JUNE VILLAGE BOARD MEETING — Agenda packet

VILLAGE OF PARK RIDGE 1 BOARD MEETING MINUTES 2 May 18, 2026 3 4 CALL TO ORDER: President Dan Holloway called the Park Ridge Village Board meeting to order at 5 5:30 p.m. The Village Board meeting was held in person at the Village Hall. After recitation of the 6 Pledge of Allegiance by those present, roll call was taken. Trustees Gordon Renfert, Kristin Paulson, 7 Dan McFarlane, Joe Thompson, and President Dan Holloway were present. Clerk Anne Arndt and 8 Treasurer Meissa Clark were also present. 9 Others attending: Gail O’Neil, Ken Vogel, and Tom Turchi, MSA. Daniel O’Neil attended via Zoom. 10 AGENDA ITEM # 1 - APPROVAL OF THE MAY AGENDA: Motion Renfert, second by McFarlane to 11 approve the agenda as printed. Motion carried 5/0. 12 AGENDA ITEM # 2 – PUBLIC COMMENT PERIOD – AGENDA ITEMS: There were no public 13 comments on specific agenda items. 14 AGENDA ITEM # 3 - PUBLIC COMMENT PERIOD – NON-AGENDA ITEMS: Trustee Paulson 15 reported two bike racks have been installed outside the Village Hall. Trustee McFarlane stated he will 16 be stepping down from the County Groundwater Advisory Board and has identified a resident who is 17 interested. Action to be taken at a future Board meeting. President Holloway stated the 18 Ridgewood/Greenbriar South project is moving forward and will be a standing agenda item. Tom 19 Turchi and Holloway did a final walk-through of the project. Ordinance 1.30 Board of Review will be 20 discussed at the June meeting. 21 AGENDA ITEM # 4 – REVIEW AND APPROVE MINUTES FROM APRIL 20, 2026: Motion 22 McFarlane, second Holloway to approve minutes of the April 20, 2026 meeting with the following 23 revision: Trustee Paulson stated summary information of the April 4 election results were not included 24 in the minutes. The following will be added to those minutes: Clerk Arndt reported the April 4th election 25 went very well. There are 440 registered voters in the Village. 259 voted (including 8 first-time voters). 26 Motion carried 5/0. 27 AGENDA ITEM # 5 – REVIEW AND APPROVE MAY TREASURER’S REPORT: Motion Paulson, 28 second Renfert to approve the April treasurer’s report. Roll Call vote taken: Renfert - yes, Paulson- 29 yes, Holloway - yes, Thompson - yes, McFarlane - yes. Motion carried 5/0. 30 AGENDA ITEM # 6 – REVIEW AND APPROVE MAY BILLS/PAYMENTS: Motion Paulson, second 31 Renfert to approve May bills/payments. Roll Call vote taken: Paulson - yes, Renfert - yes, McFarlane- 32 yes, Thompson - yes, Holloway – yes. Motion carried 5/0. 33 AGENDA ITEM # 7 – CONSIDER APPROVAL OF PROVISIONAL OPERATOR’S LICENSE: Motion 34 Renfert, second McFarlane to approve a provisional operator’s license for Gabriel C. Dachel. Motion 35 carried 5/0. 36 AGENDA ITEM # 8 – HILLCREST/GREENBRIAR PROJECT: Tom Turchi, MSA, reported a punch list 37 was presented to the contractor to touch up and repair items and must be completed by June 15. 38 Payment No. 5 for $165,060.61 was presented by Turchi. Two percent retainage of $29,343.24 is 39 being held and will be paid when the project is complete. Change Order No. 4 includes modifications 40 to the contract to accommodate a reduction equal to liquidated damages, in the amount of $31,500. 41 Resident Gail O’Neil expressed disappointment with the way the grass is coming in and asked if she 42 could pull weeds from the planted grass area in her yard. Turchi responded she could. The contractor 43 has offered to reseed and remulch the full project area. Motion Paulson, second Renfert to approve 44 Pay Application No. 5 in the amount of $165,060.61. Roll call vote taken: McFarlane – yes, Holloway – 45 yes, Renfert - yes, Thompson – yes, Paulson - yes. Motion carried 5/0. 46 AGENDA ITEM # 9 – 2026 TREE PLANTING UPDATE: Holloway reported trees are planted, 47 mulched and doing well. Costs include Trees $3,854, Compost $95.68, L & J Landscaping $168.80, 48 Tubes $124.25, Jung’s $189.86, totaling $4,432.59. The budgeted amount was $5,000.00. Resident 49 Gail O’Neil asked who was notified of the tree availability and how they were notified. Resident 50 volunteers hand delivered letters to those residents on the construction roads. She stated she did not 51 receive a letter. Holloway said there will be another opportunity for trees in 2027 with the second road 52 construction project. 53 AGENDA ITEM # 10 – STREET MAINTENANCE: Quotes are being gathered for pothole patching. 