pend on hotels
and catering .
8. PERSONNEL (List Key Production Personnel ) If more than two (2), please attach on extra sheet.
Executive/Producer(s)
First Name First Name
Last Name Last Name
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
Director(s)
First Name First Name
Last Name Last Name
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
Writer(s)
First Name First Name
Last Name Last Name
Superior Production Incentive Program Application
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
Line Producer(s)
First Name First Name
Last Name Last Name
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
Unit Production Manager(s)
First Name First Name
Last Name Last Name
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
Production Accountant(s) (or Firm)
First Name First Name
Last Name Last Name
Email Email
Phone # Phone #
Superior Resident Yes/No Superior Resident Yes/No
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
List Two (2) Most Recent Productions (Include Budget -Distribution, if Applicable)
1.
2.
9. DISCLOSURES
Has the Production Company, any of the principals or owners of the Production Company owning more than 20% ownership interest (the “Subject
Parties”) and/or key personnel had any involvement in:
☐ Yes ☐ No Creditors-Bankruptcy: Any past and/or current filings for bankruptcy protection or protection from creditors.
☐ Yes ☐ No
Claims-Litigation: Any past and/or current litigation, or pending or threatened litigation, involving the Production
Company, a Subject Party, or key p ersonnel that has resulted or might result in a monetary judgment or monetary
settlement against the Production Company, a Subject Party, or key personnel, or a claim of any nature against the Project.
☐ Yes ☐ No
Charges-Convictions: Any past and/or current charges, convictions or pleas of nolo contendere (no contest) for any crime,
including but not limited to any crime involving obscenity, indecency, or similar misdemeanor or felony laws involving the
participation of or victimization of a minor.
☐ Yes ☐ No Policy: Do you have a written code of conduct or non -discrimination/non-harassment policy in place? (Please Attach)
Key Personnel: All personnel in Section 9 (Personnel) of this application and other personnel deemed appropriate by the City of Superior and/or its Program Administrator.
10. TERMS AND CONDITIONS
These Terms and Conditions constitute a legally binding agreement
(the “Contract”) between the City of Superior, a body politic and
corporate existing under the laws of the State of Wisconsin, and its
Program Administrator (UMFO) hereinafter referred to as the "City of
Superior," and the Production Company Rebate Recipient, hereinafter
referred to as the "Production Company.”
Superior Production Incentive Program Application
PROGRAM ADMINISTRATOR: The City of Superior is using a Program
Administrator to administer its Film Production Incentive Program.
The Production Company agrees to work with and abide by all City of
Superior requirements under the Film Production Incentive Program
Guidelines (the “Program Guidelines”), this application, terms and
conditions contained herein, and any other program material
necessary for the Program Administrator to administer the program.
RECORDS AUDITING AND RETENTION: The Production Company's
books, records, documents, papers, accounting procedures and
practices, and other evidence relevant to this Contract are subject to
the examination, duplication, transcription and audit by the City of
Superior and other auditors in compliance with applicable law. The
Production Company agrees to maintain such evidence for a period of
six (6) years from the date of final reimbursement or longer if any
audit in progress requires a longer retention period.
TAXES: The Production Company shall pay all applicable sales taxes
and be responsible for the payment of any and all payroll taxes and
contributions for unemployment compensation insurance and Social
Security which are measured by the wages, salaries or other
remunerations paid to employees of the Production Company and
shall submit evidence of same to the City of Superior when
requested.
The Production Company acknowledges and agrees that no
withholding or deduction for State or Federal income taxes, FICA,
FUTA, or otherwise, shall be made from the Production Company’s
reimbursements and that it is the Production Company's sole
obligation to comply with the applicable provisions of all Federal and
State tax laws;
DISCRIMINATION IN EMPLOYMENT: The Production Company agrees
to comply with all federal, state and local laws, ordinances, rules,
regulations and executive orders pertaining to unlawful
discrimination on account of race, color, creed, religion, national
origin, sex, sexual orientation, marital status, status with regard to
public assistance, disability or age. The Production Company further
agrees to comply with all federal, state and local laws or ordinances
and all applicable rules, regulations and standards established by any
governmental agency having jurisdiction over the Production
Company.
INSURANCE: The insurance policies set forth in the Program
Guidelines must be maintained for the duration of this Contract. A
Certificate of Insurance for each policy must be on file with UMFO
evidencing coverage during the time in which the Production
Company incurred potentially reimbursable expenses in Superior.
