S.M. Minutes

VILLAGE OF STOCKHOLM BOARD OF TRUSTEES SPECIAL BOARD MEETING MINUTES TUESDAY , JULY 18, 2023 Village President, Dave Hanson opened the Special Board meeting and roll call was taken. Dave Hanson, Matt Anderson, Jerry Larson, Dan Prokosh, Dennis Reichert, Cindy Fenstermacher. Cindy (Fayerweather) Fenstermacher was present as Deputy Clerk/Treasurer. After retiring in December of 2021, Cindy was appointed as Deputy Clerk/Treasurer by the Village Board in June of 2022 to assist Clerk/Treasurer, Heidi Krause during her illness. After Heidi passed away, Nancy Wolfe was appointed Clerk/Treasurer and Cindy remained as Deputy Clerk/Treasurer to assist Nancy as needed. Dave Hanson questioned Cindy’s appointment as Deputy Clerk/Treasurer and the legality of it, but was over-ruled by the Board as being an appointment to the office already in affect and was to continue. As Deputy Clerk/Treasurer, Cindy is to perform the duties of the Village of Stockholm Clerk/Treasurer until the position is filled. Agenda item: To review and approve the appointment of Clerk/Treasurer. Since the July 11th meeting, VP Dave Hanson had appointed Tom Giebel as Village of Stockholm Clerk/Treasurer, but did so without the Board’s approval. Lengthy discussion was held at this time by the Board and the many concerned citizens attending the meeting. Dave was certain he had the authority to do so under State Statutes, but the Board disagreed as did many of the citizens attending. Under the same Statute reference, it states the Village must go by previous precedence regarding the filling of vacated officer positions. The Village’s precedence in the past has been to bring a potential candidate to the Board’s attention for consideration and with the majority of the Board’s approval, the candidate was then offered the position as Clerk/Treasurer. Dan Prokosh made a motion to retain Cindy Fenstermacher to fill the Clerk/Treasurer position until a permanent Clerk/Treasurer is hired, 2nd by Jerry Larson. Discussion was then held and because Cindy is the Deputy Clerk/Treasurer, the motion was determined to be unnecessary. Upon that clarification, the motion was withdrawn and further discussion held. Matt Anderson then made a motion to reject Dave Hanson’s appointment of Tom Giebel as Clerk/Treasurer at this time, 2nd by Dennis Reichert, 4 yes, 1 no (Dave H.), motion carried. Discussion was held on what process to use moving forward to fill the Clerk/Treasurer position. Matt Anderson made a motion, 2nd by Jerry Larson, to move forward with advertising and an application process to fill the position. Cindy F. and Dennis Reichert will put together the advertisement and notices with a projected timeline of hiring a new Clerk/Treasurer at or by the September Board meeting. Tom Giebel was invited to apply for the Clerk/Treasurer position at that time. August Agenda item: Compensation for Cindy Fenstermacher for the Special Board meeting and proration of wages for July. No other action was taken by the Board. A motion was made by Matt Anderson to adjourn the meeting, 2nd by Dan Prokosh, motion carried; meeting adjourned. Respectfully submitted, Cindy Fenstermacher, Deputy Clerk/Treasurer