Agenda & Packet

The Village of Kenilworth is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with di sabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are requested to contact Kathy Thake at 847-251-1666 promptly to allow the Village to make reasonable accommodations for those persons. There will be a regular meeting of the Village Board at Village Hall, 419 Richmond Road; Kenilworth, IL. The public may attend in person or by utilizing the following link: TEAMS MEETING LINK If you do not have access to a computer, you may attend via telephone: +1 872-242-8055 Meeting ID: 799 485 058# Village Board Meeting Regular Meeting Agenda September 21, 2026, at 7:00 p.m. I. Call to Order / Roll Call II. Approval of Minutes A. Committee of the Whole – August 13, 2026 B. Village Board – August 17, 2026 C. Village Board – August 17, 2026 Executive Session III. Village President’s Report IV. Approval of Warrant List V. Regular Scheduled Business A. Items for Consideration by Omnibus Vote 1. Resolution Approving a Façade Improvement Grant Agreement with Beth Schindler of Pass the Brush LLC, Concerning 430 Green Bay Road 2. Resolution Waiving Competitive Bidding Requirements and Authorizing Execution of a Contract with Midwest Salt of Winfield, Illinois for the Purchase of Road Salt in the Amount Not to Exceed $30,302 3. Appointment of Kira Elert to the Building Review Commission for a Term Ending September 21, 2029 4. Resolution Authorizing Execution of a Multi-Year Professional Services Agreement with Lauterbach & Amen for Accounting Services 5. Resolution Authorizing the Renewal of a Professional Services Agreement with Sikich CPA LLC of Naperville, Illinois for Audit Services for Fiscal Years 2026- 2029 Village of 1 B. Items for Consideration by Individual Vote 6. Consideration of the Budget Goals and Objectives for Fiscal Year 2027 7. Zoning Code Update: Policy Discussion on Administrative Variations VI. Report from Staff A. Community Development B. Finance C. Police D. Public Works E. Legal Counsel F. Village Manager 1. Cart Tagging (M. Burns) VII. Business from the Public VIII. Adjourn 2 1 VILLAGE OF 2 3 KENILWORTH, IL 4 5 Committee of the Whole Special Meeting 6 August 13, 2026 7 8 Call to Order 9 10 Village President Cecily Kaz called to order the special meeting of the Committee of the Whole of the Board of 11 Trustees of the Village of Kenilworth (the “Committee”) at 5:01 p.m. on August 13, 2026. 12 13 Roll Call 14 15 President Kaz requested that the Clerk call the roll and the results were as follows: 16 17 Trustees: 18 Trustee Tim Ransford Absent (Arrived 5:05 pm) 19 Trustee Christopher Ottsen Present (Remote, Voting*) 20 Trustee Amy Hannus Present 21 Trustee John Gottschall Present 22 Trustee Matt Lojkovic Absent 23 Trustee Joseph Vitu Present 24 President Cecily Kaz Present 25 26 A quorum was present in person. 27 28 *President Kaz indicated that she was in receipt of a request from Trustee Ottsen to attend the meeting 29 electronically in accordance with the Electronic Meeting Attendance Policy. As a quorum is physically present, 30 the Trustee will be authorized to attend electronically unless a motion is made and passed by a two-thirds 31 majority of those physically present to deny the request. Hearing no such motion, President Kaz deemed the 32 Trustee Present as a voting member. 33 34 Others recorded as in attendance in person or via video conference: 35 Village Officials and Staff: 36 Michael Gagnon Village Clerk 37 Kathy Thake Village Manager 38 Heather McFarland Assistant to the Village Manager 39 Jordan Schmidt Management Analyst 40 41 Others, signing in as displayed in Participant List: 42 Michael Blue 43 David Joyce 44 3 Kathy Routliffe 1 Eric Miller 2 Jeanne Keiler 3 Chad Emigolz 4 Chethan Shetty 5 Louis Keiler 6 Vivian Vahlberg 7 8 Presentation and Discussion 9 10 President Kaz introduced the discussion of the agenda item for the meeting, gave a brief synopsis of a prior 11 meeting of the Committee of the Whole on July 28, 2026 that addressed the item, outlined next steps to be 12 taken once the Zoning Code Update is completed, and invited Trustee Hannus, chair of the Zoning Code 13 Update Working Group to speak. Chair Hannus reminded the Committee that while there was substantial 14 progress on zoning code updates related to policy matters in the residential areas of the Village, there has not 15 been a consensus reached regarding policy matters related to the commercial areas of the Village, specifically 16 along the Green Bay Road Business Corridor. Topics discussed at the July 28th Committee regarding Business 17 District Bulk, Height, and Use Regulations are continuing to be discussed presently in an effort to allow the 18 Board of Trustees to provide guidance regarding the direction policy matters, as they relate to the zoning 19 code in the commercial areas of the Village, should take. With that, Chair Hannus introduced Mr. Michael 20 Blue of Teska Associates, acting as planning consultant to the Village, to present. 21 22 A. Zoning Code Update: Policy Discussion on Business District Bulk, Height, and Use Regulations 23 (continued from Committee of the Whole meeting of July 28, 2026) 24 25 Mr. Blue emphasized the importance of and the difficulty of reaching policy consensus on matters such as 26 Bulk, Height, and Use Regulations. He provided a review of the discussion on July 28th which focused on 27 permitted building height, examination of setback and stepback regulations on a case-by-case basis, and an 28 evaluation of development incentives that already exist in the Village. He then set goals for the present 29 meetings’ discussion as reviewing approaches to support the business district, gaining consensus on the role 30 of zoning in supporting those approaches, and balancing the zoning standards for building height, setback, 31 and stepbacks for structures on the Green Bay Road Business Corridor versus those west of the alley on Park 32 Drive. He took time to review planning efforts in the past that have made important contributions to the 33 present planning effort. They are: 34 35 2008 Comprehensive Plan 36 2013 Design Guidelines 37 2013 Streetscape Plan 38 2022 Green Bay Road Corridor Vision Statement 39 2023 Business District Building Survey 40 2023-2024 Code and Procedure Amendments to Support the 2022 Vision Statement 41 2025 Affordable Housing Plan Update 42 2025-Current Zoning Code Update 43 44 He provided an analysis of architecturally and historically important buildings in the Village, pointing out 45 differences in size, shape, and location and defined terms such as “mixed use” or “vertical mixed use” (multi-46 storied structure with some residential and some commercial uses of the space), “single use” (one story 47 structures with either residential or commercial use). He then invited Ms. Heather McFarland, Assistant to 48 the Village Manager, to speak regarding existing development programs the Village supports. Ms. McFarland 49 enumerated the following: 50 51 4 • TIF Assistance - Provides economic incentives that align with and advance the Village’s 1 redevelopment objectives 2 • Facade Grant Improvement Program - Cost-share program for exterior rehabilitation 3 • Streetscape Beautification: Landscaping Planters, Holiday Lights, etc. 4 • Building Survey: Guidance on where to focus preservation efforts 5 Demolition regulations reflect findings 6 7 Village Manager Thake then took the floor to expand on additional development programs that are in the 8 planning stages. They were: 9 10 • Upcoming: Green Bay Road Streetscape Enhancement Project (2031) 11 • Consider: Market Analysis and Feasibility Study, Green Bay Road Strategic Plan, 12 Interior Improvement Incentives 13 14 Hearing no further discussion of existing development programs, Mr. Blue then drew the Committee’s 15 attention to a revision of a chart first presented at the July 28th Committee meeting: 16 17 Standards Current Draft Update Revised Height 35’ or 3.5 Stories 40” w/ SUP 45” 4th Floor by PUD 35” West of Alley on Park Drive (height only varied by text amendment) 45’ Permitted 35” Permitted, West of Alley on Park Drive (height only waived by PUD) Yard Setbacks Measured from Lot Line Measured from Lot Line Front Yard None Required 0” Build to Line (unless parking provided) 0” Build to Line (unless parking provided) Side None Required Minimum 5” if Provided None Required Minimum 5” if Provided None Required Minimum 5” if Provided Rear None Required 10” Required As determined by SUP Building Stepbacks None Required Measured from Setback Line Measured from Setback Line Front Yard None Required 3rd Floor – 15” Required at distance determined through Special Use and/or Certificate of Appropriateness 4th Floor – 20” (by PUD) Rear None Required 3rd Floor – 10” 4th Floor – 20” (by PUD) Side None Required 4th Floor – 20” (by PUD) Additional Regulations Ground Floor Commercial Required 1st Floor Residential as SUP West of Alley on Park Drive 1st Floor Residential as SUP West of Alley on Park Drive Glossary 18 SUP: Special Use Permit PUD: Planned Unit Development 19 20 He urged the Committee to continue the discussion of what policy directives should be reflected in pending 21 zoning code revisions. The column on the right titled “Revised” is an attempt to provide guidance for that 22 discussion, shaped by the July 28th input, for the present meeting. Mr. Blue reviewed elements of the chart 23 explaining their relevance to policy guidance. He then turned specifically to the question of building height 24 5 and provided renderings of building facades reaching 35’,40’ and 45’ taking time to differentiate between the 1 discussion of building height from the discussion of number of stories a structure might have. He urged the 2 Board to include both the height in feet and the number of stories. Trustees clarified the focus of a height 3 and number of stories discussion when referring to the business district, the pursuit of encouraging both 4 development of new structures and redevelopment of existing structures, the pressures on developers to 5 provide commercial and residential spaces that have higher ceilings than in the past, the decisions regarding 6 height made by surrounding communities, the influence of surrounding commercial businesses on the 7 establishment of a new one, the pursuit or avoidance of “cavernous” commercial areas, the realistic 8 expectations the Village should have for its constrained commercial district, the need for thinking about 9 Green Bay Road Business Corridor development differently from the past, the limitations of the zoning code 10 for encouraging development and redevelopment, and the reasons for revitalization success realized by 11 neighboring communities. Mr. Blue related ongoing discussions in other communities around these same 12 topics and how they were dealt with and feedback from developers around the ceiling height of the first floor. 13 14 President Kaz then urged Mr. Blue to present on Business District Bulk Standards for Setbacks, provisions 15 regarding structure footprint limitations relative to property lines, and stepbacks, provisions regarding upper 16 floor footprint limitations relative to the floors below them. He reminded the Board that at the July 28th 17 meeting, it was determined that due to the limited lot sizes prevalent in the Village commercial district and 18 the minimum square footage suggested for attracting successful development, the decision around the 19 setbacks and stepbacks for any one development proposal would be made on a case-by-case basis, that there 20 would be a requirement for their consideration, and that the Architectural Review Commission (ARC) would 21 opine on the best alternatives in either case. Trustees clarified the parameters of square footage proposals 22 under and over 10,000 square feet relative to the need for a Special Use Process, the application of setback 23 and stepback requirements relative to new construction versus existing structures, the need for a Certificate 24 of Appropriateness under any type of proposal, and the impact setback and stepback requirements might 25 have on the need to increase building height. 