_09212026-447

Please note, these are draft minutes and may be amended until approved by the Common Council. CITY OF CHIPPEWA FALLS BOARD OF PUBLIC WORKS MEETING MINUTES MONDAY, SEPTEMBER 21, 2026 – 5:30 PM The Board of Public Works met in City Hall on September 21, 2026 at 5:30 pm. Attending were Mayor Jason Hiess, Vice-President Tom Hubbard, Director of Public Works Brandon Cesafsky, and Alderman Tim Normand. Absent was Mike Tzanakis. Also attending was were David Melsness, Tim Bartels, and Corrisa Seely of Xcel Energy. 1. Motion by Normand, seconded by Hubbard to approve the minutes of the August 24, 2026 Board of Public Works meeting. All present voting aye. MOTION CARRIED. 2. Item number 2 was discussion about an HPE/Xcel Energy easement across City property. Cesafsky explained that during the prior Board of Public Works meeting it was recommended the Council approve this easement after review and edits from Director Cesafsky. Reviewing the document, Cesafsky had a few areas where he requested changes to eliminate the risk for the City in this agreement and put it on HPE. Due to Xcel not doing three party leases, Xcel stated they could not make the changes and the risk for unknown underground contamination would be on the City. Tim Bartels and David Melsness of Xcel Energy spoke about the project and explained the policy in regard to three party leases. David also covered the project and stated there would be 4-5 underground transmission lines installed in the 120 ft. area. Alderman Normand asked about aboveground power to which Xcel replied that it would not be cost effective. There was further conversation about the risk associated with the project and Cesafsky stated that if HPE would execute a Memorandum of Understanding (MOU), which assigned the risk associated with the project to HPE and not the City, he would be in favor of that and wouldn’t have an issue with the Xcel easement. Corrisa with Xcel stated that a memo could be recorded calling out the document so that the City has a recorded document for this agreement. Motion by Cesafsky, seconded by Hiess to recommend Cesafsky work with the City attorney to draft an MOU with HPE, that assigns risk for the easement project to HPE and that Council approve this MOU and easement document with Xcel. All present voting aye. MOTION CARRIED. 3. Item number 3 was another easement conversation for the siphon projects. Cesafsky explained that Xcel energy is providing power to the siphon which historically has not had power and has had the alarm system powered through a telephone line. With the siphon upgrade, Cesafsky explained that we are adding dedicated power to the site. David Melsness of Xcel provided the overview of the project stating that Xcel has been providing power through a vacated alley and that Xcel would like to see this on a formal easement document. Cesafsky stated that he has no issues with this easement and that the City is requesting this service from Xcel. Motion by Hiess, seconded by Hubbard to recommend Council approve the lease with Xcel Energy which crosses the Duncan Creek to reach our siphons. All present voting aye. MOTION CARRIED. 4. Adjournment Motion by Normand, seconded by Hubbard to adjourn. All present voting aye. MOTION CARRIED. The Board of Public Works meeting adjourned at 6:18 pm. Brandon Cesafsky Secretary, Board of Public Works Please note, these are draft minutes and may be amended until approved by the Common Council. CITY OF CHIPPEWA FALLS BOARD OF PUBLIC WORKS MEETING MINUTES MONDAY, AUGUST 24, 2026 – 5:30 PM The Board of Public Works met in City Hall on August 24, 2026 at 5:30 pm. Attending were Mayor Jason Hiess, Vice-President Tom Hubbard, Director of Public Works Brandon Cesafsky, Alderman Tim Normand, and Mike Tzanakis. 1. Motion by Cesafsky, seconded by Tzanakis to approve the minutes of the July 13, 2026 Board of Public Works meeting. All present voting aye. MOTION CARRIED. 2. Director Cesafsky provided the background on the sewer siphon project and comparable projects. Cesafsky stated that the Engineering Department hopes to reduce the cost of the project by not needing to do rock excavation and some other unknown project costs. There was discussion about the existing siphon and the importance of replacing this structure. Motion by Hiess, seconded by Hubbard to recommend Common Council approve the bid and award the Sanitary Sewer Siphon Project to Haas Sons, Inc. in the amount of $2,095,928.61. All present voting aye. MOTION CARRIED. 