Minutes

VILLAGE OF STOCKHOLM BOARD OF TRUSTEES VILLAGE BOARD MEETING MINUTES TUESDAY , OCTOBER 10, 2023 Village President, David Hanson, opened the Board meeƟng and roll call was taken. David Hanson, MaƩ Anderson, Jerry Larson, Dan Prokosch, Dennis Reichert, Alicia Kallstrom, Clerk/Treasurer, Cindy Fenstermacher Deputy Clerk/Treasurer. No addiƟons or deleƟons from the agenda. Clerk Report: Cindy had sent out the minutes for Sept. 12th meeƟngs. No addiƟons or correcƟons made, moƟon by Jerry, 2nd by Dan to approve the Clerk’s Report as given; carried. Treasurer’s Report: Alicia had sent out the Treasurer’s September Financials. QuesƟon on Pleasant Valley and Marko, Alicia explained different services they provide. QuesƟon on recycling fee from Durand SanitaƟon: fee charged regardless of recycling is picked up or not. No other quesƟons or correcƟons made. MoƟon by Jerry, 2nd by Dennis to approve the Treasurer’s Report; carried. Park CommiƩee Report: Jerry Larson reported that the park conƟnues to have a good year. Discussed the diseased Ash trees that were cut for $2000. Chris Hines removed trees for no charge. Also moved driŌwood to the beach for park clean-up. Discussed burning in the winter. On October 7th, 4 trees were plants by Harley Cochrane including a memorial tree for Michael Wagener. Discussed an update to be made on website for park use. Update that Heidi’s memorial bench will need to be post-poned unƟl Spring. Reported that camp-sites season will end October 24th; clean-up will be on October 25th at 4:00 pm: included gathering picnic tables, fire- pits, speed bumps. Discussion of Kenny leaving and who will maintain the bathrooms for 2024 season: Randy Bartsch and Jolene Stevenson with compensaƟon of free camp site for the season. Year to date revenue for regular camping season has brought in esƟmate of $36,000.00. Zoning Administrator Report: Roy Forsstrom discussed Zerby CondiƟonal Use Permit applicaƟon has been received but sƟll waiƟng on cerƟfied survey map including restricƟons on slope. There has been wriƩen contact back and forth between Roy and Mr. Zerby regarding documentaƟon needed before the applicaƟon is to be considered. Dave Hanson discussed street ordinance and what can be included. Roy reports that weight restricƟons are for towns/villages in the state. Roads built to certain class-degrading roads depending on traffic flow and weight. Village roads are made for minimum weight. Roy discussed possibly creaƟng a Street/Road CommiƩee for further discussions on annexaƟon of roads and road use. Planning Commission Report: None PRAT CommiƩee Report: None Cemetery CommiƩee Report: Lyn Foley discussed that cemetery survey is progressing but needs to be completed. When puƫng survey against map, it was discovered that it is not accurate. Survey will assusre that plots are accurate and marked accordingly. Steven and AnneƩe Pomahatch to be reimbursed for 2 plots that were purchased for $200 each. Bill of Sale to be wriƩen up by Alicia Kallstrom and check sent for $400 for reimbursement. Lyn Foley will destroy old Hiawatha Bank checkbook; as no longer have cemetery funds located here. Discussion for ordinance on headstone size due to safety issues and maintenance. No more than 16” height. New Business: 1. Village Hall: Discussion was held on the need for improving the working condiƟons and office space for the Clerk/Treasurer. Dennis presented an esƟmate for a Mini-Split heaƟng/cooling system for the Village Hall in the amount of $6,475 from Smith, $4600 from Backwoods, $5167.00 from Hurlburt as an opƟon to consider for the Village Hall renovaƟon. Climate control is needed for record keeping, voƟng equipment, and humidity reducƟon for Alicia Kallstrom to have an office area. Discussion was held, moƟon was made by Jerry, 2nd by Dan to approve the esƟmate of $4600.00 from Backwoods Electric for the HVAC and electrical to be installed, carried. 2. Street lights: Dave H. had contacted NuFab to look at the 5 Village owned street lights which are deteriorated badly and in need of repair or replacement. The esƟmated cost for 2 street lights replacement is $8990 plus $3210 for equipment rental. Dan Prokosch reached out to Auth Electric and provided Millerbernd Co. for bases or replacement poles. Dan will reach out again for informaƟon on whether they will/can provided just bases (possibly a no due to liability). MaƩ Anderson to get bid for decoraƟve light poles and to check with state for regulaƟons on dimensions. No further acƟon taken. 3. No informaƟon regarding the HWY 35 Bridgework. Dennis contacted Chris Bates and will assess no later than November. No further acƟon taken. 4. Campground: Discussion on replacement for Kenny. Pam and Larry will maintain bathrooms through the end of 2023 season with compensaƟon of $150.00. Replacements discussed for 2024 season. Dave H. proposed Larry C. to maintain/camp-host. Jerry discussed the importance of camp-host to be on-site and readily available; proposed Randy Bartsch and Jolene Stevenson with a compensaƟon of a free camp-site for the season. Discussion was held, moƟon was made by Jerry, 2nd by Dan to approve the $150.00 compensaƟon for Pam and Larry, carried. Discussion was held, moƟon was made by Jerry, 2nd by Dan to approve for Randy and Jolene to be 2024 camp-host with compensaƟon of free camp-site, carried. Jerry discussed land-swap; Dave H confirmed all paperwork is finalized. Jerry proposed and update to the electrical band and pavilion. No further acƟon taken. 5. Durand SanitaƟon: Cancel contract for recycling. Discussion was held, moƟon made by Jerry, 2nd by Dan to approve cancelling of recycling contract, carried. 6. Budget preparaƟon: Discussed at 5:00 pm meeƟng. Discussion was held, moƟon made by Jerry, 2nd by Dan to approve 2024 Budget, carried. 7. Bill payment was approved. 8. CiƟzen concerns: Shana Finnegan inquiring closure of alleyway on Block C that runs from Spring St to Elm St. No current resoluƟon in place or registered with Pepin County. Alleyway to be closed and used for drain field. Public Hearing to write up resoluƟon on November 14th at 5:30 pm. Discussion was held, moƟon made by Jerry, 2nd by Dan to approve Public Hearing on November 14th at 5:30 pm. 9. Set date for next meeƟng: The Public Hearing will be held at 5:30 PM on November 14th , prior to the regular Board meeƟng at 6:00 PM on the same day. 10. No other acƟon was taken by the Board, a moƟon was made by Jerry, 2nd by Dan to adjourn the meeƟng; carried. MeeƟng adjourned. Alicia Kallstrom, C/T