Public Library Board Meeting — Agenda Packet

______________________________________________________________________________________________________ CALL TO ORDER 1. Board Members Time Entry – Per Diem and Mileage CORRESPONDENCE REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services  Department Operations and Activities 3. Municipal Government Liaison 4. Director Report and Statistics  PCPL Staffing, Operations, Facilities Building Overview, and Activities PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the President as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 5. July 29, 2026 Meeting Minutes DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials NEXT MEETING DATE September 16, 2026 @ 4:30 PM Pinery Room, Stevens Point Library ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting should contact the Portage County Public Library as soon as possible to ensure that reasonable accommodations can be made. Telephone 715-346-1545. Notice: Remote comment by the public during the meeting will be at the discretion of the President. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. 1001 Main Street Stevens Point, WI 54481 Portage County Public Library A member of the South Central Library System 715-346-1544 www.pocolibrary.org PORTAGE COUNTY PUBLIC LIBRARY (PCPL) BOARD OF TRUSTEES MEETING AGENDA Wednesday, August 19, 2026 at 4:30PM Almond Branch Library, 120 Main Street, Almond, WI 54909 Page 1 of 9 Alexander Johnson Director, Portage County Public Library Director’s Report – August 12, 2026 Introductory meetings regarding the County's salary study have begun. Staff across all County departments will be working with McGrath Human Resources Group to clarify the scope of each position's duties, with recommendations on any compensation changes to follow at a later date. Given the scope of the review, this may take several months and will likely not be ready by the time the 2027 budget is set. To facilitate unity across teams and ensure that we function as one library within four buildings, we are working out a rotation so that staff from each of our locations have more opportunity to work with each other in person. We expect this to begin in the fall. After a successful pair of semesters with us, our social work intern James Payne will be moving on to permanent employment at Portage County Health and Human Services. James produced resources that will continue to benefit staff and patrons after his departure, and we thank him for his service. The Stevens Point Downtown Business Improvement District's project to remodel the tunnel on the eastern edge of the Library's leased area has continued. Power-washing of the wall is complete, new painting is in progress, and the BID's Design Work Group is investigating the possibility of a sculpture for the area just north of the tunnel. On 7/23/26, SCLS Consulting Services Coordinator Jean Anderson came to Stevens Point for our annual on-site visit from the consortium, where we discussed the ILS migration. Additionally, on 7/28/26 I had our quarterly check-in with our neighbor at the Lettie W. Jensen Library in Amherst, where we discussed building expansion projects, the summer reading program, and the ILS migration. The SCLS Governance Review Work Group has polled member library staff regarding the effectiveness of various committees that we use to coordinate system-wide affairs. While we are still working through our analysis, trends are emerging that point toward ways that the member libraries and the System can collaborate more efficiently and effectively. Specific recommendations will follow once the analysis is complete. Page 2 of 9 Portage County Public Library Statistics – July 2026 Preface These statistics compare one month in the current year to the same month in the previous year. Figures from the reporting month are followed by the percent change from the same month in the prior year. Almond  Physical Checkouts and Renewals: 301 (-14.25%)  Electronic Checkouts: 141 (-29.50%)  Patrons Added: 2 (+0%)  Program Attendance: 84 (+833.33%) Plover  Physical Checkouts and Renewals: 5,011 (-17.97%)  Electronic Checkouts: 1,829 (+4.57%)  Patrons Added: 41 (+32.26%)  Program Attendance: 306 (-43.23%) Rosholt  Physical Checkouts and Renewals: 884 (-17.61%)  Electronic Checkouts: 261 (+13.97%)  Patrons Added: 10 (+100%)  Program Attendance: 144 (+6.67%) Stevens Point  Physical Checkouts and Renewals: 21,739 (-9.67%)  Electronic Checkouts: 7,955 (-0.34%)  Patrons Added: 138 (-4.17%)  Program Attendance: 492 (-17.59%) Portage County Public Library Total  Physical Checkouts and Renewals: 27,935 (-11.59%)  Electronic Checkouts: 10,186 (+0.26%)  Patrons Added: 191 (+4.95%)  Program Attendance: 1,026 (-19.84%) Page 3 of 9 1 PORTAGE COUNTY PUBLIC LIBRARY (PCPL) Board of Trustees Regular Meeting July 29, 2026 CALL TO ORDER President Liz Peterson called the meeting to order at 4:30 p.m. at the Portage County Public Library (PCPL), 1001 Main Street, Stevens Point, WI 54481. Trustees present: Joe Bachman, Amanda Freberg, Nycole Martinez, and Holly Petrillo. Trustees Excused: Elise Holzberger and Chris Randazzo. Library staff present: Laura Fuller, Alexander Johnson, and Jamie Phillis. Others present: Dax Burroughs – Portage County Board of Supervisors Chairman and Nancy Foth. 1. Board Members Time Entry – Per Diem and Mileage Reminder was given to Board Members to enter their request online to get reimbursed. CORRESPONDENCE Patron comments were reviewed. REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services Reports on Department operations and activities were given. 3. Municipal Government Liaison Report on City of Stevens Point activities was given. 4. Director Report and Statistics Johnson went over the Director Report and statistics provided in the meeting packet. PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Board President as set forth in Robert’s Rules of Order No public comment was given. APPROVAL OF MINUTES 5. June 17, 2026 Meeting Minutes Freberg made a motion to approve the June 17, 2026 minutes as presented. Martinez seconded the motion, which passed by voice vote. DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials Martinez made a motion to approve the Financials as reported. Freberg seconded the motion, which passed by voice vote. 7. Discussion / Possible Action – 2025 PCPL Budget Proposal Martinez made a motion to approve the 2025 PCPL Budget as proposed. Freberg seconded the motion, which passed by voice vote. Adjournment Meeting adjourned by President Peterson at 5:20 pm. Page 4 of 9 Invoices Submitted to the Finance Department – August 19, 2026 Meeting Paid:  Union Telephone Co - Almond Library Phone Services $41.20  Cengage Learning Inc - Library Materials Standing Order $454.40  Library Fuel Chares 2026 – June - US Bank $42.17  EO Johnson Inc – Library Photocopies 2026 $1,989.05  Ingram Library Services – Library Materials July Statement $2,506.86  Portage Co 4-H Leaders Association – 2025 Plat Book $40 Total Paid: $5,073.68 Pending Payment:  Amherst Telephone Co - Rosholt Library Phone Services $74.16 Total Pending Payment: $74.16 Pending Library Board Approval:  Amherst Telephone Co – Rosholt Library Phone Services $72.81  Union Telephone Co – Almond Library Phone Services $39.65  Library Fuel Chares 2026 – July - US Bank $52.76  Cengage Learning Inc – Library Materials Standing Order $32.80  Ingram Library Services – Library Materials July Statement $4,364.13  Office Enterprises Inc – Mail Machine Supplies $292.18 Total Pending Approval: $4,854.33 Page 5 of 9 AUGUST 6, 2026 PURCHASE CARD STATEMENTS = TOTAL $8,117.23 Statement 1: AMAZON Library Materials $47.96 AMAZON Library Materials $10.99 AMAZON Library Materials $40.02 AMAZON Library Materials $46.23 AMAZON 7-Day Express $50.05 AMAZON Library Materials $10.17 AMAZON Library Materials $146.48 AMAZON Library Materials $81.11 AMAZON Library Materials $9.74 