HOUSING AUTHORITY BOARD OF COMMISSIONERS — Agenda Packet

HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd., Ste 1, Stevens Point WI 54482 Housing Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-02 RE: EXITING RURAL DEVELOPMENT SECTION 515 – RURAL RENTAL HOUSING PROGRAM WHEREAS, Rural Development (RD) currently subsidizes rents for Project I through the Section 515 – Rural Rental Housing Program for the following properties: Rustic Manor, located at 396 W. Grand Avenue, Rosholt, Wisconsin, and Tomorrow River Villa, located at 125 Wake Island Drive, Amherst, Wisconsin; and WHEREAS, the Housing Authority of the County of Portage obtained the original RD loan for these properties in 1975, and such loan was re-amortized on April 1, 2020, for an additional thirty (30) years, with the loan payable in full on or before April 1, 2050; and WHEREAS, the Section 515 – Rural Rental Housing Program is governed by federal RD regulations; and WHEREAS, these federal RD regulations and procedures prescribe the requirements, limitations, and allowable uses of funds for the maintenance and operation of the above-referenced properties; and WHEREAS, the Housing Authority of the County of Portage has evaluated the option of exiting the RD Section 515 Program through prepayment of the RD loan, which would restore full local control over the properties; and WHEREAS, federal RD regulations require a formal and lengthy prepayment process, including written notice to RD at least one hundred eighty (180) days prior to the anticipated prepayment and exit date, and RD approval of the prepayment request before RD will accept prepayment; and NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the County of Portage hereby authorizes the submission of the Written Prepayment Loan Request, together with all required supporting documentation, to Rural Development on August 13, 2026, with an anticipated prepayment and program exit date of February 17, 2027; and BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chair and/or the Executive Director to sign and submit the Written Prepayment Loan Request and all required supporting documentation; and BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chair and/or the Executive Director and/or the Assistant Executive Director to act on behalf of the Board as signatories and submitters of any additional documents necessary to complete the prepayment process, including all actions required to finalize the prepayment of the Rural Development loan (legal documents) and the Housing Authority’s exit from the Rural Development Section 515 – Rural Rental Housing Program. Dated this 12 th day of August, 2026 ______________________________________ ________________________________________ Chris Doubek, Chair Sharon Mras, Vice-Chair ______________________________________ ________________________________________ Christian Budzinski, Member Mike Splinter, Member ______________________________________ Nathan Sandwick, Member HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd., Ste 1, Stevens Point WI 54482 Housing Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-03 RE: OUTSIDE FUNDING SOURCE FOR PREPAYMENT OF RURAL DEVELOPMENT LOAN WHEREAS, Rural Development (RD) currently subsidizes rents for Project I through the Section 515 – Rural Rental Housing Program for the following properties: Rustic Manor, located at 396 W. Grand Avenue, Rosholt, Wisconsin, and Tomorrow River Villa, located at 125 Wake Island Drive, Amherst, Wisconsin; and WHEREAS, the Housing Authority of the County of Portage obtained the original RD loan for these properties in 1975, and such loan was re-amortized on April 1, 2020, for an additional thirty (30) years, with the loan payable in full on or before April 1, 2050; and WHEREAS, the Section 515 – Rural Rental Housing Program is governed by federal RD regulations; and WHEREAS, these federal RD regulations and procedures prescribe the requirements, limitations, and allowable uses of funds for the maintenance and operation of the above-referenced properties; and WHEREAS, the Housing Authority of the County of Portage has evaluated the option of exiting the RD Section 515 Program through prepayment of the RD loan, which would restore full local control over the properties; and WHEREAS, federal RD regulations require a formal and lengthy prepayment process, including written notice to RD at least one hundred eighty (180) days prior to the anticipated prepayment and exit date, and RD approval of the prepayment request before RD will accept prepayment; and WHEREAS, federal RD regulations specify that operating program funds cannot be used to prepay the RD Loan. The Housing Authority of the County of Portage must provide documentation of an outside funding source that will be utilized to fully prepay the RD Loan; and NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the County of Portage hereby authorizes the withdrawal for the final amount due to prepay the RD Loan in full from the Local Government Investment Pool. The amount of the withdrawal shall not exceed $100,000. Dated this 12 th day of August, 2026 ______________________________________ ________________________________________ Chris Doubek, Chair Sharon Mras, Vice-Chair ______________________________________ ________________________________________ Christian Budzinski, Member Mike Splinter, Member ______________________________________ Nathan Sandwick, Member HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd. Ste#1 Stevens Point WI 54482 Housing Authority Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-04 RE: FINANCIAL ACCOUNT TRANSFERS WHEREAS, The Board of Commissioners of the Housing