26 27 President Kaz then asked Mr. Blue to present his recommendation for how the revised zoning code would 28 address these situations. Mr. Blue contrasted the recommendations of the July 28th meeting, which gave 29 specific distances for stepbacks and setbacks, to a different approach which would have the code require 30 some defined stepback for any part of the structure above the second floor determined by the review 31 approval process, the input of the ARC, the recommendation of the Plan Commission (PC), and ultimately the 32 approval by the Village Board. Setbacks would be set 0’ from the lot line in the front, 5’ from the lot line on 33 the side (if provided), and rear yard setbacks would be considered as part of the Special Use Permitting (SUP) 34 process. Trustees clarified the stipulation of 5’ for a side yard. There were no further comments from the 35 trustees 36 37 Mr. Blue then turned to a discussion of Business District Uses as development extends further from the core 38 of business district activity. He opined that the further away from the core a business extends, the harder it is 39 to achieve commercial success. He suggested that idea should influence zoning code requirements for 40 properties west of the alley on north side of Park Drive. He proposed that the present requirement for 41 commercial space on the first floor of development in the business district be removed for properties located 42 there as they are further away from the core of the Green Bay Business Corridor. Trustees clarified the 43 treatment of townhome construction in the business district, the introduction of mixed use zoning for all of 44 Park Drive, the need for master planning in the area, defined the concept of “overlay district” to address the 45 transition from residential and commercial districts, the importance of avoiding an unplanned “hodge-podge” 46 of residential and commercial in the business district, and the qualities of businesses that have succeeded in 47 the business district. President Kaz asked whether there were any further comments from the Board on this 48 topic. There were none. 49 50 6 Mr. Blue then offered next steps that will be taken which included ongoing discussions with the Board of 1 Trustees seeking direction as the zoning code update continues, a report to the Board regarding the Zoning 2 Code Update Committee meeting on August 17th, Architectural Review Commission feedback on height, bulk 3 and sign review scheduled for September 2nd, and the Zoning Code Public Hearing at a Plan Commission 4 meeting to take place in the fall of 2026. Trustees clarified how the input generated from these Committee of 5 the Whole meetings will be communicated to the ARC and the PC as their meetings approach, the hierarchy of 6 importance among the policy directives discussed by the Board, the expectations associated with various 7 changes to the zoning code being proposed, the opportunities for stakeholder input in the present 8 development process, the importance of communicating the efforts by the Board, the ARC and the PC to 9 respond to resident desires for the business district, and the message residents have communicated regarding 10 their desires for the business district. The idea of approving the parts of the zoning code where there is 11 consensus and conducting further review of those parts where consensus has not been reached was 12 proposed. The portion of the zoning code addressing residential matters was deemed to have widespread 13 consensus around the changes needed. The sections of the code addressing commercial matters have not 14 reached such consensus. Trustees declared the need for gathering a higher level of input regarding zoning 15 revisions for the business district and clarified the concept of “spot zoning” or when a piece of property or 16 groups of property have special zoning laws applied to them that differ from the zoning laws applied to 17 properties around them, and why it is important to avoid its occurrence. Consensus was reached to proceed 18 with changes to the zoning code as they apply to residential considerations and to subject the sections of the 19 code addressing commercial matters to greater analysis and public input. President Kaz recounted future 20 activities that will impact the discussion of zoning code changes for the business district and that staff should 21 be directed to help the Board define the scope and timing for reaching consensus on commercial sections of 22 the zoning code among these events. Village Manager Thake suggested some time in Q1 or Q2 of FY 2027 as 23 a realistic timeline for reaching consensus, Q2-4 to conduct a market analysis and feasibility study, and to 24 integrate the data from that analysis into a strategic plan in FY 2028. Consensus was reached to separate the 25 two general areas of the zoning code, i.e. residential and commercial, approving changes to the residential 26 sections presently but subjecting the commercial sections to further review and analysis for approval 27 sometime in FY 2028. Hearing no further comments from the Board, President Kaz opened the floor for 28 comments from the public. 29 30 Resident Eric Miller did not agree with the proposals suggested by Mr. Blue and asked the Board to give 31 greater consideration to population density or the number of people living within a specific geographical area, 32 to open space within the business district to promote aesthetics, to supporting existing businesses in the 33 Village on par with attracting new ones, and to safety when determining setbacks in the rear of structures 34 and thereby place a firm number on setbacks rather than using a case-by-case method. Mr. Miller thanked 35 the Board for its attention and urged it to pursue more citizen input when making policy decisions. 36 37 Resident David Joyce recounted his attention to this issue and praised the ARC for its thoughtful approach to 38 discharging its mandate. He pointed to an ARC discussion around zoning changes and their impact on 39 property values which could stymie development rather than encourage it, a history of a zoning application 40 seeking a variance that was undeterred by violating existing zoning restrictions and was yet granted extensive 41 review suggesting there is no need to change height requirements in the zoning code, the limitations of basing 42 zoning changes on the recommendations of those affected most by them, the differing perspectives of 43 commercial property owners in the business district and residential property owners living nearby, and the 44 difficulty of anticipating what the code might face in years to come. President Kaz reminded Mr. Joyce of his 45 time limits for comment and he concluded his remarks. 46 47 Resident Jeanne Keiler thanked the Board for the time and effort it has put in on the zoning code update. She 48 recounted conversations with potential business owners who would have revitalized existing structures rather 49 than redeveloping the property. She felt the Village should market the possibilities for owner-owned 50 7 structures that will be rehabilitated rather than redeveloped and she urged the Board to encourage more of 1 that activity. 2 3 Resident Chad Emigolz thanked the Board for their efforts in encouraging business vitalization. He urged the 4 Board to use all the resources at its disposal when tackling complicated problems like revising the zoning 5 code. He felt the Board need not make some of the decisions it is discussing but should rather assemble the 6 facts surrounding the issue, present them to the residents of the Village, and let the policy decisions be made 7 collectively by citizen input. He felt the Board could ask for that help and residents would respond 8 enthusiastically. He went on to recount a personal analysis of the commercial desirability of a Kenilworth 9 property and cited higher property taxes and lower foot traffic for the Kenilworth property over a similar 10 property in Wilmette. He felt the discussion of building height was misguided because it will not overcome 11 simple economic analysis by the business owner. He agreed with the decision by the Board to postpone 12 changes to the commercial sections of the zoning code in order to solicit further resident input around policy 13 changes. 14 15 Resident Vivian Vahlberg concurred with the decision reached by the Board regarding consideration of 16 commercial sections of the zoning code. She felt further market analysis would enhance the final decision. 17 She urged that any market analysis should be widespread and in depth, and that input from developers 18 should be taken carefully and judiciously. She had particular concern about bulk in the rear of commercial 19 structures and felt setbacks are important to impose. 20 21 Business from the Public 22 23 President Kaz asked if there was any business from the public not on the agenda. There was none 24 25 Adjourn 26 27 With no further business, President Kaz asked for a motion to adjourn the meeting. Trustee Ransford offered 28 a motion to adjourn the meeting and Trustee Gottschall seconded the motion. 29 30 A roll call vote was taken as follows: 31 32 For: Ransford, Ottsen, Hannus, Gottschall, Vitu 33 34 Opposed: None 35 36 With a vote of five in favor, none opposed, President Kaz declared the meeting adjourned at 7:01 p.m. 37 8 VILLAGE OF 1 2 3 KENILWORTH, IL 4 5 Village Board of Trustees 6 Meeting 7 August 17, 2026 8 9 Call to Order 10 11 President Kaz called to order the meeting of the Board of Trustees of the Village of Kenilworth at 7:00 p.m. on 12 August 17, 2026. 13 14 Roll Call 15 16 President Kaz requested a roll call, and the results were as follows: 17 18 Trustees: 19 Trustee Tim Ransford Present 20 Trustee Christopher Ottsen Present 21 Trustee Amy Hannus Present 22 Trustee John Gottschall Present 23 Trustee Matthew Lojkovic Present (Remote, Voting*) 24 Trustee Joseph Vitu Present 25 President Cecily Kaz Present 26 27 *President Kaz indicated that she was in receipt of a request from Trustee Lojkovic to attend the meeting 28 electronically in accordance with the Electronic Meeting Attendance Policy. As a quorum is physically present, 29 the Trustee will be authorized to attend electronically unless a motion is made and passed by a two-thirds 30 majority of those physically present to deny the request. Hearing no such motion, President Kaz deemed the 31 Trustee Present as a voting member. 32 33 A quorum was present in person. 34 35 Others Recorded as in Attendance: 36 37 Village Officials and Staff: 38 Michael Gagnon Village Clerk 39 Kathy Thake Village Manager 40 Heather McFarland Assistant to the Village Manager 41 Greg Jones Village Attorney 42 Donicio Silva Village Police Chief 43 V V I L L A G E O F V I L L A G E O F l l a g e o f 9 Jordan Schmidt Management Analyst 1 Molly Burns Management Analyst 2 Donald Leicht Superintendent of Public Works 3 4 Others, signing in as displayed in Participant List: 5 Paul Ardizzoni 6 Garner Duncan 7 8 Approval of Minutes 9 10 President Kaz asked if there any questions or comments regarding the following minutes: 11 12 A. Village Board – July 20, 2026 13 B. Committee of the Whole – July 28, 2026 14 15 Hearing none, President Kaz then asked for a motion to approve the minutes as presented. Trustee Ottsen so 16 moved, and Trustee Gottschall seconded the motion. 17 18 A roll call vote was taken as follows: 19 20 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 21 22 Opposed: None 23 24 The roll call tally was six votes in favor, and none opposed. President Kaz declared the minutes approved. 25 26 Village President’s Report 27 28 President Kaz began her report by announcing two updates to ongoing projects: 29 30 A. Beach Improvement Project Update 31 To report on the status of the Beach Improvement Project, President Kaz invited Mr. Paul Ardizzoni of Bulley 32 & Andrews LLC, acting as project manager, to report to the Board. Mr. Ardizzoni presented photographic 33 slides of various aspects of the project that have been completed including an overview of access ramps and 34 of landscaping. He highlighted remaining work as “punch list” items including gating on Kenilworth Avenue, 35 guardrails on Devonshire Lane, and the cleaning and polishing of upper landing guardrails. He discussed 36 timing for completing the remaining work over the coming weeks. Trustees clarified the status of readiness 37 for public use, the date for final completion, the impact of construction disruption on the sale of beach 38 passes, the functionality of evening lighting, and the plans for celebrating the completion of the project. 39 Hearing no further questions from the Board, President Kaz thanked Mr. Ardizzoni for his presentation. Mr. 40 Ardizzoni thanked the Board for the opportunity to serve the Village. 