Park Commission — Agenda Packet

Our intention is to have in-person meetings going forward. For the time being, we will hold the City Committee Meetings, Plan Commission, Council and most others at the Community Room at 933 Michigan Avenue. This in-person location will meet the legal requirement for our open meetings. We will have a virtual option available, but the technology for the hybrid style meeting may not be reliable all of the time. AGENDA BOARD OF PARK COMMISSIONERS Members • Carie Winn • John Okonek • Michael Glodosky • Ginger Keymer • Jacqui Guthrie • Robert Freckmann • Andrea Olson • Shaun Przybylski • Wayne Sorenson • Liz McDonald • Matt Disher Date and Time: August 5, 2026 6:30 PM Location: Community Room 933 Michigan Avenue, Stevens Point, WI OR Zoom Teleconferencing Meeting ID: 890 7557 0157 | Passcode: 625844 By Computer: Join By Phone: +1-312-626-6799 (US Chicago) Discussion and Possible Action on: 1. Roll Call. 2. Approval of June 3, 2026 meeting minutes 3. Consideration of single-day parking lot rental agreement for Zenoff Park with the UWSP Career Advising Center for September 24, 2026. 4. Request to expand the Yulga Park disc golf course from 18 holes to 24 holes by the Stevens Point Area Flying Disc Association. 5. Approval of the pedestrian trail concept and preliminary cost estimate for Mead Park. 6. Adoption of the Mead Park pedestrian trail project into the Stevens Point Parks, Recreation and Forestry Departments Comprehensive Outdoor Recreation Plan to allow for future grant eligibility. 7. Presentation and consideration of approval of Peters Family Park concept and fundraising plan. 8. Review of ice rental rate at the KB Willett Arena and consideration of increasing the hourly fee for 2027. 9. Director's Report - Hailey Augustine hired as Recreation Division Park Technician; first day was June 29. Page 1 of 28 - Zach Bertagnoli hired as the Forestry Division Park Technician; first day was August 3. - Grand opening ceremony for Plover River Crossing project is August 22, 2026 - Goerke press box project update 10. Adjournment. PLEASE TAKE NOTICE that any person who has special needs while attending these meetings or needs agenda materials for these meetings should contact the City Clerk as soon as possible to ensure that a reasonable accommodation can be made. The City Clerk can be reached by telephone at (715) 346-1569 or by mail at 1515 Strongs Avenue, Stevens Point, WI 54481. Copies of ordinances, resolutions, reports and minutes of the committee meetings are on file at the office of the City Clerk for inspection during normal business hours from 7:30 a.m. to 4:00p.m. PLEASE TAKE FURTHER NOTICE that a quorum of the Common Council may be in attendance at this meeting. Page 2 of 28 Agenda Notes 3. Consideration of single-day parking lot rental agreement for Zenoff Park with the UWSP Career Advising Center for September 24, 2026. Jacqui Guthrie from the UWSP Academic and Career Advising Center has requested use of the Zenoff Park parking lot for event parking on September 24. The requested date and time are available. Because the city and department do not have an established fee for parking lot rentals, staff reviewed comparable facility rental rates. The agreement in the packet applies a $200 rental fee, which is equivalent to the fee for a single ball diamond rental. This was determined to be a reasonable rate since parking is included with ball diamond rentals, and the requested use is limited to parking only. UWSP will use up to 100 stalls of 206 available, which allows sufficient parking for the general public. Staff recommends approval of the attached rental agreement 4. Request to expand the Yulga Park Disc golf course from 18 to 24 holes by Stevens Point Area Flying Disc Association. The Stevens Point Area Flying Disc Association, a long-term partner of the Parks Recreation and Forestry Department, has proposed expanding the Yulga Park Disc Golf Course by six additional holes. The proposed expansion is located along the southern edge of the park adjacent to the Whitetail Subdivision and utilizes an existing wooded area that is currently unmanaged by the Department. Staff and representatives from the Association have reviewed the site with the Wisconsin DNR and confirmed there are no wetlands within the project area. The DNR has indicated no permits are required, and the city's building and zoning department confirmed no local permits are required for this type of activity. The Association has a strong history of environmental stewardship, including tree planting, pollinator habitat improvements, fruit tree installations, and low-impact course construction which makes this a suitable activity on the property. If approved, the expansion project will be completed by volunteers over the next two to three years. Construction will not impact public access to any area of the park, and all existing trails will remain open throughout the project. The Yulga Disc Golf Course has become a highly positive recreational amenity and the Stevens Point Area Flying Disc Association has been an awesome partner in developing and maintaining the city's disc golf facilities. Staff recommend approval of the proposed course expansion. 