March Minutes

FREDERIC VILLAGE BOARD REGULAR MEETING MINUTES Frederic Village Hall ∙110 Oak Street E Monday, March 9, 2026 ∙ 7:00 PM Call to Order Regular Board Meeting by President Amanda Blackmon at 7:00 pm at the Frederic Village Hall Agenda Approval Motion to approve the agenda by R Lillehaug/B Harlander. Vote: Carried Approve Previous Meeting Minutes Motion to approve February 9, 2026 minutes as presented by J Peterson/B Harlander. Vote: Carried Public Comments Chamber Reps were present and shared information regarding upcoming events. Marley Doolittle introduced herself and informed the Board that she will be putting a coffee shop in the north side of the Rose’s Garden building. She is hoping to open May 1. The Board was very supportive of the plan. Pay Application #7 from Stout Construction in the amount of $144,457.95 – WI Ave Reconstruction Board reviewed pay app #7 and the recommendation from D Lindh, MSA, to accept as presented. Motion to Accept Pay App #7 as presented by B Harlander/J Peterson. Vote: Carried Polk County Hazard Mitigation – Resolution 03092026 Board reviewed information received from Polk County. There is no obligation on the part of the Village to do anything but approve the plan. Motion to adopt the Polk County Hazard Mitigation Plan – Resolution 03092026 as presented by B Harlander/R Lillehaug. Vote: Carried Authorized Signer Board discussed the need to make changes to the signer list at Sterling Bank. Motion to add Amanda Blackmon as an authorized signer and to remove Patty Swenson by B Harlander/J Peterson. Vote: Carried Interim Trustee Appointments Board discussed the residents willing to serve on the Board as interim trustees from April 2026 to April 2027. Motion to appoint Randy Crandell and Zach Anderson as interim trustees on the Frederic Village Board by B Harlander/R Lillehaug. Vote: Carried Ambulance and Park Board Representative Board discussed the need to replace Patty Swenson as the board representative on the Ambulance and Park Boards. Rob Lillehaug agreed to be the Ambulance representative and Jackie Peterson agreed to be the Park Board representative. Motion to appoint Rob Lillehaug as the Ambulance representative and Jackie Peterson as the Park Board representative by B Morris/B Harlander. Vote: Carried Governance Committee Recommendation Board discussed the Governance Committee’s recommendation to revise the Skateboard Ordinance. New ordinance only prohibits skateboarding on WI Ave/Oak St W/Hwy 48 instead of any village street. It also removed any public or private parking lot. As those are covered elsewhere in the ordinance. Motion to approve recommendation as presented by J Peterson/B Morris. Vote: Carried Memorial Guidelines Board discussed how to handle memorials for people that have served the Village of Frederic. Board consensus to continue to refer any memorial questions to the Park Board. Committee and Department Head Report B Struck reported that Public Works will continue removing as many Ash trees as they can and the cleanup will happen in the next couple weeks. A Blackmon asked about the textmygov program that was discussed at the last meeting. J Schott said there will be a presentation at the April Board meeting. Approval of Journal Entries and Check Register – Check #194341-194386 Motion to approve checks and journal entries as presented by R Lillehaug/B Harlander. Vote: Carried Items for Future Agendas Convene into Closed Session Motion to convene into closed session by R Lillehaug/J Peterson. Roll Call Vote: Carried Reconvene in Open Session Motion to Reconvene into Open Session by R Lillehaug/B Morris. Vote: Carried Action, if Any, from Closed Session None Adjourn Motion to adjourn at 7:48 pm by R Lillehaug/B Harlander. Vote: Carried