41 42 President Kaz then asked management analyst Molly Burns to report on the upcoming completion of the FY 43 2026 beach season. Ms. Burns recited the expected schedule for ending the beach season officially, the status 44 of beach personnel employment, she described resident use of the facilities during the official season as well 45 as expectations for use and staffing during the early fall, recited a calendar of special events to take place, and 46 announced that preparations have begun for FY 2027 beach season. Trustees clarified the level of police 47 10 surveillance of the beach during the fall season. Hearing no further comments from the Board, President Kaz 1 Ms. Burns for her report. 2 3 (President Kaz inadvertently moved to Approval of Warrant List at this time. It was decided that this approval 4 would proceed and then the meeting would revert back to unaddressed agenda items under the Presidents 5 Report) 6 7 Approval of Warrant List 8 9 President Kaz then asked Trustee Gottschall to report on the Warrant List. Trustee Gottschall highlighted 10 Class B payments to be ratified as payroll related, and Class A warrant payments to be approved highlighting 11 payments to Bulley & Andrews for work on the Beach Improvement Project, to the Village of Glenview for 12 Police Department dispatch services, and to the Village of Wilmette for water supply. Trustees clarified the 13 status of final payments to Bulley and Andrews, payments to Ciorba Group Inc for work related to the Green 14 Bay Road Corridor, and for design work related to road improvements on Oxford Road. 15 16 Hearing no further comments from the Board, President Kaz asked for a motion to approve the warrants as 17 presented. Trustee Ransford so moved, and Trustee Vitu seconded the motion to approve the Class A 18 warrants in the amount of $1,333,882.33 and to ratify the Class B warrants in the amount of $152,183.44. 19 20 A roll call vote was taken as follows: 21 22 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 23 24 Opposed: None 25 26 The roll call tally was six votes in favor, and none opposed. President Kaz declared the warrants approved and 27 ratified. 28 29 (President Kaz then returned to agenda items under the Presidents report.) 30 31 President Kaz then asked Trustee Hannus as chair of the Zoning Code Update Working Group to update the 32 Board on its progress. 33 34 B. Zoning Code Update 35 36 Chair Hannus related the status of updating the zoning code with regard to residential matters as having 37 reached consensus among the working group while updates regarding commercial zoning matters were still 38 being discussed. Preparations are being made to bring updates regarding residential matters to the Board for 39 approval while discussions regarding commercial updates will continue into FY 2027. 40 41 Hearing no further discussion from the Board, President Kaz turned to Regular Scheduled Business and recited 42 the Items for Consideration by Omnibus Vote aloud. 43 44 Regular Scheduled Business 45 A. Items for Consideration by Omnibus Vote 46 47 11 2. Ordinance Authorizing the Participation in the Suburban Tree Consortium 1 2 3. Resolution Approving Change Order #1 with Testing Service Corporation for Material 3 Testing Services as Part of the Beach Improvement Project by Increasing the Contract 4 Amount Price by $26,911 for a Total Amount Not to Exceed $56,911 5 6 She then asked whether any member of Board would like to exclude any items from omnibus vote. 7 Trustee Gottschall requested that agenda item A.1. be excluded from omnibus vote and be 8 considered by individual vote. President Kaz honored that request and then asked whether there 9 were any questions from the Board regarding items A.2&3 before she requests a motion to approve 10 by omnibus vote. Trustees clarified the impetus for the change order by Testing Service Corporation. 11 Village Manager Thake addressed this matter to the Board’s satisfaction. 12 13 Hearing no further comments from the Board, President Kaz requested a motion to approve agenda 14 items A.2&3 by omnibus vote. Trustee Ottsen so moved, and Trustee Ransford seconded the 15 motion. 16 17 A roll call vote was taken as follows: 18 19 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 20 21 Opposed: None 22 23 The roll call tally was six votes in favor, and none opposed. President Kaz declared the ordinance authorized 24 and the resolution approved. 25 26 President Kaz then turned the Board’s attention to Items for Consideration by Individual Vote beginning with 27 what was agenda item A.1. and now listed as item B.1. 28 29 B. Items for Consideration by Individual Vote 30 31 1. Resolution Authorizing the Village Manager to Execute a Right-of-Way License 32 Agreement with Ezee Fiber Texas, LLC, of Houston, Texas for Residential Fiber 33 Installation 34 35 President Kaz invited Trustee Gottschall, as Chair of the Board of Trustees Finance Committee to present on 36 this item. Chair Gottschall recounted the Village’s introduction to representatives of EZEE Fiber Texas, LLC 37 (Ezee Fiber) in April of FY 2026. He described the intention of EZEE Fiber to install fiber optic cable throughout 38 the Village to offer internet connection services. The employment of fiber optic technology should promise 39 faster, more efficient internet connection services at competitive prices compared to present-day providers 40 with alternative telecom technology. 41 42 He went on to offer personal research he conducted around the telecom industry and the development, 43 employment, and installation of telecom technology. He described business strategies announced publicly by 44 12 EZEE Fiber involving communities around the City of Chicago, characterized the level of difficulty EZEE Fiber 1 has faced in pursuit of those strategies due to the intrusive nature of its installation procedures, suggested 2 that the problems other local communities have faced would be magnified by the Village’s efforts to bury as 3 much utility infrastructure underground as possible, and offered the possibility that emerging wireless 4 technology could develop sufficiently to compete with fiber optic effectiveness in the foreseeable future 5 hence obviating the need for intrusive installation of fiber optic cable. He then asked Village Attorney Jones 6 to present on the legal status of EZEE Fiber’s request for access to the Village parkway property to install its 7 fiber optic cable. 8 9 Attorney Jones recounted the history of Illinois legislation known as the Cable and Video Competition Law of 10 2007 which requires municipalities in the State of Illinois to grant access to telecom providers when 11 requested. He presented two options to the Board to address this reality. It could direct EZEE Fiber to 12 prepare permit applications in a piecemeal fashion guided by the specific location for installation throughout 13 the Village, hence resulting in multiple applications demanding time and attention from staff to execute. Or it 14 could pass the resolution under discussion presently to provide a more consistent, considerate approach to 15 permitting, allowing for better resident notice, the establishment of security funds to protect the Village 16 against damage, and the ability to impose a licensing fee. Trustees clarified whether this legal requirement 17 violates any existing Village codes or requirements, how this agreement compares with the treatment of 18 other utilities by the Village, the specific nature of the service EZEE Fiber will perform, the possibility of 19 opening the agreement to an RFP (Request for Proposals) process, the history of any comparable utility and 20 fiber optic installations, and the likelihood of successful installation given the extensive tree canopy and the 21 presence of sprinkler and pet protection systems. 22 23 President Kaz then asked Mr. Garner Duncan, Senior Vice President of Government Affairs for EZEE Fiber 24 Texas LLC. to address some of the concerns expressed by the Board. He began by describing the methods to 25 be used to install the fiber optic cable while avoiding other underground utilities, the appearance of access 26 panels, the multi-step process followed to enhance precision of installation, and the high level of community 27 approval EZEE Fiber has enjoyed and continues to expect. Trustees clarified the location and size of access 28 portals, the likely phasing of installation in the Village, the identities of surrounding communities that have 29 approved a similar agreement, compared aspects of approved agreements to the proposal for Kenilworth, 30 confirmed that all companies properly seeking access to the Village parkway must have it granted, probed 31 EZEE Fiber’s experience with older communities possessing an extensive tree canopy, discussed the balance of 32 benefits and costs of postponing the decision, underscored the need to protect the tree canopy, urged staff to 33 engage any competitors with an eye toward cooperative and hence less disruptive, installation. 34 35 Village Jones suggested that, due to the provisions of the 2007 legislation, conducting an RFP is an option 36 available to the Board but would not likely accomplish its intended goal of maximizing the value of the 37 agreement for the Village, that there are provisions in the agreement to address the event failure to complete 38 the agreed services by EZEE Fiber, and that the Board has no recourse but to comply with the 2007 legislation 39 40 Village Manager Thake supported the agreement for its ease of execution and added protection for the 41 Village, did not support using an RFP process, and reiterated staff understanding of its duty to protect the tree 42 canopy. 43 44 13 President Kaz then asked Mr. Duncan to describe what next steps would be taken by EZEE Fiber should the 1 agreement be approved. Mr. Duncan took time to describe the history of high quality performance indicators 2 EZEE Fiber has achieved. He then described aspects of the installation process that will guide the timing and 3 location of installation. For competitive reasons he was unwilling to go on public record with specifics, but 4 suggested installation would begin in less than a year. Trustees discussed the placement and sightliness of 5 the access caps, the level of service improvement fiber optic will provide, the contrast between providing 6 internet service, like EZEE Fiber, and providing internet content, like NetFlix, and the pricing model EZEE will 7 employ. 8 9 Hearing no further discussion, President Kaz requested a motion to approve the item as presented. Trustees 10 asked to delay approval until greater due diligence around EZEE Fiber’s performance could be conducted and 11 resident feedback regarding the decision could be collected, discussed with staff as to how it should be done, 12 and offered research elements that could be important to stakeholders. 13 14 President Kaz then requested a motion to continue consideration of the agenda item until the September 21st 15 Board of Trustees meeting. Trustee Ottsen so moved, and Trustee Hannus seconded the motion. 16 17 A roll call vote was taken as follows: 18 19 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 20 21 Opposed: None 22 23 The roll call tally was six votes in favor, and none opposed. President Kaz declared the continuation of 24 consideration approved. 25 26 President Kaz then turned to agenda item B.4. and asked Superintendent of Public Works Leicht to present. 27 Superintendent Leicht described the benefits of pursuing a joint bid to the Board’s satisfaction. 28 29 4. Resolution Authorizing the Use of the Joint Bid Issued by the Village of Northfield 30 Pursuant to the Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with 31 Schroeder Asphalt Service, Inc of Marengo, IL, in the Amount Not to Exceed 32 $104,000 33 34 Superintendent Leicht described the benefits of pursuing a joint bid to the Board’s satisfaction. 35 36 President Kaz then requested a motion to approve the item as presented. Trustee Ottsen so moved, and 37 Trustee Ransford seconded the motion. 38 39 A roll call vote was taken as follows: 40 41 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 42 43 Opposed: None 44 45 The roll call tally was six votes in favor, and none opposed. President Kaz declared the resolution authorized. 