3. The Board of Public Works discussed the request from the Engineering Department to alter the City boundary on South Avenue. No Action Taken. 4. Adjournment Motion by Normand, seconded by Hubbard to adjourn. All present voting aye. MOTION CARRIED. The Board of Public Works meeting adjourned at 6:01 pm. Brandon Cesafsky Secretary, Board of Public Works Page 1 of 3 Rev. 11-2015 ELECTRIC UNDERGROUND DISTRIBUTION EASEMENT Parcel No. 22808-0442-6564OL08A Name City of Chippewa Falls, Wisconsin The undersigned, hereinafter referred to as "Grantor", hereby grants to Northern States Power Company, a Wisconsin corporation, hereinafter referred to as "NSP", this Electrical Underground Distribution Easement (“Easement”) as set forth below. RECITALS A. Grantor owns real property in Chippewa County, Wisconsin described as follows: See Exhibit A attached hereto and made part of (the “Property”) B. NSP wishes to locate within the Property the facilities described as follows: The necessary cables, wires, supports, conduits, vaults, pedestals, manholes, fixtures, devices, and other facilities and appurtenances necessary for the purposes of conducting electric energy, light, and communication impulses. (the “Facilities”) C. Grantor agrees to grant to NSP, its successors and assigns, the right, privilege and easement to construct, operate, maintain, use, rebuild or remove the Facilities over, under and upon the following described portion of the Property: See Exhibit A attached hereto and made part of (the “Easement Area”) 1. Easement. In consideration of the foregoing Recitals, which are incorporated herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor hereby grants to NSP a perpetual, non-exclusive easement to construct, install, operate, repair, remove, replace, reconstruct, alter, relocate, patrol, inspect, mark, improve, enlarge, and maintain the Facilities described above within the Easement Area. Grantor also grants to NSP the full right and authority to (1) reasonably access the Easement Area and the Facilities over and across the Property for the purpose of maintaining, replacing and constructing the Facilities; (2) the reasonable temporary use by NSP of the Property adjacent to the Easement Area during construction, repair or replacement of the Facilities; and (3) cut, remove, prune or otherwise control, all trees, brush and other vegetation on or overhanging the Easement Area or located outside of the Easement Area which by falling might interfere with or endanger the Facilities. 2. Grantor’s Responsibilities. Grantor agrees that it will not perform any act on the Easement Area which will interfere with or endanger the Facilities. Grantor shall not locate any structure or obstruction, nor plant ___________________________________________ RETURN TO: NSP Siting & Land Rights, Corissa Seely 1414 W. Hamilton Ave., PO Box 8 Eau Claire WI 54702-0008 PIN: 22808-0442-6564OL08A Page 2 of 3 Rev. 11-2015 Parcel: 22808-0442-6564OL08A any trees, shrubs, bushes or plants of any kind, nor change the ground elevation within the Easement Area without the express written consent of NSP. 3. Restoration. After installation of the Facilities or after the exercise of any of the rights granted herein, NSP agrees to restore the Property and the Easement Area to as near their original condition as is reasonably possible and remove therefrom all debris, spoils, and equipment resulting from the use of the Property and the Easement Area. 4. Ownership of Property. Grantor covenants with NSP, its successors and assigns, that Grantor is the owner of the above described Property and has the right to sell and convey an easement in the manner and form aforesaid. 5. Additional Documents. Grantor agrees to execute and deliver to NSP , at NSP’s cost, without additional compensation, any additional documents needed to correct the legal description of the E asement Area to conform to the right of way actually occupied by the Facilities. 6. Pre-Existing Property Condition. Grantor shall disclose to NSP any pre-existing waste materials (“Pre - Existing Wastes”), that Grantor knows or reasonably suspects to be present in soils, water (surface or groundwater), vapors or air, whether on, in, above, migrating to or from, or under the Easement Area and any other information that would help NSP assess the risks of working in the area. NSP shall have the right to perform environmental sampling in the Easement Area at its discretion. If NSP encounters any Pre-Existing Wastes, Company may stop work. Grantor shall be responsible for any costs to manage, transport, or dispose of any Pre -Existing Wastes that NSP encounters during installation, relocation, or maintenance of the Facilities in the Easement Area. NSP shall not assume, and Grantor shall retain its obligation to comply with all applicable environmental laws and regulations, including federal or state reporting requirements related to such Pre -Existing Wastes. Grantor shall release and indemnif y NSP from and against any claims or responsibilities related to such Pre-Existing Wastes. 