Minutes

VILLAGE OF STOCKHOLM BOARD OF TRUSTEES VILLAGE BOARD MEETING MINUTES TUESDAY , SEPTEMBER 12, 2023 Village President, David Hanson, opened the Board meeting and roll call was taken. David Hanson, Matt Anderson, Jerry Larson, Dan Prokosh, Dennis Reichert, Cindy Fenstermacher, Deputy Clerk/Treasurer. John Graber provided a beautiful poem, thank you!! No additions or deletions from the agenda. Clerk Report: Cindy had sent out the minutes for the August 8th regular meeting, August 28th and Sept. 12th Special meetings. No additions or corrections made, motion by Jerry, 2nd by Dan to approve the Clerk’s Report as given; carried. Treasurer’s Report: Cindy had sent out the Treasurer’s August Financials, no questions or corrections made. Motion by Jerry, 2nd by Dennis to approve the Treasurer’s Report; carried. Park Committee Report: Jerry Larson reported that the park was having a good year in spite of the earlier flooding issues and we are within $900 of last year’s collections of camping fees. Heidi’s bench will be installed by late September or early October. Tree trimming to be done. Wabasha Tree Service suggested removing the ash trees in the park as they are dying. $1500 to $2000 to take the trees down, Chris Hines will take the logs at no charge. Tree replacement program; 4 trees including 1 memorial tree will be planned to be planted the 1st weekend in October. Dan offered to use his tractor and auger to assist. Jerry will help mark sites for the trees. Since the electrical upgrade in the campground, there have been no power outages, which has been greatly appreciated by the campers! The Park Committee will be reviewing and making some changes to the Park Use application form. Rumors of collections being raised for a dog park have been circulating, but has not formally been brought to the Board’s attention yet? Concerns discussed in this regard. The next Park Committee meeting will be Oct. 5th. Zoning Administrator Report: Roy Forsstrom was present to give an overview of contacts he’s had regarding AirBNB’s. Discussion held. A Planning Commission meeting needs to be held. Jerry will let Colleen know and a meeting will be set up. Zerby Conditional Use Permit application has been received. There has been written contact back and forth between Roy and Mr. Zerby regarding documentation needed before the application is to be considered. Dave Hanson has postponed the Street Ordinance discussion for now. Planning Commission Report: None PRAT Committee Report: None Cemetery Committee Report: None: New Business: 1. Tabled item from previous meetings regarding movement by the Board for the Resignation of David Hanson as Village President. Dan Prokosh discussed concerns of issues previous and ongoing within the Village Board. He suggested a ‘restart’ between the Board and VP Hanson to try harder to work together for the best interests of the Village. Concerns were discussed briefly and indications were made by VP Hanson that he will try to make some changes in his conduct during the meetings. The full Board was in agreement as to the need for improvements as Dan had stated and were behind the plan of improving the Board’s commitment to work as a team. 2. Clerk/Treasurer Position update: The Village Board held interviews on Monday, Sept. 11th and have offered Alicia Kallstrom of Pepin, WI the Clerk/Treasurer position. Starting salary $12,000/annually, 6 month probation with a review at that time and potential increase of wages. Cindy Fenstermacher will remain on payroll for the 6 months for training and assistance to Alicia and will remain on an as needed basis thereafter. Cindy has the option of shortening the time period as well. 3. Street Sweeping: Village of Pepin will be in Stockholm this week assisting Pepin County. While here, he is willing to sweep for the Village as well. Discussion was held, determined it would be a good idea to have HWY 35 cleaned up and the sand piles on the end of the streets taken care of. 4. Village Hall: Discussion was held on the need for improving the working conditions and office space for the Clerk/Treasurer. Dennis presented an estimate for a Mini-Split heating/cooling system for the Village Hall in the amount of $6,475 as an option to consider for the Village Hall renovation. Discussion was held; no action taken. (7) K & I Enterprises presented an estimate of $1500 for the coping needed on the Village Hall roof. Discussion was held, motion was made by Dennis, 2nd by Dan to approve the estimate of $1500 for the coping and have the work done; carried. 5. Street lights: Dave H. had contacted NuFab to look at the 5 Village owned street lights which are deteriorated badly and in need of repair or replacement. The estimated cost for 2 street lights replacement is $8990 plus $3210 for equipment rental. Cindy suggested the Board contact Auth Electric to see where they have ordered the street lights from in the past for the Village of Pepin who have the same type of streetlights. Dan will made the contact with Auth Electric and ask for an estimate. 7. No information regarding the HWY 35 Bridgework 8. Bill payment was approved. 9. Citizen concerns: Roy Forsstrom told the Board that he will be retiring from the Zoning Administrator position at the end of this year. He will help whomever takes over as needed to make a smooth transition. Concerns were brought up on visibility and the need to repaint the ‘no parking’ at the intersection of 2nd St. and Spring St. Roy F. suggested the paint can be purchased at Menards. 10. Set date for next meeting: The Budget preparation meeting will be held at 5:00 PM on October 10th, prior to the regular Board meeting at 6:00 PM on the same day. 11. No other action was taken by the Board, a motion was made by Jerry, 2nd by Dan to adjourn the meeting; carried. Meeting adjourned. Cindy Fenstermacher, Deputy C/T