INDEMNIFICATION CLAUSE: To the fullest extent permitted by law,
the Production Company shall indemnify and hold harmless UMFO,
City of Superior , and their officers, employees, and agents from and
against claims, damages, losses and expenses, including but not
limited to attorney’s fees, arising out of or resulting from
performance of its Project and production activities, provided that
such claim, damage, loss or expense is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of tangible
property, to the extent caused by the negligent acts or omissions of
the Production Company, a subcontractor, anyone directly or
indirectly employed by them or anyone for whose acts they may be
liable, regardless of whether or not such claim, damage, loss or
expense is caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or reduce other
rights or obligations of indemnity that would otherwise exist as to a
party or person described in this Contract.
The Production Company agrees, that in order to protect itself,
UMFO, and the City of Superior under the indemnity provisions set
forth herein, it shall at all times during the term of this Contract keep
in force policies of insurances indicated in paragraph entitled
"INSURANCE."
TERMINATION: If the Production Company fails to perform any of the
provisions of this Contract or violates the Program Guidelines, this
shall constitute a default. Unless the Production Company's default is
excused by the City of Superior, the City of Superior may, upon
written notice, immediately terminate this Contract in its entirety.
This Contract may be terminated without cause by the City of
Superior upon thirty (30) days advance written notice to the
Production Company.
The City of Superior’s failure to insist upon strict performance of any
provision or to exercise any right under this Contract shall not be
deemed a relinquishment or waiver of the same, unless consented to
in writing. Such consent shall not constitute a general waiver or
relinquishment throughout the entire term of the Contract.
OTHER CONDITIONS
Compliance with Laws/Standards : The Production Company shall abide
by all Federal, State or local laws, statutes, ordinances, rules and
regulations now in effect or hereinafter adopted pertaining to this
Contract and the Project, production activities, facilities, programs
and staff for which the Production Company is responsible.
Licenses: The Production Company shall procure, at its own expense,
all licenses, permits or other rights required for the Project and
related production activities.
Minnesota Law to Govern: This Contract shall be governed by and
construed in accordance with the substantive and procedural laws in
the State of Minnesota without giving effect to the principles of
conflict of laws. All proceedings related to this Contract shall be
venued in the State of Minnesota District Court for the Sixth Judicial
District in Duluth, Minnesota. Notwithstanding the foregoing, at the
City of Superior’s sole discretion, and upon the City of Superior’s
election, any and all disputes arising from this Contract may be
submitted to binding arbitration to be held in Duluth, Minnesota and
governed by the rules of the American Arbitration Association
applying the laws of the State of Minnesota.
WAIVER: Any waiver by either party of any provision of this Contract
shall not imply a subsequent waiver of that or any other provision.
SEVERABILITY: The provisions of this Contract shall be deemed
severable. If any part of this Contract is rendered void, invalid, or
unenforceable, such rendering shall not affect the validity and
enforceability of the remainder of this Contract unless the part or
parts which are void, invalid, or otherwise unenforceable shall
substantially impair the value of the entire Contract with respect to
either party.
NO GUARANTEE OF REIMBURSEMENT: Submission and/or
acceptance of an application or other materials for project
certification does not, in any way, guarantee or ensure the Production
Company’s certification or approval. Furthermore, even if a Project is
certified, there is no guarantee that the Production Company will
receive a reimbursement or that reimbursement funds will be
available for payment to the Production Company.
APPLICATION PERIOD: In order to be considered for reimbursement,
expenditures must be incurred no earlier than the project
certification date. All forms and applications must be submitted as
described in the Program Guidelines and conform to those guidelines
Superior Production Incentive Program Application
as revised by the City of Superior from time to time, in its sole
determination.
LIMITATION OF LIABILITY: In no event will the City of Superior, its
Program Administrator, or their officers, directors, employees or
agents be liable for lost profits or damages of any kind, including, but
not limited to, direct, indirect, special, incidental, consequential or
punitive damages, arising out of or in connection with the application,
reimbursement, certification, or award process however arising,
including negligence.
REPRESENTATIONS AND WARRANTIES OF PRODUCTION COMPANY:
The Production Company represents and warrants: (1) that all
information provided in or with its application is true, accurate and
complete and no material information has been omitted, and that
any subsequent statements will be true and accurate; (2) that the
Production Company will provide the City of Superior with prompt
written notice if any past statement is no longer true and accurate;
(3) that the Production Company has the authority to bind the entity
on whose behalf the Production Company is signing and that entity is
validly formed and in good standing; (4) that the project which is
subject to the Production Company’s application (the “Project”) is a
bona fide film, television, episode content, or commercial and
qualifies under the Program Guidelines; and (5) the Production
Company has secured all necessary rights for the Project and the
Project does not infringe, in whole or part, any statutory copyright or
common law, property rights, or other right of others, or any law or
regulation.