7. Entire Agreement. It is mutually understood and agreed that this instrument covers all agreements and stipulations between the parties and that no representation or statements, verbal or written, have been made modifying, adding to or changing the terms hereof. 8. Removal of Facilities. The rights granted herein may be exercised at any time subsequent to the execution of this document and said rights shall continue until such time as NSP, its successors and assigns have notified Grantor, its successors or assigns, that NSP has abandoned and relinquishes its easement rights. Following such notification by NSP , Grantor, its successors or assigns may require by written notification that NSP remove all of its Facilities from the Easement Area at NSP’s expense, or if no notification is given, then NSP may decide to abandon such Facilities in place. NSP shall deliver a recordable release of easement to be recorded at the expense of Grantor or its successor or assigns. 9. Binding Agreement. All provisions of this Easement, including the benefits and burdens, shall be deemed to run with title to the Property and shall inure to the benefit of, and shall be binding upon, the successors and assigns of the parties hereto as fully as upon themselves. Page 3 of 3 Rev. 11-2015 Parcel: 22808-0442-6564OL08A IN WITNESS WHEREOF, Grantor has executed this Easement as of this ____ day of , 20__. Grantor(s): City of Chippewa Falls, Wisconsin _______________________________________ By: Its: _______________________________________ By: Its: STATE OF ) ) ss. COUNTY OF ) Personally came before me, this ____ day of _____________________, 20__, the above named ___________________________ and__________________, to be the person(s) who executed the foregoing instrument . __________________________________________ Notary Public, State of Wisconsin My Commission Expires______________________ This instrument drafted by: Corissa Seely, an employee of Xcel Energy Services Inc. S T A T E H W Y. 1 7 8 SW. CORNER LOT 29EASEMENTS. LINE OUTLOT 8 P.O.B. EASEMENTAREAN. LINE OUTLOT 8 NORTHERN STATES POWERWISCONSINScale: 1" = 80'EXHIBIT A SHEET 1 OF 2Certificate of SurveyLocation: City of Chippewa, Chippewa County, WisconsinGrantor: City of ChippewaSee Sheet 2 of 2 for descriptions. PARCEL: CITY OF CHIPPEWASEC. 7, T. 28N., R. 8W.CO.: CHIPPEWA I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSED LAND SURVEYOR UNDER THELAWS OF THE STATE OF WISCONSIN.SAMUEL W. HEIMSTEAD LIC. NO. S-3276DATE: K:\SURVEY\WI\DIST\Chippewa Falls\26159\CAD\26159.dwg NORTHERN STATES POWERWISCONSINEXHIBIT A SHEET 2 OF 2 "Property"Outlot 8, 2nd Riverside Industrial Park, Chippewa County, Wisconsin. Easement Area:An easement over, under, and across that part of the herein before described "Property" which lies within thefollowing described area:Commencing at the southwest corner of Lot 29, 2nd Riverside Industrial Park; thence North 88 degrees 28minutes 31 seconds East 304.00 feet along the south line of said Lot 29, said line also being the north line ofOutlot 8 to the point of beginning of the easement area to be described; thence continuing North 88 degrees28 minutes 31 seconds East 126.00 feet along the north line of said Outlot 8; thence South 1 degree 31minutes 29 seconds East 40.00 feet to the south line of said Outlot 8; thence South 88 degrees 28 minutes31 seconds West 126.00 feet along the south line of said Outlot 8; thence North 1 degree 31 minutes 29seconds West 40.00 feet to the point of beginning. Containing 0.12 acres, more or less. Certificate of SurveyLocation: City of Chippewa, Chippewa County, WisconsinGrantor: City of Chippewa PARCEL: CITY OF CHIPPEWASEC. 