City Council Meeting - October 7, 2026

City of Amery COMMON COUNCIL MEETING AGENDA The City of Amery does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or provision of services, programs or activities. NOTE: Upon reasonable notice, the City of Amery will accommodate the needs of disabled individuals through aids or services. For additional information or to request this service, contact the Clerk-Treasurer’s office at (715) 268-3410 by Noon the previous day so that arrangements can be made. Pursuant to Wisconsin Statutes 19.84, Notice is hereby given to the public that a meeting of the Common Council of the City of Amery will be held on: October 7, 2026 at Amery City Hall - 104 Maple St. W, Amery, WI at 5:00 PM. Call to Order Pledge of Allegiance Roll Call Adoption of Agenda Consent Agenda Items: Minutes – City Council (September 2, 2026), City Council (September 16, 2026), Special City Council (September 22, 2026), Committee of the Whole (September 22, 2026), Joint Fire Committee (June 8, 2026), Joint Fire Committee (September 14, 2026), Plan Commission (September 24, 2026), and Recycling Committee (August 4, 2026) Items under the consent agenda may be acted upon by one motion. If in the judgment of any Council Member, a consent agenda item needs discussion, the item can be removed and discussed. *Although the public may speak on any item that is not included on this agenda as a “Public Hearing or Forum” the Council will not respond or discuss the issue brought forward at this time. In accordance with open meeting laws the Council must notice an item on the agenda to take action on that matter. Your comments will be considered and may be placed on a future agenda for further discussion. Any person wishing to submit a public comment digitally may email them to Cityhall@amerywi.gov until noon of the day of the meeting. Although your comments will be presented to the Council they may or may not be read aloud or discussed during the meeting. The Public Comment Portion will be limited to 3 minutes total per speaker with the total duration to be at the Chair’s discretion. The council may act on any item that is noticed on the agenda. Taylor Larson Clerk/Treasurer **Posted: October 1, 2026 on the City Website (www.amerywi.gov); and at Amery City Hall, Amery Public Library, and the Amery Police Department. Order of Items Agenda Item 1 Public Comment 2 Department Head Reports –City Administrator, Clerk-Treasurer, Police Chief, Fire Chief, Library Director, and Director of Public Works 3 Appointment of Ron Dix to Plan Commission 4 Ordinance 12-2026 Vehicle Registration Fee 5 Amery Municipal Airport Snow Removal Equipment Shed Construction Agreement 6 Council Comment 7 Possible Closed Session – Wis. Stat. §19.85(1)(g) – Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. – Project Bidding 8 Open Session – Possible Action on Closed Session Items(s) 9 Adjournment. 104 Maple Street W., Suite A Office: 715.268.7486 Amery, WI 54001 Fax: 715.268.4870 TO: The Common Council of Amery FROM: Alex Mansfield, City Administrator DATE: September 30, 2026 RE: Ordinance 12-2026, Municipal Vehicle Registration Fee SUMMARY Ordinance 12-2026 creates a $20 annual vehicle registration fee on cars and light trucks kept in the City, starting February 1, 2027. On September 22, the Committee of the Whole directed staff to draft it with a review after five years. BACKGROUND Wis. Stat. § 341.35 lets a city add a flat fee to state vehicle registration. WisDOT collects it at registration and renewal and sends it to the City monthly. The money can only be used for transportation. The ordinance: • Applies to cars and to trucks registered at 8,000 pounds or less. Motorcycles, trailers, farm trucks, and other state-exempt vehicles do not pay. • Puts the money in its own account for streets, sidewalks, and related debt payments. • Requires a report on receipts and spending with each budget. • Requires a written review by August 1, 2031. The fee continues unless the Council changes or repeals it. State rules require WisDOT to receive notice at least 90 days before the first day of the month the fee starts. The deadline for January 1 is October 3, before the Council next meets. February 1 is the earliest start the regular calendar allows. Its deadline is November 3, and the Clerk-Treasurer will send notice by October 30. Adoption on October 7 or October 21 both work. The same 90 -day rule applies to a later repeal, which is why the review is due August 1, 2031. FISCAL IMPACT About 3,678 vehicles are subject to the fee, or about $73,560 a year, less a small WisDOT processing charge. Because renewals are spread through the year and WisDOT pays a month after collection, 2027 revenue is about $63,700. The fee does not affect the property tax levy. RECOMMENDATION Staff recommends the Council adopt Ordinance 12-2026. 