5. Approval of the pedestrian trail concept and preliminary cost estimate for Mead Park. On May 6, 2026, the park commission reviewed the Mead Park trail concept and directed staff to revise the plan to accommodate future trail lighting and expanded pollinator habitat along the full length of the trail. The revised concept was submitted to Consolidated Water Power Company and Page 3 of 28 has since received permit approval. The final trail rendering, project cost estimate, and permit approval letter are included in the packet for review. Staff recommend approval of the trail concept as presented. If approved, the project will be placed on hold until grant funding or fundraising is secured to complete final design and construction in the future. 6. Adoption of the Mead Park pedestrian trail project into the Stevens Point Parks, Recreation and Forestry Departments Comprehensive Outdoor Recreation Plan to allow for future grant eligibility. This item is included contingent upon Park Commission approval of Item #5. If approved, staff recommends amending the 2023–2028 Comprehensive Outdoor Recreation Plan to include the Mead Park Trail concept. Including the project in the plan will ensure it is eligible for future grant opportunities because several grants require proposed projects to be identified in a municipality's Comprehensive Outdoor Recreation Plan. Staff recommends amending and adopting the 2023–2028 Comprehensive Outdoor Recreation Plan to include the Mead Park Trail concept 7. Presentation and consideration of approval of Peters Family Park concept and fundraising plan. The Plover River Crossing project included the creation of Peters Family Park; however, only the trail was designed and is currently under construction. As that project nears completion, staff began working with the project team, the Friends of the Plover River Crossing, a representative from the Town of Hull, and project advocates to identify amenities that would best serve the park and trail users. Based on those discussions, the concept within the packet includes parking adjacent to the park, a pocket prairie, a hardscape plaza with donor recognition, and a small gazebo that extends off the hillside to provide a beautiful view of the surrounding landscape and Plover River Crossing trail. The park will function as a neighborhood park and a start and stop point for many people who wish to use the Green Cricle Trail. Due to the site's size, amenities such as a playground or restroom were not recommended. The proposed design will provide a welcoming gathering space for trail users while avoiding facilities that would encourage large events or parties. The concept was shared with a small group of project stakeholders and supporters, and the proposed design resulted in a lead donor pledging $100,000 toward the project if it moves forward. Following that commitment, staff worked with the Friends of the Plover River Crossing to develop a fundraising plan modeled after the successful campaign used to fund the Plover River Crossing project to be able to raise the dollars needed for the full project. Staff recommend approval of the park concept and fundraising plan. If approved, construction and future maintenance costs will be funded through private donations and partnerships. 8. Review of ice rental rate at KB Willett Arena and consideration of increasing the hourly fee for 2027. Page 4 of 28 Each year, the Parks, Recreation and Forestry Department reviews its fees and charges with the Park Commission. The ice rental fee is being presented earlier than the annual fee schedule because the ice season begins in September, and advance notice allows user groups time to incorporate any rate changes into their registration fees and budgets. A spreadsheet summarizing the analysis is included in the packet and will be reviewed by Director Kremer at the meeting. The hourly ice rental rate has remained at $160 since 2018, while operating expenses have increased significantly. The analysis compares the facility's total annual operating expenses to the total rentable ice hours to estimate the hourly operating margin. Although this is not a perfect cost-recovery model, it provides a reasonable benchmark for evaluating the