7, T. 28N., R. 8W.CO.: CHIPPEWAK:\SURVEY\WI\DIST\Chippewa Falls\26159\CAD\26159_A.dwg Page 1 of 3 Rev. 3/2016 ELECTRICAL OVERHEAD DISTRIBUTION AND ELECTRICAL UNDERGROUND DISTRIBUTION EASEMENT Parcel No. 22808-0641-60011313 Name City of Chippewa Falls, a Municipal Corporation The undersigned, hereinafter referred to as "Grantor", hereby grants to Northern States Power Company, a Wisconsin corporation, hereinafter referred to as "NSP", this Electrical Overhead Distribution and Electrical Underground Distribution Easement (“Easement”) as set forth below. RECITALS A. Grantor owns real property in Chippewa County, Wisconsin described as follows: See Exhibit A attached hereto and made part of (the “Property”) B. NSP wishes to locate within the Property the facilities described as follows: Towers, structures, poles, crossarms, cables, wires, guys, supports, conduits, vaults, pedestals, manholes, fixtures, devices, and other facilities and appurtenances necessary for the purposes of conducting electric energy, light, and communication impulses. (the “Facilities”) C. Grantor agrees to grant to NSP, its successors and assigns, the right, privilege and easement to construct, operate, maintain, use, rebuild or remove the Facilities in, over, under, upon, across, and through the following described portion of the Property: See Exhibit A attached hereto and made part of (the “Easement Area”) 1. Easement. In consideration of the foregoing Recitals, which are incorporated herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor hereby grants to NSP a perpetual, non-exclusive easement to construct, install, operate, repair, remove, replace, reconstruct, alter, relocate, patrol, inspect, mark, improve, enlarge, and maintain the Facilities described above within the Easement Area. Grantor also grants to NSP the full right and authority to ( 1) reasonably access the Easement Area and the Facilities over and across the Property for the purpose of maintaining, replacing and constructing the Facilities; (2) the reasonable temporary use by NSP of the Property adjacent to the Easement Area during ___________________________________________ RETURN TO: NSP Siting & Land Rights, Corissa Seely, 1414 W. Hamilton Ave., PO Box 8 Eau Claire WI 54702-0008 PIN: 22808-0641-60011313 Page 2 of 3 Rev. 3/2016 Parcel: 22808-0641-60011313 construction, repair or replacement of the Facilities; and (3) cut, remove, prune or otherwise control, all trees, brush and other vegetation on or overhanging the Easement Area or located outside of the Easement Area which by falling might interfere with or endanger the Facilities. 2. Grantor’s Responsibilities. Grantor agrees that it will not perform any act on the Easement Area which will interfere with or endanger the Facilities. Grantor shall not locate any structure or obstruction, nor plant any trees, shrubs, bushes or plants of any kind, nor change the ground elevation within the Easement Area without the express written consent of NSP. 3. Restoration. After installation of the Facilities or after the exercise of any of the rights granted herein, NSP agrees to restore the Property and the Easement Area to as near their original condition as is reasonably possible and remove therefrom all debris, spoils, and equipment resulting from the use of the Property and the Easement Area. 4. Ownership of Property. Grantor covenants with NSP, its successors and assigns, that Grantor is the owner of the above described Property and has the right to sell and convey an easement in the manner and form aforesaid. 5. Additional Documents. Grantor agrees to execute and deliver to NSP , at NSP ’s cost, without additional compensation, any additional documents needed to correct the legal description of the Easement Area to conform to the right of way actually occupied by the Facilities. 6. Pre-Existing Property Condition. Grantor shall disclose to NSP any pre -existing waste materials (“Pre-Existing Wastes”), that Grantor knows or reasonably suspects to be present in soils, water (surface or groundwater), vapors or air, whether on, in, above, migrating to or from, or under t he Easement Area and any other information that would help NSP assess the risks of working in the area. NSP shall have the right to perform environmental sampling in the Easement Area at its discretion. If Grantee encounters any Pre-Existing Wastes, Grantee retains the right to stop work and may choose to exercise that right. Grantor shall retain its obligations to comply with all applicable laws and regulations related to such Pre-Existing Wastes. Grantor shall release NSP from any claims or responsibilities related to such Pre-Existing Wastes. 7. Entire Agreement. It is mutually understood and agreed that this instrument covers all agreements and stipulations between the parties and that no representation or statements, verbal or written, have been made modifying, adding to or changing the terms hereof. 