Solid Waste Management Board — Agenda Packet

PORTAGE COUNTY MEETING AGENDA SOLID WASTE MANAGEMENT BOARD PORTAGE COUNTY ANNEX CONFERENCE ROOM 5 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Tuesday, July 28, 2026 4:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone: dial 1-872-242-7813, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 843 477 849, then press # To attend this meeting by video: https://teams.microsoft.com/meet/258041103027615?p=ItP39SYbhn5j3r5gEb Page 1 of 2 CALL TO ORDER Committee Members enter Per Diem and Mileage CORRESPONDENCE REPORTS 1. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) 2. Site Coordinator • Landfill Updates • Special Program Updates • Hazardous Waste Updates 3. Solid Waste Director • SWAP Reconciliation • Recycling Processing Report • Program Updates • Introduction of Summer Intern PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 4. May Meeting Minutes DISCUSSION/POSSIBLE ACTION 5. Discussion and Possible Action: Prepare a contingency plan in the event federal funding isn't available for deer carcass dumpsters. NEXT MEETING DATE Page 1 of 11 Solid Waste Management Board Meeting Agenda July 28, 2026 Page 2 of 2 6. Monday, August 24th, Wednesday, August 26th, or Thursday, August 27th ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting in-person or remotely should contact the Facilities at 715- 346-1598 as soon as possible to ensure that reasonable accommodations can be made. Notice: Remote comment by the public during the meeting will be at the discretion of the Chair. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. Page 2 of 11 2025 2026 LOADS TONS INCOME GENERATED LOADS TONS INCOME GENERATED RESIDENTIAL 125 120.24 $9,619.20 496 176.94 $18,126.89 COMMERCIAL 215 666.68 $53,334.40 346 1,210.60 $101,277.46 DEMOLITION 693 944.69 $75,575.20 893 890.17 $75,705.51 MINIMUM CHARGE 427 56.67 $8,540.00 22 6.51 $440.00 MUNICIPAL 174 1,139.48 $79,763.60 187 1,197.95 $88,042.67 MISC. 574 0.00 $13,531.40 557 0.00 $13,132.15 TOTAL 2,208 2,927.76 $240,363.80 2,501 3,482.17 $296,724.68 2025 2026 CHANGE % CHANGE 2025 2026 CHANGE % CHANGE TOTAL LOADS 2,208 2,501 293 13.27% Total 137 172 35 25.55% YTD LOADS 10,261 11,013 752 7.33% YTD 748 799 51 6.82% TOTAL TONS 2,927.76 3,482.17 554.41 18.94% YTD TONS 14,934.03 15,830.85 896.82 6.01% TOTAL REVENUE $240,363.80 $296,724.68 $56,360.88 23.45% YTD REVENUE $1,220,523.69 $1,334,330.10 $113,806.41 9.32% LOADS TONS INCOME GENERATED LOADS TONS INCOME GENERATED CHARGE 64 71.90 $6,260.50 91 104.98 $9,228.47 NO CHARGE 135 296.10 $0.00 143 335.85 $0.00 TOTAL 199 368.00 $6,260.50 234 440.83 $9,228.47 2025 2026 CHANGE % CHANGE 2025 2026 CHANGE % CHANGE YTD LOADS 1,195 1,280 85 7.11% Total 30 41 11 36.67% YTD TONS 2,126.02 2,423.80 297.78 14.01% YTD 191 223 32 16.75% YTD REVENUE* $33,942.05 $51,940.17 $17,998.12 53.03% *Tipping Fee Revenue (does not include sale of recyclable material) INCOMING RECYCLABLE MATERIAL TOTALS COMPARISONOUTGOING LOADS OF RECYCLABLE MATERIAL 2025 2026 JUNE MATERIAL VOLUME REPORT - 6/30/26 INCOMING TRANSFER FACILITY MATERIAL COMPARISON INCOMING TRANSFER FACILITY TOTALS COMPARISON OUTGOING TRANSFER FACILITY LOADS COMPARISON INCOMING RECYCLABLE MATERIAL COMPARISON Page 3 of 11 2026Swap Reconciliation Portage County Transfer Facility to Cranberry Creek WM Haul to Cranberry Creek Portage County Total to Cranberry Creek WM to Marathon County Monthly Variance (tons) Cumulative Variance (tons) Monthly Payment Due January 2,031.75 82.41 2,114.16 1,791.01 -323.15 -323.15 (12,764.43)$ February 1,917.43 55.85 1,973.28 1,609.83 -363.45 -686.60 (14,356.28)$ March 2,401.39 72.04 2,473.43 1,901.97 -571.46 -1,258.06 (22,572.67)$ 1st Quarter Total 6,350.57 210.30 6,560.87 5,302.81 (49,693.37)$ April 2,813.25 66.36 2,879.61 2,057.40 -822.21 -2,080.27 (32,477.30)$ May 2,878.83 68.28 2,947.11 2,014.91 -932.20 -3,012.47 (36,821.90)$ June 3,447.66 71.09 3,518.75 2,384.11-1,134.64 -4,147.11 (44,818.28)$ 2nd Quarter Total 9,139.74 205.73 9,345.47 6,456.42 (114,117.48)$ July 0.00 0.00 -4,147.11 -$ August 0.00 0.00 0.00 -$ September 0.00 0.00 0.00 -$ 3rd Quarter Total 0.00 0.00 0.00 0.00 -$ October 0.00 0.00 0.00 -$ November 0.00 0.00 0.00 -$ December 0.00 0.00 0.00 -$ 4th Quarter Total 0.00 0.00 0.00 0.00 -$ Page 4 of 11 2026 Processing Fee or Rebate Incoming Residential Tons Incoming Business Tons Tons Processed at MRF Additional Fees Rebate or (Cost to Process) Number of Outbound Loads Cost to Haul Processing + Hauling Costs Monthly Average January (19.00)$ 305.04 83.28 395.80 -$ (7,520.20)$ 34 (25,249.42)$ (32,769.62)$ 18.49 February (19.00)$ 256.64 95.49 348.59 -$ (6,623.21)$ 33 (24,506.79)$ (31,130.00)$ 17.61 March (19.00)$ 287.66 104.31 376.10 -$ (7,145.90)$ 35 (25,992.05)$ (33,137.95)$ 17.82 April (16.00)$ 322.17 113.02 428.67 -$ (6,858.72)$ 39 (28,962.57)$ (35,821.29)$ 19.78 May (16.00)$ 313.69 101.68 398.90 -$ (6,382.40)$ 36 (25,956.00)$ (32,338.40)$ 18.88 June (16.00)$ 335.85 105.00 411.73 -$ (6,587.68)$ 40 (28,840.00)$ (35,427.68)$ 20.04 July (14.00)$ -$ -$ -$ -$ August (14.00)$ -$ -$ -$ -$ September (14.00)$ -$ -$ -$ -$ October -$ -$ -$ -$ November -$ -$ -$ -$ December -$ -$ -$ -$ Total 1,821.05 602.78 2,359.79 -$ (41,118.11)$ 217 (159,506.83)$ (200,624.94)$ Average (16.33)$ 303.51 100.46 393.30 -$ (3,426.51)$ 36 (13,292.24)$ (16,718.75)$ 18.77 Recycling Processing Report Page 5 of 11 2026 Budgeted 2026 Actual Interest Income from LTC Account (77,241.00)$ (16,455.42)$ LTC Account to Pay for Expenses (75,663.00)$ -$ Fund Balance Applied (8,887.00)$ -$ Investment Fees 2,701.00$ 1,599.23$ Salaries/Wages 17,008.00$ 6,678.65$ Benefits 6,241.00$ 1,195.48$ Telephone/Computer Services 7,808.00$ 3,909.84$ Mileage, Gas, & Rental 828.00$ 341.17$ Leachate Hauling 14,805.00$ 3,705.00$ Mi-Tech Services 8,000.00$ 5,127.44$ Natural Gas 1,630.00$ 2,176.48$ Electric 2,000.00$ 1,241.93$ Repair & Maintenance Services 21,200.00$ -$ Jetting of Leachate Lines 5,250.00$ -$ Mowing of the Landfill 2,500.00$ -$ Water Testing Services 5,100.00$ 2,985.00$ Snow Removal 3,500.00$ -$ Disposing of Leachate at WWTP 1,700.00$ 201.05$ License Fees 650.00$ -$ Operating Materials 1,100.00$ 911.21$ Property & Liability Insurance 7,069.00$ 2,639.06$ Designated for Future Operations 52,701.00$ -$ -$ 16,256.12$ Landfill Budget Summary As of June 30 Page 6 of 11 2026 Budgeted 2026 Actual State Grants - Hazardous Waste Grant (17,246.98)$ -$ Federal Grant - HUD (1,910,400.00)$ -$ Solid Waste Disposal Fees (2,645,417.00)$ (1,173,978.10)$ Fund Balance Used (27,000.00)$ -$ Other Miscellaneous Revenues (20,494.00)$ (6,051.10)$ Uncollectible Accounts 750.00$ -$ Salaries/Wages (Full-time) 95,666.50$ 42,413.13$ Benefits 24,115.00$ 7,101.82$ Telephone/Computer Services 9,106.00$ 4,424.86$ Office Supplies & Equipment 2,700.00$ 362.15$ Advertising/Photocopying/Postage 4,110.00$ 1,423.81$ Membership & Association Dues 380.00$ 245.00$ Conference & Trainings 1,500.00$ 947.50$ Mileage/Meals/Gas/Rental/Lodging 1,079.00$ 788.77$ Architectural/Engineering Services 52,300.00$ 41,709.83$ Mykisen (TF Operations) 613,400.00$ 310,339.43$ Water & Sewer 650.00$ 330.96$ Natural Gas 8,500.00$ 4,088.92$ Electric 15,500.00$ 5,349.52$ Repair & Maintenance Services 119,500.00$ 3,312.12$ Fire & Security Services 1,925.00$ 814.13$ Mowing/Lawn care 5,000.00$ 2,574.46$ Pest Control Services 2,600.00$ 1,609.14$ Snow Removal 7,500.00$ 287.50$ Waste Removal/Disposal 1,346,400.00$ 664,023.34$ Merchant Services (Credit Card Fees) 12,500.00$ 4,339.92$ License Fees 2,290.00$ 117.88$ Operating Materials & Supplies 875.00$ 783.06$ Property & Liability Insurance 15,810.00$ 7,486.67$ Equipment Rental/Leases 1,794.00$ 942.71$ Depreciation 34,193.00$ 8,998.71$ Building Improvements 1,455,400.00$ 4,901.00$ Equipment 350,000.00$ -$ Funds to be placed in the reserve 435,014.38$ -$ (0)$ (60,312.86)$ Transfer Facility Budget Summary As of June 30 Page 7 of 11 2026 Budgeted 2026 Actual State Grants - Recycling Grant (198,435.00)$ (197,768.59)$ Federal Grants - HUD (1,814,800.00)$ -$ Other Miscellaneous Revenues (4,818.00)$ (399.03)$ Fund Balance Applied (614,915.40)$ -$ Recycling Tipping Fees (60,000.00)$ (43,260.00)$ Salaries/Wages 112,235.50$ 51,670.07$ Benefits 30,347.00$ 8,859.48$ Computer Services - County IT 7,784.00$ 3,904.02$ Office Supplies 900.00$ 338.00$ Advertising/Printing/Postage 2,916.00$ 645.23$ Membership & Association Dues 380.00$ 372.50$ Conferences & Trainings 1,500.00$ 772.50$ Mileage/Meals/Rental/Gas/Lodging 1,079.00$ 325.40$ Architectural/Engineering Services 50,000.00$ 42,300.72$ MRF Processing Fees 188,000.00$ 34,530.43$ Operation/Transportation Fees 312,472.90$ 166,912.83$ Water & Sewer 900.00$ 458.26$ Natural Gas 13,000.00$ 7,305.52$ Electric 21,000.00$ 6,829.65$ Repair & Maintenance Services 248,525.00$ 2,281.78$ Fire & Security Services 2,425.00$ 638.15$ Mowing/Lawn Care/Sprinklers 5,000.00$ 1,007.50$ Pest Control 3,000.00$ 1,457.40$ Snow Removal 7,500.00$ 737.50$ Water Testing Services 700.00$ -$ License Fees 30.00$ -$ Operating Materials & Supplies 2,250.00$ 519.97$ Property & Liability Insurance 15,836.00$ 6,898.45$ Equipment Rental/Leases 1,794.00$ 677.94$ Depreciation 894.00$ 233.50$ Building Improvements 1,312,500.00$ 4,901.00$ Equipment 350,000.00$ -$ Funds to be Placed in Reserves -$ -$ -$ 103,150.18$ As of June 30 Recycling Budget Summary Page 8 of 11 PORTAGE COUNTY MEETING MINUTES SOLID WASTE MANAGEMENT BOARD PORTAGE COUNTY ANNEX CONFERENCE ROOM 5 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Tuesday, May 26, 2026 4:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone: dial 1-872-242-7813, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 781 968 147, then press # To attend this meeting by video: https://teams.microsoft.com/meet/214030495412149?p=0URelnmREoTzDBthW3 Page 1 of 2 CALL TO ORDER The Solid Waste Management Board meeting was called to order at 04:37 PM Members Present: Attending In-Person: Gifford, Fritz, Wiza, Randazzo, Bassett, Schlice Staff Attending: Haffele, Sauer Others Attending: Zach (T. of Stockton), Mykisen (Mykisen & Sons) ELECTION OF OFFICERS 1. Chairperson Director Haffele called for nominations for chairperson. Randazzo nominated Wiza for chairperson, seconded by Gifford. Nominations were called two additional times. A motion was made by Bassett, seconded by Fritz, to cast a unanimous ballot for Wiza for chairperson. Motion to cast a unanimous ballot carried by voice vote, with no negative votes. 