current rental rate. Using this methodology, the estimated operating margin has declined from approximately 40% in 2021 to less than 5% today. Several hourly rate increase options are included in the analysis. Staff recommend increasing the hourly ice rental rate effective January 1, 2027, and requests Park Commission direction on the amount of the increase. Page 5 of 28 MEETING MINUTES Board of Park Commissioners June 3, 2026 - 6:30 PM Community Room 933 Michigan Avenue, Stevens Point, WI OR Zoom Teleconferencing Meeting ID: 867 1491 9659 | Passcode: 685966 By Computer: Join By Phone: +1-312-626-6799 (US Chicago) Discussion and Possible Action on: 1. Roll Call. 2. Approval of May 6, 2026 meeting minutes Motion to approve minutes of May 6, 2026 meeting as written by Disher, second by Przyblyski; passed 10-0. 3. Presentation by UWSP Athletics regarding first-year alcohol sales, and consideration of ongoing authorization for alcohol sales during Pointer home football and hockey games at Community Stadium and KB Willett Arena. Motion to approve ongoing approval of alcohol sales in Goerke Park by UWSP Athletics with an annual report of sales and incidents and staff review by Guthrie, second by Glodosky; passed 10-0. 4. Director's Report - No park commission meeting in July - Cultural Commons garden and Pfiffner Pioneer Park contamination update - Downtown square water fountain update 5. Adjournment. Meeting adjourned at 7:00pm. Page 6 of 28 Parking Lot Usage Agreement This Agreement (“Agreement”) is made by and between the City of Stevens Point, a Wisconsin Municipal Corporation with its offices at 1515 Strongs Avenue, Stevens Point, WI 54481 (the “City”) and the Board of Regents of the University of Wisconsin System, doing business as University of Wisconsin-Stevens Point, a Wisconsin collegiate education institution with its offices located at 2100 Main Street, Stevens Point, WI 54481 (the “UWSP”). Collectively these entities shall be referred to as the “Parties.” 1. Purpose The purpose of this Agreement is to allow UWSP Academic and Career Advising Center to utilize a portion of the Zenoff Park parking lot located at 1001 Second Street North, Stevens Point, Wisconsin 54481, for a university-sponsored event requiring temporary parking accommodations. 2. Premises The City grants UWSP a temporary, non-exclusive license to use a portion of the parking lot located at Zenoff Park, 1001 Second Street North, Stevens Point, Wisconsin 54481 ('Premises'). The parking lot contains approximately 206 parking stalls. 3. Date and Use UWSP shall be permitted to use the Premises on September 24, 2026, from 8:30 a.m. to 4:30 p.m. UWSP anticipates utilizing approximately eighty (80) to ninety (90) parking spaces during the event. The City shall make available approximately one hundred (100) parking stalls within the Zenoff Park parking lot for priority use by UWSP event participants during the term of this Agreement. The remaining parking stalls shall remain available for use by the general public and other authorized users of Zenoff Park. During the term of this Agreement, UWSP shall have the authority to advertise parking in advance, install temporary signage on the day of the event, regulate parking operations within the designated area, and utilize attendants or volunteers to assist with parking management. The City reserves the right to access the Premises for emergency purposes or matters involving public health, safety, or welfare. 4. Fee UWSP shall pay the City Two Hundred Dollars ($200.00) for priority use of Page 7 of 28 approximately one hundred (100) parking stalls during the event period. The Parties acknowledge that this fee is equivalent to the City's standard rental fee for a ball diamond at the Zenoff Park complex, which includes use of associated parking facilities. 5. Condition of Premises UWSP accepts the Premises in its existing condition and shall remove all signage, refuse, and materials following the event. UWSP shall leave the Premises in substantially the same condition as existed prior to the event. 