March Minutes

FREDERIC VILLAGE BOARD REGULAR MEETING MINUTES Frederic Village Hall ∙110 Oak Street E Monday, March 10, 2025 ∙ 7:00 PM Members Present: Amanda Blackmon, Patty Swenson, Rob Lillehaug, Brad Harlander, Duane Wisse and Jackie Peterson Call to Order by President Amanda Blackmon at 7:00 pm at the Frederic Village Hall Agenda Approval – Request to move #8 to #6. Motion to approve the adjusted agenda by B Harlander/D Wisse. Vote: Carried Approve Previous Meeting Minutes Motion to approve February 10, 2025 minutes as presented by P Swenson/J Peterson. Vote: Carried Public Comments – Lorraine Phernetton, resident was present and suggested the Village have a survey available at an upcoming election regarding the fluoridation of the Village water. Planning Commission/Zoning Board recommendation to revise Zoning Code regarding mobile homes. Board reviewed the recommendation and the suggest revised ordinance, to include 50% of manufactured home must be over 24 feet. Motion to accept recommendation as presented by B Harlander/D Wisse. Vote: Carried. Gandy Dancer Cycling Without Age Program Report William Johnson, Mark Buley and Maria Potvin were present to give a report on the program and updates on the future. They currently have 5 trained pilots and put 300 miles on the trishaw bike last season. They will be adding a second trishaw this year. The program has been well received. They will put something in the newspaper about sharing the road with the trishaws. The attendee wanted to thank the Board for allowing them to store the trishaw in the emergency vehicle garage. Recommendation from MSA to award the Wisconsin Avenue Construction Contract Drew Lindh, MSA, was present at the meeting and shared with the Board that four bids were received for the Wisconsin Avenue project. Drew discussed his concerns with the company that put in the lowest bid. They included the number of employees and equipment and lack of experience with a job this size. The Board discussed the possible ramifications of giving the job to the lowest bidder. After much consideration the Board deemed the lowest bidder “not responsible”. Motion to deem DeSantis construction “not responsible” and offer project to next lowest bidder after consultation with Village Attorney by R Lillehaug/P Swenson. Vote: Carried. Review and Consider a Letter to WisDOT Proposing a Cost-Sharing Agreement for Infrastructure on Wisconsin Avenue that the Village Typically Would Not Undertake Drew Lindh, MSA, proposed a letter be written to WisDOT requesting they share the cost of some of the work they have proposed to be done during the Village portion of the Wisconsin Avenue project that the Village would not normally do. The Board received a copy of the proposed letter earlier and discussed. Motion to approve sending a letter from the Village to WisDOT requesting cost-sharing on the Wisconsin Avenue project by D Wisse/R Lillehaug. Vote: Carried. Northwest Passage Transport Invoice Northwest Passage was not able to attend the meeting. A meeting will be set up between NWP and Board members, R Lillehaug and J Peterson, all Board members will be invited to attend. Renew Interim Financing for Third Avenue and WI Avenue Street Projects J Schott reviewed the need for the renewal and the suggested date of April 2026, there is no penalty for paying off early. Motion to renew current Interim Financing for Third Avenue Project, until April 2026 and Motion to renew Interim Financing for Wisconsin Avenue Project, until April 2026 by B Harlander/P Swenson. Vote: Carried. SPARK Shed Request The SPARK group put in another request to place a shed at the end of Second Avenue N on Village property. The group will get property insurance as well as liability insurance with the Village of Frederic listed as an additional insured. Motion to grant permission for SPARK to place a shed on Village property at 209 Second Avenue N contingent on property and liability insurance being secured and continued support of Public Works. Committee and Department Head Report Bill Struck thanked residents for their patience while the plowed the March snow. It is very difficult when the ground is soft and most residents were aware of that fact. They have found 4 small leaks and they will be repaired. B Harlander reported that the rink is done and that this was the longest season they have had yet and the rink was well used. Approval of Check Register – Check #193754-193794 Motion to approve checks 193754-193794 by P Swenson/J Peterson. Vote: Carried Items for Future Agendas Adjourn - Motion to adjourn at 7:50 pm by J Peterson/P Swenson. Vote: Carried.