46 14 Report from Staff 1 A. Community Development 2 B. Finance 3 C. Police 4 Police Chief began his report reviewing Metra commuter safety efforts, coordination and training on new 5 Tablets provided by the County Sheriff’s department, and traffic safety initiatives provided by the Illinois 6 Association of Chiefs of Police. He reported on crimes committed in the Village in July highlighting 7 consequences of adolescent children playing a game know as “Ding Dong Ditch”. He expressed concern that 8 its occurrence in the Village was escalating and needed to be addressed. Before asking Commander Ryan 9 Glew to address the Board regarding this escalation, Chief Silva recounted a meeting with the manager of 10 Plaza del Lago in Wilmette regarding traffic difficulties related to plaza merchandise and service deliveries and 11 their impact on residents of nearby Tudor Place in Kenilworth. He discussed resolutions to be pursued by the 12 Plaza del Lago management that should address resident concerns. 13 14 Commander Glew described the mechanics of “Ding Dong Ditch” as knocking on a door or ringing a doorbell 15 to elicit a response that is met with perpetrators disappearing before contact can be made by the target 16 causing confusion and, at times, a reaction of irritation. Receiving this response is the object of the activity 17 and once a reaction is demonstrated, it can lead to repeated attempts to solicit it and potentially record it for 18 social media content. While pursuit of the initial elements of the activity is not technically illegal, it can 19 escalate into acts that are illegal such as disorderly conduct, trespassing, criminally negligent property damage 20 and possibly unlawful chase and seizure of an individual. His recommendation is to report these incidents to 21 police, do not engage with these individuals, and do not detain these individuals against their will. He opined 22 that Illinois law is very favorable to juvenile perpetrators and taking matters into one’s own hands as an adult 23 can be risky. He supported the effectiveness of public education and engagement over ticketing and 24 enforcement. He concluded his report by asking if there were any questions from the Board. There were 25 none. 26 D. Public Works 27 Superintendent Leicht reported on the shortage of salt for clearing roads during the winter months. He 28 recounted his efforts to successfully find new suppliers but warned the Board that the cost for salt this year 29 will be higher. He turned his attention to summer storm damage of the tree canopy in the Village which he 30 characterized as minimal due to the ongoing policy of engaging in tree trimming of the canopy in the winter 31 months. He praised his staff for hard work addressing what damage occurred and urged the Board to 32 continue funding winter tree trimming going forward. 33 E. Legal Counsel 34 No Report 35 F. Village Manager 36 No Report 37 38 Business from the Public 39 40 President Kaz asked if there was any Business from the Public not listed on the agenda. There was none. 41 42 She then announced that the meeting would enter executive session, after which the meeting would be 43 adjourned. She then requested a motion to enter executive session. 44 15 1 Executive Session 2 1. 5 ILCS 120/2(c)(1) – The appointment, employment, compensation, discipline, 3 performance, or dismissal of specific employee 4 5 Trustee Ransford moved that the Board enter executive session to consider the appointment, employment, 6 compensation, discipline, performance, or dismissal of a specific employee. Trustee Ottsen seconded the 7 motion. 8 9 A roll call vote was taken as follows: 10 11 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 12 13 Opposed: None 14 15 The roll call tally was six votes in favor, and none opposed. President Kaz declared the meeting would enter 16 executive session at 8:52 p.m. 17 18 Adjourn 19 20 President Kaz asked for a motion to adjourn the meeting. Trustee Vitu so moved. Trustee Ottsen seconded 21 the motion. 22 23 A roll call vote was taken as follows: 24 25 For: Ransford, Ottsen, Hannus, Gottschall, Lojkovic, Vitu 26 27 Opposed: None 28 29 The roll call tally was six votes in favor, and none opposed. President Kaz declared the meeting adjourned at 30 9:30 p.m. 31 16 Request for Board Action Agenda Item: IV – Warrant List Staff Contact: Katarzyna Thake, Administration Kathleen Morley, Lauterbach & Amen Subject: Approval of the Warrant List Summary: Warrants are presented for consideration and approval in two different classifications. Class A warrants are those payments which are submitted to the Village Board for review and approval. For these warrants, no payment has been issued. Class B warrants are payments that have already been made and are submitted to the Village Board for ratification. Employee payroll is typically included in the Class B warrants total when presented, but not shown on check listing since payroll is paid from the payroll account. Payments which are of particular note are highlighted on the warrant list. Policy: Village financial activity is governed by a combination of the Village Code and financial policies of the Village. Recommendation: The Village Manager submits the following for review and consideration: • Class A Warrant List (attached) totaling $311,116.67 - 92 disbursements • Class B Warrant List and Payroll totaling $152,114.91 o Class B Check Register = No Disbursements o Employee Payroll, August 20 $75,526.24 o Employee Payroll, August 6 $76,588.67 o Payroll expenses do not appear on the Class B Warrant List printout but are ratified with the Class B Warrants • Check Numbering: o Last check number approved – GEN 42419, 961(A) & 963 (E) – August 17th o Start/End Checks Class B - None o Start/End Check Class A - GEN 42420 - 42476, 964(A) – 996(A) & 997(E) – 998 (E) • Voided Checks and Cause o None Considered By: Date: Village Board 09/21/26 Village of 17 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: ACH Transaction GEN 09/23/2026 GEN 964(A) ADDIS LAW GROUP PROSECUTION SERVICES - COURT - AUGUST 350.00 09/23/2026 GEN 965(A) AMAZON CAPITAL SERVICES LAPTOP DOCKING STATION - PW 149.99 4 PARK 28" TRAFFIC CONES 63.09 6 BAGS OF COFFEE 39.98 OFFICE/COMPUTER EQUIPMENT & COFFEE 84.86 337.92 09/23/2026 GEN 966(A) ANCEL, GLINK, DIAMOND, BUSH, AUGUST 2026 LEGAL SERVICES 8,111.73 09/23/2026 GEN 967(A) ADVANCE SWEEPING SERVICES, IN5TH STREET SWEEPING OUT OF 10 1,993.99 09/23/2026 GEN 968(A) CINTAS CORPORATION 4TH WEEK AUGUST UNIFORM RENTAL 51.81 3RD WEEK AUGUST UNIFORM RENTAL 51.81 1ST WEEK AUGUST UNIFORM RENTAL 51.81 2ND WEEK OF AUG UNIFORM RENTAL 51.81 1ST WEEK SEPTEMBER UNIFORM RENTAL 51.81 259.05 09/23/2026 GEN 969(A) CRYSTAL MANAGEMENT & VILLAGE HALL, PD, & TRAIN STATION CLEAN 1,255.00 09/23/2026 GEN 970(A) DELTA DENTAL OF ILLINOIS - VIVISION BENEFITS - AUGUST 2026 255.43 VISION BENEFITS - SEPTEMBER 2026 229.19 484.62 09/23/2026 GEN 971(A) FLOOD BROTHERS DISPOSAL ROLL OF FOR SPOIL FROM SEWER WORK ON WA 795.45 09/23/2026 GEN 972(A) GARVEY'S, INC. COPY PAPER 54.39 09/23/2026 GEN 973(A) MGT OF AMERICA CONSULTING, LLAUG 2026 - INTERIM GLEW CONTRACT (2/2/2 9,189.38 09/23/2026 GEN 974(A) GRAINGER STAINLESS BANDING MATERIAL FOR SIGNS 390.60 09/23/2026 GEN 975(A) INTERDEV, LLC CONTRACT IT SVC - AUGUST 2026 4,838.58 09/23/2026 GEN 976(A) LAUTERBACH & AMEN, LLP ACCOUNTING SERVICES - AUGUST 2026 7,725.00 09/23/2026 GEN 977(A) LAUTERBACH & AMEN, LLP ACCOUNTING SERVICES - JULY 2026 7,725.00 09/23/2026 GEN 978(A) MADISON NATIONAL LIFE LIFE INSURANCE - SEPT 2026 227.12 09/23/2026 GEN 979(A) MENARDS-MORTON GROVE HOSE AND SUCTION PUMP FOR HYDRANTS 74.98 RESTROOM SUPPLIES AND CONCRETE 98.89 FLAT STOCK STEEL FOR BRACKETS 115.12 288.99 09/23/2026 GEN 980(A) NORTH SUBURBAN EMPLOYEE COOP MEDICAL INSURANCE - AUGUST 2026 31,622.00 09/23/2026 GEN 981(A) NORTH SUBURBAN EMPLOYEE COOP DENTAL INSURANCE - AUGUST 2026 2,047.00 09/23/2026 GEN 982(A) SAFE BUILT AUG 2026 BUILDING PLAN REVIEW AND INSPE 5,741.68 09/23/2026 GEN 983(A) SWANNC OCTOBER 2026 WASTE TIP FEE 4,223.00 09/23/2026 GEN 984(A) PETER BAKER & SON CO ASPHALT FOR ROAD PATCHES 127.40 ASPHALT FOR GREEN STREETS 854.10 ASPHALT FOR GREEN STREET PHASE 1 PATCH 300.30 1,281.80 09/23/2026 GEN 985(A) ACLARA TECHNOLOGIES, LLC ACLARA ANNUAL MAINT/SUPPORT 9/26-8/27 11,330.07 09/16/2026 02:52 PM Page: 1/6 18 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: ACH Transaction GEN 09/23/2026 GEN 986(A) HIGH STAR TRAFFIC CHURCH SIGN FOR WARWICK 86.50 09/23/2026 GEN 987(A) OSAGE JULY TREE INSPECTIONS 1,105.00 AUGUST TREE INSPECTIONS 998.25 2,103.25 09/23/2026 GEN 988(A) CONVERGED DIGITAL NETWORKS LL VH & PW PHONE 092126-102026 376.00 09/23/2026 GEN 989(A) ALLEN INTEGRATED CONTROL SOLU SCADA ALARM TROUBLESHOOTING 720.00 09/23/2026 GEN 990(A) CIORBA GROUP INC ABINGDON/ROBSART/TUDOR WTR MAIN DESGN - 18,456.75 09/23/2026 GEN 991(A) GEWALT HAMILTON ASSOC., INC SMOKE TEST WEST SIDE OF GREEN BAY RD MW 435.00 SMOKE TEST WEST SIDE OF GREEN BAY RD MW 8,265.00 JULY 2026 GEN ENG SERVICES 2,831.77 JULY 2026 PLAN REVW ENG SERVICES 5,392.56 OXFORD ROAD RECONSTRUCTION DESIGN ENG 6,967.10 LEAK DETECTION 690.00 24,581.43 09/23/2026 GEN 992(A) THOMSON REUTERS-WEST CLEAR SUBSCRIPTION 243.17 09/23/2026 GEN 993(A) UNION PACIFIC RAILROAD COMPAN TRAIN STATION LEASE 100126-093027 50.00 09/23/2026 GEN 994(A) WATERWAY CARWASH CAR WASHES- MARCH (9) 51.75 CAR WASHES- JUNE (1) 5.75 CAR WASHES- JULY (4) 23.00 80.50 09/23/2026 GEN 995(A) WILLOW ELECTRICAL SUPPLY CO I LIGHT BULBS FOR STREET LIGHTS 508.97 09/23/2026 GEN 996(A) WOODHOUSE TINUCCI ARCHITECTS, ARCH. BEACH PROJECT - VB APPROVAL 10/28 8,763.75 ARCH. BEACH PROJECT - VB APPROVAL 10/28 1,000.00 ARCH. BEACH PROJECT - VB APPROVAL 10/28 112.00 ARCH. BEACH PROJECT - VB APPROVAL 10/28 1,237.50 11,113.25 Total ACH Transaction: 158,592.19 Check Type: EFT Transfer GEN 09/23/2026 GEN 997(E) FIRST NATIONAL BANK OF OMAHA TEMP. BEACH SIGNAGE 9.68 CONSTANT CONTACT 072126-082126 81.00 CODE ENFORCEMENT CERTIFIED MAIL & UB PO 228.06 318.74 09/23/2026 GEN 998(E) FIRST NATIONAL BANK OF OMAHA TOLL FEE - TRAINING 12.30 Total EFT Transfer: 331.04 Check Type: Paper Check GEN 09/23/2026 GEN 42420 AT&T PD (6 PHONES) JUN 26 - JUL 25 261.79 09/16/2026 02:52 PM Page: 2/6 19 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN ADMIN/PW CELL PHONES 072626-082526 286.75 PD (6 PHONES) JUL 26 - AUG 25 261.78 810.32 09/23/2026 GEN 42421 ILLINOIS STATE POLICE 2026 BEACH EMPLOYEE BACKGROUND CHECKS 260.00 09/23/2026 GEN 42422 BEC ENTERPRISES, LLC HOT BOX BURNER REPLACEMENT AND REPAIR 953.65 09/23/2026 GEN 42423 BREDEMANN FORD IN GLENVIEW EMERGENCY REPAIR. FORD UTILITY BODY F55 4,614.22 09/23/2026 GEN 42424 BULLDOG SECURITY SECURITY SYSTEM TROUBLE SHOOT 202.50 09/23/2026 GEN 42425 CHICAGO TRIBUNE COMPANY, LLC LEGAL NOTICE JULY 2026 75.00 LEGAL NOTICE ARC SEPT. 2026 75.00 LEGAL NOTICE ZBA SEPT. 2026 118.00 268.00 09/23/2026 GEN 42426 CLARK BAIRD SMITH LLP 08/2026 LEGAL SERVICES RENDERED - LABOR 431.25 09/23/2026 GEN 42427 THE BEACHCOMBER GRADE AND GROOM THE BEACH 2,500.00 09/23/2026 GEN 42428 COMED UTILITIES FOR VILLAGE PROPERTIES 355.18 09/23/2026 GEN 42429 DOOR SYSTEMS ASSA ABLOY EMERGENCY DOOR REPAIR ON LARGE GARAGE D 1,661.04 09/23/2026 GEN 42430 DYNEGY ENGERGY SERVICES STREET LIGHTS EAST SIDE 071326-081026 403.12 STREET LIGHTS WEST SIDE 071326-081026 146.50 PRV STATION ELECTRIC 072926-082626 55.37 MAHONEY ELECTRIC 072926-082626 32.60 WATER TOWER ELECTRIC 080326-090126 47.75 685.34 09/23/2026 GEN 42431 EMS MANAGEMENT & CONSULTANTS, AMBULANCE USER FEES - JULY 2026 136.31 09/23/2026 GEN 42432 ILLINOIS SECTION AWWA FALL REGULATORY MEETING AWWA 340.00 09/23/2026 GEN 42433 ILLINOIS CITY MANAGEMENT ASSN OCTOBER ILCMA VM PROFESSIONAL DEVELOPME 65.00 09/23/2026 GEN 42434 IL DEPARTMENT OF TRANSPORTATI GREEN BAY ROAD SIGNAL MAINT. Q2 2026 911.70 09/23/2026 GEN 42435 ILLINOIS PW MUTUAL AID NETWO YEARLY MEMBERSHIP FOR MUTUAL AID 100.00 09/23/2026 GEN 42436 KLOEPFER CONSTRUCTION, INC 2026-07-08 HAUL SPOIL AFTER WATER MAIN 3,145.37 MATERIAL HAULING AFTER STORM SEWER INST 975.00 4,120.37 09/23/2026 GEN 42437 LECHNER AND SONS MAT RENTAL 4TH WEEK AUG TRAIN STATION 55.20 MAT RENTAL 2ND WEEK AUGUST TRAIN STATIO 55.20 3RD WEEK AUGUST MAT RENTAL TRAIN STATIO 55.20 1ST WEEK SEPTEMBER MAT RENTAL TRAIN STA 55.20 MAT RENTAL TRAIN STATION 1ST WEEK AUGUS 55.20 276.00 09/23/2026 GEN 42438 MENONI & MOCOGNI STONE FOR MAHONY PARK EAST AND WEST TRA 1,003.00 STONE FOR MAHONY PARK EAST AND WEST TRA 1,411.00 09/16/2026 02:52 PM Page: 3/6 20 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN BLACK DIRT FOR BACK OF CURB 180.09 BLACK DIRT FOR