Space and Properties Committee — Agenda Packet

PORTAGE COUNTY MEETING AGENDA SPACE AND PROPERTIES COMMITTEE ANNEX CONFERENCE ROOMS 1 & 2 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Monday, August 10, 2026 3:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone : dial 1-872-242-7813 , after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 142 752 921, then press # To attend this meeting by video: https://teams.microsoft.com/meet/271661478900970?p=gNTSC5tNjY8TY99Hmx Page 1 of 1 CALL TO ORDER Committee Members enter Per Diem and Mileage REPORTS 1. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) 2. Director's Report - Staffing, Operations, and Current & Future Projects PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 3. July 14, 2026 Minutes DISCUSSION/POSSIBLE ACTION 4. Discussion/Possible Action Re: Approving and Authorizing a Contract Amendment with J.H. Findorff & Son Inc. to provide Construction Manager at Risk Services Related to Phase 1 of the Portage County Courthouse Remodel Project 5. Discussion/Possible Action Re: Approving and Authorizing a Contract Amendment with J.H. Findorff & Son Inc. to provide Construction Manager at Risk Services Related to Bid Package 2 - Mass Grading and Utilities Package for the New Jail and Law Enforcement Center Project 6. Discussion/Possible Action Re: Approving and Authorizing AET for Third Party Testing Services related to Geotechnical and Environmental Inspections for Construction of the New Portage County Jail/LEC NEXT MEETING DATE September 8, 2026 @ 3:00 PM ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting in-person or remotely should contact the Facilities Office at 715-346-1598 as soon as possible to ensure that reasonable accommodations can be made. Notice: Remote comment by the public during the meeting will be at the discretion of the Chair. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. Page 1 of 10 PORTAGE COUNTY MEETING MINUTES SPACE AND PROPERTIES COMMITTEE ANNEX CONFERENCE ROOMS 1 & 2 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Tuesday, July 14, 2026 3:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone : dial 1-872-242-7813 , after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 299 365 199, then press # To attend this meeting by video: https://teams.microsoft.com/meet/26473188110930?p=DZosDho1Sc36CEJlOw Page 1 of 2 CALL TO ORDER Committee Members enter Per Diem and Mileage The Space and Properties Committee meeting was called to order at 3:35 PM by Vice-Chair Eggleston. Members Present: Supervisors Jeanne Dodge, Doug Stingle, Nancy Eggleston, and Janell Wehr Members Absent: Supervisor Mike Splinter Staff Attending: Facilities Director Neuenfeldt, County Executive Olson, Procurement Director Schultz, and Finance Director Jossie Others Attending: Mike Van Klei of TEGRA REPORTS 1. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) None. 2. Director's Report — Quarterly Budget Report, Facilities Management Staffing, Operations, and Current & Future Projects Facilities Director Neuenfeldt reported on his department. 3. Purchasing Projects Report — Courthouse Remodel, New Jail/LEC, and Solid Waste Remodel Procurement Director Schultz reported on purchasing projects. * Supervisor Splinter joined the meeting remotely at 4:00 PM. PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. None. APPROVAL OF MINUTES 4. June 2, 2026 Minutes A motion was made by Supervisor Dodge, seconded by Supervisor Wehr, to approve the minutes. Motion to approve carried by voice vote, with no negative votes. NEXT MEETING DATE August 10, 2026 @ 3:30 PM ADJOURNMENT Page 2 of 10 Space and Properties Committee Meeting Minutes July 14, 2026 Page 2 of 2 Vice-Chair Eggleston adjourned the meeting at 4:45 PM. Page 3 of 10 1 RESOLUTION NO. TO: THE HONORABLE CHAIR AND MEMBERS OF THE PORTAGE COUNTY BOARD OF SUPERVISORS: RE: APPROVING AND AUTHORIZING A CONTRACT AMENDMENT WITH J.H. FINDORFF & SON INC. TO PROVIDE CONSTRUCTION MANAGER AT RISK SERVICES RELATED TO PHASE 1 OF THE PORTAGE COUNTY COURTHOUSE REMODEL PROJECT WHEREAS, Portage County has previously contracted with J.H. Findorff & Sons Inc. (Findorff) for Construction Management at Risk (CMAR) services related to the Courthouse Remodel and new Jail and Law Enforcement Center construction Capital Improvement Projects; and WHEREAS, the County is postured for the next phases of these projects, which involves Phase 1 Construction of the Courthouse Remodel Project – Family Court; and WHEREAS, the purpose of this resolution is to approve the Findorff contract amendment of the Guaranteed Maximum