Public Library Board Meeting — Agenda Packet

______________________________________________________________________________________________________ REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone: Dial 1-312-626-6799, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 845 3037 3576 and Password: 877203. To attend this meeting by video: Go to https://us02web.zoom.us/j/84530373576?pwd=YVpSQmNvckNRSnJpQjIybm5BUmpYQT09 Access Code: 845 3037 3576 and Password: 877203 CALL TO ORDER 1. Board Members Time Entry – Per Diem and Mileage CORRESPONDENCE REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services  Department Operations and Activities 3. Municipal Government Liaison 4. Director Report and Statistics  PCPL Staffing, Operations, Facilities Building Overview, and Activities PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the President as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 5. August 19, 2026 Meeting Minutes DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials 7. Discussion / Possible Action – PCPL Strategic Plan 8. Discussion / Possible Action – 2026 Winter Holiday Schedule NEXT MEETING DATE October 21, 2026 @ 4:30 PM Plover Branch Library ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting should contact the Portage County Public Library as soon as possible to ensure that reasonable accommodations can be made. Telephone 715-346-1545. Notice: Remote comment by the public during the meeting will be at the discretion of the President. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. 1001 Main Street Stevens Point, WI 54481 Portage County Public Library A member of the South Central Library System 715-346-1544 www.pocolibrary.org PORTAGE COUNTY PUBLIC LIBRARY (PCPL) BOARD OF TRUSTEES MEETING AGENDA Wednesday, September 16, 2026 at 4:30PM Pinery Room, 1001 Main Street, Stevens Point, WI 54481 Page 1 of 11 Alexander Johnson Director, Portage County Public Library Director’s Report – September 11, 2026 The County’s salary study has begun. At the consultants' request, individual staff have completed position description questionnaires (PDQs), in order to account for any changes in duties since the last update of job descriptions, and to more generally inform the consultants’ work. This should enable a more apples-to-apples comparison with compensation at other organizations where staff might perform similar duties. The PDQs will then be reviewed by management, who can add comments for context as necessary before submitting them to the consultants. This portion will be complete by the end of the month, with the consultants' analysis and recommendation to follow. The Stevens Point Downtown Business Improvement District's project to remodel the tunnel on the eastern edge of the Library's leased area has continued. Demolition of the small, easternmost portion of the brick wall separating the Main Street sidewalk from the north entrance to the tunnel is complete, with concrete replacement work to follow. The BID Board has deferred action on the installation of chimes north of the tunnel, pending further conversation. On 8/20/26, I met with SCLS Director Shannon Schultz to discuss the shortcomings of the current ILS, and how technology services from the consortium might be improved. I discussed this with SCLS Board President Nancy Foth on 9/8/26 as well. There is ongoing conversation regarding how to manage the distribution of high-demand physical materials throughout the member libraries of SCLS, and how to balance wait times, the value of browsing collections, the interest of the owning library, and transit costs. Similarly, PCPL will (with the assistance of the Andrew Carnegie Foundation) shortly resume studying the impact of different methods of managing high demand in electronic materials. The City of Stevens Point has received