May 04, 2023 Council Minutes

DARLINGTON TOWN COUNCIL & UTILITY BOARD MINUTES May 4, 2023 CALLTO ORDER: Board Member Marilyn Cohee opened the meeting with 3 council members present Nicole Parker and Nick Riddell came in 30 minutes later. Joining the council was Clerk-Treasurer Michelle Cash, Code Enforcement Officer Mike Smith, Utility Linemen Jason Gates and Park Maintenance Bob Cash. PUBLIC COMMENT: Jeremy Weliever a representative for the Darlington American Legion requests a permit to hold an outdoor concert featuring a band in a (residential area) on May 6%, 2023 from 7:00 p.m. — 10:00 p.m. A motion to approve the request was made by Noelle Suiter, seconded by Teresa Sutherlin. Motion Approved (3-0) President Parker and Vice President Riddell were present at this time. Michelle Cash- Clerk Treasurer a representative for the Darlington Festival requests a permit to set off fireworks on July 29%, 2023 after the festival from 10:00 p.m. until 10:20 p.m. (not a residential area). A motion to approve the request was made by Teresa Sutherlin, second by Nick Riddell. Motion Approved (5-0) APPROVAL OF MINUTES: Marilyn Cohee motioned to approve the April 6, 2023, regular meeting, seconded by Teresa Sutherlin. Motion Approved (5-0). MONEY MATTERS: The motion to approve the payroll docket accounts receivable and appropriation report for April 2023 was made by Teresa Sutherlin and seconded by Marilyn Cohee. Motion Approved (5-0). All reports are emailed before the meeting to be reviewed. NEW BUSINESS: None OLD BUSINESS: A motion to adopt Ordinance 2023 -1- re-establishing the 2023 Cumulative Capital Development Fund was made by Teresa Sutherlin, seconded by Marilyn Cohee. Motion Approved (5-0) A motion to adopt Ordinance 2023-2 — Rates and Charges to be collected by the Town of Darlington Electric Utility was made by Marilyn Cohee, seconded by Nicole Parker. Motion Approved (5-0) Clerk Treasurer Cash updated the council on the lock change coming in the next week for the Community Center, the power washing currently being done with the different locations in town. STAFF & ELECTED OFFICIAL REPORT: Attorney Report —no report. Wastewater Report — Tom Astbury with Astbury Water Technology, Inc reported that the wastewater received full compliance for April 2023. Electric Report — Jason Gates requested an update on the electric rate increase and the loan process for the electric company. Clerk Treasurer Cash reported that the ordinance would be adopted at this meeting and be effective on the July 2023 billing cycle. Clerk Treasurer Cash reminded Mr. Gates that a master plan of the rebuild from the substation to 32 would need to be engineered from IMPA in order to start the process for receiving a loan. Mr. Gates went on to report to the council the need to hire a couple more linesmen to be trained by our current linemen to replace them when retirement comes around in the near future. Mr. Gates reported that he and Mr. Mullen were both eligible through PERF to retire this next year. MVH Report- No Report Darlington Police Department — Marshall Kevin Crull sent the April activity logs and the May 2023 police schedule email. — Park — Baseball and Softball season is underway. Betty Dobson will be leasing the concession stand for the 2023 year. Equipment failure has been a problem and the price to repair is more than a trade in. Maintenance on all the tractors a mower has been completed since the last meeting. A motion to purchase and do maintenance for the John Deere Tractor was made by President Parker, seconded by Nick Riddell. Motion Approved (5-0) Code Enforcement Officers — Updated the council on some issues that will be addressed in the next month. Clerk-Treasurer- Clerk-Treasurer Cash presented the billing report for the month of April 2023. Clerk Treasurer Cash will be painting or ordering new flower pots downtown, some from last year are cracked. A Motion was made to approve the tracking factor for July, August and September 2023 by President Parker, seconded by Marilyn Cohee. (Motion Approved 5-0) COUNCIL MEMBERS REPORT Marilyn Cohee — Nothing Teresa Sutherlin Nothing Noelle Suiter — Not present Nick Riddell — Nothing Nicole Parker — Nothing PUBLIC COMMENT - None The next scheduled Town Board and Utility meeting will be on June 1, 2023 - at 5:00 p.m. - at the Darlington Community Center. The motion to adjourn was made by President Parker and seconded by Nick Riddell. Motion Approved (5-0). Nicol;;;g;kt;r, Pr%nt v fl Teresa Sutherlin, Council Member Nick Riddell, Vice President Marilyn Cohee, Council Member Noelle Suiter, Council Member Attest:Mé'/&/é /6 /@’; Michelle R. Cash, Clerk-Treasurer