Price (GMP) for Phase 1 of the Portage County Courthouse remodel project related to Family Court, which project was previously approved by the Portage County Board of Supervisors; and WHEREAS, the contract cost for Findorff to provide services for Phase 1 Courthouse Remodel – Family Court is $560,333 as set forth in the attached Contract Summary Form; and WHEREAS, in order to comply with the Portage County Purchasing Ordinance 3.7.11, Contracts and Leases, all leases or contracts for services exceeding $25,000 must have governing committee approval, furthermore, any contract exceeding $100,000 must also be approved by resolution of the County Board. FISCAL NOTE: The project costs for further design development are stated in the Jail/Law Enforcement Center Facility Project (# 850-25-01) and the Courthouse Building Remodel Project (#850-25-02) as proposed to be amended in the Portage County 2026 – 2031 Capital Improvement Plan. Portage County will finance the proposed projects with the sale of general obligation notes or bonds for the public purpose of financing continued design to develop project costs and timeline for the new facility construction of the jail/law enforcement center and for repairs and remodel of the Courthouse facility. The project expenses will be reimbursed by general obligation bond or note proceeds a nd the necessary resolutions for financing will be separate from this resolution. The final amount of the project will be finalized through further design development, construction documents, and bidding by the architectural firm and construction manager at risk. There will be a subsequent budget amendment and resolution at such a time as the County moves forward with the sale of the notes or bonds. Page 4 of 10 2 NOW, THEREFORE, BE IT RESOLVED that the Portage County Board of Supervisors hereby approves the contract amendment with Findorff for CMAR services as set forth in this resolution and the attached Contract Summary Form. BE IT FURTHER RESOLVED that appropriate County officials, including the County Executive, are authorized to enter into and execute said contracts and other documents to effectuate this resolution. DATED THIS 18TH DAY OF August, 2026 RESPECTFULLY SUBMITTED, SPACE AND PROPERTIES COMMITTEE. Date: August 10, 2026 Mike Splinter Chair Jeanne Dodge Doug Stingle Janell Wehr Nancy Eggleston Vice Chair Page 5 of 10 Portage County Contract Summary Form 1. County Department: Facilities Management and Facilities Master Plan 2. Department Administrative Point of Contact (name address and phone): Todd Neuenfeldt/Chris Schultz, 1462 Strongs Avenue, Stevens Point WI 54481, 715-346-1393 3. Contracted Business of Agency Name and Address: J.H. Findorff & Son Inc. 300 South Bedford Street Madison, WI 53703 4. Business Point of Contact (name address and phone): Joe Schuchardt, J.H. Findorff & Son Inc. 226890 Harrier Ave Wausau, WI 54401 608-578-6148 5. Description of the purpose and nature of the contract (one paragraph general description of the nature of the services and products involved): GMP for Construction Manager At Risk Services for Phase 1 Construction of Courthouse Remodel-Family Court; 6. Justification (What conditions mandate that this work be done): The County does not possess the skills or resources to construct a large Facility. This is also a continuation of the Facilities Master Plan Contract for CMAR Services in 2022 7. Amount of the contract: Estimated Cost Phase 1 Courthouse Remodel-Family Court $560,333 8. Term of the contract: Continuation of Facilities Master Plan Contract from 2022 9. Contract start date: Continuation of Facilities Master Plan Contract from 2022 10. Source of funding (describe whether it is from appropriated funds, contingency funds, grant funds or otherwise): Capital Project Funds 11. Type of contract (new, amended or renewal): New 12. Type of award (by bidding, requests for proposals, or direct negotiation. If direct negotiation or RFP, explain why the bidding process was not utilized): Amend Contract To Add GMP from RFP Completed by Procurement and Facilities in 2022 13. Does the contract require subcontracts: No 14. Does the contract require work from other county departments: Yes, Finance, Space & Properties, Facilities will all play a part in this contract 15. Has the contract been approved by the County Executive and Finance Department (where necessary): Yes 16. Does the contract comply with county purchasing policy: Yes 17. Does the contract comply with county finance policy: Yes 18. Does the contract comply with county ethics policy: Yes 19. Where is the original contract filed (signing and filing of contracts is the responsibility of the department): Filed in the County’s ERP Financial System with oversight by Space & Properties, Facilities, County Executive, Solid Waste, and Purchasing 20. If necessary, has a budget adjustment form been submitted to Finance: None needed Certification of Summary The foregoing information has been reviewed and is hereby certified as accurate and correct . 