REQUIRED DISCLOSURES: If the Production Company checked “Yes”
for any of the Disclosures set forth on page 4 of this application, the
Production Company must provide documentation disclosing relevant
details to the City of Superior. The Production Company’s obligation
to disclose information and provide supporting documentation
required by this application commences upon application submission
and continues until the Production Company’s involvement in the
Superior Film Production Incentive Program is complete.
Upon the City of Superior’s review of the documentation and
information provided, the City of Superior may determine in its sole
discretion that the Production Company is not eligible for
reimbursement funds.
WAIVER OF CONFIDENTIALITY: All information and materials
submitted to the City of Superior are non-confidential, may be
disclosed to third parties, and may become public. The Production
Company hereby waives and releases the City of Superior from any
claim or obligation relating to the confidentiality or alleged trade
secret nature of any materials or information the Production
Company submits to the City of Superior. All submitted information is
subject to public disclosure per MN Statutes Chapter 13.
RIGHT TO REFUSE: The application process does not guarantee the
Production Company’s acceptance into the program. The City of
Superior reserves the right to reject or deny the Production
Company’s application for any reason whatsoever. Such
determination is solely at the discretion of the City of Superior and all
decisions are final and non-negotiable.
NO RETURN OF MATERIALS: The Production Company’s application
and all materials and information submitted with it will become the
property of the City of Superior and will not be returned to the
Production Company.
CHANGES: The City of Superior may change these Terms and
Conditions, the eligibility criteria for project certification, and/or the
Project Guidelines at any time. All such changes will be immediately
binding on the Production Company. Changes will be posted on the
UMFO website: www.uppermidwestfilmtv.org.
Except as set forth in the preceding paragraph, any alterations,
variations, modifications, or waivers of the provisions of this Contract
shall only be valid when they have been reduced to writing and
signed by the authorized representatives of the City of Superior and
the Production Company. This Contract shall supersede all other oral
and written Contracts prior to execution of this document.
11. FINAL AGREEMENTS
Check Box
to Agree AGREEMENT STATEMENTS
☐
Credits and Promotional Material
I agree and understand by submitting this application that the certified project will supply the above supporting documentation as required. I acknowledge that failure to
supply materials may result in retraction of certification.
☐
Agreement for End Credit Roll
I agree and understand by submitting this application that the end credit roll of a film, television, episode content, or com mercial that utilizes the City of Superior Film
Production Incentive Program must recognize Superior with the following wording: “This project was completed with assistance from Superior, WI.” I understand that the
City of Superior Logo will be used in addition to the text. I acknowledge that Superior, WI reserves the right to prohibit the use of Superior’s name and logo in the credits if it
so desires.
☐
Program Guidelines
I agree and understand by submitting this application that all Program Guidelines will be followed and all obligations will be met.
☐
Legal Agreement
In consideration of the Program Administrator’s review of the Production Company’s Application for City of Superior ’s Film Production Incentive Program and other valuable
consideration, the receipt and sufficiency of which the parties hereby acknowledge, the Production Company represents, warran ts and agrees as fol lows: (1) the information
provided by it in this application and all attachments or exhibits hereto is true and correct, and the Production Company will immediately notify the Program Administrator if
any of the information changes or the Production Compan y discovers it is untrue or incorrect in any way; (2) the Production Company has received, and understands and
agrees to, the Terms and Conditions, which are subject to change by the City of Superior at any time; (3) it satisfies all applicable criteria an d standards of eligibility in the
Program Guidelines; (4) any final award of a reimbursement is subject to the Production Company’s full and successful completion of the reimbursement application process
and the availability of funds to make the reimbursem ent; (5) the final disbursement of funds is at the sole discretion of the City of Superior ; (6) all reimbursement funds are
considered taxable income; and (7) it has received and understands the Expenditure Submission Instructions. ALL REQUIRED SUBMISSIONS ARE ATTACHED, including
disclosures, if applicable. (Only complete applications will be reviewed .)
Superior Production Incentive Program Application
☐
Terms and Conditions
I agree and understand by submitting this application that I have read and agree with the Terms and Conditions of the SuperiorFilm Production Incentive Program.
