Minutes

VILLAGE OF STOCKHOLM BOARD OF TRUSTEES VILLAGE BOARD MEETING MINUTES TUESDAY , AUGUST 8, 2023 Village President, David Hanson, opened the Board meeting and roll call was taken. David Hanson, Matt Anderson, Jerry Larson, Dan Prokosh, Dennis Reichert, Cindy Fenstermacher, Deputy Clerk/Treasurer. No poem from John Graber. No additions or deletions from the agenda. Clerk’s Report: July 11th, 18th and 28th Board meetings: Correction made to the July 11th, 2023 meeting in which during the Park Report, ‘Harlie’ was noted as making a comment and it was actually Jerry L. who had brought the information to the Park Committee. The change was noted. No other changes or corrections were brought forward and the Clerk’s Report was verbally approved, no motion made. Treasurer’s Report: The Treasurer’s Report of the July Financials was sent out to the Board prior to the meeting. No questions or concerns were raised, a motion was made by Jerry, 2nd by Dan to approve the July Treasurer’s Report; carried. Park Committee Report: Jerry Larson reported that camping revenue is down approximately $1300 from last year. Dirt has been brought in and spread out. “Heidi’s” bench hasn’t come yet, should be here soon. The Art Fair went well as did the play last week. The Pride event is this weekend. The ongoing tree planting program and the annual $800 request for tree planting is made again this year. Harley Cochran reported that there are several memorial trees to be planted in the park as well. The $800 requested is part of the Park budget, so this request is more of a notice of expected expenditure to the park. Zoning Administrator Report: Roy Forsstrom was present to discuss: 1. Zerby property; possible CUP submission. Roy went over the requirement and timelines necessary. 2. A draft of a letter to be sent to Residential Short Term Rental owners was presented. A Conditional Use Permit will be needed with a Public Hearing necessary for the applications. Discussion on Short Term Rental locations, permitting and licensing. Clarity is needed as to the distance apart from each Short Term Rental property, whether a Residential or Commercial property. More Clarity is needed in the Ordinances. Discussion on FEMA requirements and liability concerns. A motion was made by Matt, 2nd by Jerry to send the letter for the Short Term Rental property owners Conditional Use Permits and applications. 4 yes, 1 abstained (David), carried. 3. Street Ordinance: Discussion was held on large buses use on Village Residential streets. Concerns of damage to streets, noise and safety. The Board determined it necessary to hold an Informational Meeting for public input. This Informational meeting to discuss a Street Ordinance will be held at 6:00 PM at the Village Hall on Tuesday, August 22, 2023. This meeting is for informational purposes only, public encouraged to attend for input and concerns. Planning Commission Report: No report. Premier Resort Area Tax Committee Report: No report. Cemetery Committee Report: No report. New Business: 1. Discussion/action regarding movement by Board (4-1) for the Resignation of Village President, David Hanson. No action taken, tabled to the September Board meeting. 2. Clerk/Treasurer hiring process and status: Cindy F. reported that the notice has been placed in the Courier Wedge and Shopper, posted to the website and the Post Office and the Village’s Facebook. (A notice has since been added to The River List as well), no response to date. 3. Dumpster request on Spring St: Bart Armstrong is requesting permission for a dumpster to be placed outside his property. The Board had no issue with this request, permission granted. 4. Compensation for Deputy C/T for July 18th meeting and proration for July: Discussion held; Motion by Matt, 2nd by Jerry to pay $100 to Cindy F. for July 18th meeting minutes and prorate the C/T wages as 1/3 Nancy, 2/3 Cindy for the month of July; carried. 5. Discussion regarding the need for permanent office space for the C/T: Cindy F. discussed the need for a permanent office space, secure storage and archive space for village documents. Cindy kept the Village office and documents in her home office for 23 years but in the past 2 years, the documents have been moved 3 times. The protection and security of the Village’s confidential and permanent records is of great concern now and moving forward. Discussion was held on possible solutions, location of a new building, possible combination of use, etc. There will be ongoing discussion in this regard. 6. Street light issue: Pepin County HWY Dept and Xcel Energy have noted the need to replace several street light poles on HWY 35. These poles are Village property so are the Village’s responsibility. Dan and David will both look into the costs of replacing the street light poles in the Village and bring to the September Board meeting. 7. K & I Enterprises’ schedule for Village Hall tuckpointing and Post office sidewalk repair: K & I Enterprises will be coming to do the tuckpoint work on the Village Hall in the next couple of weeks and repair the sidewalk near the Post Office as well. 8. Projected HWY 35 bridge work at Spring St. & HWY 35: Plans are being made to replace the bridge over the culvert next to Humble Moon Saloon on HWY 35 and Spring St. More information will be available after a ZOOM mtg on Aug. 15th. 9. Bill payment approval: Approval of bills was given. 10. Citizen Concerns: Concerns of ash trees need to be removed in the Village. Discussion on sand removal on the streets. Dan will talk to Chris Hines and perhaps coordinate the work. Dan brought up the Village check signing procedures. Cindy explained how we have done it in the past, Dave agreed to sign checks ahead to make the C/T job easier. A full report is given each month as to checks written. 11. The next regular Village Board meeting will be Tuesday, September 12, 2023. 12. No other business was brought forward. A motion was made by Jerry, 2nd by Matt to adjourn the meeting, carried; meeting adjourned. Respectfully submitted, Cindy Fenstermacher Deputy Clerk/Treasurer In researching the problem with the Public accessing the ZOOM meeting, I found that due to very similar access codes, I made a mistake in signing into the wrong ZOOM meeting and not realizing it so access to the Board meeting was not available to the public. My apologies to those who were attempting to join the meeting. Cindy Fenstermacher