07/27/26 _____________________________ ______________________ Department Head Date Page 6 of 10 1 RESOLUTION NO. TO: THE HONORABLE CHAIR AND MEMBERS OF THE PORTAGE COUNTY BOARD OF SUPERVISORS: RE: APPROVING AND AUTHORIZING A CONTRACT AMENDMENT WITH J.H. FINDORFF & SON INC. TO PROVIDE CONSTRUCTION MANAGER AT RISK SERVICES RELATED TO BID PACKAGE 2 – MASS GRADING AND UTILITIES PACKAGE FOR THE NEW JAIL AND LAW ENFORCEMENT CENTER PROJECT WHEREAS, Portage County has previously contracted with J.H. Findorff & Son Inc. (Findorff) for Construction Management at Risk (CMAR) services related to the Courthouse Remodel and new Jail and Law Enforcement Center construction Capital Improvement Projects; and WHEREAS, the County is postured for the next phases of these projects, which involves Early Procurement Bid Package 2 – Mass Grading and Utilities Package for the new Jail and Law Enforcement Center project; and WHEREAS, the purpose of this resolution is to approve the Findorff contract amendment for Early Procurement Bid Package 2 to be added to the Guaranteed Maximum Price (GMP) for the New Jail and Law Enforcement project, which project was previously approved by the Portage County Board of Supervisors; and WHEREAS, the contract cost for Findorff to provide services and materials for Bid Package 2 is $5,348,717 as set forth in the attached Contract Summary Form; and WHEREAS, in order to comply with the Portage County Purchasing Ordinance 3.7.11, Contracts and Leases, all leases or contracts for services exceeding $25,000 must have governing committee approval, furthermore, any contract exceeding $100,000 must also be approved by resolution of the County Board. FISCAL NOTE: The project costs for further design development are stated in the Jail/Law Enforcement Center Facility Project (# 850-25-01) and the Courthouse Building Remodel Project (#850-25-02) as proposed to be amended in the Portage County 2026 – 2031 Capital Improvement Plan. Portage County will finance the proposed projects with the sale of general obligation notes or bonds for the public purpose of financing continued design to develop project costs and timeline for the new facility construction of the jail/law enforcement center and for repairs and remodel of the Courthouse facility. The project expenses will be reimbursed by general obligation bond or note proceeds a nd the necessary resolutions for financing will be separate from this resolution. The final amount of the project will be finalized through further design development, construction documents, and bidding by the architectural firm and construction manager at risk. There will be a subsequent budget amendment and resolution at such a time as the County moves forward with the sale of the notes or bonds. Page 7 of 10 2 NOW, THEREFORE, BE IT RESOLVED that the Portage County Board of Supervisors hereby approves the contract amendment with Findorff for CMAR services as set forth in this resolution and the attached Contract Summary Form. BE IT FURTHER RESOLVED that appropriate County officials, including the County Executive, are authorized to enter into and execute said contracts and other documents to effectuate this resolution. DATED THIS 10TH DAY OF AUGUST, 2026 RESPECTFULLY SUBMITTED, SPACE AND PROPERTIES COMMITTEE. Date: August 10, 2026 Mike Splinter - Chair Jeanne Dodge Doug Stingle Janell Wehr Nancy Eggleston – Vice Chair Page 8 of 10 Portage County Contract Summary Form 1. County Department: Facilities Management and Facilities Master Plan 2. Department Administrative Point of Contact (name address and phone): Todd Neuenfeldt/Chris Schultz, 1462 Strongs Avenue, Stevens Point WI 54481, 715-346-1393 3. Contracted Business of Agency Name and Address: J.H. Findorff & Son Inc. 300 South Bedford Street Madison, WI 53703 4. Business Point of Contact (name address and phone): Joe Schuchardt, J.H. Findorff & Son Inc. 226890 Harrier Ave Wausau, WI 54401 608-578-6148 5. Description of the purpose and nature of the contract (one paragraph general description of the nature of the services and products involved): GMP for Construction Manager At Risk Services for Jail/LEC Bid