Playground Equipment Bid Packet

INVITATION FOR BID The City of Antigo will accept sealed bids for an accessible wheelchair glider, rocker, or to-and-fro motion feature, various sensory playground panels, and a quiet/peaceful/tranquility/soothing spot/space with interactive features. Installation will be completed by staff in-house. Bids will be accepted until Wednesday, April 5, 2023 at 10:00 am Bids can be submitted online or at City Hall (700 Edison Street; Antigo, WI 54409): https://www.antigo-city.org/antigo-city-bids-quotes-rfps/ If you are submitting a paper bid please mark the outside of the sealed envelope with: Playground Bid Please refer any questions to: Telephone: 715.623.3633 extension-131 or e-mail: srepp@antigo-city.org The City of Antigo reserves the right to reject any or all bids and to accept the bid deemed the most advantageous to the City of Antigo. City of Antigo Park and Recreation Department 700 Edison Street, Antigo, WI 54409 715.623.3633 extension-131 • www.antigo-city.org GENERAL SPECIFICATIONS The following specifications are intended to serve as general g uidelines to obtain bids on comparable equipment. It is the intent of these specifications to describ e a unit that we feel best meets our requirements. T h e s e s p e c i f i c a t i o n s a r e t o b e c o n s i d e r e d m i n i m u m s p e c i f i c a tions unless stated otherwise. All necessary equipment and shall be furnished and d elivered complete and ready for immediate use. The bid information shall itemize in detail all standard and accessory equipment. The equipment shall be equal to or exceed the following specificati ons, and shall conform to all safety and OSHA regulations. All parts not specifically mentioned which a re necessary to provide a complete operating piece of equipment shall be included in the bid and s hall conform in strength, quality of material, and workmanship to what is usually provided by the ma nufacturer and generally accepted by industry. The supplier shall describe in detail those areas where their e quipment does not comply with these specifications. Any alternate equipment or material deviating from the specifications must be noted with the bid proposal. Deviations may or may not be considered informalities in bidding. Deviations that may or may not be accepted by the City shall also be descr ibed in detail. Failure to do so may result in disqualification of the bid. The term “standard” is defined as that equipment listed or show n as standard equipment at no extra cost in the manufacturer’s current publications. The City of Antigo reserves the sole discretion in determining the best and most qualified bid. The decision to purchase will be based on price, performance, maintenance history, availability of parts and service, equipment warranty (if any), evaluation of quality, past operating experience and delivery date. The City of Antigo reserves the right to reject any and all bid s, and determine the choice of equipment in the best interests of the City after considering those criteria mentioned in the preceding paragraph. WARRANTY & RECALLS Warranty work or recalls must be fully explained at delivery. If warranty work or recall work needs to be performed on unit successful bidder shall complete any work at bidder’s cost. INTENT It is the intent of these specifications to describe a unit, wh ich will consist of the manufacturer’s new model. The equipment will include all necessary parts and shall be delivered new, and after installation ready for immediate use. All parts not specifically mentioned but which are necessary for the complete unit shall be supplied and installed by the vendor even though such work or materials are not specifically outlined and shall conform in strength, quality of material and workmanship to the best practice known to the industry. Specifications The City will consider group purchasing or cooperative purchasing options/bids (i.e. Direct Government Sales, IPA, etc.) The City of Antigo is requesting sealed bids for standalone sensory and inclusive playground equipment/features. Below are general descriptions for the various items that the City of Antigo may consider. City of Antigo staff will complete installation of the playground equipment/features. Please include pictures of each piece of equipment bid. Bidders are not required to bid each piece of equipment for a bid to be considered. The City of Antigo may select some or all the features bid. All equipment/features bid need to withstand outdoor elements. None of the features shall require batteries or electricity. Plans for all products/features must be included. All equipment/features must be standalone; features will be mounted parallel to an accessible walkway.  Accessible wheelchair glider, rocker, or to-and-fro motion feature with wheelchair access $________________________________________  Large drum $_________________________________________________  Medium drum $_______________________________________________  Small drum $_________________________________________________  Xylophone: $_________________________________________________  Small Upright Chimes: $________________________________________  Mirror Panel $________________________________________________  Interactive Marble Panel: $______________________________________  Interactive Game Panel: $_______________________________________  Interactive tactile panel: $_______________________________________  Spinning visual whorl panel: $___________________________________  A quiet/peaceful/tranquility/soothing spot/space with interactive features: $___________________________ Delivery Date (equipment will be installed by in-house staff): ___________________ Final Price for materials for equipment: $_____________________________________ Name of Supplier: _______________________________________________________ Address: _______________________________________________________________ Phone: ________________________________________________________________ e-mail: ________________________________________________________________ Signature: ________________________________ Date: __________ _______ City of Antigo Park and Recreation Department 700 Edison Street, Antigo, WI 54409 715.623.3633 extension-131 • www.antigo-city.org