54 American Asphalt will quote milling off two inch high crown, feathering, overlay with 1.5 inches. Areas 55 that need larger scale patching will be quoted. Fahrner Asphalt has chip sealed in the past. East/West 56 cross streets have alligator cracking. Leveling off oil and stone in the dips will bring fill up. Streets 57 should hold up with low traffic. A special board meeting will be called to consider and approve quotes. 58 AGENDA ITEM # 11 – APPROVE BOARD OF REVIEW MINUTES FROM MAY 12, 2026: Motion 59 Thompson, second by McFarlane to approve the Board of Review minutes. Motion carried 5/0. 60 AGENDA ITEM # 12 – UPDATE – VILLAGE’S AMERICAN FLAGS: Steve Menzel volunteered to put 61 up flags on the streetlights but needs someone to help. Dan McFarlane volunteered and will call 62 Menzel. 63 AGENDA ITEM # 13 – SPRING NEWSLETTER: Holloway is working on a Spring newsletter. Dan 64 McFarlane has submitted an article and Kristin Paulson is working with the Clerk adding articles. 65 AGENDA ITEM # 14 – ORDINANCE VIOLATIONS: Holloway has received resident complaints 66 regarding several ordinance violations. Letters will be mailed to respective homeowners. Many 67 ordinances need to be updated and revised. Thompson asked the status of the City of Stevens Point 68 regarding an ordinance with the Village in reference to adding a water main with the next road project. 69 AGENDA ITEM # 15 -SET DATE AND TIME FOR NEXT BOARD MEETING: June 15 at 5:30 p.m. 70 AGENDA ITEM # 16 - ADJOURN: The meeting adjourned at 6:45 P.M. 71 72 73 _______________________________ _____________________________ 74 ANNE ARNDT DAN HOLLOWAY 75 VILLAGE CLERK VILLAGE PRESIDENT 76 Operator’s License Summary (6/15/2026) (For ease of review and to reduce photocopying, applicant supporting documents have been summarized below, and only applications and ‘positive’ check reports are included in board packets.) Name Type New or Renewal Fee Pd Proof of Training Online Checks CIB CCAP Rasmussen, Kelly 1617 Main St Stevens Point Operator’s One Year (Emy J’s) Renewal $20 Valid License No criminal history found No relevant results found Flatoff, Avalon 2409 Algoma St Stevens Point Operator’s Two Year (Airport Bar) Renewal $30 Valid License No criminal history found No relevant results found Mitchell, Christopher 2608 Dixon Stevens Point Operator’s Two Year (Airport Bar) Renewal $30 Valid License No criminal history found No relevant results found Cherney, Carmen 2116 oak St Stevens Point Operator’s Two Year (Airport Bar) Renewal $30 Valid License No criminal history found No relevant results found Hirzy, Elizabeth 1925 Kathy’s Dr Stevens Point Operator’s Two Year (Airport Bar) Renewal $30 Valid License No criminal history found No relevant results found Tuszka, Brenda 1811 Ridgewood Cir Plover Operator’s Two Year (Silver Coach) Renewal $30 Valid License No criminal history found No relevant results found Dachel, Gabriel 9728 S Rustic Pl Oak Creek Operator’s Two Year (Taps & Tackle) New $30 Valid License No criminal history found No relevant results found Wisconsin Department of Justice Crime Information Bureau (wi-recordcheck.org); [This website contains arrest and conviction information on over 1,000,000 individuals dating back to 1971. Every record in the database is supported by positive fingerprint identification. New arrest fingerprint cards are being received at a rate of 10,000 each month; $7 per request Wisconsin Circuit Court Access (wcca.wicourts.gov); [This website provides access to certain public records of the circuit courts of Wisconsin. Information provided is an exact copy of the case information entered into the Consolidated Court Automation Programs (CCAP) case management system by court staff in the counties where the case files are located.]; no charge for checks; currently. Proposed letter to MSA providing guidance for roadway design of the Ridgewood – Greenbriar South roadway project. Conceptual thoughts regarding property impacts: The Village of Park Ridge recent Comprehensive and Strategic planning has determined that it is important to retain the “Park-Like” feel. In order to keep this feel, the Village would like this roadway project to be designed with the smallest footprint possible, while still providing a safe street corridor; with sufficient drainage to protect the street pavements from early deterioration, and the surrounding properties from flooding. Special cross section guidance: The Village Capital Improvement Plan “Street Reconstruction Typical Section” indicates dimensions, material thicknesses and slopes that were determined at the time to be generally appropriate for the village streets. However, for this particular project, the village asks that the following changes be implemented: - Revise the overall asphalt pavement width to 20 feet (with 2 foot shoulders) - Revise the