Authority of the County of Portage needs to authorize the use of Wire/ACH Transfers and Financial Account Transfers to complete Housing Authority of the County of Portage duties; and WHEREAS, Wire/ACH Transfers and Financial Account Transfers will have back up documentation regarding such Transfers; and WHEREAS, the Transfers and Supporting Documentation is available for review at the Board of Commissioner’s monthly scheduled meeting; and NOW, THEREFORE BE IT RESOLVED, The Board of Commissioners of the Housing Authority of the County of Portage authorizes the Executive Director to initiate and complete necessary Wire/ACH Transfers and Financial Account Transfers with supporting documentation of transfers (provided at Board of Commissioner’s scheduled monthly meeting) to complete the Housing Authority of the County of Portage’s day-to-day duties. In a situation where the Executive Director is unable to perform these such duties, the Assistant Executive Director or a Bonded Board Of Commissioner Member is authorized to complete these duties until the Executive Director can resume the duties. Dated this 12 th day of August, 2026. _____________________________________ ____________________________________ Chris Doubek, Chair Sharon Mras, Vice-Chair _____________________________________ ____________________________________ Christian Budzinski, Member Mike Splinter, Member _____________________________________ Nathan Sandwick, Member HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd. Ste 1 Stevens Point WI 54482 Housing Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-05 RE: REVISED UTILITY ALLOWANCE CHART-HOUSING CHOICE VOUCHER PROGRAM WHEREAS, our current Utility Allowance Chart used for our Section 8 Housing Choice Voucher Program needed to be reviewed per regulations and WHEREAS, the Utility Allowance Chart has been reviewed and revised per regulations and NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of the Housing Authority of the County of Portage authorizes the approval of the Revised Utility Allowance Chart for our Section 8 Housing Choice Voucher Program to be effective November 1, 2026 Dated this 12th day of August, 2026 ____________________________________ ____________________________________ Chris Doubek, Chair Sharon Mras, Vice Chair ____________________________________ ____________________________________ Christian Budzinski, Member Mike Splinter, Member ____________________________________ Nathan Sandwick, Member HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd. Ste 1 Stevens Point WI 54482 Housing Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-06 RE: REVISION TO THE ADMINISTRATIVE PLAN FOR THE HOUSING CHOICE VOUCHER PROGRAM (HCV) WHEREAS, our current Administrative Plan for the Housing Choice Voucher Program (HCV) needed to be revised with: 1) The addition of specific components of new federal regulations (per Housing and Urban Development – HUD) which are a part of the Housing Opportunity Through Modernization Act of 2016 (HOTMA) PIH 2026-15 and 2) The updates in the Housing Choice Voucher Handbook per HUD; and WHEREAS, The Housing Authority of the County of Portage has incorporated: 1) The final components of the Housing Opportunity Through Modernization Act of 2016 (HOTMA) per HUD and 2) The Housing Choice Voucher Handbook updates. The updated Housing Choice Voucher Administrative Plan is to be effective January 1, 2027 per HUD; and NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of the Housing Authority of the County of Portage authorizes the approval of the above revisions per HUD to the Administrative Plan for the Housing Choice Voucher Program which will be effective on January 1, 2027. Dated this 12 th day of August, 2026 _______________________________________ __________________________________ Chris Doubek, Chair Sharon Mras, Vice Chair _______________________________________ __________________________________ Christian Budzinski, Member Mike Splinter, Member _______________________________________ Nathan Sandwick, Member HOUSING AUTHORITY OF THE COUNTY OF PORTAGE 1001 Maple Bluff Rd. Ste 1 Stevens Point WI 54482 Housing Office: 715-346-1392 “This institution is an equal opportunity provider and employer.” RESOLUTION OF THE HOUSING AUTHORITY OF THE COUNTY OF PORTAGE RESOLUTION NO: 26-07 RE: UPDATE TO ANNUAL PLAN AND CIVIL RIGHTS CERTIFICATION WHEREAS, the context of our current 5-Year Plan is not being changed; but WHEREAS, per regulation of Housing and Urban Development (HUD), we are required to submit an updated Annual Plan to the 5-Year Plan if changes are being incorporated; and WHEREAS, the updated Annual Plan includes the update Administrative Plan for the Housing Choice Voucher Program which incorporated the newly approved HUD Sections of the Housing Opportunity Through Modernization Act of 2016 that go into effect on 1-1-2027; and WHEREAS, per regulation of Housing and Urban Development, we are required to submit an updated Civil Rights Certification which is part of the 5-Year Plan and Annual Plan; and NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of the Housing Authority of the County of Portage authorizes the approval of the updated Annual Plan which includes the updated Civil Rights Certification which will be added to the current 5-Year (2025-2029) and Annual Plan effective 1-1-2027. Dated this 12 th day of August, 2026. _____________________________________ ____________________________________ Chris Doubek, Chair Sharon Mras, Vice-Chair _____________________________________ ____________________________________ Christian Budzinski, Member Mike Splinter, Member _____________________________________ Nathan Sandwick, Member