March 07, 2024 Council Minutes

DARLINGTON TOWN COUNCIL & UTILITY BOARD MINUTES March 7, 2024 CALLTO ORDER: President Nicole Parker opened the meeting with the pledge. Joining President Parker were three council members, Vice President Teresa Sutherlin came in at 5:30 p.m. Also in attendance were Electric Linesman Jason Gates, Clerk-Treasurer Michelle Cash. APPROVAL OF MINUTES: A motion to approve the February 1, 2024, minutes was made by Marilyn Cohee, seconded by leremy Weliever. Motion Approved (4-0) MONEY MATTERS: The motion to approve the payroll docket accounts receivable and appropriation report for February 2024 was made by Jeremy Weliever and seconded by Marilyn Cohee. Motion Approved (4-0). All reports are emailed before the meeting to be reviewed. PUBLIC COMMENT: None NEW BUSINESS: Melissa Cain -Darlington Youth Softball Program Coordinator Josh Bronaugh — Darlington Youth Baseball Program Coordinator both were present to sign the 2024 contracts with the Town of Darlington. At this time keys were handed out to both. The 2024 contract remains the same as previous contracts and the 15% registration fees for players will be collected for the baseball/softball fund for expenses incurred. OLD BUSINESS: Jeremy Weliever made a motion to change the lease for the concession stand after hearing the cost of the liability insurance being so high for the contractor from $25.00 a night to $10.00 with the request to review the receipts and disbursement at the end of the season to see if it need adjusted. Seconded by Marilyn Cohee. Motion Approved (5-0) STAFF & ELECTED OFFICIAL REPORT: Attorney Report —none Wastewater Report — Tom Astbury — Director of Astbury Water Technology, Inc. gave an update on the current projects planned for the Wastewater System to continue to use the ARP money that the state has given to the town. Mr. Astbury addressed the recent letter from IDEM on compliance. Mr. Astbury reported the plant was not in compliance in December and January due to the colder temperatures creating scum. The issue was addressed, and the clarifiers are clear. Electric Report — Utility Linesman Jason Gates reported on the electric line project and the delivery of the materials. Mr. Gates reported that he and Mr. Mullen did an inventory to make sure all materials were received. Mr. Gates reported the tree trimming has been completed. A motion to pay Hoosier Edison the contractor for the project monthly, per invoice when the job is completed and approved by Brian Mullen our Jason Gates, by Marilyn Cohee, and seconded by Jeremy Weliever. Motion Approved (5-0) MVH Report- Nothing Darlington Police Department — Marshall Kevin Crull will send the February activity logs and the March 2024 police schedule in an email. Park —The quote to get Diamond one fixed and done correctly was $20,000. At this time Mr. Cash will try to go another avenue to fix the drainage. Code Enforcement Officers — A couple of property were addressed and Mike Smith will be taking care of issuing notices. One of the issues addressed was the number of cats that are running around the town. The ordinances that have been passed concerning animals running free address cats as well. The council agreed that letters and fines need to be sent to property owners whose cats are not being contained on the property owner’s property. If the cat is a stray and the property owner is feeding the cat, then that property owner will be sent the letter and fine. Clerk-Treasurer Cash presented the billing report for February 2024. A motion to approve the tracking factor report for April, May, and June 2024 was made by Vice President Teresa Sutherlin, seconded by President Nicole Parker. Motion Approved (5-0) COUNCIL MEMBERS REPORT Marilyn Cohee — Mrs. Cohee gave an update on the projects that the DFI are looking into for 2024. Teresa Sutherlin — None Jennifer Flaugher - None Jeremy Weliever - None Nicole Parker — None PUBLIC COMMENT - None The next scheduled Town Board and Utility meeting will be on April 4th, 2024 —at 5:00 p.m. — at the Darlington Community Center. Vice President Teresa Sutherlin motioned to adjourn and was seconded by Marilyn Cohee. Motion Approved (5-0). ‘%74 e B Nicole Parker, President Teresa Sutherlin, Vice President %,j g remy Weliever, Council Member Marilyn Cohee, Council Member iy ? nnifer %)Eaugh'er: Council Member | v Anest:???%—//%/ Z 44/& Michelle R. Cash, Clerk-Treasurer