104 Maple Street W., Suite A Office: 715.268.7486 Amery, WI 54001 Fax: 715.268.4870 TO: The Common Council of Amery FROM: Alex Mansfield, City Administrator DATE: 10/1/2026 RE: Airport SRE Building, State/Airport Agreement for Construction (AHH1006) 1. Summary Staff requests Council approval of the State/Airport Agreement for Construction with the Wisconsin Bureau of Aeronautics (BOA) for the Snow Removal Equipment (SRE) Building at Amery Municipal Airport, BOA Project No. AHH1006. The agreement moves the projec t from design into construction. The total estimated project cost is $1,018,392.98, and the City's share is $29,938.98. Funds for the local share are already available, so this action authorizes the agreement only. 2. Background The City petitioned BOA for this project by resolution on June 5, 2024, and executed an agency agreement with the Department the same day. Under that arrangement, BOA administers the project on the City's behalf under Wis. Stat. §§ 114.32 and 114.34. Phase 1 (Design) was previously approved at $141,600, along with $2,800 in administrative costs. With bids now in hand, this agreement adds $873,992.98 for Phase 2 (Construction) and related administration. That amount includes the base bid of $859,482.00, Alternate A (removal and disposal of contaminated soil) at $4,594.00, and $9,916.98 in additional bid advertisement and project administration. The construction estimate includes resident engineering and labor compliance oversight. Council should be aware of the following terms in the agreement. Change orders during construction are split 50/50 between the City and the State, unless BOA later secures federal reimbursement for a given change order. The City is billed for its share as work progresses and must pay within 30 days, and the State may withhold any unpaid amount from other State payments due to the City. If the City withdraws from the project, it must reimburse the State for costs already incurred. Either party may terminate with 60 days' written notice. BOA also notes that federal grant funding is anticipated but not guaranteed. 3. Fiscal Impact The current cost distribution from BOA, dated September 11, 2026, is as follows: Funding Source Amount Share Federal (FAA AIP) $963,109.03 94.6% State (BOA) $25,344.97 2.5% Local (City of Amery) $29,938.98 2.9% Total Estimated Project Cost $1,018,392.98 100% 104 Maple Street W., Suite A Office: 715.268.7486 Amery, WI 54001 Fax: 715.268.4870 The City's $29,938.98 consists of its 2.5% share of design ($3,540.00), construction ($21,487.05), and administration ($317.93), plus 100% of Alternate A ($4,594.00). Contaminated soil removal is not eligible for federal or state participation, so the City carries that item in full. Of the local total, $3,540.00 for design was committed under the earlier approval. Funds for the local share are available and no budget amendment is needed. The main cost exposure beyond these figures is change orders: at the 50/50 split, every $10,000 in change orders would cost the City $5,000 unless BOA obtains federal reimbursement. 4. Recommendation Staff recommends that the Common Council approve the State/Airport Agreement for Construction with the Wisconsin Bureau of Aeronautics for BOA Project No. AHH1006, Construct Snow Removal Equipment Building (Phase 1 Design and Phase 2 Construction), and aut horize the Mayor to execute the agreement on behalf of the City. AHH1006\Documents\Funding Documents\SMFA Page 1 of 5 BOA #AHH1006 STATE/AIRPORT AGREEMENT FOR CONSTRUCTION Date: September 11, 2026 BOA Project Number: AHH1006 Airport Name: Amery Municipal Airport Airport NPIAs# (if applicable): 3-55-0097-11 County: Polk Associated City: Amery Project Description: Construct Snow Removal Equipment Building – Phase 1 (Design) and Phase 2 (Construction) Project Sponsor: City of Amery The signatory, City of Amery, on behalf of its Amery Municipal Airport, requests to begin a project with the Wisconsin Bureau of Aeronautics (BOA)(the “State”). This project was petitioned by the Sponsor in a Resolution dated June 5, 2024 , and the Department and the Sponsor have executed an agency agreement dated June 5, 2024, (the “Agency Agreement”). The authority for the Airport to enter into this agreement with the State is provided by Section 114.32, Section 114.34, and Section 66.0301 of the Wisconsin Statutes. NEEDS AND ESTIMATE SUMMARY: This project has been identified as a need in the (airport’s ownership name)’s Airport Improvement Capital Plan (ACIP). Construct Snow Removal Equipment Building – Phase 1 (Design) and Phase 2 (Construction) (the “Project”) This agreement will include three different project phases including the Project Formulation Phase, the Design Phase, and the Construction Phase of this project. The purpose of the Project Formulation Phase is to justify the need, complete the environmental document and determine the final scope of the project. The Project Formulation Phase of a project is not fundable upfront with Federal Funds, however, the funds spent may be reimbursable upon successful completion of the Project Formulation Phase. At the conclusion of the Project Formulation Phase, BOA will apply for a Federal Grant, if applicable, on behalf of the Sponsor to reimburse the Sponsor and BOA for funds spent during the Project Formulation Phase, as well as to provide funding to allow the Project to move forward through both the Design and Construction phases of the Project. All components of the Project that are either state or federally funded must be defined in the required environmental document. AHH1006\Documents\Funding Documents\SMFA Page 2 of 5 BOA #AHH1006 The Sponsor agrees to the following project funding conditions: BOA will be applying for Grants per the Airport Improvement Program Handbooks for items determined to be eligible for funding, however receipt of grant funding is not guaranteed. The dollar amounts shown in the Summary of Approximate Costs Table below are estimates and are subject to change as the phases progress. The final Sponsor share is dependent on the final project scope, final negotiated consultant contracts, and the final construction costs. In addition, if contract changes occur in construction that result in a change order, the Sponsor and the State agree to split all additional change orders costs 50/50. If a change order is eligible for federal funding reimbursement, the State will apply for reimbursement and if granted, the State will adjust the share of costs accordingly. Summary of Approximate Costs for the entire project approved through the finding process following state statute 114.33 Summary of Approximate costs known as of 09/11/2026. This table will get updated as the project progresses. Total Estimated Cost % % % -$ -$ 0% -$ 0% -$ 0% 141,600.00$ 134,520.00$ 95% 3,540.00$ 2.5% 3,540.00$ 2.5% 0 -$ 0 - $ 0 - $ 0 Alt. A- remove and dispose of contaminated soil 4,594.00$ -$ 0% -$ 0% 4,594.00$ 100% Base Bi d 859,482.00$ 816,507.90$ 95% 21,487.05$ 2.5% 21,487.05$ 2.5% -$ -$ 0 - $ 0 - $ 0 Bi d Adverti sement 379.54$ 360.56$ 95% 9.49$ 2.5% 9.49$ 2.5% Pr oj ect Admi n 12,337.44$ 11,720.57$ 95% 308.43$ 2.5% 308.44$ 2.5% 1,018,392.98$ Local Funds 963,109.03$ 25,344.97$ 29,938.98$ Desi gn 1C onstruction Project Formulation Phase: Administrative Total Cost Distributions Federal Funds State Funds 1 Estimate includes resident engineering and labor compliance AHH1006\Documents\Funding Documents\SMFA Page 3 of 5 BOA #AHH1006 This request shall constitute an agreement between the Sponsor and the State (this “Agreement”), is subject to the terms and conditions that follow, and is made by the undersigned under proper authority to make such request for the designated Sponsor, upon signature by the State and delivery to the Sponsor. This Agreement can only be modified by written instruments duly executed by both parties. No terms or provisions of this Agreement or any of its attachments may be changed, waived or terminated orally. Signatures certify the content has not been altered by the Sponsor. Signed for and in behalf of: Amery Municipal Airport (please sign in blue ink.) Name (print) Title Signature Date Signed for and on behalf of the State Name (print) Title Signature Date AHH1006\Documents\Funding Documents\SMFA Page 4 of 5 BOA #AHH1006 TERMS AND CONDITIONS: 1. The Sponsor shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Sponsor funding participation. In order to guarantee the Sponsor’s foregoing agreements to pay the State, the Sponsor, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from any moneys otherwise due and payable by the State to the Sponsor. 