☐
Application Submission
By submitting this application, I certify and agree that I am the owner or the authorized representative of the Production Company and that I have authority to bind the
Production Company to all matters contained herein. I further certify and agree that all information submitted is true and correct to the best of my knowledge. I agree that
false or misleading statements may result in disqualification of the Production Company’s application and, in the discretion of the City of Superior , will require the
immediate return of any disbursed funds. Failure to provide proper documentation of the information provided in this applicat ion upon request shall render the application
incomplete and will result in the application being disqualified and require that all funds disbursed to the Production Company be returned immediately to Superior,
Wisconsin . I understand and acknowledge the information submitted is subject to the Minnesota Government Data Practices Act. I further understand and acknowledge that
the City of Superior may audit the use of the funds. I acknowledge that, by providing an email address and other contact information, I have authorized the City of Superior
to exchange information wi th the Production Company about its application using unencrypted email. I understand and acknowledge that unencrypted email is not secure
and that the Production Company accepts the risk that data may be intercepted by someone other than the intended reci pient. I acknowledge and agree that the Program
Administrator and Superiorare not liable for any damages caused by such interception.
Authorized Applicant(s) Name (By filling in, this is your signature)
First Name Last Name Date
Title
First Name Last Name Date
Title
First Name Last Name Date
Title
City of Superior Production Incentive Program Guidelines
Superior Production Incentive Program PURPOSE: The City of Superior Production Incentive Program’s goal is to support the development of television, film, and digital media production within the City of Superior, while also supporting local tourism. The program’s initial allocation is $20,000. Applications are accepted, reviewed, and scored and approved until funds are exhausted. Approved applicants will receive the financial assistance in the form of reimbursement where approved applicants receive reimbursement for eligible expenditures in accordance with program guidelines and requirements. REQUIREMENTS: Selected applicants must be conducting eligible television, film, or digital media activities in Superior, which must be validated and certified by the Program Administrator before a project can be enrolled in the program. To be eligible, Applicants must commit to expend a minimum of $5,000 inside Superior City limits with lodging and catering service providers residing in or located in Superior. Qualified project types are films, television, series, documentaries and commercials. The applicant must be in good standing with the Secretary of State wherein they reside. APPLICANT REQUIREMENTS: • Projects must meet program eligibility requirements to apply for reimbursement funds. • Applicant must supply application, the Applicant’s W-9, and Certificate of Good Standing from the state of incorporation which must all be in the same company name. • The Applicant is responsible for any tax implications regarding reimbursement. • Applications must be complete. • Projects will not be accepted into the Program until all required materials are received and reviewed by Program Administrator. • Expenses incurred and/or payments made before project acceptance (the date on the project acceptance letter) will not be eligible for reimbursement. Submission of an application does not guarantee reimbursement. • Additional requirements may be required by the Program Administrator to determine project and production eligibility. APPLICATION CRITERIA: Projects are scored on quality and quantity of wages, hires and local spend. In addition, previous professional experience and compliance are considered. PROOF OF FUNDING: Applicant must provide proof of funding that shows 100% of projected Superior spend is secured (signed bank letter and statement, completion bond, valid contract, or equivalent). This proof is required 30 days prior to principal start date. If the application is processed within 30 days of principal photography, the applicant must provide proof at the time of application. STRUCTURE: Up to 25% of the total cost for listed eligible expenses may be reimbursed to the certified projects when associated with production and post production of film and television content creation within the City of Superior. This program may be used jointly with the St. Louis County’s Production Incentive Program, The City of Duluth, and the Iron Range Regional Production Rebate as well as all State of MN programs.