swale slopes to 6:1 - Revise the swale bottoms to have a maximum depth of 10 inches - Develop an alternative typical cross section for shallower swales, to be implemented where existing trees and/or landscaping do not allow a full swale section. These alternative swale sections should be custom fitted to minimize tree impacts, with depths no shallower than 6 inches (below asphalt pavement edge), and slopes no steeper than 5:1 Horizontal and vertical roadway alignment: The village also requests that the roadway centerline be raised by 6 to 12 inches above existing throughout the length of the project, in order to minimize tree removals. The horizontal alignment should be centered between the right of way lines; however, if centering the roadway in the right of way causes significantly greater impacts to properties, trees and driveways; shifting the horizontal alignment of the roadway to lessen impacts should be considered. Tree impacts: The goal should be to preserve healthy and safe trees wherever possible. Generally, a tree should not be removed exclusively for roadway grading work only unless that tree is within 5 feet of the new asphalt pavement edge, is declared unhealthy or unsafe, or the location will not allow for at least a 6 inch deep swale without significant root impacts. There should be provisions provided in the contract to “pre- treat” all trees that are anticipated to have root impacts in order to maximize chance of a good recovery after the project. Water main alignments: Watermains should be located within the right of way such that impacts and removals of existing trees is minimized. For Ridgewood Drive the alignment should be south of the existing sanitary main, and as close to the existing sanitary main as code allows. For Greenbriar Ave the main should be directly in the center of the roadway unless a shift off center will lessen the impacts to existing trees. Driveways: Driveways should be designed to provide the best fit with existing conditions both horizontally and vertically. They should be removed to within 1 foot of the right of way line if necessary to minimize the grade break at the connection point. If any driveway is currently wider than the 24 feet width required by village ordinance, that driveway should be redesigned to be no more than 24 feet wide at the match point. Public communication and coordination: It is expected that MSA will work with property owners one on one as needed, to discuss the new roadway and how the changes will impact them. This is over and above the coordination and discussions that will occur at the two public information meetings at 30 percent and 60 percent design stages. Communication with the Village: Updates to the Village are expected monthly at a minimum, one week prior to the monthly board meetings. These updates should include information about project schedule, scope, budget, overall progress, changes to design details, communication with property owners, etc. (5)(0)(5.14) Page 1 of 6 Ordinance 5.14 Village Fire Prevention Code: Adoption of Code (R77.4.2) THE VILLAGE BOARD OF THE VILLAGE OF PARK RIDGE ORDAINS AS FOLLOWS: Section I. STATE ADMINISTRATIVE AND NATIONAL FIRE PROTECTION ASSOCIATION CODES ADOPTED The following orders and codes of the Wisconsin Administrative Code, rules of the Department of Industry, Labor, and Human Relations, and the National Fire Protection Association are hereby adopted and by reference made a part of this ordinance as if fully set forth herein: Chapter Ind. 1 Safety Chapter Ind. 7 Cleaning and Dyeing Chapter Ind. 8 Flammable and Combustible Liquids Chapter Ind. 9 Liquefied Petroleum Gases Chapter Ind. 21 Spray Coating Chapter Ind. 50-64 Building (including heating, ventilating, and air conditioning) except Wis. Adm. Code section 54.19 Chapter Ind. 65 Fire Prevention, except Wis. Adm. Code Ind. section 65.01(l). N.P.F.A. No. 96 Standard for the Installation of Equipment for the REMOVAL OF SMOKE AND GREASE-LADEN VAPORS FROM COMMERCIAL COOKING EQUIPMENT. Section II. ADDITIONAL PROVISIONS 1. Explosives, Blasting Agents, and Illegal Fireworks. No explosives, blasting agents, or illegal fireworks shall be kept, stored for sale, used, or handled within the village limits. A. Exception. This shall not apply to the military naval forces, federal agencies, state militia, police or fire departments provided they are acting within their official capacity and in the proper performance of their normal or emergency duties. 