several proposals for architectural services to assess the full scope of our building maintenance needs there. Evaluation of the proposals is underway. Additionally, I met with Chris Klesmith on 9/10/26 to discuss the Library’s place in the City’s larger downtown planning projects. Following successful vendor negotiations, we have added wireless printing services to our Rosholt and Almond locations at no additional cost to the Library. Library staff attended the UWSP Fall Engagement Fair on 9/1/26, as part of our ongoing effort to conduct outreach wherever people gather. More specifically, we have identified the University as an efficient opportunity for increasing the service we provide, since it brings a large number of potential new patrons in close proximity to our existing services each year. Page 2 of 11 Portage County Public Library Statistics – August 2026 Preface These statistics compare one month in the current year to the same month in the previous year. Figures from the reporting month are followed by the percent change from the same month in the prior year. Almond  Physical Checkouts and Renewals: 312 (-2.19%)  Electronic Checkouts: 144 (-36.84%)  Patrons Added: 1 (-50.0%)  Program Attendance: 56 (-18.84%) Plover  Physical Checkouts and Renewals: 4,898 (-9.58%)  Electronic Checkouts: 1,848 (+4.29%)  Patrons Added: 43 (+30.30%)  Program Attendance: 214 (-18.32%) Rosholt  Physical Checkouts and Renewals: 763 (-21.90%)  Electronic Checkouts: 232 (-2.11%)  Patrons Added: 2 (compared to 0 last August)  Program Attendance: 110 (-21.43%) Stevens Point  Physical Checkouts and Renewals: 21,173 (-13.45%)  Electronic Checkouts: 8,056 (+5.68%)  Patrons Added: 162 (-12.90%)  Program Attendance: 128 (-35.03%) Portage County Public Library Total  Physical Checkouts and Renewals: 27,146 (-12.93%)  Electronic Checkouts: 10,280 (+4.26%)  Patrons Added: 208 (-5.88%)  Program Attendance: 508 (-23.95%) Page 3 of 11 1 PORTAGE COUNTY PUBLIC LIBRARY (PCPL) Board of Trustees Regular Meeting August 19, 2026 CALL TO ORDER Vice-President Amanda Freberg called the meeting to order at 4:30 p.m. at the Portage County Public Library (PCPL), Almond Branch, at 122 Main Street, Almond, WI 54909. Trustees present: Elise Holzberger, Nycole Martinez, Liz Peterson (entered at 4:50pm), and Holly Petrillo. Trustees excused: Joe Bachman and Chris Randazzo. Library staff present: Alexander Johnson, Nicole Ozanich, and Jamie Phillis. Others present: Ginger Keymer – City of Stevens Point District 3 Alderperson. 1. Board Members Time Entry – Per Diem and Mileage Reminder was given to Board Members to enter their request online to get reimbursed. CORRESPONDENCE Patron comments were reviewed. REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services Reports on Department operations and activities were given. 3. Municipal Government Liaison Report on City of Stevens Point activities was given. 4. Director Report and Statistics Johnson went over the Director Report and statistics provided in the meeting packet. PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Board President as set forth in Robert’s Rul es of Order No public comment was given. APPROVAL OF MINUTES 5. July 29, 2026 Meeting Minutes Peterson made a motion to approve the July 29, 2026 minutes as presented. Petrillo seconded the motion, which passed by voice vote. DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials Martinez made a motion to approve the Financials as reported. Peterson seconded the motion, which passed by voice vote. Adjournment Meeting adjourned by Vice-President Freberg at 5:33 pm. Page 4 of 11 Invoices Submitted to the Finance Department – September 16, 2026 Meeting Paid:  Amherst Telephone Co – Rosholt Library Phone Services $74.16  Amherst Telephone Co - Rosholt Library Phone Services $72.81  Union Telephone Co – Almond Library Phone Services $39.65  US Bank – Library Fuel Charges 2026 – July $52.76  Cengage Learning Inc – Library Materials Standing Order $32.80  Ingram Library Services – Library Materials July Statement $4,364.13  Office Enterprises Inc – Mail Machine Supplies $292.18 Total Paid: $4,928.49 Pending Payment:  None Total Pending Payment: $0 Pending Library Board Approval:  Amherst Telephone Co – Rosholt Library Phone Services $73.11  Union Telephone Co – Almond Library Phone Services $42.50  US Bank – Library Fuel Charges 2026 – August $45.82  Cengage Learning Inc – Library Materials Standing Order $32.80 + $32.80  Quadient Leasing USA - Postage Meter Lease 2026 $490.65  South Central Library System – Library Card Order $885.47  Deerfield Public Library – Lost & Damaged Items $36.95  Madison Public Library – Lost & Damaged Items $119.99  McMillan Memorial Library – Lost Items $28.95  Lettie W. Jensen Library – Lost Item $6.00  Mount Horeb Public Library – Damaged Item $16.00  Stoughton Public Library – Lost Item $19.99  Ingram Library Services – Library Materials July Statement $2,264.71  South Central Library System – Barcode Scanner for STP $107.00  Charles Danner – Mileage Reimbursement $60.50 Total Pending Approval: $4,263.24 Page 5 of 11 SEPTEMBER 7, 2026 PURCHASE CARD STATEMENTS = TOTAL $4,487.01 Statement 1: AMAZON Library Materials $54.02 AMAZON Library Materials $31.79 AMAZON Library Materials $16.99 AMAZON Library Materials $14.29 AMAZON Library Materials $31.90 AMAZON Library Materials $43.30 CENTER POINT LARGE PRINT Library Materials $51.54 AMAZON Library Materials $19.25 AMAZON Library Materials $120.75 AMAZON Library Materials $16.49 AMAZON Library Materials $37.10 AMAZON Library Materials $213.43 AMAZON Library Materials $18.20 AMAZON Library Materials $12.34 AMAZON Library Materials $5.99 AMAZON Library Materials $28.79 AMAZON Library Materials $166.12 AMAZON Library Materials $32.79 AMAZON Library Materials $40.14 AMAZON Library Materials $188.06 AMAZON Library Materials $54.62 AMAZON Library Materials $26.52 AMAZON Library Materials $59.98 AMAZON Library Materials $54.55 CENTER POINT LARGE PRINT Library Materials $51.54 Statement 1 Total: $1,390.49 Statement 2: LITTLE CAESARS Youth Services Supplies $95.06 AMAZON Youth Services Supplies $44.14 Statement 2 Total: $139.20 Statement 3: STAPLES General Office Supplies $109.44 DEMCO INC Circulation Supplies $150.12 STAPLES General Office Supplies $19.46 STAPLES General Office Supplies $84.56 AMAZON Circulation Supplies $141.98 STAPLES General Office & Tech Services Supplies $180.08 AMAZON Circulation Supplies $71.10 STAPLES General Office & Tech Services Supplies $81.70 Statement 3 Total: $838.44 Statement 4: AMAZON Youth Services Supplies $60.44 Statement 4 Total: $60.44 Page 6 of 11 Statement 5: EBAY Tech Services Supplies $142.50 DEMCO INC Tech Services Supplies $373.92 BLACKSTONELIBRARY.COM Library Materials $145.00 AMAZON Library Materials $29.28 AMAZON Library Materials $25.98 AMAZON Library Materials $192.23 DEMCO INC Tech Services Supplies $225.15 AMAZON Library Materials ($0.04) AMAZON Library Materials $32.99 AMAZON Library Materials $35.90 AMAZON Library Materials $348.20 AMAZON Library Materials ($11.08) AMAZON Library Materials ($6.36) AMAZON Library Materials ($17.28) BLACKSTONELIBRARY.COM Library Materials $264.71 AMAZON Library Materials $13.29 AMAZON Library Materials $10.96 AMAZON Library Materials $124.72 AMAZON Library Materials $100.76 AMAZON Library Materials $28.54 AMAZON Library Materials $98.76 AMAZON Library Materials $16.99 AMAZON Library Materials $25.82 EBAY Tech Services Supplies ($142.50) Statement 5 Total: $2,058.44 Page 7 of 11 PCPL YEAR-TO-DATE BUDGET REPORT – TOTALS ONLY as of September 11, 2026 1. Public Library a. Original Appropriation -$25,661 b. Year-To-Date Actual -$18,069 