City of Superior Production Incentive Program Guidelines
ELIGIBLE EXPENDITURES: Eligible uses of program funds may include reimbursement of expenses made at Superior businesses, included but not limited to the following categories: • Food and catering expenses (alcoholic beverages excluded) expended in the City of Superior; itemized receipts are required. • Lodging within the City of Superior A Superior company is defined as a business located and conducts business within the Superior city limits and files Minnesota tax returns with a Superior address indicated on a W-9. A physical address in Superior is required. Any questionable production expenses will be reviewed by Superior ’s Program Administrator in consultation with The City of Superior for approval. The City of Superior and or its Program Administrator reserves the right to refuse any project’s application or expense for any reason. This determination is at the discretion of the City of Superior and/or Its Program Administrator; all decisions are final and non-negotiable. INELIGIBLE EXPENDITURES (including but not limited to): • Alcoholic beverages and tobacco (even if purchased as props). • Expenses relating to illegal activities including, but not limited to tickets issued for parking or moving violations, towing fees, etc. • Unpaid invoices • Damages due to accidents, loss, or theft. • Pass-thru expenses (e.g., internal invoices, or invoices not related to lodging or catering) APPLICANT REQUIREMENTS: • Projects must meet program eligibility requirements to apply for reimbursement funds. • The application, W9 and Certificate of Good Standing from state of incorporation must all be in the same production company name. • The applying entity is responsible for any tax implications regarding reimbursement. • Applications must be complete. • Projects will not be certified until all required materials are received and reviewed by Program Administrator. • Expenses incurred and/or payments made before project certification (the date on the project certification letter) will not be eligible for reimbursement. Submission of an application does not guarantee reimbursement. • Additional requirements may be required to determine project and production eligibility. APPLICATION CRITERIA: Projects are scored based on several metrics such as quality and quantity of wages, hires and local spend. Previous professional experience and compliance are taken into consideration. Losing Eligibility or Disqualification: Projects will be disqualified from the Program and will be disqualified from receiving reimbursement if:
City of Superior Production Incentive Program Guidelines
• The Applicant falls out of good standing with the Secretary of State in the state where the entity is incorporated. • Production is delayed or suspended for an unreasonable amount of time, the applicant loses funding for the project or the production will no longer take place in Superior. • Program Administrator determines that the production will not occur. • Program Administrator determines that the Applicant is engaged in fraudulent or unlawful behavior (e.g., submitting inaccurate or falsified information, wage theft, etc.). • Applicant has not fulfilled financial obligations of using Superior vendors or goods and services. • Applicant or the project no longer meets eligibility criteria. • Applicant fails to meet Rebate Expenditure Report submission deadlines. • Extensions may be considered on a case-by-case basis. • Applicant no longer qualifies for any other reason. • Program Administrator determines that the project is engaged in detrimental, unprofessional, indecent or acts in bad faith. • If principal photography on the project does not start within 6 months of approval of the project. REQUIREMENTS FOR REIMBURSEMENT During production of the project the Program Administrator must: • Receive daily call sheets, production logs or equivalent for the project • Be provided the name and contact information for the unit publicist or person responsible for interfacing with media • Be allowed the ability to arrange set visits for Superior officials • Be allowed the ability to arrange behind the scenes video footage to be taken and used for marketing promotions Before reimbursement Applicants are required to: • Provide the City of Superior ’s Program Administrator with proof that all expenses incurred in Superior are paid in full. • Provide final crew list to City of Superior’s Program Administrator including contact information (phone or email) • Provide Program Administrator with a list of locations used in the project. • Agree to provide Program Administrator with 3-5 production stills in electronic format with rights cleared for promotional use by DEDA and/or the s Program Administrator. • Agree to provide Superior and or Program Administrator with poster art. • Agree to provide Superior and or Program Administrator with a minimum 60 seconds of video from production. • Agree to provide at least one producer/talent for local media promotion/interview (if requested). • All files must be provided in electronic format • Once certified Production/Post production activity is complete, Applicants must complete and submit a Rebate Expenditure Report (RER) on a form which will be provided to the applicant and all supporting documentation as required by the Guidelines or as requested by the Program Administrator to receive reimbursement.
City of Superior Production Incentive Program Guidelines
*All projects with onscreen credits must include the City of Superior’s and the Program Administrator’s logos and permit the City of Superior and the Program Administrator to identify the production in its marketing and promotional materials. Allow the City of Superior government to use all material provided to its Program Administrator under these guidelines for its said purposes. OTHER REQUIREMENTS: Production Delay: A certified project must start principal photography within 6 months of certification. If a certified project is delayed beyond that, the project will be moved into “pending” status. While a project is in pending status, the funds may be allocated to other active projects on the production waiting list. When the pending project is ready to begin principal production, and only if incentive program funds are available, the certified project will move back to “active” status. If a certified project is delayed and does not start principal photography within 12 months of certification, it will lose eligibility. A certified project that loses eligibility or is disqualified due to significant production delays or loss of funding may reapply by completing and submitting a new project certification application with new attachments. Funding Availability: If applications received for the Superior rebate exceed the total amount appropriated for the program, the Program Administrator will maintain a waiting list. Projects that meet eligibility may be provisionally certified in amounts up to 25% if funds become available. Submission and/or provisional certification of an application does not in any way guarantee that a project will be reimbursed or that funds will be available.
St. Louis County, Minnesota Page 1 of 5 FILM PRODUCTION INCENTIVE PROGRAM
St. Louis County, MN
GUIDELINES
Film Production Incentive Program
St. Louis County, Minnesota
Form
9000
Rev. 12-2024
St. Louis County offers financial assistance in the form of a film production rebate to eligible applicants. Please review the following guidelines for
eligibility, requirements, and application process .
Description
Program Goal To encourage the creation of film , television, and digital media content production in St. Louis County and to
foster the local organic growth of the production industry talent and workforce .
