May Minutes

FREDERIC VILLAGE BOARD ORGANIZATIONAL AND REGULAR MEETING MINUTES Frederic Village Hall ∙110 Oak Street E Monday, May 12, 2025 ∙ 7:00 PM Call to Order Organizational Meeting by President Amanda Blackmon at 7:00 pm at the Frederic Village Hall Roll Call: Amanda Blackmon, Brad Harlander, Patty Swenson, Jackie Peterson, Ben Morris, Duane Wisse. Rob Lillehaug, absent. Committee Appointments No changes to current appointments. Annual Designations J Schott reviewed a few changes that were made to the designations. Motion to approve designations as presents by P Swenson/R Lillehaug. Vote: Carried. Adjourn Motion to adjourn at 7:02 pm by P Swenson/J Peterson Vote: Carried. Call to Order Regular Board Meeting by President Amanda Blackmon at 7:02 pm at the Frederic Village Hall Agenda Approval Motion to approve the agenda R Lillehaug/J Peterson. Vote: Carried Approve Previous Meeting Minutes Motion to approve April 14 and April 22, 2025 minutes as presented and Apirl 28, 2025 minutes with noted time change R Lillehaug/B Harlander. Vote: Carried Public Comments – William Johnson, on behalf of the Friends of the Gandy Dancer, reported that the second trishaw has been delivered and they will begin rides at Traditions this week. There is a Pilot Training scheduled for Saturday, May 17 School Seniors on Wednesday at 5:30 pm. Library Board Change and Revise Signers on Library Bank Account. The Library Board would like to appoint Christy Wetzig as a new member to replace outgoing member Lynelle LaVenture. Motion to approve Christy Wetzig as a new member of the Library Board by P Swenson/J Peterson. Vote: Carried. Due to the change of Library Director, the signer will need to be updated on the Library Bremer Bank checking account. New director Heather Marek will replace Amanda Blackmon as a signer on account. The Library Board would also like to add Christina White to the Library apartment checking account at Bremer Bank. Motion to approve updated signers by B Harlander/P Swenson. Vote: Carried Crimestar- Additional License Chief Sams is requesting an additional license for Crimestar so both squads will have access to Crimestar and officers can complete reports from the squad instead of having to come back to the office. The additional license will be a one time expense of $1,900 and then $400 annually going forward. Motion to approve request to add an additional license to the Crimestart contract by B Harlander/D Wisse. Vote: Carried Review Change Order #1 – Wisconsin Avenue Drew Lindh, MSA, was present to explain the costs associated with the proposed Change Order #1. Costs include updating plans in the ROW permit and custom signs including: overweight vehicle, Frederic business open during construction, and local detour, including poles. Motion to approve Change Order #1 in the amount of $21,335 as presents by J Peterson/P Swenson. Vote: Carried Chamber Business Signs Board discussed the signs and the request for reimbursement. J Peterson, also a local business owner, stated she was told before she ordered signs that she, as a business owner, would be responsible to pay for the signs. B Harlander stated he did not feel the Village should reimburse private business expenses. After discussion, it was decided that the Village responsibility was how to route drivers around the construction site, which was done with the local detour signs as well as the Frederic businesses open during construction signs. Friendly Tavern One Way Street Closure Requests Jeremy, manager, was present and requested permission to close the one-way section of Traffic Avenue from 6:30pm – 8:30 pm, on 8 Thursday evenings during the summer for a Corn Hole League. P Swenson stated she was concerned that this type of closure would set a precedent for future road closure requests. R Lillehaug questions the liability of the street during closures. It was stated that the Friendly Tavern would need to submit a certificate of insurance to the Village showing any liability would be covered by the Friendly Tavern insurance. B Struck informed Jeremy that the Friendly Tavern would need to purchase and be responsible for putting up/taking down any necessary barricade. Chief Sams said he would meet with Jeremy to make sure the barricades were appropriate. Motion to approve the Friendly Tavern’s street closure request by R Lillehaug/B Morris. Vote: Carried Friendly Tavern Request to Extend Liquor License for Street Dance Jeremy, manager, was present to request extension. J Schott asked for verification of the area requested in the extension. Jeremy stated a bar would be set up in front of the Friendly Tavern building on the street and on Traffic Avenue on the side of the building. Chief Sams confirmed they would be using plastic cups and cans, no glass. The extension is requested from 5 pm to 1 am on Saturday June 21. Motion to approve liquor license extension by D Wisse/B Harlander. Vote: Carried Frederic Area Chamber Requests – Family Days Rose, Rose’s Garden, stated the Chamber had moved the car show to the open lot by the Dollar General, there will be a craft fair at the Community Pride shelter (shelter has already been reserved), a pickleball tournament at the Pickleball court (court has already been reserved). The 5K may be routed down the Gandy Dancer trail and the last known parade route was down Pleasant Avenue to Coon Lake Park. Temporary Class “B” Retailer’s License Applications Board reviewed applications from Frederic Arts and Frederic Rural Fire Department Motion to approve Temporary Class “B” Retailer’s License Applications as presented by P Swenson/J Peterson Vote: Carried Committee and Department Head Report No questions. Approval of Check Register – Check #193841-193889 Motion to approve checks 193841-193889 by P Swenson/D Wisse. Vote: Carried Adjourn Motion to adjourn at 7:55 pm by J Peterson/B Morris. Vote: Carried