2. Vice Chairperson Wiza called for nominations for vice chair. Gifford nominated Randazzo for vice chair. Randazzo turned the nomination down. Randazzo nominated Gifford for vice chair. Nominations were called two additional times. A motion was made by Bassett, seconded by Randazzo, to cast a unanimous ballot for Gifford for vice chair. Motion to cast a unanimous ballot carried by voice vote, with no negative votes. COMMITTEE MEMBERS ENTER PER DIEM AND MILEAGE 3. Memorandum on logging time and per diems ESTABLISH REGULAR MEETING DATE 4. Determine the Regular Committee Meeting Date for the 2026-2028 Term The board chose the fourth Tuesday of the month at 4:30 pm. CORRESPONDANCES 5. Memo from Finance Director REPORTS 6. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) Page 9 of 11 Solid Waste Management Board Meeting Minutes May 26, 2026 Page 2 of 2 7. Site Coordinator  Landfill Updates  Transfer Facility Updates  Hazardous Waste Program Updates 8. Director  SWAP Reconciliation  Recycling Processing Report  YTD Budget Summary  Program Updates PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 9. March Meeting Minutes A motion was made by Gifford, seconded by Bassett, to approve the March meeting minutes. Motion carried by voice vote, with no negative votes. DISCUSSION/POSSIBLE ACTION 10. Discussion/Possible Action: 2025 Overview 11. Discussion/Possible Action: Approve an amendment to add a fuel surcharge to the Mykisen and Sons Hauling Contract for hauling services to the landfill and MRF. A motion was made by Randazzo, seconded by Bassett, to approve adding a fuel surcharge to the Mykisen and Sons contract. Motion to approve carried by voice vote, with five ayes and one nay. 12. Discussion/Possible Action: Approving a budget amendment for a fuel surcharge and increasing tipping fees to offset the cost. A motion was made by Randazzo, seconded by Bassett, to approve the budget amendment for a fuel surcharge and to increase solid waste tipping fees by $0.50 per ton to offset the cost. Motion carried by voice vote, with no negative votes. NEXT MEETING DATE June 23 at 4:30 pm ADJOURNMENT Meeting adjourned at 05:18 PM Page 10 of 11 Memo To: Solid Waste Management Board Members From: Amanda Haffele, Solid Waste Director Date: May 21, 2026 RE: Deer Carcass Dumpster The Solid Waste Department is preparing a contingency plan in the event that federal funding for deer carcass dumpsters does not materialize for the upcoming season. Without this funding, the Wisconsin Department of Natural Resources will be unable to provide carcass dumpsters throughout the region. For reference, the average cost of a dumpster, including rental and disposal, for the 2025–2026 deer season in Central Wisconsin was $171 per ton. The dumpster placed at the Transfer Facility last season received 24.52 tons of carcasses. If federal funding is not secured, staff request that the Board prioritize the following options: 1. Do not host a dumpster. 2. Host a dumpster and implement a per-vehicle charge, with or without a minimum fee. a. Example: $200 per ton with a $5 or $10 minimum per vehicle. 3. Host a dumpster and charge per carcass or per bag of carcass waste. a. Example: $5 per carcass or bag. Staff recommend hosting a dumpster while implementing a per-ton fee with a minimum charge. This approach would allow both residents and small businesses to dispose of carcass waste appropriately. Offering a free dumpster is not recommended. It would be the only free carcass disposal site in Central Wisconsin, likely to result in excessive use, overwhelming volumes of waste, and unsustainable costs for the Department. Page 11 of 11