Program Overview Provide payments in the form of rebates to producers of : films, television, episode content, and/or
commercials that are produced in St. Louis County, Minnesota .
Program Location St. Louis County, Minnesota
Financial Assistance Financial assistance is in the form of a r ebate where certified and approved applicants and projects receive
cash back per program guidelines on eligible expenses.
Who Can Apply
Applicants must be a corporation, limited liability company or partnership where the partners are a
corporation and/or LLC, or limited partnership formed in the U.S. and in good standing at the time of
application . Agencies may not apply. Consult with a tax advisor regarding tax implications of expense
reimbursement.
Eligibility Categories
(Production and Post Production )
Eligible Categories Ineligible Categories
• Film
• Television
• Episode Content
• Commercial s
• News, current events, public programming, or programs that include
weather or market reports
• Talk shows
• A sports event or sports activity
• Production with respect to a questionnaire or contest
• Gala presentation or awards show
• Finished production that solicits funds
• Home shopping programming
• Local or regional television programming
• Political issue/advocacy ads or content
• Projects featuring candidates currently running for political office
• Adult entertainment, pornography, or similar content
• Branded content
• Video games
• One-time productions related to a national event being held (e.g. a
sporting or national political event)
• Production for which the Production Company is required under United
States Code Title 18, section 2257, to maintain records with respect to a
performer portrayed in a single -media or multimedia program
• Any project deemed to potentially bring controversy to St. Louis County
County and/or Program Administrator reserves the sole right to determine eligibility and ineligibility .
Budget Requirements
Qualified m inimum St. Louis County spend per project is $10,000 (equals $2,500 rebate) . County and/or
Program Administrator reserves the sole right to determine final funding eligibility and amount.
30 Days Prior to Principal Start Date
Applicant must provide proof of funding that shows 100% of St. Louis County projected spend is secured
(signed bank letter and statement, completion bond, valid contract, or equivalent). This proof is required 30
days prior to principal start date or post-production start date if post -production project only . If the
application is processed within 30 days of principal photography, the applicant must provide proof at the time
of application.
Reimbursement Amount Up to 25% of production and post -production costs for qualifying projects subject to funding availability .
St. Louis County, Minnesota Page 2 of 5 FILM PRODUCTION INCENTIVE PROGRAM
St. Louis County, MN
GUIDELINES
Film Production Incentive Program
St. Louis County, Minnesota
Form
9000
Rev. 12-2024
Eligible Production
Expenditures
(for Reimbursement)
Including but not limited to:
• Lodging and transportation expenditures in St. Louis County (including rentals and mileage – not to exceed
federal U.S. General Services Administration and Internal Revenue Service guidelines – must submit mileage
log, parking, fuel for generators and rental vehicles only.
• Personnel, crew, and production personnel from St. Louis County labor force (including fringe benefits).
• Legal fees paid to St. Louis County law firms relating to production contracts (e.g., labor contracts, licensing
rights, etc. are allowed) .
• Per diem and lodging allowances are reimbursable to all paid personnel, both St. Louis County resident and
non-resident, but only while working in St. Louis County . If paid in cash, payee’s signature is required.
Allowances per U.S. General Services Administration Per Diem rates for local area.
• Payroll processing fees paid to a St. Louis County payroll company .
• Sets, props and wardrobe including set construction, materials, purchases and rentals (including box
rentals) paid to a St. Louis County company.
• Production office rental (short term only) in St. Louis County, production office equipment rental and
production office supplies paid to a St. Louis County company
• Studio/soundstage rental paid to a St. Louis County company.
• Equipment rental including camera, grip, lighting and expendables paid to a St. Louis County company.
• Digital media and storage devices and related processing including film transfer and dailies paid to a St.
Louis County company.
• Food and catering expenses including craft service, working meals and crew meals paid to a St. Louis County
company. Alcoholic beverages are not eligible for reimbursement. Itemized receipts are required.
• Location expenses including location and permit fees paid to a St. Louis County location.
• Editing and related post -production expenses, including legal fees relating to post -production (e.g., labor
contracts, licensing of music, etc.) paid to a St. Louis County company.
• Other direct costs of producing or post -production work paid to a St. Louis County company.
A St. Louis County company is defined as a permanent establishment that is located and conducts business in
St. Louis County and files MN tax returns with a St. Louis County address . A St Louis County resident is defined
as someone whose primary home residence is located in St Louis County. A physical address in St. Louis County
is required; PO boxes will not be accepted . Any questionable production expenses will be reviewed by the St.