8. Removal of Facilities. The rights granted herein may be exercised at any time subsequent to the execution of this document and said rights shall continue until such time as NSP , its successors and assigns have notified Grantor, its successors or assigns, that NSP has abandoned and relinquishes its easement rights. Following such notification by NSP , Grantor, its successors or assigns may require by written notification that NSP remove all of its Facilities from the Easement Area at NSP’s expense, or if no notification is given, then NSP may decide to abandon such Facilities in place. NSP shall deliver a recordable release of easement to be recorded at the expense of Grantor or its successor or assigns. 9. Binding Effect. All provisions of this Easement, including the benefits and burdens, shall be deemed to run with title to the Property and shall inure to the benefit of, and shall be binding upon, the successors and assigns of the parties hereto as fully as upon themselves. Page 3 of 3 Rev. 3/2016 Parcel: 22808-0641-60011313 IN WITNESS WHEREOF, Grantor has executed this Easement as of this ____ day of ___________, 20__. Grantor(s): City of Chippewa Falls, a Municipal Corporation _______________________________________ By: Its: _______________________________________ By: Its: STATE OF ) ) ss. COUNTY OF ) Personally came before me, this ____ day of _____________________, 20__, the above named ___________________________ and__________________, to be the person(s) who executed the foregoing instrument . __________________________________________ Notary Public, State of Wisconsin My Commission Expires______________________ This instrument drafted by: Corissa Seely, an employee of Xcel Energy Services Inc. NORTHERN STATES POWERWISCONSINScale: 1" = 60'EXHIBIT A SHEET 1 OF 1Certificate of SurveyLocation: City of Chippewa Falls, Chippewa County, WisconsinGrantor: City of Chippewa Falls PARCEL: CITY OF CHIPPEWASEC 6, T28N, R8WCo: CHIPPEWA "Property"Lots 10, 11, 12, 13, 14, 15, 16, 17 and 18 of Block 13, Original Plat of the City of Chippewa Falls, Chippewa County, Wisconsin.EXCEPTA parcel of land located in Block 13 of the Original Plat of the City of Chippewa Falls described as follows: Commencing at the Northeast corner of said Block 13; thence S52°12'05"W, along thesoutheasterly right-of-way line of Spring Street, a distance of 66.00 feet to the Northeast corner of Lot 18 of said Block 13, said lot corner also being the point of beginning; thence S38°02'38"E, along aline parallel to and 66 feet Southwesterly of the Southwesterly right-of-way line of High Street, a distance of 264.86 feet to the Southeast corner of Lot 17 of said Block 13; thence S52°15'27"W, along theNorthwesterly right-of-way line of River Street, a distance of 91.00 feet; thence N54°18'12"W a distance of 146.43 feet to the Southwest corner of Lot 15 of said Block 13; thence N38°02'38"W, along theSouthwesterly line of Lot 15, a distance f 124.36 feet to the Northwest corner of Lot 15 of said Block 13; thence N52°12'05"E, along the Southeasterly right-of-way line of Spring Street, a distance of132.00 feet to the point of beginning.Easement Area:A 15.00 foot wide easement over, under, and across that part of the herein before described "Property" which lies within 7.50 feet on each side of the following described centerlines:1) Commencing at the Eastern most corner of Block 13, Original Plat of the City of Chippewa Falls; thence N40°38'24"W 117.34 feet along the Northeast line of said Block 13; thenceS49°21'36"W 185.06 feet to the point of beginning of the centerline to be described; thence S64°55'29"W 30.85 feet to a point hereinafter referred to as "Point A"; thence S64°55'29"W 10.97feet to a point hereinafter referred to as "Point B" and said centerline there terminating.2) Beginning at the hereinbefore described "Point A"; thence S65°54'58"E 22.94 feet; thence S59°12'49"E 46.00 feet and said centerline there terminating.A 20.00 foot wide easement over, under, and across that part of the herein before described "Property" which lies within 10.00 feet on each side of the following described centerline:Beginning at the hereinbefore described "Point B"; thence S46°49'08"W 104.76 feet to the Southwest line of Lot 12 and said centerline there terminating.Containing 0.05 acres, more or less.I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSED LAND SURVEYOR UNDER THELAWS OF THE STATE OF WISCONSIN.SAMUEL W. HEIMSTEAD LIC. NO. S-3276DATE: EASTERN MOST CORNER OFBLOCK 13 HIGH STSPRING ST RIVER ST P.O.B.ESMT. CL "POINT B""PROPERTY"LINE "PROPERTY"LINE "PROPERTY"LINE "POINT A" EASEMENTP.O.T.ESMT. CL P.O.T.ESMT. CL K:\SURVEY\WI\DIST\Chippewa Falls\26175\CAD\26175.dwg