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FINANCE COMMITTEE Meeting Minutes February 24, 2026, Regular Meeting The meeting was called to order by Councilor Jack Sweeney at 4:30 pm on February 24, 2026, in Government Center Room 204. 1 ROLLCALL PRESENT: Jack Sweeney, and Mike Herrick, CITY STAFF PRESENT: Nick Rhinehart (Finance Director), Renee Hoff (Assistant Finance Director), Camron Vollbrecht (Fire Chief), Todd Janigo (Public Works Director), Chris Carlson (Assistant Public Works Director), and Karie Markon VIRTUAL: Tylor Elm (Vice-Chair councilor) OTHERS PRESENT: Shelly Nelson 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held January 27, 2026) Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve the Finance Committee minutes January 27, 2026. 3 OLD BUSINESS 3.1 Village of Superior – Fire Protection Contract Upon proper motion and second, the committee may convene in closed session under Wis. Stat. sec. 19.85(1)(e) for the purpose of deliberating strategies and setting parameters for the negotiation of the Village of Superior Fire Protection Contract Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to move into closed session at 4:31pm Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to move out of closed session at 4:47pm Committee took no Action on the Village of Superior – Fire Protection Contract 3.2 Solid Waste Cost of Service and Disposal Analysis presented by NewGen. Committee revisited the analysis to answer further questions on the various scenarios of the landfill once the capping and closure has been decided. A Question and Answer period was ensued. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to hold in Committee the Solid Waste Cost of Service and Disposal Analysis presented by NewGen. 4 NEW BUSINESS 5 RECURRING BUSINESS 5.1 Golf Course Report and Financials December 2025 & January 2026 Councilor Jack Sweeney spoke on the Golf course, despite some off months due to rain, the golf course year end financials for December were very pleasing making 2025 a great year for the Golf course. Councilor also spoke on the upcoming projects and the small setbacks with Phase one. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve the Golf Course Report and Financials December 2025 and January 2026. 5.2 October 2025 – Check Register 5.3 November 2025 – Check Register 5.4 December 2025 – Check Register 5.5 January 2026 - Check Register Council worked though 5.2,5.3,5.4, and 5.5 altogether, a question and answer period was ensued. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve and file the October 2025, November 2025, December 2025, and January 2026 Check Register. 5.6 January 2026 Check Register – 2026 Expenditures Dupicated agenda item – no action taken 5.7 General Fund Financial Statement – 2025 Expenditure vs Budget Analysis as of February 20, 2026 Finance Director Nick Rhinehart spoke on the budget, stating we were well below budget numbers, one variable being due to payroll because of the various vacant positions though out the city Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve and file the General Fund Financial Statement – 2025 Expenditures vs Budget Analysis as of February 20, 2026. 5.8 American Rescue Plan Act (ARPA) Fund Budget Review Finance Director Nick Rhinehart spoke on the Budget stating not much happening with this budget at the time, just the gradual required spend down of these funds Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve to file the American Rescue Plan Act (ARPA) Fund Budget Review. 5.9 Insurance Update Finance Director Nick Rhinehart stated the Parks and Recreation department is spearheading a project to inventory all land, playground and regular equipment within its department. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve to file the Insurance Update. 5.10 Other Financial Matters Enterprise Resource Planning (ERP) Software Update Finance Director Nick Rhinehart informed council of what has been happening with the new software and reasoning behind the intense information retrieval, and how that will affect the future of our new program. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve to File the Enterprise Resource Planning (ERP) Software Update. 6. ADJOURNMENT The meeting was adjourned at 6:22 p.m. Minutes respectfully submitted by Karie Markon