c. Encumbrances $0 d. Available Budget -$7,592 e. Percentage Used 70.4% 2. Administration a. Original Appropriation $441,577 b. Year-To-Date Actual $295,601 c. Encumbrances $3,147 d. Available Budget $142,829 e. Percentage Used 67.7% 3. Branch and Extension a. Original Appropriation $306,571 b. Year-To-Date Actual $203,213 c. Encumbrances $489 d. Available Budget $102,869 e. Percentage Used 66.4% 4. Circulation a. Original Appropriation $473,717 b. Year-To-Date Actual $324,962 c. Encumbrances $0 d. Available Budget $148,755 e. Percentage Used 68.6% 5. Reference a. Original Appropriation $278,911 b. Year-To-Date Actual $185,442 c. Encumbrances $0 d. Available Budget $93,469 e. Percentage Used 66.5% 6. Tech and Cataloging a. Original Appropriation $307,991 b. Year-To-Date Actual $205,159 c. Encumbrances $0 d. Available Budget $102,832 e. Percentage Used 66.6% Page 8 of 11 7. Youth Services a. Original Appropriation $322,800 b. Year-To-Date Actual $226,026 c. Encumbrances $0 d. Available Budget $96,774 e. Percentage Used 70.0% 8. Library Materials a. Original Appropriation $126,693 b. Year-To-Date Actual $78,924 c. Encumbrances $2,496 d. Available Budget $45,273 e. Percentage Used 64.3% 9. Grand Total a. Original Appropriation $2,232,599 b. Year-To-Date Actual $1,501,258 c. Encumbrances $6,132 d. Available Budget $725,209 e. Percentage Used 67.5% Page 9 of 11 Portage County Public Library WINTER HOLIDAY SCHEDULE 2026 Normal winter schedule resumes November 28th and January 4th at all Branches Stevens Point Branch: Thanksgiving Schedule: Wednesday, November 25 9:00 a.m. – 5:00 p.m. Thanksgiving Day, November 26 Closed Friday after Thanksgiving, November 27 Closed Christmas Holiday Schedule: Wednesday, December 23 9:00 a.m. – 5:00 p.m. Christmas Eve Day, Thursday, December 24 Closed Christmas Day, Friday, December 25 Closed Saturday, December 26 Closed Sunday, December 27 Closed Monday-Thursday, December 28-31 9:00 a.m. – 5:00 p.m. New Year’s Day, Friday, January 1, 2027 Closed Saturday, January 2, 2027 Closed Sunday, January 3, 2027 Closed Plover Branch: Thanksgiving Schedule: Wednesday, November 25 9:00 a.m. – 5:00 p.m. Thanksgiving Day, November 26 Closed Friday after Thanksgiving, November 27 Closed Christmas Holiday Schedule: Wednesday, December 23 9:00 a.m. – 5:00 p.m. Christmas Eve Day, Thursday, December 24 Closed Christmas Day, Friday, December 25 Closed Saturday, December 26 Closed Sunday-Monday, December 27-28 Closed Tuesday-Thursday, December 29-31 9:00 a.m. – 5:00 p.m. New Year’s Day, Friday, January 1, 2027 Closed Saturday, January 2, 2027 Closed Sunday, January 3, 2027 Closed Page 10 of 11 Rosholt Branch: Thanksgiving Schedule: Wednesday, November 25 10:00 a.m. – 5:00 p.m. Thanksgiving Day, November 26 Closed Friday after Thanksgiving, November 27 Closed Christmas Holiday Schedule: Wednesday, December 23 10:00 a.m. – 5:00 p.m. Christmas Eve Day, Thursday, December 24 Closed Christmas Day, Friday, December 25 Closed Saturday-Sunday, December 26-27 Closed Monday-Tuesday, December 28-29 2:00 p.m. – 5:00 p.m. Wednesday, December 30 10:00 a.m. – 5:00 p.m. Thursday, December 31 2:00 p.m. – 5:00 p.m. New Year’s Day, Friday, January 1, 2027 Closed Saturday-Sunday, January 2-3, 2027 Closed Almond Branch: Thanksgiving Schedule: Wednesday, November 25 2:00 p.m. – 5:00 p.m. Thanksgiving Day, November 26 Closed Friday after Thanksgiving, November 27 Closed Christmas Holiday Schedule: Wednesday, December 23 2:00 p.m. – 5:00 p.m. Christmas Eve Day, Thursday, December 24 Closed Christmas Day, Friday, December 25 Closed Saturday-Monday, December 26-28 Closed Tuesday, December 29 10:00 a.m. – 1:30 p.m. & 2:00 p.m. – 5:00 p.m. Wednesday-Thursday, December 30-31 2:00 p.m. – 5:00 p.m. New Year’s Day, Friday, January 1, 2027 Closed Saturday-Sunday, January 2-3, 2027 Closed Page 11 of 11