July Minutes

FREDERIC VILLAGE BOARD REGULAR MEETING MINUTES Frederic Village Hall ∙110 Oak Street E Monday, July 14, 2025 ∙ 7:00 PM Call to Order Regular Board Meeting by President Amanda Blackmon at 7:00 pm at the Frederic Village Hall Agenda Approval Motion to approve the agenda by B Harlander/J Peterson. Vote: Carried Approve Previous Meeting Minutes Motion to approve June 9, 2025 minutes as presented by P Swenson/D Wisse. Vote: Carried Public Comments – None Friends of the Gandy Dancer Mural Request Mark Buley showed an example of an 8’ X 20’ mural and explained that the mural would be created on fabric by an artist in Denmark. They would like to place the mural on the west wall of the EVG on Maple Street W. Motion to approve mural on the west wall of the Emergency Vehicle Garage by P Swenson/D Wisse. Vote: Carried. Friends of the Gandy Dancer Bike Expo Mark Buley gave information about the Bike Expo to be held on August 16, 2025. They would like to use the greenspace on the south side of the pickleball court. This is also the 30th Anniversary of the Gandy Dancer and the same day as the Historical Society Pie Social. William Johnson added that this is the first year of the Bike Expo but there are plans to make it an annual event. Motion to approve the Bike Expo on August 16 by B Harlander/D Wisse. Vote: Carried Wisconsin Avenue – Pay App No. 1 Drew Lindh, MSA, reviewed the pay app in the amount of $915,399.76. The contractor needs to complete some paperwork before the payment will be sent. Motion to approve Pay App No. 1 as presented, contingent on the contractor completing their process by B Harlander/J Peterson. Vote: Carried Proposed Cost for United Way Curb and Gutter, Public Works Recommendation Drew Lindh, MSA, reviewed the quotes received to add curb and gutter to United Way. This expense will come from the street maintenance budget line item. Motion to approve United Way Curb and Gutter quotes by P Swenson/B Morris. Vote: Carried 10-Year Transportation CIP Public Works Recommendation Drew Lindh, MSA, explained that the Capital Improvement Plan (CIP) needs to include Polk and Lake Avenues in order to apply for certain funding. There has been more wear and tear on Polk and Lake due to construction on Wisconsin Avenue. Motion to approve update to CIP to include Lake and Polk Avenues by B Harlander/D Wisse. Vote: Carried Water Rate Increase Public Works Recommendation Drew Lindh, MSA, discussed the need to look into raising water rates to meet revenue shortfalls due to upgrades and increased maintenance costs. The Village should begin with contacting the auditor and requesting a quote to assist the village with a conventional rate case with the Public Service Commission. Motion to approve J Schott reaching out to auditor to obtain a quote to assist Village with a water rate increase by R Lillehaug/P Swenson. Vote: Carried Frederic Grocery Co-Op Fiscal Sponsorship Request A Blackmon explained that the Frederic Grocery Cooperative steering committee has the opportunity to apply for a grant to cover the expense of becoming a cooperative. In order to be qualified to apply for the grant they need an approved entity already allowed to received grants. The Village would accept and administer funds, disburse funds for approved project purposes, maintain financial records and reporting and ensure that all grant funds are used for project-related purposes only. The sponsorship will be terminated when the grant money has been spent. A Blackmon assured the Board that there is no liability for the Village. Motion to approve the fiscal sponsorship agreement as presented by B Harlander/D Wisse. Roll Call Vote: D Wisse Yes, B Harlander Yes, R Lillehaug Yes, J Peterson Yes, P Swenson No, B Morris abstained and A Blackmon abstained. Carried Committee and Department Head Report Board discussed police report with Chief Sams. Chief Sams stated that new computers are needed for the squads and that traffic is improving. R Lillehaug asked about the dugout plans mentioned in the Parks report. P Swenson stated that the Park Board is getting input from local coaches on the best layout. B Morris asked about the Ash Tree treatment mentioned in the Parks report. It was stated that the Park Board will work with Public Works on this opportunity. Approval of Check Register – Check #193942-193995 Motion to approve checks 193942-193995 by P Swenson/B Harlander. Vote: Carried Items for Future Agendas None Adjourn Motion to adjourn at 7:42 pm by J Peterson/D Wisse. Vote: Carried