2. Federal aid and/or state transportation fund financing will be limited to participation in the costs allowed under Sections 114.33 through 114.35 of the Wisconsin Statutes, as specified in the Summary of Costs table. 3. Work necessary to complete the improvement to be financed entirely by the Sponsor includes the following items: (a) Construction – Alternate A – removal and disposal of contaminated soil 4. As the work progresses, the Sponsor will be billed for work completed which is not chargeable to federal/state funds. The Sponsor shall reimburse the Department for such Project costs within thirty (30) days after request for reimbursement. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Sponsor should withdraw the Project at any point between Project Formulation and Construction, it shall reimburse the State for any costs incurred by the State on behalf of the Project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. The State may suspend or discontinue proceedings or construction relative to the Project at any time if the Sponsor fails to pay the amount properly required of it as its contribution to the Project. 7. The Sponsor shall, in cooperation with the State, assist with public relations for the Project and announcements to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the Project and arrangements for handling traffic within and around the Project. 8. The Department is compliant with all federal laws, and the Sponsor is responsible to ensure it is also compliant with and can also satisfy any federal requirements including, but not limited to, the FAA assurances, which is attached hereto for reference. 9. The Department may cancel its obligations under this Agreement, in whole or in part, and without penalty due to any failure to secure a federal grant or for the Sponsor’s failure to comply with the terms, conditions, and specifications referenced herein. 10. Either party may terminate its obligations under this Agreement by giving sixty (60) days written notice of such termination to the other party. In the event of termination, the Department is entitled to receive just and equitable compensation for any work completed until the effective date of such termination 11. All terms of this Agreement shall be binding upon and inure to the benefits of the legal representatives, successors and executors. No rights under this Agreement may be transferred to a third party. This Agreement creates no third-party beneficiary rights to be held by any person or entity who is not a party to this Agreement. Nor does it accord on any non-party the right of enforcement. 12. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Wisconsin. The Parties hereby expressly agree that the terms contained herein and in any deed executed pursuant to this Agreement are enforceable by an action in the Circuit Court of Dane County, Wisconsin. 13. Nothing in this Agreement shall be construed as a waiver of the State’s sovereign immunity. AHH1006\Documents\Funding Documents\SMFA Page 5 of 5 BOA #AHH1006 14. With respect to any payment required to be made by the State under this Agreement, the parties acknowledge the State’s authority to make such payment is contingent upon appropriation of funds and required legislative approval sufficient for such purpose by the Legislature. If such funds are not so appropriated, either the Sponsor or the State may terminate this Agreement after providing written notice not less than thirty (30) days before termination. 15. During the term of performance of this Agreement, and for a period not less than three years from the date of final payment, records and accounts pertaining to the performance of this Agreement are to be kept available for inspection and audit by representatives of the State. The State reserves the right to audit and inspect such records and accounts at any time. The Sponsor shall provide appropriate accommodations for such audit and inspection. 16. This Agreement may be executed in counterparts, each of which will be deemed an original, all such counterparts will together constitute one and the same instrument. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement.