Board of Supervisors' - September 2026 — Agenda

Town of Sevastopol, Board of Supervisors’ Meeting, September 21, 2026 1 1 Board of Supervisors’ Meeting 2 4528 State Highway 57, (Institute), Sturgeon Bay, WI 54235 3 September 21, 2026, at 7:00 p.m. 4 5 Call to Order. The meeting was called to order by Chairman, Dan Woelfel, at 7:00 p.m. 6 7 Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance. 8 9 Roll Call to Establish Quorum. In addition to Woelfel, the following Board members were 10 in attendance and constitute a quorum: Supervisor Mark Haen, Supervisor Jeanne Vogel, 11 Supervisor Linda Wait, and Supervisor Stacie Denil. 12 13 Meet n’ Greet. Following the introduction of the Board and also in attendance: Amy M. 14 Flok – Clerk/Treasurer, Ryan Hoffmann – Sevastopol Videographer, and Dick Weidman. 15 16 Public Participation. None 17 18 Agenda/Proper Notice/Adopt. Upon proper notice, motion by Vogel and second by Denil 19 to adopt the agenda. Motion carried. 20 21 Approval of Minutes – Board of Supervisors’ Meeting – August 17th, 2026 22 Special Board of Supervisors Meeting – September 16, 2026 23 Motion by Haen and second by Vogel to approve the minutes of the Board of Supervisors’ 24 Meeting from August 17th, 2026, and Special Board of Supervisors’ Meeting from 25 September 16th, 2026. Motion carried. 26 27 Pending Business 28 America’s 250th Celebration at the Town Park. Wait reported that we are waiting to hear 29 from Steve Mocco, the owner of FunFlicks to make sure that the screen will fit inside the 30 tent. We tried to look at length of movies when choosing and since “The Sheep Detectives” 31 is about 90 minutes, we will move the entire schedule ahead 30 minutes. The Sevastopol 32 School marching band will play at 3:30 p.m., the VFW Post 51 flag presentation at 4:00 33 p.m., and the movie will start at 4:30 p.m. Welsings will be providing hot dogs, and we will 34 be purchasing hot dog buns from them. Wait was on WDOR on the open line and spoke 35 about the event. Denil will work on the schedule of events and update the times. We will 36 meet at the Town Park at noon on October 2nd for set-up. 37 38 Consideration of Health Insurance for Clerk/Treasurer for 2027. Woelfel stated the 39 Board had a closed session meeting on September 16th to talk about the possibility of 40 Town of Sevastopol, Board of Supervisors’ Meeting, September 21, 2026 2 health insurance for the Clerk/Treasurer to start in 2027. It was the consensus of the Board 1 to support the request and offer health insurance to the Town Clerk. 2 3 Door County Tourism Zone Redline Bylaws Approval. Wait reported that when the Door 4 County Tourism Commission, formed in 2008, is requesting revisions and updates to its 5 bylaws. Changes include meeting attendance expectations and absences, terms of office, 6 removal from office and executive committee term limits. Motion by Wait and second by 7 Vogel that the Town of Sevastopol approve and accept the Door County Tourism Zone 8 Commission bylaws dated June 18th, 2026. Motion carried 9 10 Schauer Road Update – Funding Request. Woelfel was at a meeting a few weeks ago with 11 the Wisconsin DNR, local Park Manger, a real estate group, County representatives and the 12 Door County Sherrif’s Department. The purpose was to get everyone on the same page on 13 the Schauer Road project. Once the plat is in place, the DNR will have to update the 14 master plan which requires a 30-day publication before a Public Hearing needs to be held. 15 There has been no negative feedback. We are anticipating this to start in the Spring of 16 2027. Ken Pabich has asked the Town to pick up the expense of $3,900 for a transporation 17 plat. Woelfel will get clarification on if the $3,900 is coming out of the $70,000 that we have 18 already committed or if the $3,900 is above and beyond the $70,000. We will go forward 19 and take the $3,900 out of the $70,000 and then if at the end we need to make it up, we will 20 deal with it then. 21 22 New Business 23 Camera Quote for Sevastopol Parks. Woelfel stated that as a part of the implementation 24 of Broadband, we are looking into putting cameras at different locations in our community. 