2. New Buildings A. Before any permit for the construction or remodeling of any commercial building shall be issued, the plans and proposed occupancy, if known, shall be approved in writing by the Fire Inspector. B. Before any new or remodeled commercial building may be occupied, it must be inspected and approval given in writing by the Fire Inspector. 3. Area Limitations on New Buildings No commercial building, including additions thereto, shall be permitted to be constructed with floor areas larger than the following: A. Types I through 6; 10,000 square feet ground floor area or total area for multi story buildings of 20,000 square feet. B. Types 7 and 8; 5,000 square feet total floor area. (5)(0)(5.14) Page 2 of 6 C. In calculating the total floor area the basement, if any, shall be included. i. Exception. Buildings of larger floor areas may be constructed if they are protected by an automatic sprinkler system that is installed in accordance with National Fire Protection Association Standards or the building is divided by fire walls into the floor areas mentioned above. D. For the purposes of this ordinance a fire wall is a wall constructed of materials having a fire resistance rating of 3 hours with parapets not less than three feet above the roof and constructed so that a fire will not be able to travel around the end of the wall. 4. Burning Regulations A. Open Burning – General Rules and Definitions 1. Open burning is the process of burning any materials where the products of combustion pass directly into the open air without going through a chimney or stack. 2. Except as provided in subsection C, open burning is prohibited in the Village of Park Ridge without a burning permit approved by the Chief of the Stevens Point Fire Department, Stevens Point Fire Department Fire Marshal, or Stevens Point Fire Department Deputy Fire Marshal. 3. Fires should be constantly attended by a person 18 years of age or older until such fire is extinguished. 4. A garden hose connected to a water supply or other fire extinguishing equipment shall be readily available for use. 5. The Stevens Point Fire Department is authorized to require any fire to be immediately discontinued if determined that the smoke emissions are offensive to occupants of surrounding properties or if the fire is determined to constitute a hazardous condition. 6. The Stevens Point Fire Department shall have the authority to prohibit any or all open fires when atmospheric conditions or local circumstances make such fires extraordinarily hazardous. No burning will be allowed if wind conditions will cause smoke, embers, or other burning materials to be carried towards any building or other combustible material, nor anytime the wind is in excess of nine miles per hour (9 m.p.h.) as measured at the Stevens Point Fire Department, 1701 Franklin Street. 7. Fires are to be at least ten (10) feet from any building, structure, fence, combustible material or property line. 8. Fires are to be at least fifty (50) feet from any commercial building including multifamily residential other than one- and two-family dwellings. 9. Responsibility for fire. Any damage caused to another person's property by burning of any kind whether authorized or not, shall be the responsibility of the person(s) responsible for igniting the fire. The city may charge the cost of fire investigation and extinguishment of those responsible for the ignition of the fire. 10. Section NR 502.11, Wis. Adm. Code, allows for the burning of dry, unpainted and untreated wood, stumps or trees from a commercial business only after they have received a wood burning site license from this Department. Burning permits can be issued to burn brush and (5)(0)(5.14) Page 3 of 6 trees cleared for forestry, agriculture, road construction or building construction. They cannot be issued to burn waste generated as part of a business activity (i.e., cardboard, lumber, etc.) B. Open Burning with a Permit 1. Unless open burning conforms to the limitations under Section C below, a permit must be obtained to open burn, i.e., brush, leaves, deadfall. 2. Permits are issued at the Stevens Point Fire Department, Station 1 (1701 Franklin Street), or by calling 715-344-1833. 3. Permits are issued and valid for the day of the burning operation only and must be called in no less than one hour prior to the burning operation. 4. The person or persons listed on the burn permit are responsible for the burning operation. 5. The burning operation must be attended at all times by the person or persons listed on the burn permit. 6. A charged hose line, rake, and fire extinguisher must be present within 15 feet of the burning operation at all times. 7. Burning must be completed by 9:00 PM. 8. All operations must comply with WI Adm. Code NR 502.11 regulations on open burning. 