Minutes

VILLAGE OF STOCKHOLM MEETING MINUTES MAY 8, 2023 Meeting was called to order by village President Dave at 6 PM. Roll Call- Dave Hanson, Dennis Riechart, Matt Anderson, Jerry Larson, Dan Prokosch was present John Graber – no poem Additions/Deletions to agenda. No additions or corrections Clerk Report: March Minutes-no corrections- Jerry made a motion to approve the March minutes seconded by Matt all in favor. Carried Treasurer’s Report: Matt made a motion to pay the bills seconded by Jerry motion carried. Jerry made a motion to approve the treasurer’s report seconded by Matt motion carried. Park Committee report- Park Committee meeting was on May 4, 2023, the committee came up with estimates to repair the park from the flood. After Flood Park Cost Estimate Grounds: Debris Removal: Large (Stumps, Logs, Trees, Etc. $2,100 Repair grounds, campsite pads, etc. $4,000, Playground surface (Manufactured wood chips) $1 ,000, Bathrooms: Pump (pre & post flood) $500, Clean & Repair $200 Well, Electrical: inspect & Repair $2,000 Xcel (turn power off & on), Clean, Inspect, & Repair $1,000 Pavilion, Clean, inspect, & Repair $1,000 Picnic Tables: Repair and/or replace $4,000 Playground: Train $2,000 Rainbow play system $200 ,Other playground equipment $300, New Shed: Repair Pad $500, Move shed back on pad $5OO, Lost Revenue: Through May $5,000, Equipment: Rakes, shovels, saws, etc. $1,000, Miscellaneous expenses: Labor $3,000, Pier & Boat Launch: inspect and Repair $10,000 Total cost ball park estimate $38,000.00 Jerry made a motion to have up to $500.00 for emergency fund so the park committee does not have to come to the board for approval. Seconded by Dave motion carried. A park bench is being donated with a plaque that reads IN LOVING MEMORY OF HIEDI KRAUSE, the bench will be placed in the lower green area. The order time is 10-12 weeks out. Power was turned on today Clean -up day is scheduled for this Thursday May 11, 2023 at 4pm Some of the camp-sites will be ready to go this weekend. May 12,13,14 Pam and Larry will be setting up their camper on Wednesday. Water will be turn on Friday with the help of Dan, Kenny, Dennis In need of 4-6 fire rings Zoning Administration’s report- Roy, Permits were approved for Lavender Bluff farm, Amy Sutcliffe, Collman Planning Commission Report- No report PRAT Committee Report- use the premier tax money to pay for the porta Potties. Cemetery Committee Report- The committee met with Pete Westberg (land owner around the cemetery) and Surveyors Johnson and Scofield. There is a discrepancy in the survey maps. Dave made a motion to pay $300.00 each to have a quick claim to the deeds to have property lines corrected. Seconded by Jerry motion carried. It is hard to find the exact spot where the graves are. Johnson and Scofield can do a survey where they would block the cemetery with each block would have 12 graves sites, at a cost of approximately $1000.00 Chris Hines Contract updates- Rebecca spoke on Chris’s behalf This contract was defined by taking 2-3 years (2015, 2016, 2017) of invoices that Chris Hines submitted during the year for his village maintenance work and finding a yearly average. This action was to the benefit of the Village so board could have a more predictable monthly & yearly budget. This was not for Chris Hines’ benefit, nor at his request. Since the creation of this contract and before, President and/or park board were overseeing Chris Hines. Chris Hines performed the village work needed independently, and on park board schedule having knowledge and experience over many years with the village and in a timely manner all maintenance for the village as defined in “General Conditions” and “Contractor’s Scope of Work. Chris does not punch a clock nor give hourly reports. Chris does, however, give weekly or monthly reports to clerk and president and park board president /park host if necessary for good flow of communication: via txt mostly and some via emails. Dave feels the park and cemetery does not need to be mowed every week. Dave would like to seek out other bids for cost savings. Land owners should take care of there own right-of-way’s Other board members feel that it is very hard to find a company the does the scope of work that Chris does and for the cost. Dan made a motion to pay $1400.00 until next month. Dave will collect bids from other contractors (the scope of work that Chris does) Rebecca will submit a contract and list item costs. Seconded by Matt motion carried Next month’s agenda item. Jeremiah and Jessica Ostebo request variance to the floodplain The flood plain ordinance states no commercial or living quarters in the flood plain. The Ostebo’s build a home in the floodplain. The permit should have never been approved. There is operating airbnds or vrbos that are operating in the area that are not in compliance with the ordinance. Roy and Nancy will be in communication to write a letter to the property owners on the violation of the ordinance and present it to the board at the next meeting. Pierce County Street Sweeping Updates The rain has been washing the sand, Dan can pick it up with his tractor and loader. K & I Enterprises Dave was in communication with K & I enterprises work will begin next week on the sidewalk in front of the post office. The following week they will start work on the village hall. Deteriorating utility pole Dan has the supplies and will begin working on this project. Cemetery Road Sterry gave a bid for $3000.00 to repair the road with rock and grading. Board members discussed other ideas to repair the road. Black top, drainage ditches etc. Jerry made a motion to approve the $3000.00 bid from Sterry seconded by Dan, motion carried Updates and discussion on Pepin County zoning, State of Wisconsin plat review of certified Survey map prepared by Johnson-Scofield surveyors for the Wollschlager/village of Stockholm land exchange. Roy picked up the maps and took them to the county. The county suggested to have another surveyor look at the maps for a seconded opinion. The board members reviewed the maps. The cost to the county to record them is $30.00. Roy will contact the state on how much it will cost to have a seconded opinion from them. The cost to have cedar corp. look at the maps for seconded opinion is around $300.00 Review Park Applications June 3, 2023 celebration of life for the Wheeler family CITIZENS CONCERNS- Citizen would like to see an ATV ordinance in the Village of Stockholm. Next month’s agenda Dan will be in communication with Pepin County ATV club to see if they can attend next month’s meeting. Set date for the June meeting- Tuesday June 13 at 6 PM Adjourn Meeting Jerry made a motion to adjourn the meeting at 9:15 seconded by Dan, motion carried Nancy Wolfe C/T village of Stockholm