6. Indemnification To the extent consistent with Wisconsin law, and specifically Wis. Stats. §§895.46 and 893.82, UWSP and the City of Stevens Point shall each indemnify and hold each other harmless together with their respective directors, officers, agents or employees from and against all claims, suits, actions, damages, or causes of action arising during the terms of the Agreement for any personal injury, loss of life or damage to the property sustained by reason or as a result of the use of the Premises for the Events for which the Agreement is entered into and from and against any orders, judgments, or decrees which may be entered thereto, and from and against all costs, attorney’s fees, expenses, and liabilities incurred in or by reason of the defense for any such claim, suit or action and the investigation thereof (collectively, the “Liabilities”), provided, that the foregoing shall not cover or be applicable to any Liabilities directly and solely caused by any act or omission by each party. Again, consistent with the aforementioned state laws, UWSP further indemnifies and holds the City harmless from and against any and all claims, losses or expenses that may arise in connection with the cancellation of the Events due to weather conditions. Nothing in this Agreement shall be deemed to affect the rights, privileges, l i m i t a t i o n s o f l i a b i l i t y , and immunities of the City and UWSP as are provided for by law. This provision shall survive the termination of this Agreement. 7. Insurance The University of Wisconsin-Stevens Point, an agency of the State of Wisconsin, provides liability coverage for its officers, agents, officials and employees consistent with Section 895.46(1) and 893.82 of the Wisconsin Statutes. UWSP’s employees who participate in the activities resulting from this Agreement are employees of the State of Wisconsin. Although the liability coverage provided by the State of Wisconsin under Wis. Stats. Sec. 895.46(1) is self- funded, unlimited, and continuous, it is subject to the damage cap in Wis. Stats. Sec. 893.82(6). Such liability coverage includes, but is not limited to claims, demands, losses, costs, damages and expenses of every kind and description (including death), or damage to persons or property arising out of this Agreement and founded upon or growing out of the acts or omissions of any of the employees of UWSP while acting within the scope of their employment where protection is afforded by Sections 893.82 and 895.46(1) of the Wisconsin Statutes. UWSP shall provide a copy of its standard coverage letter to the City upon request Page 8 of 28 8. Cancellation Either party may cancel this agreement by providing the other thirty (30) days prior written notice of cancellation. 9. No assignment UWSP shall not assign or transfer any rights under this agreement without prior written consent of the City. 10. Notices Any notices or communications sent pursuant to this Agreement shall be addressed as follows: a. For City: Dan Kremer, Director of Parks, Recreation and Forestry City of Stevens Point 2442 Sims Avenue, Stevens Point, WI 54481 b. For UWSP: --------- The University of Wisconsin Stevens Point, 2100W Main Street, Room 041E Stevens Point, WI 54481 For City: ____________________________ Date: ________________________ For UWSP: _________________________ Date: ________________________ Page 9 of 28 Page 10 of 28 Page 11 of 28 CONSOLIDATED WATER POWER COMPANY 610 High Street Wisconsin Rapids, WI 54495 A subsidiary of Billerud North America June 16, 2026 Mr. Dan Kremer 2442 Sims Avenue Stevens Point, WI 54481 Subject: Mead Park Trail Design Review Dear Dan, Attached is the final version of Barr Engineering’s review of Rettler Corporation’s April 10, 2026 Mead Park trail design. Based on Barr’s review, Consolidated Water Power Company (CWPCo) does not object to the City’s desire to construct and maintain a pedestrian trail along the shoreline within the Mead Park. As noted in Barr letter and discussed in person, the main element of the design maintains the existing elevation of 1090.0 feet (NAVD88) which is equivalent to 1090.06 feet NGVD29. This design element, along with other recommendations are important to CWPCo. Unless there are significant changes to the design plan which affects shoreline elevations CWPCo does not require additional consultation before you proceed with construction. We ask that the Contractor takes care to prevent any large woody debris from entering the river during construction and appropriate restoration of any disturbed areas are protected from erosion. If you have any questions, please contact the undersigned at (715) 422-3927 or at mark.anderson2@billerud.com. Sincerely, CONSOLIDATED WATER POWER COMPANY Mark E. Anderson Resources Manager Page 12 of 28 PRELIMINARY COST ESTIMATE Stevens Point Parks Department Mead Park - Trail Addition Stevens Point, Wisconsin Rettler Project No.: 25.066 Item Estimated Unit Category No. Item Description Units Quantity Price Extension Sub Total $56,040.00 1. Mobilization L.S. 1 $7,500.00 $7,500.00 2. Clearing and Grubbing - By Owner L.S. 1 $0.00 $0.00 3. Common Excavation, 12-inch depth C.Y. 1,415 $12.00 $16,980.00 4. Stripping Topsoil S.Y. 4,246 $2.50 $10,615.00 5. Place Screened Topsoil, 6-inch depth S.Y. 2,222 $2.00 $4,444.00 6. Seed/Fertilize/Mulch Common Green Space S.F. 20,000 $0.50 $10,000.00 7. Erosion Control L.S. 1 $6,500.00 $6,500.00 HARD SURFACE TRAIL - 8' WIDTH $82,250.00 8. 