9. A site visit and inspection by fire department personnel may be required dependent upon the area being burned and the fuel load present. 10. The Fire Chief or a Fire Department representative may call for a cease to the burning operation at any time if deemed dangerous or necessary. C. Open Burning Allowed without a Permit. 1. Recreational fire confined within a commercially manufactured outdoor fireplace. a. Constructed and sold for the purpose of containing an outdoor recreational fire. b. Must be used in accordance with all manufacturers’ safety requirements. c. Must be placed on a noncombustible surface. d. Gasoline or other flammable liquids shall not be stored or used in the vicinity of this unit. e. The fireplace cannot be used within ten (10) feet of a building, structure, lot line, combustible materials, or in winds greater than 9 miles per hour. f. Must include a bowl or pit for holding wood, must be covered, and have a method for/of containing embers and sparks. g. The bowl or pit shall not exceed three (3) feet in diameter. 2. Recreational fires located in a fire pit or fire ring a. Fire pits or fire rings shall be constructed with a maximum diameter of three (3) feet, or area no greater than eight (8) square feet. Materials must be contained (5)(0)(5.14) Page 4 of 6 within the enclosure at all times. Such fire pit or fire ring shall be surrounded by non-combustible materials such as steel, concrete, rock, or concrete block. Flames shall not be allowed to extend more than three (3) feet above the pit or ring. b . The fire pit cannot be used within ten (10) feet of a building, structure, lot line, combustible materials, or high winds. c. Gasoline or other flammable liquids shall not be stored or used in the vicinity of this unit. 3. Only dry cut firewood may be burned when burning without a permit in an outdoor fireplace, fire pit, or fire ring. These materials must fit within the confines of these devices or spaces. 4. Liquid Petroleum (LP) and Natural Gas (NG) fueled cooking devices. a. Shall not be operated on balconies except in single-family dwellings. b. Shall not be operated within ten (10) feet of a building or a lot line, except in single-family dwellings. c. Must be used in accordance with all the manufacturer’s safety requirements. 5. Charcoal grills and open flame cooking devices. a. Shall not be used on combustible balconies except in single family dwellings. b. Shall not be used within ten (10) feet of a building or lot line, except in single- family dwellings. c. Shall be used in accordance with all the manufacturer's safety requirements. D. Burning on Streets. 1. No materials can be burned upon any street, curb, gutter or sidewalk. E. Enforcement. 1. The Stevens Point Fire Department reserves the right to approve or disapprove any use of fire. 2. Any person who violates any provision of this section may be issued a citation with a base forfeiture of one hundred dollars ($100.00) per occurrence as well as applicable court costs a total of one hundred and eighty-seven dollars ($187.00). Exact costs may be periodically changed by the court. 5. No Smoking in Commercial Establishments E. Smoking shall not be permitted in any commercial establishment (not including offices, taverns, and restaurants) except that employees may smoke in a designated smoking area provided such smoking area is out of sight of the retail area and equipped with ash trays. F. "No smoking" signs shall be conspicuously posted in the premises. G. Receptacles shall be provided for the public for the disposal of smoking materials. (5)(0)(5.14) Page 5 of 6 6. Housekeeping. In any commercial building no combustible materials shall be placed, kept, or stored in any air, elevator, or stair shaft, in dark, out of the way places, around electric motors or machinery or against steam pipes, or within 10 feet from any stove, boiler or furnace, or in any place where oil is used or stored. 7. No Parking in Designated Fire Lanes H. The Chief of the Fire Department is permitted to designate fire lanes. I. No parking shall be permitted in any designated fire lane. J. Suitable signs shal1 be posted by the owner showing such designated fire lanes. Section III. GENERAL PROVISIONS 1. Application of This Ordinance. The provisions of this ordinance shall apply equally to new and existing conditions except that existing conditions not in strict compliance with the terms of this ordinance shall be permitted to continue where the exceptions do not constitute a distinct hazard to life or property. 