Package 2 Mass Grading & Utilities; 6. Justification (What conditions mandate that this work be done): The County does not possess the skills or resources to construct a large Facility. This is also a continuation of the Facilities Master Plan Contract for CMAR Services in 2022 7. Amount of the contract: Estimated Jail/LEC Bid Package 2 Mass Grading & Utilities $5,348,717 8. Term of the contract: Continuation of Facilities Master Plan Contract from 2022 9. Contract start date: Continuation of Facilities Master Plan Contract from 2022 10. Source of funding (describe whether it is from appropriated funds, contingency funds, grant funds or otherwise): Capital Project Funds 11. Type of contract (new, amended or renewal): Amended 12. Type of award (by bidding, requests for proposals, or direct negotiation. If direct negotiation or RFP, explain why the bidding process was not utilized): Amend Contract To Add GMP from RFP Completed by Procurement and Facilities in 2022 13. Does the contract require subcontracts: Yes 14. Does the contract require work from other county departments: Yes, Finance, Space & Properties, Facilities will all play a part in this contract 15. Has the contract been approved by the County Executive and Finance Department (where necessary): Yes 16. Does the contract comply with county purchasing policy: Yes 17. Does the contract comply with county finance policy: Yes 18. Does the contract comply with county ethics policy: Yes 19. Where is the original contract filed (signing and filing of contracts is the responsibility of the department): Filed in the County’s ERP Financial System with oversight by Space & Properties, Facilities, County Executive, Solid Waste, and Purchasing 20. If necessary, has a budget adjustment form been submitted to Finance: None needed Certification of Summary The foregoing information has been reviewed and is hereby certified as accurate and correct . 07/27/26 _____________________________ ______________________ Department Head Date Page 9 of 10 Portage County Contract Summary Form 1. County Department: Facilities Management and Facilities Master Plan 2. Department Administrative Point of Contact (name address and phone): Todd Neuenfeldt/Chris Schultz, 1462 Strongs Avenue, Stevens Point WI 54481, 715-346-1393 3. Contracted Business of Agency Name and Address: AET 4203 Schofield Avenue, Suite 1 Schofield, WI 54476 4. Business Point of Contact (name address and phone): Shane Zahradka, Project Manager, AET 4203 Schofield Avenue, Suite 1 Schofield, WI 54476 715-359- 3534 5. Description of the purpose and nature of the contract (one paragraph general description of the nature of the services and products involved): Provide Third Party testing services related to Geotechnical and environmental inspections for construction of the New Jail/LEC.; 6. Justification (What conditions mandate that this work be done): The County does not possess the skills or resources to be a Third Party Testing Service 7. Amount of the contract: Estimated Cost for Duration of Contract $69,500 8. Term of the contract: August 18, 2026 until Project Completion 9. Contract start date: August 18, 2026 10. Source of funding (describe whether it is from appropriated funds, contingency funds, grant funds or otherwise): Capital Project Funds 11. Type of contract (new, amended or renewal): New 12. Type of award (by bidding, requests for proposals, or direct negotiation. If direct negotiation or RFP, explain why the bidding process was not utilized): RFP Completed by TEGRA and Purchasing August 2026 13. Does the contract require subcontracts: No 14. Does the contract require work from other county departments: Yes, Finance, Space & Properties, Facilities will all play a part in this contract 15. Has the contract been approved by the County Executive and Finance Department (where necessary): Yes 16. Does the contract comply with county purchasing policy: Yes 17. Does the contract comply with county finance policy: Yes 18. Does the contract comply with county ethics policy: Yes 19. Where is the original contract filed (signing and filing of contracts is the responsibility of the department): Filed in the County’s ERP Financial System with oversight by Space & Properties, Facilities, County Executive, Solid Waste, and Purchasing 20. If necessary, has a budget adjustment form been submitted to Finance: None needed Certification of Summary The foregoing information has been reviewed and is hereby certified as accurate and correct . 07/30/26 _____________________________ ______________________ Department Head Date Page 10 of 10