Louis County Program A dministrator in consultation with the County for approval. St. Louis County and/or its
Program Administrator reserves the right to refuse any Project’s application or expense for any reason
whatsoever. Such determination is solely at the discretion of St. Louis County and/or its Program Administrator
and all decisions are final and non -negotiable.
St. Louis County, Minnesota Page 3 of 5 FILM PRODUCTION INCENTIVE PROGRAM
St. Louis County, MN
GUIDELINES
Film Production Incentive Program
St. Louis County, Minnesota
Form
9000
Rev. 12-2024
Ineligible Production
Expenditures
(for Reimbursement)
Including but not limited to:
• Alcoholic beverages and tobacco (even if purchased as props) .
• Fees relating to development, marketing (promotions) or business set up (including legal fees)
• Permanent office space (rent) and related utilities (internet, phone, power, etc.). If the production has a
permanent office operating in St Louis County, these expenses are not qualified as they are considered
normal operating expenses.
• Fuel for personal vehicles.
• Online purchases with the exception of intermediary vendors such as Airbnb and Uber which are qualified
as long as the overhead or service fee is deducted for SLC purchases. Receipt must include St. Louis County
address (e.g. online order from local store for pick up).
• Capital equipment purchases .
• Purchases sourced outside of St. Louis County (pass-through).
• Wrap parties, gifts, recreation and entertainment .
• Festival submission fees or related costs.
• Expenses relating to illegal activities including, but not limited to tickets issued for parking or moving
violations, towing fees, etc.
• Unpaid invoices .
• Damages due to accidents, loss or theft .
• Pass-thru expenses (e.g. internal invoices including but not limited to equipment rental or studio space).
Additional Requirements
During Production Are Required T o: Before Reimbursement Are Required To:
Provide St. Louis County Program
Administrator with:
• Daily call sheets, production logs or
equivalent.
• Provide the name and contact information
of the unit publicist or person responsible
for interfacing with media (if you have
one).
• Allow ability t o arrange set visits for County
officials.
• Allow ability to arrange for behind the
scenes video footage to be taken and used
for marketing purposes.
• Provide St. Louis County Program Administrator with :
Proof that all expenses incurred in St. Louis County are
paid in full.
• Provide a final crew list to St. Louis County Program
Administrator including contact information (phone
and/or email) .
• Provide St. Louis County Program Administrator with a
locations breakdown list .
• Agree to provide St. Louis County Program Administrator
with 3-5 production stills in electronic format with rights
cleared for promotional use by the County and/or St. Louis
County Program Administrator.
• Agree to provide the County and/or St. Louis County
Program Administrator with poster art .
• Agree to provide the County and/or St. Louis County
Program Administrator with min imum 60 seconds of video
from production .
• Agree to provide at least one producer/talent for local
media promotion/interviews (if requested).
• All files must be provided in electronic format.
All projects with onscreen credits must include the St. Louis County and its Program Administrator logos, and
permit St. Louis County and/or Program Administrator to identify the production in its marketing and
promotional materials. Allow St. Louis County government to use all material provided to its Program
Administrator under these guidelines for its said purposes.
Certified projects with total qualified St. Louis County expenditures that exceed $1,000,000 must submit a
review of expenditures by a Minnesota CPA that has been approved by Program Administrator .
St. Louis County, Minnesota Page 4 of 5 FILM PRODUCTION INCENTIVE PROGRAM
St. Louis County, MN
GUIDELINES
Film Production Incentive Program
St. Louis County, Minnesota
Form
9000
Rev. 12-2024
Prevailing Wage and Other Requirements
• Prevailing Wage: In order to be eligible for reimbursement, all wages on construction projects must have
been paid in accordance with the prevailing wage rates for commercial construction in St. Louis County
(County Number 69) then in effect. Prevailing wage rates are available at the Minnesota Department of
Labor and Industry website ( www.doli.state.mn.us ) or by calling (800) 342- 5354. Documentation o f wages
may be required from approved applicants , and payroll records must be maintained.
• Workers’ Compensation: All approved applicants that meet the definition of an “employer” under the
Minnesota Workers’ Compensation law (Minnesota Statutes Chapter 176) must provide proof of their
compliance with workers’ compensation insurance coverage requirements in order to receive
reimbursement.
• Insurance: In order to receive reimbursement, all approved applicants will be required to provide a
certificate evidencing insurance coverage in at least the following minimum amounts, effective during the
time in which eligible expenses were incurred:
A. General Liability Insurance
- $500,000 when the claim is one for death by wrongful act or omission and $500,000 to any claimant
in any other case.
- $1,000,000 for any number of claims arising out of a single occurrence.
- No Less Than $1,000,000 Aggregate coverage.