3.0" Hot Mixed Asphalt S.Y. 2,020 $28.00 $56,560.00 9. Dense Graded Base, 10-inch depth S.Y. 2,527 $10.00 $25,270.00 10. 5" Reinforced Concrete Apron - Dog Park S.F. 40 $8.00 $320.00 11. Dense Graded Base, 6-inch depth below concrete S.Y. 10 $10.00 $100.00 SUMMARY CONSTRUCTION ITEMS TOTAL: $138,290.00 CONTINGENCY at 10%: $13,830.00 DESIGN & BIDDING PHASE SERVICES $7,500.00 CONSTRUCTION ESTIMATE SUBTOTAL: $159,620.00 June 29, 2026 EARTHWORK/DEMOLITION 2.2± ACRES Page 1 of 1 Page 13 of 28 Page 14 of 28 Page 15 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 16 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 17 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 18 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 19 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 20 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 21 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 22 of 28 PLOVER RIVER CROSSING GAZEBO & PLAZA PLOVER RIVER WALK, STEVENS POINT, WI - PERSPECTIVES Page 23 of 28 Peters Family Park Enhancement Project Proposed Donor Recognition Opportunities Summer/Fall 2026 GOAL: Raise sufficient private dollars to design and construct improvements to Peters Family Park that enhance its beauty and usefulness for the surrounding neighborhoods, community and visitors who use the Plover River Crossing Trail and Green Circle Trail. The vision and components of this project are described in more detail in the following conceptual renderings.  Gazebo Naming (1 gift).............................................................................................................................. $100,000  Plaza Naming (1 gift)....................................................................................................................................$50,000  Pocket Prairie Naming (1 gift)......................................................................................................................$25,000  Gazebo Bench (1 gift)...................................................................................................................................$10,000  Gazebo Bench (1 gift)...................................................................................................................................$10,000  Plaza Bench (1 gift)...................................................................................................................................... $10,000  Plaza Bench (1 gift)...................................................................................................................................... $10,000  Plaza Paving Stone – Large (10 gifts of $2,500 each).................................................................................. $25,000  Plaza Paving Stone – Small (10 gifts of $1,000 each)..................................................................................$10,000 Total Campaign Goal:.............................................................................................. $250,000 Donors giving any amount will be recognized on a permanent donor recognition sign located on site, as well as on web and social media outlets. Page 24 of 28 Peters Family Park Enhancement Project Conceptual Overview Design Map Page 25 of 28 Gazebo Plaza Pocket Prairie Naming Opportunities Page 26 of 28 Naming Opportunities Gazebo Bench Plaza Paving Stones (Large & Small) Plaza Bench Page 27 of 28 Ice Rate Worksheet 2021 2022 2023 2024 2025 2026 Willett Ice Fund Expediture 260,351$ 344,727$ 423,100$ 421,934$ 416,474$ 419,773$ Hours per season 2743 2743 2743 2743 2743 2743 Cost per open hour 94.91$ 125.68$ 154.25$ 153.82$ 151.83$ 153.03$ 5% 99.91$ 132.29$ 162.37$ 161.92$ 159.82$ 161.09$ 10% 105.46$ 139.64$ 171.39$ 170.91$ 168.70$ 170.04$ 20% 118.64$ 157.09$ 192.81$ 192.28$ 189.79$ 191.29$ 30% 135.59$ 179.54$ 220.35$ 219.75$ 216.90$ 218.62$ 40% 158.19$ 209.46$ 257.08$ 256.37$ 253.05$ 255.06$ 50% 189.83$ 251.35$ 308.49$ 307.64$ 303.66$ 306.07$ Past Ice rate per hour 2008 $130.00 Rate increase % increase over $160 2009 $140.00 $165.00 3.13 2010 $140.00 $170.00 6.25 2011 $145.00 $175.00 9.38 2012 $150.00 $180.00 12.50 2013 $150.00 $185.00 15.63 2014 $150.00 $190.00 18.75 2015 $155.00 $195.00 21.88 2016 $155.00 $200.00 25.00 2017 $155.00 2018 $160.00 Skatable Hours a day 13 214 days in 26-27 ~2743 Ice maintenance hrs/day 4 207 days in 25-26 hours a season daily hrs 6am -11pm 17 211days in 24-25 211 average days 2025 ice rates around WI Chippewa Valley $195 Fond Du Lac $185-225 Somerset $220 Sheboygan $150 Rapids $175 Waunakee $299 Marathon County $165 * Ice Hawks $150 * DC Everest $155 * Waupaca $150 * per 50 minutes Page 28 of 28