February 02, 2023 Council Minutes

DARLINGTON TOWN COUNCIL & UTILITY BOARD MINUTES FEBRUARY 2, 2023 CALL TO ORDER: President Nicole Parker opened the meeting with all council members present. Joining the council was Clerk-Treasurer Michelle Cash. APPROVAL OF MINUTES: Marilyn Cohee motioned to approve the January 5. 2023, regular meeting, seconded by Teresa Sutherlin. Motion Approved (5-0). MONEY MATTERS: The motion to approve the payroll docket accounts receivable and appropriation report for January 2023 was made by Vice President Riddell and seconded by Noelle Suiter. Motion Approved (5-0). All reports are emailed before the meeting to be reviewed. NEW BUSINESS: Clerk-Treasurer Cash handed out the 2022 Annual Report for review. A motion to approve the 2022 annual report was made by President Parker, seconded by Marilyn Cohee. Motion Approved (5-0) Clerk-Treasurer handed out the completed Asset Report for the year 2022 and prior. The report was completed and balanced. A motion to approve the report was made by President Parker, seconded by Mrs. Sutherlin. Motion Approved (5-0) Clerk-Treasurer presented the invoice received from the State Board of Accounts 2018-2021 four-year audit for electric, wastewater, stormwater, and the town general. A motion was made by Teresa Sutherlin, seconded by President Parker. Motion Approved (5-0) Clerk-Treasurer presented the council with an increase effective March 1, 2023, from W Enterprises, LLC, which offers the recycling service for the town. The increase will go from $2,700.00 a year to $4,500.00. The town pays this fee; the residents are not charged for the service. Due to a lack of funds to support the increase, a motion was made to cancel the continuation of the recycle bin Teresa Sutherlin, seconded by Noelle Suiter. Motion Approved (5-0) A motion to re-pay Sugar Creek Township, which was paying a third of the cost and will no longer be able to support the increase, was made by Marilyn Cohee, seconded by Noelle Suiter. Motion Approved (5-0) OLD BUSINESS: Clerk-Treasurer Cash gave an update on the Electric Rate Study. The attorney will be working on the documents that need to be signed and the effective date of the increase. Clerk-Treasurer Cash reported that the Community Crossing Grant would not be able to be submitted for the project on East Main Street; the increased project cost raised the match amount beyond the allotted funds. We will try again in July to submit for road repair once we get another project plan. STAFF & ELECTED OFFICIAL REPORT: Attorney Report —no report. Wastewater Report — Tom Astbury with Astbury Water Technology, Inc could not attend the February meeting. Tom reported via email that the wastewater received full compliance for January 2023. Clerk- Treasurer Cash presented a change order in the prior approval of the Lift Station 1 generator. After an inspection, the generation will need to be larger, and the cost for that will be $46,555.00 with a deposit of $28,000.00. A motion to approve the change was made by Marilyn Cohee, seconded by Vice President Riddell. Motion Approved (5-0). Electric Report — No Report MVH Report- Stop signs are up around town. Darlington Police Department — Marshall Kevin Crull sent the January activity logs and the February 2023 police schedule email. Park — Betty Dobson agreed to run the concession stand for the 2023 baseball/softball little leagues season. Code Enforcement Officers — No report Clerk-Treasurer- Clerk-Treasurer Cash presented the billing report for the month of January 2023. Clerk-Treasurer Cash informed the council that Aqua repaired the fire hydrant on the corner of Franklin/Harrison, which had been unrepaired since 2018. Clerk-Treasurer Cash requested approval for the DFI to get an estimate for stain and seal on the Community Center's outside doors. The council approved the work but ask that the estimate be brought to them and an agreement is made for payment of the work. COUNCIL MEMBERS REPORT Marilyn Cohee — Nothing Teresa Sutherlin — Requested that the mat in front of the Winery be removed because residents have tripped over it. Reported that the library will be putting new sidewalks in when the weather permits. Noelle Suiter — Nothing Nick Riddell — Nothing Nicole Parker — Nothing PUBLIC COMMENT - None The next scheduled Town Board and Utility meeting will be on March 2, 2023 - at 5:00 p.m. — at the Darlington Community Center. The motion to adjourn was made by Nick Riddell and seconded by Nicole Parker. Motion Approved (5-0). %% Joaora [l Gighpx dix D Nicole Parker, President Teresa Sutherlin, Council Member Potddlre Lodee Nick Riddell, Vice President Marilyn Cohee, Council Member Wl Juda— Noelle Suiter, Council Member Attest: Michelle R. Cash, Clerk-Treasurer