- Must include at least premises, operations, completed operations, independent contractors and
subcontractors, and contractual liability and environmental liability.
B. Business Automobile Liability Insurance
- $500,000 for claims for wrongful death and each claimant.
- $1,000,000 each occurrence.
- Must cover owned, non- owned and hired vehicles
Apprenticeship (Intern) Program
All projects are required to select and hire one (1) apprentice or intern for every ten (10) employees from an
approved internship/apprenticeship list maintained by the St. Louis County Program Administrator .
Combining Production
Rebate Programs
Use of St. Louis County Film Production Incentive Program funds is allowed to be combined with other
incentive programs but must adhere to each respective program requirements.
Rebate Expenditure
Report (RER) (Required
Documentation Before Payment)
Once certified Production/Post -Production activity is complete, approved applicants must complete and
submit St . Louis County Rebate Expenditure Report (RER) (provided to you) in order to receive reimbursement.
St. Louis County Program Administrator will have a current list of requirements.
Application Process
Application Process:
1. Submit Application
2. Review of Application by Program Administrator
3. Certification (Approval) of Application by Program Administrator
Note: Submission and/or certification of an application does not in any way guarantee that a project will be reimbursed or
that funds will be available. Applications are received and reviewed by the Program Administrator with final approval and
reimbursement payment to follow after economic activity has occurred and all financial obligations in St. Louis County have
been paid and verified.
Application Fee No Fee
Applicant Requirements
• Projects must meet pr ogram eligibility requirements in order to apply for reimbursement funds.
• The application, W9 and Certificate of Good Standing from state of incorporation must all be in the same
production company name.
• The applying entity is responsible for any tax implications regarding reimbursement.
• Only complete applications will be reviewed .
• Projects will not be certified until ALL required materials are received and reviewed by Program
Administrator .
• Expenses incurred and/or payments made before project certification (the date on the project certification
letter) will not be eligible for reimbursement. Submission of an application does not guarantee
reimbursement.
• Additional requirements may be required to determine project and production eligibility.
St. Louis County, Minnesota Page 5 of 5 FILM PRODUCTION INCENTIVE PROGRAM
St. Louis County, MN
GUIDELINES
Film Production Incentive Program
St. Louis County, Minnesota
Form
9000
Rev. 12-2024
Application
Evaluation Criteria
St. Louis County will utilize a combination of a scoring system and /or first-come-first serve basis to evaluate
each application . If multiple projects are received with limited funding, the County and/or Program
Administrator will strive to equally distribute productions and/or economic impact across all of St. Louis
County.
Losing Eligibility
or
Disqualification
A Project may lose rebate eligibility or be disqualified if:
• The production entity falls out of good standing with the Secretary of State in the state where the entity is
incorporated.
• Production is delayed or suspended, funding is lost, or the production will no longer take place in St. Louis
County.
• Program Administrator determines that the production will not occur.
• Program Administrator determines that the production is engaged in fraudulent or unlawful behavior (e. g.,
wage theft).
• Production has not fulfilled financial obligations of using St. Louis County labor, vendors or goods and
services.
• The production no longer meets eligibility criteria .
• Production fails to meet Rebate Expenditure Report submission deadlines. Extensions may be considered
on a case-by-case basis.
• Production no longer qualifies for any other reason.
• Program Administrator determines that production is engaged in detrimental, unprofessional, indecent or
acts in bad faith.
• If principal photography does not start within 6 months of certification.
Production Delay
A certified project must start principal photography within 6 months of certification. If a certified project is
delayed beyond that, the project will be moved into “pending” status. While a project is in pending status, the
funds may be allocated to other active projects on the production waiting list. When the pending project is
ready to begin principal production, and only if incentive program funds are available, the certified project will
move back to “active” status.
If a certified project is delayed and does not start principal photography within 12 months of certification, it
will lose eligibility. A certified project that loses eligibility or is disqualified due to significant production delays
or loss of funding ma y reapply by completing and submitting a new project certification application with new
attachments.
Over-Subscription
(Funding Availability )
If applications received for the St. Louis County Rebate exceed the total amount appropriated by the county
for the program, the Program Administrator will maintain a waiting list. Projects that meet eligibility may be
provisionally certified in amounts up to 25% in the event that funds become available. Submission and/or
provisional certification of an application does not in any way guarantee that a pr oject will be reimbursed or
that funds will be available.
Sole Right St. Louis County reserves the sole right to make any , and all, final determinations per these guidelines.
Application Contact Contact: St. Louis County Program Administrator
Source: City of Superior website. First collected Oct 22, 2026.