CENTER POINT LARGE PRINT Library Materials $51.54 AMAZON Library Materials $30.71 AMAZON Library Materials $56.40 AMAZON 7-Day Express $67.64 AMAZON Library Materials $161.27 AMAZON Library Materials $8.99 AMAZON Library Materials $156.97 AMAZON Library Materials $24.68 AMAZON Library Materials $11.02 AMAZON Library Materials $58.38 AMAZON Library Materials $129.39 AMAZON Library Materials $20.99 AMAZON 7-Day Express $35.20 AMAZON Library Materials $31.89 Statement 1 Total: $1,287.82 Statement 2: AMAZON Branch & Extension Supplies $36.11 AMAZON Branch & Extension Supplies $32.99 WM SUPERCENTER #1828 Branch & Extension Supplies $6.32 AMAZON Branch & Extension Supplies $18.52 AMAZON Branch & Extension Supplies $26.59 Statement 2 Total: $120.53 Statement 3: LAKESHORE LEARNING MATER Youth Services Supplies $16.99 LAKESHORE LEARNING MATER Youth Services Supplies ($16.99) FUN EXPRESS Youth Services Supplies $73.76 WM SUPERCENTER #1828 Youth Services Supplies $116.27 Statement 3 Total: $190.03 Statement 4: DEMCO INC Circulation Supplies $135.72 STAPLES General Office & Tech Services Supplies $148.29 AMAZON Circulation Supplies $20.27 STAPLES General Office & Tech Services Supplies $43.56 AMAZON Circulation Supplies $12.48 Statement 4 Total: $360.32 Page 6 of 9 Statement 5: AMAZON Youth Services Supplies $25.98 AMAZON Youth Services Supplies $14.99 AMAZON Youth Services Supplies $823.80 AMAZON Youth Services Supplies $46.23 Statement 5 Total: $911.00 Statement 6: AMAZON Library Materials $118.77 AMAZON Tech Services Supplies $5.88 AMAZON Library Materials $36.98 DEMCO INC Equiment Maintenance $340.45 AMAZON Tech Services Supplies $37.74 AMAZON Library Materials $817.33 AMAZON Library Materials $12.00 AMAZON Library Materials $14.00 PLAYAWAY PRODUCTS LLC Library Materials $227.97 PLAYAWAY PRODUCTS LLC Library Materials $360.25 SCOTT STAMP LLC Library Materials $602.44 SP SALEM PRESS Library Materials $510.00 AMAZON Tech Services Supplies $267.95 BLACKSTONELIBRARY.COM Library Materials $199.98 DISC MAGIC LLC Tech Services Supplies $138.90 AMAZON Library Materials $65.92 AMAZON Library Materials $71.80 AMAZON Library Materials $746.12 AMAZON Library Materials $13.99 AMAZON Tech Services Supplies $23.96 SCOTT STAMP LLC Library Materials $120.49 PLAYAWAY PRODUCTS LLC Library Materials $376.50 CCI SOLUTIONS Tech Services Supplies $113.00 AMAZON Tech Services Supplies $25.11 Statement 6 Total: $5,247.53 Page 7 of 9 PCPL YEAR-TO-DATE BUDGET REPORT – TOTALS ONLY as of August 12, 2026 1. Public Library a. Original Appropriation -$25,661 b. Year-To-Date Actual -$16,637 c. Encumbrances $0 d. Available Budget -$9,024 e. Percentage Used 64.8% 2. Administration a. Original Appropriation $441,577 b. Year-To-Date Actual $263,285 c. Encumbrances $3,199 d. Available Budget $175,093 e. Percentage Used 60.3% 3. Branch and Extension a. Original Appropriation $306,571 b. Year-To-Date Actual $179,814 c. Encumbrances $601 d. Available Budget $126,156 e. Percentage Used 58.8% 4. Circulation a. Original Appropriation $473,717 b. Year-To-Date Actual $286,873 c. Encumbrances $0 d. Available Budget $186,844 e. Percentage Used 60.6% 5. Reference a. Original Appropriation $278,911 b. Year-To-Date Actual $163,890 c. Encumbrances $0 d. Available Budget $115,021 e. Percentage Used 58.8% 6. Tech and Cataloging a. Original Appropriation $307,991 b. Year-To-Date Actual $181,477 c. Encumbrances $0 d. Available Budget $126,514 e. Percentage Used 58.9% Page 8 of 9 7. Youth Services a. Original Appropriation $322,800 b. Year-To-Date Actual $198,447 c. Encumbrances $0 d. Available Budget $124,353 e. Percentage Used 61.5% 8. Library Materials a. Original Appropriation $126,693 b. Year-To-Date Actual $61,525 c. Encumbrances $2,529 d. Available Budget $62,639 e. Percentage Used 50.6% 9. Grand Total a. Original Appropriation $2,232,599 b. Year-To-Date Actual $1,318,674 c. Encumbrances $6,330 d. Available Budget $907,595 e. Percentage Used 59.3% Page 9 of 9