2. Enforcement. This ordinance shall be enforced by the Chief of the Fire Department, the Fire Inspector, or any law enforcement official of the village. 3. Modifications. The Fire Inspector shall have the power to modify any of the provisions of the Fire Prevention Ordinance upon application in writing by the owner, lessee, or his duly authorized agent, when there are practical difficulties in the way of carrying out the strict letter of the ordinance, provided that the intent of the ordinance shall be observed, public safety secured, and substantial justice done. The particular of such modifications when granted or allowed, and the decision of the Fire Inspector thereon, shall be entered upon the record of the, Fire Department and a signed copy shall be furnished the applicant. 4. Orders to Eliminate Dangerous or Hazardous Conditions. Whenever or wherever in the course of any duly authorized fire inspection, reveals a fire or life safety hazard the Chief of the Fire Department or the Fire Inspector is hereby invested with authority to serve a notice, in writing, upon the owner, lessee, or person in charge of the premises, giving said person a reasonable time in which to remove the hazard. In the event that the fire or life safety hazard is not removed within the time allowed, the Chief of the Fire Department or the Fire Inspector is authorized to have the same removed and the cost of such removal shall be recovered from the owner of the property. 5. Service of Orders A. The service of orders for the correction of violations of this ordinance shall be made upon the owner, occupant, or other person responsible for the conditions, either by delivering the same to and leaving it with any person in charge of the premises, or in case no such person is found upon the premises, by affixing a copy thereof in a conspicuous place on the door to the entrance of the said premises. Whenever it is necessary to serve such an order upon the owner of the premises such order shall be served either by delivering to and leaving with the said person a copy to the said order, or, if such owner is absent from the jurisdiction of the officer making the order, by sending such copy by certified or registered mail to the owner's last known post office address. (5)(0)(5.14) Page 6 of 6 B. If buildings or other premises are owned by one person and occupied by another under lease or otherwise, the orders issued in connection with the enforcing of this ordinance shall apply to the occupant thereof, except where the rules or orders require the making of additions to or changes in the premises themselves, such as would immediately become real estate and be the property of the owner of the premises; in such cases the rules or orders shall affect the owner and not the occupant unless it is otherwise agreed between the owner and the occupant. 6. Appeals. Whenever it is claimed that the provisions of the ordinance do not apply, or that the ordinance has been misconstrued or wrongly interpreted, the person on which orders were served is permitted to appeal the decision of the Fire Inspector to the Chief of the Fire Department within 30 days of the date of the order for correction. 7. Penalties. Any person who shall violate any of the provisions of this ordinance or fail to comply therewith, or who shall violate or fail to comply with any order made thereunder, or who shall build in violation of any detailed statement or specifications or plans submitted and approved hereunder, or any certificate issued hereunder, and from which no appeal has been taken, or who shall fail to comply with such an order affirmed or modified by the Park Ridge Fire Chief, within the time fixed herein, shall severally, for each and every such violation and noncompliance respectively, forfeit not less than $50 nor more than $1,000. The imposition of one penalty for any violation shall not excuse the violation or permit it to continue; and all such persons shall be required to correct or remedy such violations or defects within a reasonable time; and when not otherwise specified, each 10 days that prohibited conditions are maintained shall constitute a separate offense. The application of the above penalty shall not be held to prevent the enforced removal of prohibited conditions. Section IV. EFFECTIVE DATE This ordinance shall take effect upon passage and publication as provided by law. Passed and adopted by the Village Board of the Village of Park Ridge on this fifteenth day of June, 2026. ___________________________ Daniel Holloway Village President ___________________________ Anne Arndt Village Clerk Attest: ___________________________ Anne Arndt Village Clerk