September Minutes

FREDERIC VILLAGE BOARD PUBLIC HEARING AND REGULAR MEETING MINUTES Frederic Village Hall ∙110 Oak Street E Monday, September 8, 2025 ∙ 7:00 PM Call to Order Regular Board Meeting by President Amanda Blackmon at 7:00 pm at the Frederic Village Hall Agenda Approval Motion to strike #14 Feral Cat Ordinance by A Blackmon/J Peterson. Vote: Carried Convene Public Hearing Motion to convene Feral Cat Ordinance Public Hearing by B Harlander/P Swenson. Vote: Carried Feral Cat Ordinance Several members of nearby rescue programs shared information regarding feral cat concerns. They suggested TNR over feeding bans. The groups highlighted fostering, socialization, and rodent control benefits. The programs would work with permitted colony managers to control populations collaboratively. Board members asked questions and got more information to assist with establishing a program to address the feral cats. Close Public Hearing Motion to close Feral Cat Ordinance Public Hearing by P Swenson/J Peterson. Vote: Carried Convene Citizen Participation Hearing – WI Avenue Motion to convene the Citizen Participation Hearing – WI Avenue by R Lillehaug/B Harlander. Vote: Carried Citizen Participation Hearing – WI Avenue Drew Lindh, MSA, reviewed CDBG requirements. D Lindh reported the water mains, hydrants, valves, stormwater inlets, manholes and curb and gutter are complete for WI Avenue. Remaining work includes concrete sidewalks, ADA ramps, final pavement and streetlights. There was no comment from those in attendance. Close Public Hearing Motion to close Citizen Participation Hearing by P Swenson/R Lillehaug. Vote: Carried Approve Previous Meeting Minutes Motion to approve August 11, 2025 minutes as presented by J Peterson/P Swenson. Vote: Carried Public Comments Kyle Luedtke, Frederic School Superintendent provided an annual update and gave notice that a Community Survey will be going out to residents in October. Mark Root, resident, asked if the Village water pressure increase with the WI Ave project. Bill Struck , Director of Public Works stated the psi is 55 to 60 in the Village. William Johnson reminded the Board/Public that 2026 will be the 125th Anniversary of Frederic. Update/Discussion on Contract Dates for the WI Ave Reconstruction Project Drew Lindh, MSA, updated Board on contract dates for WI Avenue project. The milestone date with August 29 for substantial work completion. The concrete contractor has not given a date when they will complete their work. There is a clause in the contract that states the Village can impose a fee of $2,000 per day for each day past the milestone date. D Lindh explained to the Board that Stout Construction could turn in a change order to move the completion date to September 30, this would equal $40,000 in fines that would be subtracted from the project total. Board consensus that the fee amount seems fair and a change order for completion date should be done. Discussion/Action on Pay App #2 from Stout Construction in the Amount of $526,086.73–WI Ave Project Drew Lindh, MSA, reviewed the pay app and confirmed that the work on the application has been completed. Motion to approve Pay Application #2 as presented by P Swenson/B Harlander. Vote: Carried 2025 Tourism Ad Board discussed the past ads and current charge of $1,145. Motion to approve tourism ad by B Harlander/P Swenson. Vote: Carried Feral Cat Ordinance Removed from agenda Committee and Department Head Report No Questions. Approval of Journal Entries and Check Register – Check #194040-194091 Motion to approve journal entries and checks 194040-194091 by B Harlander/R Lillehaug. Vote: Carried Items for Future Agendas Historical Society Annual Report Adjourn Motion to adjourn at 7:49 pm by P Swenson/J Peterson. Vote: Carried