July 23, 2023 Council Minutes

DARLINGTON TOWN councit & uriLity CALL TO ORDER: , Town Marshall Kevin Crul] and Attorney Tyler Nichols PUBLIC COMMENT: APPROVAL OF MINUTES: Marilyn Cohee motioned to approve the June 1 and june 22, 2023, ref by Teresa Sutherlin. Motion Approved (4-0). MONEY MATTERS: The motion to approve the payroll docket, accounts receivable and appropriation report for June 2023 was made by Teresa Sutherlin and seconded by Noelle Suiter. Motion Approved (4- 0). All reports are emailed before the meeting to be reviewed. gular meetings, seconded NEW BUSINESS: Jarrod Hall with Krohn & Associates and Brenda DeVries — Bose McKinney & Evans LLP introduced themselves and informed the council of their role in the Electrical Line Rebuild Loan. Mr. Hall being the accountant and Mrs. DeVries — Attorney at Law for the Bond Council. Both presented their requirements and a timeline to fund the project to the council. After much discussion the engagement letters were presented by Attorney Tyler Nichols with an approval to the council to hire Mr. Jarrod Hall and Mrs. Brenda DeVries to help assist the town with receiving the bonds for the project. A motion to approve was made by Noelle Suiter, seconded by Teresa Sutherlin. Motion Approved (4-0) Linesman Jason Gates and Brian Mullen received an estimate from Jim Hill, with Alpha Engineering, Inc. which came in less the IMPA to provide the engineering services for the project. A motion to hire Alpha Engineering, Inc. was made by Noelle Suiter, seconded by Teresa Sutherlin. Motion Approved (4-0) Clerk Treasurer Cash handed out copies of the 2024 Budget Form 1's for review. OLD BUSINESS: An update on the current projects underway for the Community Center was given by Clerk Treasurer Michelle Cash per Dave Shelton with the DFI, were sealing the outside doors, and replacement of kitchen flooring, and permission for Dave Hampton to put the few items out on the sidewalk with a free sign that were left from the garage sale. The council had no issues with the 3 items being put out for free. Dave Hampton requested the electrical guys remove the old metal desk to haul to traction for money. An update on the festival was given by Clerk Cash. STAFF & ELECTED OFFICIAL REPORT: Attorney Report —no report. Wastewater Report — Tom Astbury with Astbury Water Technology, Inc reported that the wastewater received full compliance for June 2023. Mr. Astbury updated the council on the different projects being done at the plant and lift stations. A motion to approve $3,558.93 to make Lift Station 4 in compliance with the upcoming changes being made by the state was made by Teresa Sutherlin, and seconded by Noelle Suiter. Motion Approved (4-0). Electric Report — None MVH Report- None Mr. Riddell was present at this time. Darlington Police Department — Marshall Kevin Crull sent the June activity logs and the July 2023 police schedule email. Marshall Crull requested the approval of a body camera, with a 5- year contract for $10,000.00. Package includes the car I.T. requirements and will come with a year maintenance fee. The first payment of $4,000.00 will be due this year with the other two being in the next two years. A motion to approve the contract and pay the $4,000.00 out of Riverboat was made by Teresa Sutherlin, seconded by Marilyn Cohee. Motion Approved (4-0) Park Wrapping up the Baseball and Softball seasons. Park cameras have been installed. Code Enforcement Officers — The council turned in a few complaints on homes to have looked into. Clerk-Treasurer Cash presented the billing report for the month of June 2023, Clerk Treasurer Cash asked for an approval of Pro-Choice Home Solutions, LLC to replace the hail damage to the Town Hall, Toll House — siding damage as well, Concession Stand and both Park Shelters. Pro-Choice will work for the estimates the insurance company approved with town paying a $1,000.00 deductible. A motion to approve Pro-Choice was made by President Parker, seconded by Marilyn Cohee. Motion Approved (4-0) A request from the Congregational Christian Church to have a representative from the town council to speak on the offerings collected from hosting Vacation Bible Schools which will be donated to the park. Mrs. Noelle Suiter volunteered to speak on behalf of the Town Council. A motion to approve the amended tracking factor for July, August and September 2023 was made by Mrs. Marilyn Cohee, seconded by Mrs. Teresa Sutherlin. Motion Approved (4-0) COUNCIL MEMBERS REPORT Marilyn Cohee — Turned in a couple of address for the Code Enforcement Officer Teresa Sutherlin — Turned in a couple of address for the Code Enforcement Officer Noelle Suiter — Nothing Nick Riddell = Not Present Nicole Parker — Nothing PUBLIC COMMENT - None The next scheduled Town Board and Utility meeting will be on August 3, 2023 —at 5:00 p.m. — at the Darlington Community Center. The motion to adjourn was made by President Parker and seconded by Mrs. Noelle Suiter. Motion Approved (4-0). s e @ Sutprded Nicole Patker, Presiden Teresa Sutherlin, Council Member Nick Riddell, Vice President Marilyn Cohee, Council Member Yol Ju Noelle Suiter, Council Member Attest 77 ALKl //& fld‘/;\\ - Michelle R. Cash, Clerk-Treasurer