25 Currently, we want to put them at the Town Park. We are hoping in the future to place them 26 at the Clark Lake Dam. The focus is to prevent vandalism and theft. We are looking to get 27 coverage throughout the Town Park, restrooms, pavilion, and pickleball courts. We will 28 have one camera just for the pickleball court and one for recording 24/7 and check out the 29 conditions on our YouTube channel. The difference between quote one and quote two is 30 only $1,600. Motion by Vogel and second by Denil to approve option 1 from Door County IT. 31 Motion carried unanimously. 32 33 Funding Request for Business Association. Woelfel stated that the Sevastopol Business 34 Association has asked the Town to fund them $2,000 to cover the start-up costs. Wait 35 provided a recap of where the Business Association is and how they got there. Seven 36 business owners, including Wait, came forward to be the incorporators and initial Board of 37 Directors. In order to receive funding, Community Business Associations must have 38 501(c)(6) IRS status. The application requires a 3-year budget plan, bylaws, and a conflict-39 of-interest policy, along with a $650 filing fee, and the process may take several months to 40 process. get the 501C6 status. Wait will abstain from the vote since she is involved with the 41 Town of Sevastopol, Board of Supervisors’ Meeting, September 21, 2026 3 Business Association and an active member of its Board. Josh Cory-Yaeggi wanted to ask 1 Destination Sturgeon Bay for possible funding, but Woelfel doesn’t agree with that. We are 2 trying to move away from Destination Sturgeon Bay, so it doesn’t make sense to ask them 3 for start-up funds. Motion by Denil and second by Vogel to approve to provide the 4 Sevastopol Business Association with start-up funds of $2,000. Motion carried, with Wait 5 abstaining. 6 7 Ordinances/Resolutions 8 Resolution No. 2026-03 – Resolution for Inclusion Under the Wisconsin Public 9 Employers’ Group Health Insurance Program. Motion by Vogel and second by Denil to 10 approve Resolution No. 2026-03 – Resolution for Inclusion Under the Wisconsin Public 11 Employers; Group Health Insurance Program. Motion carried unanimously. 12 13 Financial Reports – August 2026. Motion by Denil and second by Haen to accept the 14 financial reports for August 2026. Motion carried unanimously. 15 16 Treasurer’s Report. The Town has received the bill for Road Construction. If 17 the bill is complete, the Door County Highway Department overestimated the cost 18 by roughly $21,000. Per the AT&T contract and after sending checks out tomorrow, 19 we will have made the last payment for Broadband. We have also paid for the 4th 20 quarter of fire dues to the City of Sturgeon Bay Fire Department. 21 22 Approval of Vouchers, Bills, and Claims – August 18, 2026, through September 21, 23 2026. Motion by Vogel and second by Denil to approve the vouchers, bills, and claims from 24 August 18, 2026, through September 21, 2026. Motion carried. 25 26 Oral Committee/Commission Reports/Minutes. 27 Motion by Haen and second by Denil to accept the meeting minutes of the Park and 28 Recreation Board from August 26th, 2026, and place on file. 29 30 Door County Tourism Zone is still looking for a full-time Executive Administrator. Julia is 31 working on a form to simplify reporting room tax. 32 33 County Board Report – District 14 Supervisor – Hugh Zettel. 34 Hugh Zettel provided a report for the Board in lieu of being here. The report gave a snapshot 35 of their budget. 36 37 Licenses and Permits 38 Inspection Specialists LLC – August 2026. Placed on file. 39 Door County Zoning Permits – August 2026. Placed on file. 40 41 Town of Sevastopol, Board of Supervisors’ Meeting, September 21, 2026 4 1 Correspondence 2 Sevastopol Sanitary District’s financials 3 City of Sturgeon Bay Fire Report – July 2026 4 City of Sturgeon Bay Fire Report – August 2026 5 Burn Permit Scheduling and Issuance 6 2026 Change in Equalized Values 7 Charter Franchise Fees 8 Foreclosure – parcel in Town of Sevastopol 9 UWO Well Monitoring Flier 10 11 Announcements 12 Communications and Technology Committee Meeting – Tuesday, September 13 22, 2026, at 1:00 p.m. 14 2027 Budget Work Session – Tuesday, October 13, 2026, at 5:30 p.m. 15 Historical Society Presentation – Helga Bobb – Sunday, October 18, 2026, at 16 2:00 p.m. 17 Board of Supervisors Meeting – Monday, October 19, 2026, at 7:00 p.m. 18 19 Agenda Items for Next Month 20 21 Adjourn. Motion by Denil and second by Haen to adjourn. Motion carried and the meeting 22 adjourned at 8:51 p.m. 23 24 Respectfully submitted, 25 26 Amy M. Flok, Clerk 27 Draft 9/22/2026 28 29