BACK OF CURB 168.71 BLACK DIRT FOR BACK OF CURB 140.07 BLACK DIRT FOR BACK OF CURB 147.66 3,050.53 09/23/2026 GEN 42439 MILLEN ACE HARDWARE WINDSHIELD WASHER FLUID (6) 29.94 KEYS FOR BEACH 20.15 FASTENERS FOR AED BEACH 3.86 7 SINGLE SIDED KEY FOR BEACH 25.13 79.08 09/23/2026 GEN 42440 AccuBuild Development, Inc. Check Request For Bond: BD25-0026 2,500.00 09/23/2026 GEN 42441 Platinum Decking Check Request For Bond: BD26-0114 2,500.00 09/23/2026 GEN 42442 Atlas Restoration, LLC Check Request For Bond: BD26-0118 2,500.00 09/23/2026 GEN 42443 FISHER, IAN Check Request For Bond: BD26-0079 487.50 09/23/2026 GEN 42444 BRIAN DIXON & MAUREEN Check Request For Bond: BD26-0051 2,076.75 09/23/2026 GEN 42445 KENILWORTH UNION CHURCH Check Request For Bond: BD25-0023 5,000.00 Check Request For Bond: B26-0001 19,475.45 24,475.45 09/23/2026 GEN 42446 KENILWORTH UNION CHURCH Check Request For Bond: BD26-0137 2,500.00 Check Request For Bond: BD25-0144 2,500.00 5,000.00 09/23/2026 GEN 42447 BRIAN MORAN UB refund for account: 4001000063-16 54.27 09/23/2026 GEN 42448 JOSEPH ADAMS Check Request For Bond: BD25-0076 5,000.00 09/23/2026 GEN 42449 GEORGE & EMILY ATIA Check Request For Bond: BD26-0076 5,000.00 09/23/2026 GEN 42450 DIRK DEGENAARS Check Request For Bond: BD26-0085 1,120.00 09/23/2026 GEN 42451 TRACY MCCORMICK Check Request For Bond: BD25-0233 5,000.00 09/23/2026 GEN 42452 Wayland Ave Townhome Assn. Check Request For Bond: BD26-0124 525.00 09/23/2026 GEN 42453 AULT,THOMAS Check Request For Bond: BD26-0102 2,500.00 09/23/2026 GEN 42454 MARCUS R. FRANKLIN Check Request For Escrow: B26-00005 733.98 09/23/2026 GEN 42455 STERRETT, JENNY Check Request For Bond: BD26-0109 2,500.00 09/23/2026 GEN 42456 Advanced Sprinkler Systems Check Request For Bond: BD26-0064 5,000.00 09/23/2026 GEN 42457 BILLER PRESS 1000 YELLOW 3.5X6.5 PARKING TICKET ENVE 286.80 09/23/2026 GEN 42458 MATTHEW GLIENKE Check Request For Bond: BD26-0113 1,552.50 09/23/2026 GEN 42459 MOTOROLA 2026 RADIO AIR TIME MAY 667.00 2026 RADIO AIR TIME JUNE 2026 667.00 2026 RADIO AIR TIME AUGUST 695.00 2026 RADIO AIR TIME JULY 695.00 2026 RADIO AIR TIME (JANUARY- DECEMBER) 695.00 3,419.00 09/16/2026 02:52 PM Page: 4/6 21 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING Check Type: Paper Check GEN 09/23/2026 GEN 42460 NICOR NICOR - WATER PLANT 072326-082426 179.01 NICOR - BOOSTER PUMP 062326-07232 362.32 NICOR - BOOSTER PUMP 072326-082426 179.77 NICOR - PUBLIC WORKS 062326-072326 515.27 NICOR - PUBLIC WORKS 072326-082426 259.13 1,495.50 09/23/2026 GEN 42461 NOVA FIRE PROTECTION, INC 6/18/26 FIRE SUPPRESION LEAK IN ATTIC O 1,645.00 09/23/2026 GEN 42462 PACE ANALYTICAL SERVICES, LLC QAURTERLY WATER SAMPLE AUGUST 115.00 AUGUST BACTERIA MONTHLY SAMPLE 60.00 175.00 09/23/2026 GEN 42463 KRAM DIGITAL SOLUTIONS, INC VILLAGE ENVELOPES 589.00 09/23/2026 GEN 42464 STANDARD EQUIPMENT COMPANY RENTAL OF VAC TRAILER TO CLEAN CATCH BA 1,500.00 09/23/2026 GEN 42465 SUNRISE TREE SERVICE, INC. 8/13/26 EMERGENCY TREE WORK ON LARGE 12 1,875.00 BRIER - TREAT ASH TREE TO PREVEN TREE F 385.00 2,260.00 09/23/2026 GEN 42466 MCKENNA AUTOMOTIVE EMERGENCY REPAIR - REPLACE STARTER ON 1,382.51 09/23/2026 GEN 42467 SUBURBAN TREE CONSORTIUM SUBURBAN TREE CONSORTIUM ANNUAL MEMBERS 575.00 09/23/2026 GEN 42468 ADVANCED TREE CARE 2026-07-27 TREE REMOVAL DUE TO STORM DA 4,400.00 2026-07-27 TREE REMOVAL DUE TO STORM DA 2,210.00 6,610.00 09/23/2026 GEN 42469 EVANSTON FUNERAL & CREMATION REMOVAL OF DECEASED PERSON 2026-8806 550.00 09/23/2026 GEN 42470 FOX VALLEY FIRE & SAFETY QUARTERLY ALARM MONITORING 183.00 09/23/2026 GEN 42471 LEE JENSEN SALES CO., INC. SHORING SHOES FOR SAFETY SHORING 225.00 09/23/2026 GEN 42472 TESKA ASSOCIATES JUL 2026 ONGOING PLANNING SERVICES RESO 12,235.12 09/23/2026 GEN 42473 THOMPSON ELEVATOR INSPECTION, ELEVATOR INSPECTIONS - 512 GBR & KWB 129.00 ELEVATOR PLAN REVIEW - 222 KENILWORTH A 100.00 ELEVATOR INSPECTION - 211 KENILWORTH AV 107.00 336.00 09/23/2026 GEN 42474 TESTING SERVICE CORPORATION APRIL BEACH IMPROVEMENT PROJECT MATERIA 13,369.00 MAY BEACH IMPROVEMENT PROJECT MATERIAL 6,303.00 JULY BEACH IMPROVEMENT PROJECT MATERIAL 2,686.00 22,358.00 09/23/2026 GEN 42475 VERIZON WIRELESS CELL SERVICE FOR METER READ & SQUAD HOT 214.20 09/23/2026 GEN 42476 ZAFIRO PAPASTRATAKOS // ZTP S AUG-SEP 2026 PERMIT AND CODE ENFORCEMEN 5,808.37 Total Paper Check: 152,193.44 09/16/2026 02:52 PM Page: 5/6 22 CHECK REGISTER FOR VILLAGE OF KENILWORTH CHECK DATE 08/20/2026 - 09/23/2026 BANK CODE: GEN - GENERAL OPERATING Check Date Bank Check Vendor Name Description Amount Bank GEN GENERAL OPERATING GEN TOTALS: Total of 92 Checks: 311,116.67 Less 0 Void Checks: 0.00 Total of 92 Disbursements: 311,116.67 09/16/2026 02:52 PM Page: 6/6 23 Request for Board Action Agenda Item: V.A.1 Staff Contact: Heather McFarland, Administration Subject: Resolution Approving a Façade Improvement Grant Agreement with Beth Schindler of Pass the Brush LLC, Concerning 430 Green Bay Road Summary: A Façade Improvement Grant application was submitted by Beth Schindler of Pass the Brush LLC for reimbursement of public facing improvements at 430 Green Bay Road in the amount of $4,500. The proposed improvements are eligible under program guidelines and have been approved via a Certificate of Appropriateness by the Architectural Review Commission (ARC). It is recommended that the Village Board award grant funding to the applicant following the completion of work in the amount of $4,500. Background of Matter: Beth Schindler of Pass the Brush LLC, otherwise known as Epoch North Shore Salon, submitted a Façade Improvement Grant application to the Village this summer related to public facing improvements at 430 Green Bay. The improvements listed in their request include lighting improvements, permanent flower installation, and a refreshed, painted façade. The modifications are being made to add vibrancy to the storefront. Eligible grant improvements are estimated to cost the applicant $9,000. The Façade Improvement Grant reimburses 50% of the cost of improvements up to a maximum of $15,000. The applicant is seeking below the maximum reimbursement permitted by the program. Façade Improvement Grant policy requires approval of the proposed improvements by an internal group and the ARC prior to Village Board consideration. An internal group comprised of the Village Manager and Assistant to the Village Manager have reviewed the grant application and find that it meets program criteria. The exterior improvements bring added curb appeal to the Business District through a fresh exterior and enhanced lighting. On September 2, 2026, the ARC considered the proposed exterior improvements and approved a Certificate of Appropriateness. Village staff recommend the Village Board approve a Façade Improvement Grant Agreement for eligible improvement with Pass the Brush LLC. Financial Impact: TIF Funds were allocated for the Façade Improvement Grant in the FY 2026 Budget. Adequate funding exists to reimburse the applicant up to $15,000 for their work. Total Grant Amount $4,500 Remaining Budget Amount (FY26) $15,000 Variance $10,500 GL Number Capital Fund: 14-100-8102 Considered By: Date: Village Board 09/21/26 Village of 24 Recommendation: It is recommended that the Village Board approve a Façade Improvement Grant Agreement with Pass the Brush LLC, concerning 430 Green Bay Road. Attachments: • Proposed Resolution • Façade Grant Agreement • Façade Grant Application 25 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-__ RESOLUTION APPROVING A FAÇADE IMPROVEMENT GRANT AGREEMENT WITH PASS THE BRUSH LLC, CONCERNING 430 GREEN BAY ROAD WHEREAS, the Village of Kenilworth (“Village”) is an Illinois municipal corporation organized and operating in accordance with the Illinois Municipal Code (65 ILCS 5/1, et seq.) (“Code”) and the Constitution of the State of Illinois; and WHEREAS, on or about July 15, 2019, the Village Board passed certain ordinances pursuant to the Tax Increment Redevelopment Act (65 ILCS 5/11-74.4-1, et seq.) (“TIF Act”) establishing the Green Bay Road Redevelopment Project Area (“TIF District”); and WHEREAS, on or about August 19, 2024, the Village Board passed an ordinance establishing the Kenilworth Façade Improvement Grant Program (“ Façade Program ”), adopting rules and regulations related thereto, and designating TIF District revenue as the Façade Program’s funding source; and WHEREAS, Pass the Brush LLC (“Applicant”), leases the property commonly known as 430 Green Bay Road (“Property”); and WHEREAS, the Property is located in the TIF District, and the Applicant submitted to the Village an application seeking Façade Program funding for certain improvements the Applicant wishes to make to the Property; and WHEREAS, the TIF Act (65 ILCS 5/11 -74.4-3(q)(3)), the Code (65 ILCS 5/8 -1-2.5), and other applicable law authorize the Village to use TIF District revenue to fund the rehabilitation, reconstruction, repair, and remodeling of privately-owned buildings; and WHEREAS, the Village wishes to approve the Façade Improvement Grant Agreement attached as Exhibit 1 (“Agreement”) to establish the terms and conditions of the Façade Program funding the Village will provide to the Applicant; NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals and Exhibits. The foregoing recitals and all exhibits attached to this Resolution are incorporated as though fully set forth in this Section. Section 2. Agreement Approved. The Agreement attached as Exhibit 1 is approved, subject to Village Attorney review, and the Village President and Village Clerk are authorized and directed to execute the Agreement on the Village’s behalf. Section 4. Authority. The Village Manager is authorized and directed to take all steps necessary to implement and enforce the Agreement’s terms. Section 5. Conflict. In the event a conflict exists between this Resolution’s terms and the terms of any other Village ordinance or resolution, the terms of this Resolution shall control. Section 6. Severability. If any part, subsection, or clause of this Resolution is deemed unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, the remaining 26 Resolution No. xxx 2 parts, subsections, and clauses not affected thereby shall remain fully valid and enforceable to the fullest extent permitted by law. Section 7. Effective Date. This Resolution shall take effect immediately upon its passage and approval as provided by law. Passed this ___ day September, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this ___ day of September, 2026. ______________________________ Cecily Kaz Village President ______________________________ Michael Gagnon Village Clerk 27 Resolution No. xxx 3 Exhibit 1 Façade Improvement Grant Agreement [attached] 28 THIS DOCUMENT PREPARED BY AND AFTER RECORDING RETURN TO: Village of Kenilworth Attn: Village Manager 419 Richmond Road Kenilworth, IL 60043 Above space reserved for recorder’s use FAÇADE IMPROVEMENT GRANT AGREEMENT BY AND BETWEEN THE VILLAGE OF KENILWORTH AND PASS THE BRUSH LLC 430 Green Bay Road, Kenilworth, Illinois 29 1 FAÇADE IMPROVEMENT GRANT AGREEMENT THIS FAÇADE IMPROVEMENT GRANT AGREEMENT ("Agreement"), is dated the _______day of ___________________, 20 26 (“Effective Date”), and is by and between the VILLAGE OF KENILWORTH, an Illinois municipal corporation with offices located at 419 Richmond Road, Kenilworth, Illinois (“Village”) and Pass the Brush LLC with offices located at 430 Green Bay Road, Kenilworth, Illinois (“Recipient”) (the Village and Recipient are collectively referred to as “Parties” and sometimes individually as a “Party”). IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this Agreement, the Parties agree as follows: SECTION 1. RECITALS. A. The Recipient holds a lease for the property commonly known as 430 Green Bay Road, Kenilworth, Illinois, legally described in Exhibit A (“Property”). B. The Recipient is making certain improvements to the façade of the building located on the Property, which is currently occupied by Epoch North Shore Salon (“Business”). C. On or about August 19, 2024, the Village approved Ordinance No. 1360 establishing the Kenilworth Façade Improvement Grant Program (“Program”) allowing property owners and tenants to apply for and receive grant funds for certain purposes. D. The Program is funded exclusively by tax revenue generated by the Green Bay Road Redevelopment Project Area established by the Village in accordance with the Tax Increment Redevelopment Act (65 ILCS 5/11 -74.4-1, et seq.) (“TIF Act”) on or about July 15, 2019. E. The Recipient submitted the a pplication attached as Exhibit B (“Application Documents”) seeking a Program grant. F. The Recipient specifically seeks a grant to make certain improvements to the Business and / or the Property, as more fully described on Exhibit C (“Improvements”). G. The Improvements’ cost exceeds the Recipient’s ability to realize a reasonable return on its investment and remain a viable and competitive business in the Village. H. Pursuant to the TIF Act, the Illinois Municipal Code (65 ILCS 5/8-1-2.5), and other applicable law, the Village is authorized to provide Program funds to undertake the Improvements. I. The Village find that it is necessary and desirable to provide the Recipient with Program funds in the amount of $4,500, and that doing so is consistent with Program rules and regulations, including, without limitation, the Program policy (collectively, “Program Rules”). SECTION 2. FAÇADE GRANT AWARD. 30 2 A. Subject to this Agreement’s terms, the Village agrees to provide to the Recipient a grant in the amount of FOUR THOUSAND FIVE HUNDRED AND NO/100THS ($ 4,500) DOLLARS (“Award”) to allow the Recipient to undertake the Improvements. B. Upon completing installing the Improvements and the Village’s issuance of a full and binding certificate of compliance affirming completion of the Improvements in accordance with this Agreement and all Village codes, rules, and regulations, as amended, the Recipient shall submit to the Village: (1) a properly executed statement / bill of sale showing the full cost of the Improvements, including, without limitation, labor, materials, and equipment necessary to install the Improvements; (2) proof of payment of all costs associated with the Improvements ; (3) final lien waivers from all of Recipient’s contractors, subcontractors, employees, or individuals providing any services concerning the Improvements; and (4) all other documentation reasonably requested by the Village Manager concerning the Improvements , the Property and the Business (collectively, “Recipient Documents”). C. Within thirty (30) days of receiving a complete set of Recipient Documents, the Village will issue a check to the Recipient in the amount of the Award. In no case shall the Village’s payment exceed the Award amount, regardless of the amount of any costs incurre d by the Recipient. SECTION 3. MAINTENANCE. A. Upon Recipient’s completion of the Improvements pursuant to this Agreement and at all times during this Agreement’s term, the Recipient shall be responsible for preserving and maintaining the Improvements in the condition and state set forth on Exhibit C and in full compliance with all Village codes, rules, and regulations, as amended, including, without limitation, this Agreement and the Program Rules. B. The Village Manager or her designee (“Manager”) may, upon reasonable notice, periodically review the progress and condition of the Improvements. Such inspections shall not replace or be a substitute for any required inspection by the Village or other entity with jurisdiction over the Property. All improvements the Village finds not to be in compliance with this Agreement shall be immediately remedied by the Recipient and deficient or improper Improvements shall promptly be replaced and made to comply with this Agreement. SECTION 4. DEFAULT; CLAWBACK; REMEDIES. A. If, within three (3) years of the date the Village delivers the Award to the Recipient, the Recipient relocates its Business outside of the Village, ceases Business operations, fails to comply with the terms of this Agreement, fails to comply with Program Rules, or fails to maintain the Improvements in the condition and state set forth on Exhibit C (collectively, “Default Event”), the Recipient must refund the Village in accordance with the following: Timing of Default Event Percentage of Award that must be refunded Within 1 year of Award payment 100% Within 2 years of Award payment 67% 31 3 Within 3 years of Award payment 33% B. If the Recipient fails for any reason whatsoever to: (1) apply for and obtain all permits and approvals necessary to construct the Improvements within 6 months of the Effective Date; (2) apply for and receive from the Village a full and binding certificate of compliance for the Improvements within 12 months of the Effective Date; and (3) obtain all Village, county, state, and federal certificates, licenses, and permissions necessary to operate the Improvements within 12 months of the Effective Date, this Agreement and the Parties’ rights and obligations hereunder will automatically terminate, and the Recipient shall not be entitled to receive any Award. C. If the Recipient fails for any reason whatsoever to complete the Improvements in conformity with Exhibit C and the terms of this Agreement, then upon written notice given by the Manager to the Recipient, this Agreement shall terminate and all the Village’s obligations and duties under this Agreement, including, without limitation, the payment of the Award to the Recipient, shall become null and void. D. In the event that the Recipient fails for any reason whatsoever to pay any amount owed pursuant to Section 4.A., or otherwise violates any provision of this Agreement or Program Rules, the Village may pursue, and hereby reserves, any and all remedies, including, without limitation, all remedies available at law or in equity. This Section 4.D. shall survive the voluntary or involuntary termination of this Agreement. SECTION 5. INSURANCE AND INDEMNIFICATION. A. Insurance. Recipient will procure and deliver to the Village evidence of such insurance policies, at the Recipient’s cost and expense, and shall maintain in full force and effect through the term of this Agreement, a policy or policies of commercial general liability insurance and, during any period of constructing the Improvements, contract or’s liability insurance, with liability coverage under the commercial general liability insurance to be not less than one million and no/100 ($1,000,000.00) dollars each occurrence and two million and no/100 ($2,000,000.00) dollars aggregate. All such pol icies shall be in such form and issued by such companies as shall be reasonably acceptable to the Village Attorney to protect the Village and the Recipient against any liability incidental to the use of or resulting from any claim for injury or damage occurring in or about the Property. Each such policy shall name the Village as an additional insured. Any insurance carried by the Village for like risks shall be secondary and in excess of the insurance required hereunder. The Village shall be given written notice at least thirty (30) days prior to any cancellation or material amendment of any policy required hereunder. B. Village Review. The Recipient acknowledges and agrees that the Village is not, and shall not be, in any way liable for any damages or injuries that may be sustained as the result of the Village’s review and approval of any plans for the Property, including, without limitation, the issuance of any approvals, permits, certificates, or acceptances for the Property or the Village’s approval of this Agreement, that the Village’s review and approval of those plans and issuance of those approvals, permits, certificates, or acceptances does not, and shall not, in any way, be deemed to insure the Recipient, or any of its heirs, successors, assigns, tenants, and licensees, or any other Person, against damage or injury of any kind at any time. 32 4 C. Village Procedure. The Recipient acknowledges and agrees that notices, meetings, and hearings have been properly given and held by the Village with respect to the approval of this Agreement and agrees not to challenge the Village’s approval on the grounds of any procedural infirmity or of any denial of any procedural right. D. Indemnity. The Recipient releases the Village from, and covenants and agrees that the Village shall not be liable for, and covenant s and agree s to defend, indemnify, and hold harmless the Village and its elected and appointed officials, officers, employees, and agents from and against any and all losses, claims, damages, liabilities, investigations, or expenses, of every conceivable kind, character and nature whatsoever arising out of, resulting from or in any way connected with directly or indirectly with the Improvements, the Property, or the Agreement, including, without limitation, actions or claims arising from or related to the Prevailing Wage Act (820 ILCS 30/0.01, et seq.) (“Act”). The Recipient further covenants and agrees to pay for or reimburse the Village and its elected and appointed officials, officers, employees, and agents for any and all costs, reasonable attorney’s fees, liabilities, and expenses incurred in connection with investigating, defending against, or otherwise in connection with any such losses, claims, damages, liabilities, investigations, or causes of action. The Village shall have the right to select legal counsel and to approve any settlement in connection with such losses, claims, damages, liabilities, or causes of action. The provisions of this section shall survive this Agreement’s vol untary or involuntary termination. The Recipient understands and acknowledges that , depending on how the Recipient uses the Award, the Award and any work or labor the Recipient purchases with the Award may become subject to the Act. The Recipient covenants and agrees to comply with, and to contractually obligate and cause its construction manager, any general contractor, each subcontractor or other applicable entity or person to comply with the applicable requirements of the Act. All contracts subject to the Act shall list the specified rates to be paid to all laborers, workers and mechanics for each craft or type of worker or mechanic employed pursuant to such contract. If the prevailing wage rates are revised, the revised rates shall apply to all such contracts. The Recipient sh all provide the Village with copies of all such contracts entered into by the Recipient or others to evidence compliance with this Section. The Recipient together with its contractors, subcontractors, agents, employees and others may be obligated to provide such documents, information and certifications, includi ng appropriate payroll certifications, as are necessary to comply with the Act. The Recipient will maintain segregated accounting records detailing expenses incurred and paid for with public and private funds. SECTION 6. RECIPIENT’S OBLIGATIONS. A. Construction of Improvements. 1. Construction. The Recipient shall construct and install the Improvements on the Property in substantial compliance with the project scope, site plans, architectural plans and elevations, engineering plans, and plats, as appropriate, submitted to and approved by the Village. Further, the Recipient will at all times operate and maintain the Improvements, Business, and Property in compliance 33 5 with all applicable Village, state, and federal laws, ordinances, rules, and regulations, including, without limitation, all applicable zoning ordinances, building codes, environmental codes, life safety codes , and tax ordinances, rules, and regulations of the Village, as the same may be amended from time to time. 2. Construction Permits. No construction, improvement, or development of any kind shall be permitted on any portion of the Property unless and until the Recipient has received approval from all necessary Village commissions, boards, and departments, and has been issued valid and binding building permits. Further, no business operation or occupancy of the Property may occur prior to the issuance of a full and binding occupancy certificate. 3. Fees, Costs, and Expenses . The Recipient shall be responsible for and pay all Village imposed fees on the construction and operation of the Business, including, without limitation: a) all Village costs incurred administering the Program and the Agreement; b) all Village costs incurred drafting and negotiating this Agreement, including legal fees and expenses; and c) the Village’s costs and fees incurred enforcing this Agreement, including reasonable legal fees, expenses, and appeal costs and fees. 4. Modifications to Improvements. For the time period beginning on the Effective Date and ending on the third anniversary of the date the Village delivers the Award to the Recipient, the Recipient shall not enter into any Agreement or contract or take any action or inaction to alter, change or remove the Improvements, or the approved design thereof, nor shall Recipient undertake any other changes, by contract or otherwise, to the Impro vements unless such changes are first submitted to the Manager, and any additional review body designated by the Manager, for approval. Such approval shall not be unreasonably withheld if the proposed changes do not substantially alter the original design concept of the improvements as specified in Exhibit C. B. Certificate of Assistance . The Recipient agrees to place a certificate, in a form provided by the Village, indicating the Recipient is a participant in the Program , in the front window or other location on the premises that is visible to the public during this Agreement’s term. C. Ongoing Reporting. The Recipient agrees to provide the Village in writing, within 15 days of the Village’s request, all information necessary to satisfy the Village’s annual reporting requirements under the TIF Act , as amended , including, without limitation, the number of jobs retained and created by the Business and the Recipient’s projected return on investment. This Section 6.C shall survive this Agreement’s voluntary or involuntary termination. SECTION 7. TERM. Except as otherwise provided herein, this Agreement ’s term shall begin on the Effective Date and end on the third anniversary of the date the Village delivers the Award to the Recipient. 34 6 SECTION 8. GENERAL PROVISIONS. A. Recording. This Agreement shall be recorded with the Office of the Cook County Clerk, Recording Division, at Recipient’s expense. All contracts and deeds of conveyance relating to the Property, or any part thereof, and all contracts conveying an ownership interest in the Business, shall be subject to the provisions of this Agreement. B. No Third Party Beneficiaries. This Agreement is for the sole and exclusive benefit of the Parties hereto and their respective successors and permitted assigns and no third party is intended to or shall have any rights hereunder. C. Assignment. No part of this Agreement may be assigned by any Party hereto without prior written consent of the other Party. D. Program. The Recipient represents and warrants that the statements and representations in the Application Documents are true, accurate, and complete. Recipient’s failure to provide truthful, accurate, or complete Application Documents, shall constitute a Default Event and relieve the Village of its duties and obligations under this Agreement, including, without limitation, payment of the Award. E. Entire Agreement . This Agreement shall constitute the entire agreement of the Parties hereto. All prior agreements between the Parties, whether written or oral, are merged herein and shall be of no force and effect. F. Amendments and Modifications . No modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such change is reduced to writing and executed by the Parties pursuant to all applicable statutory procedures. G. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies and benefits allowed by law. H. Non-Waiver. The Village shall be under no obligation to exercise any of the rights granted to it in this Agreement except as it shall determine to be in its best interest from time to time. The failure of the Village to exercise at any time any such rights shall no t be deemed or construed as a waiver thereof, nor shall such failure void or affect the Village’s right to enforce such rights of any other rights. I. Notice. All notices required or permitted to be given under this Agreement shall be in writing and shall be (i) personally delivered, or (ii) delivered by a reputable overnight courier, or (iii) delivered by certified mail, return receipt requested, and deposited in the U. S. Mail, postage prepaid. Notices and communications to the Recipient shall be addressed to, and delivered at, the following address: 35 7 Pass the Brush LLC 430 Green Bay Road Kenilworth, Illinois 60043 Attn: Beth Schindler Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Attn: Village Manager With a copy to: Ancel Glink, P.C. 140 South Dearborn Street, 6th Floor Chicago, Illinois 60603 Attn: Gregory W. Jones J. Governing Law. This Agreement shall be governed by, construed and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. Venue for any dispute relating to this Agreement shall be in the Cook County Circuit Court, Cook County, Illinois. K. Severability. If any provision of this Agreement is construed or held to be void, invalid, illegal, or unenforceable in any respect, the remaining part of that provision and the remaining provisions of this Agreement shall not be affected, impaired, or invalidated thereby, but shall remain in full force and effect. The unenforceability of any provision of this Agreement shall not affect the enforceability of that provision in any other situation. L. Interpretation. This Agreement shall be construed without regard to the identity of the Party who drafted the various provisions of this Agreement. Each and every provision of this Agreement shall be construed as though all Parties to this Agreement participated equally in the drafting of this Agreement, and any rule or construction that a document is to be construed against the drafting Party shall not be applicable to this Agreement. M. Exhibits. All exhibits attached to this Agreement are, by this reference, incorporated in and made a part of this Agreement. Any conflict between the terms of this Agreement and its exhibits shall be resolved in favor of this Agreement. N. Authority to Execute. 1. The Village. The Village hereby represents to the Recipient that the persons executing this Agreement on its behalf have been properly authorized to do so by its Village Board. 36 8 2. The Recipient. The Recipient hereby warrants and represents to the Village (i) that it has the full and complete right, power, and authority to enter into this Agreement and to agree to the terms, provisions, and conditions set forth in this Agreement and to bind the Property as set forth in this Agreement, (ii) that all legal actions needed to authorize the execution, delivery, and performance of this Agreement have been taken, and (i ii) that neither the execution of this Agreement nor the performance of the obligations assumed by the Recipient will (a) result in a breach or default under any agreement to which the Recipient is a party or to which it or the Property is bound or (b) violate any statute, law, restriction, court order, or agreement to which the Recipient or the Property are subject, and to which the Recipient has actual or constructive knowledge. O. Freedom of Information Act Compliance . The Recipient agrees to maintain, without charge, all records and documents concerning or relating to this Agreement and the Property in accordance with the Freedom of Information Act 5 ILCS 140/1, et seq. (“FOIA”). Upon Village’s request, the Recipient shall produce all records requested by Village within the timeframe requested by Village, and if additional time is needed to compile the requested records, the Recipient shall promptly notify the Village. In the event that either party is found to have not complied with FOIA due to the other party’s failure to produce documents or otherwise appropriately respond to a request under FOIA, then the party failing to produce and/or respond shall indemnify and hold ha rmless the other party, and pay all amounts determined to be due, including, but not limited to, fines, costs, attorneys’ fees and penalties. [Signature page follows] 37 9 IN WITNESS WHEREOF, the Parties have set their hands and seals as of the date first written above. VILLAGE OF KENILWORTH, an Illinois municipal corporation By: _______________________________ Cecily Kaz, Village President ATTEST: By: ___________________________ Michael Gagnon, Village Clerk Dated: ____________________________ PASS THE BRUSH LLC, an Illinois limited liability company By: ____________________________ Name: ____________________________ Title: ____________________________ Dated: ____________________________ 38 10 STATE OF ILLINOIS ) ) SS COUNTY OF _____________ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY THAT , the ______________ of PASS THE BRUSH LLC, an Illinois limited liability company, is personally known to me to be the same persons whose name is subscribed to the foregoing instrument, and appeared before me this day in person, and acknowledged that he signed, sealed and delivered the said instrument as his free and voluntary act, for the uses and purposes therein set forth. Given under my hand and official seal, this _____ day of ______________, 202__. Signature of Notary Seal My Commission expires: 39 11 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY THAT Cecily Kaz and Michael Gagnon, the Village President and Village Clerk, respectively, of the VILLAGE OF KENILWORTH, an Illinois municipal corporation, are personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that they signed, sealed and delivered the said instrumen t as their free and voluntary act on behalf of said municipal corporation, for the uses and purposes therein set forth. Given under my hand and official seal, this _____ day of ______________, 202__. Signature of Notary Seal My Commission expires: 40 12 Exhibit A Property’s Legal Description Lots 3 and 4 (Except the Southeasterly 33 feet of Lot 4 and Except the Northeasterly 20 Feet of Said Lots Conveyed to the Village of Kenilworth; in Block 5 in West Kenilworth’s Subdivision of that Part of the South West One Quarter of the North East One Qu arter of Section 24, Township 42 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois Lying West of the Right-of-Way of Chicago and North Western Railroad Company, and South of the Center Line of Skokie Ditch, in Cook County, Illinois. P.I.N.: 05-28-217-025-037-0000; 05-28-217-037-0000 Commonly Known As: 430 Green Bay Road, Kenilworth, Illinois 41 13 Exhibit B Application [Attached] 42 14 Exhibit C Description and Depiction of Improvements [Attached] 4825-0366-0126, v. 2 43 44 45 46 Oikos Development 6220 Oakton St Morton Grove, Illinois 60053 United States Contact Information Mobile: 3129981241 www.oikosdevelopment.net BILL TO Andrew & Beth 829 Chilton Lane Wilmette, Illinois 60091 United States 815-57507047 andrewschindler79@gmail.com Estimate Number: 4388 Customer Ref: Epoch Saloon - Facade Estimate Date: May 20, 2026 Valid Until: June 19, 2026 Grand Total (USD): $8,722.00 ITEMS QUANTITY PRICE AMOUNT Facade Project Protect all areas from paint damage 1 $8,722.00 $8,722.00 Scrape off paint as needed and clean old pain and caulking Apply putty and fix wood for a better finish and to preserve longer Prime all wood with weather proof primer Paint all wood with high quality wood paint Install hooks underneath the canopy - above the window Install hooks on the left side of the store fronts Run a 1/2 water line from the mechanical room all the way to the fronts. Water line will be exposed and painted, anchored unto the wall. We will open up drywall to run it outside. Install a shutoff valves on the inside and a locked box on the outside. Install 2 LED sconces to reflect on the storefront. (if light source needs to come from the electrical panel as a separate line, it will be an additional cost) All work to be performed up to code. Permit fees not included or drawings. Page 1 of 2 for Estimate #4388 Oikos Development 6220 Oakton St Morton Grove, Illinois 60053 United States Contact Information Mobile: 3129981241 www.oikosdevelopment.net ESTIMATE Grand Total (USD) $8,722.00 47 Grand Total (USD): $8,722.00 Page 2 of 2 for Estimate #4388 Oikos Development 6220 Oakton St Morton Grove, Illinois 60053 United States Contact Information Mobile: 3129981241 www.oikosdevelopment.net ESTIMATE Grand Total (USD) $8,722.00 48 Facade Im provem ent Project epoch + London N orth Shore Salon Intent Seeking approval for the following façade enhancements to align with Kenilworth’s English character and the floral doorway traditions of London: Supporting pedestrian appeal, and enhance the retail district for both customers and residents. Current Facade Proposed Facade Scope of Work Repaint and repair exterior woodwork: restore window frames, entry door, and surrounding trim in a weathered-metal color consistent with finishes found throughout downtown Kenilworth. Add exterior lighting: install a single English-style sconce at the entry to provide appropriate, energy-efficient illumination that complements the building’s architectural character. Install a floral display: mount tasteful planters and a mixed arrangement of live and high-quality artificial flowers and fire-rated greenery under the awning, brick corner and adjacent window 49 areas to enliven the streetscape. Run a dedicated waterline from the rear of the salon to the front exterior. Install a functional watering hose reel secured inside a locking wall box. All work will follow applicable codes and guidelines. Colors & materials Behr Paint - “COPPER PATINA “ perfectly captures the atmospheric blue-green of the weathered metal seen as accents on the buildings throughout downtown Kenilworth. DesignerPlants.com AutographFoliage.com Artificial Greenery and Florals are: Fire Rated for commercial use UV Resistant Non-Toxic, RoHS & REACH compliant Ultra-realistic foliage Living Floral - Vibrants and colorful from spring though fall, such as roses, proteas, clematis, gerbera, po thos, monstera, palm, hydrangea, and chrysanthemum. With tasteful seasonal decor added for winter months to capture the essence of the holidays. Vintage Lighting - Keeping with the English tradition, one battery/solar powered sconce will be placed at entryway to illuminate the floral display at night. 50 hello@epochchicago.com 224.255.1644 430 Green Bay Rd Kenilworth, IL B e th S ch in d le r E p o c h N o rth S h o re S a lo n 51 52 53 Request for Board Action Agenda Item: V.A.2 Staff Contact: Donald Leicht, Public Works Subject: Resolution Waiving Competitive Bidding Requirements and Authorizing Execution of a Contract with Midwest Salt of Winfield, Illinois for the Purchase of Road Salt in the Amount Not to Exceed $30,302. Summary: Annually, the Village solicits pricing for road salt in an effort to obtain the most favorable pricing. This year, through the State of Illinois joint bid, Kenilworth along with 261 other towns received zero bids due to a salt shortage. Staff immediately solicited pricing from various vendors and received the most favorable pricing from Midwest Salt of Winfield, Illinois. Staff recommends the Board waive competitive bidding requirements and authorize execution of the contract with Midwest Salt. Background of Matter: Annually, the Village will typically participate in both the State of Illinois Salt bid and Lake County, Illinios bid for road salt. Both bids are competitive and often one offers a comparatively better price. This year, the Village requested 80 tons of salt through the Lake County bid and received pricing at $94.97 ton. A typical winter season requires additional salt. As in prior years, the Village had planned to purchase additional salt through the State bid, requesting up to 250 tons. However, the Village along with 261 other munipalities received zero bids from the State Bid due to an ongoing salt shortage. On average, the Village uses 250-350 tons of salt during the winter, leaving a significant gap between what is being purchased through Lake County, and what is typically required during a winter season. Due to the salt shortage and lack of vendors for the State Bid, staff worked with neighboring communities to seek out alternate vendors that would be willing to provide the Village with a competitive price. Staff received quotes from three vendors. While pricing was higher than typical, staff recommend entering into an agreement with Midwest Salt now prior to prices further increasing. Due to the ongoing salt shortage the Village Manager has authorized the purchase of 40 tons for the 2026 season to lock in prices, with the intent to purchase the remaining tonnage in 2027. Vendor Avial. Tons/Guaranteed Price/Ton Stipulation Salt Exchange 250 $125.50 Salt is from Kansas and must purchase 200 ton before the winter. Barge Terminal Trucking 250 $128.74 Purchase must occur now. Considered By: Date: Village Board 09/21/26 Village of 54 Midwest Salt 250 $121.21 Must purchase 40-60 tons now and take delivery during the winter when needed. Staff is requesting to authorize the execution of a contract with Midwest Salt in an amount not to exceed $30,302, which is for the full 250 tons. Policy: A formal bid process and Village Board approval is required for all contracts in excess of $20,000. Due to the ongoing salt shortage, the Village Manager authorized the purchase of 40 tons of salt from Midwest Salt with the intent to purchase up to 210 additional tons of salt. It is recommended that competitive bidding requirements be waived. Financial Impact: The Village has adequate funding in the 2026 budget for completing the initial purchase of 40 tons of salt. The remainder of the salt will be purchased in 2027, and Staff will budget accordingly. FY26 Budgeted Amount – Remaining Funds $6,136.00 Purchase Price (total) $4,848.40 Variance $1,287.60 FY27 Purchase Price (total) $25,453.60 Total Salt Purchase $30,302 Recommendation: Staff request that the Village Board waive competitive bidding requirements, and authorize executions of the contract with Midwest Salt for the purchase of salt for the 2026/2027 winter season in the amount not to $30,302. Attachment: • Resolution 55 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-XX RESOLUTION WAIVING COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING EXECUTION OF A CONTRACT WITH MIDWEST SALT OF WINFIELD, ILLINOIS FOR THE PURCHASE OF ROAD SALT IN THE AMOUNT NOT TO EXCEED $30,302 WHEREAS, the Village of Kenilworth ("Village") is a non -home rule municipality located in Cook County, Illinois; and, WHEREAS, the Village typical particapites in and purches road salt through the State of Illinois Salt Bid; and, WHEREAS, the Village was one of 261 municipalites that received zero bids from the State Bid due to an ongoing salt shortage; and, WHEREAS, in order to procure salt for the 2026-2027 winter season the Village solicited quotes from three contractors for the purchase of road salt; and, WHEREAS, Midwest Salt. of Winfield, Illinois submitted the lowest Quote for road salt ; and, WHEREAS, The Village and Midwest Salt desire to enter into a contract (Exhibit A) for the purchase and delivery of up to 250 tons of bulk road salt for the 2026-2027 winter season; and, WHEREAS, pursuant to Section 1 General Provisions of the Kenilworth Purchasing Manual, the Village Board can authorize exception to the Formal Bidding process due to emergencies; and, WHEREAS, the Village President and Board of Trustees have determined that it is appropriate to waive Request for Bids for the purchase of road salt and authorize the execution of the Contract based on the ongoing salt shortage; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. Section 2. Waiver of Competitive Bidding Requirements . The advertising and bidding requirements for the performance of the Work and for the execution of the Contract are hereby waived in accordance with Section 31.45(C)(6) of the Village Code. Section 3. Approval of Contract. The Village President and Board of Trustees hereby approve the Contract with Midwest Salt for the purchase of road salt, in the not to exceed amount of $30,302, in substantially the form attached to and, by this reference, made a part of this Resolution as Exhibit A. Section 4. Execution of Contract . The Village Manager and the Village Clerk are hereby authorized and directed to execute and attest, on behalf of the Village, the Contract. The Village Manager is authorized to take all actions necessary to enforce the Contract’s terms. 56 Passed this __ day of September, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this ___ day of September, 2026. Cecily Kaz Village President Attest: Michael Gagnon Village Clerk 57 Exhibit A Contract 58 -1- VILLAGE OF KENILWORTH CONTRACT FOR THE PURCHASE AND DELIVERY OF BULK ROAD SALT FOR THE 2026-2027 WINTER SEASON Full Name of Contractor Midwest Salt Principal Office Address 0S050 Winfield Rd., Winfield Illinois 600190 Contact Person John Rihm Telephone Number 630-513-7575 TO: Village of Kenilworth (“Owner”) 419 Richmond Road Kenilworth, Illinois 60043 Attention: Kathy Thake Village Manager Contractor warrants and represents that Contractor has carefully examined the Work Site des cribed below and its environs and has reviewed and understood all documents included, referred to, or mentioned in this bound set of documents, including Addenda Nos. None 1. Work Proposal A. Contract and Work . If this Contract/Proposal is accepted, the contractor proposes, and agrees, that the contractor shall, at its sole cost and expense, provide, perform, and complete, in the manner specified and described, and upon the terms and conditions set forth, in this Contract/Proposal and Owner's written not ification of acceptance in the form included in this bound set of documents, all of the following, all of which is herein referred to as the “Work”: 1. Labor, Equipment, Materials and Supplies . Provide, perform, and complete, in the manner specified and described in this Contract/Proposal, all necessary work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and items necessary for the purchase and delivery of bulk road salt for the 2026-2027 winter season. 2. Permits. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary in connection therewith; 3. Bonds and Insurance . Procure and furnish all bonds and all insurance certificates specified in this Contract/Proposal; 4. Taxes. Pay all applicable federal, state, and local taxes; 5. Miscellaneous. Do all other things required of Contractor by this Contract/Proposal; and 6. Quality. Provide, perform, and complete all of the foregoing in a proper and wo rkmanlike manner, consistent with highest standards of professional and construction practices, in full compliance with, and as required by or pursuant, to this Contract/Proposal, and with the greatest economy, efficiency, and expedition consistent therewith, with only new, undamaged, and first quality equipment, materials, and supplies. B. Performance Standards. If this Contract/Proposal is accepted, Contractor proposes, and agrees, that all Work shall be fully provided, performed, and completed in accordance with the specifications detailed in Attachment A. C. Responsibility for Damage or Loss . If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall be responsible and liable for, and shall promptly and without charge to Owner repair or replace, damage done to, and any loss or injury suffered by, Owner, the Work, the Work Site, or other property or persons as a result of the Work. 59 -2- D. Inspection/Testing/Rejection. Owner shall have the right to inspect all or any pa rt of the Work and to reject all or any part of the Work that is, in Owner's judgment, defective or damaged or that in any way fails to conform strictly to the requirements of this Contract/Proposal and Owner, without limiting its other rights or remedies, may require correction or replacement at Contractor's cost, perform or have performed all Work necessary to complete or correct all or any part of the Work that is defective, damaged, or nonconforming and charge Contractor with any excess cost incurred th ereby, or cancel all or any part of any order or this Contract/Proposal. Work so rejected may be returned or held at Contractor's expense and risk. 2. Contract Price Proposal If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall take in full payment for all Work and other matters set forth under Section 1 above, including overhead and profit; taxes, contributions, and premiums; and compensation to all subcontractors and suppliers, the compensation set forth below. A. SCHEDULE OF PRICES For providing, performing, and completing all Work See Attachment A. TOTAL CONTRACT PRICE (in writing): Thirty Thousand Three Hundred and Two Dollars TOTAL CONTRACT PRICE (in figures): $30,302 Dollars and 0 Cents B. BASIS FOR DETERMINING PRICES It is expressly understood and agreed that: 1. All prices stated in the Schedule of Prices are firm and shall not be subject to escalation or change; 2. Owner is not subject to state or local sales, use, and excise taxes, that no such taxes are included in the Schedule of Prices, and that all claim or right to claim any additional compensation by reason of the payment of any such tax is hereby waived and released; 3. All other applicable federal, state, and local taxes of every kind and nature applicable to the Work are included in the Schedule of Prices in Attachment A. 4. The approximate quantities set forth in the Schedule of Prices for each Unit Price Item are Owner's estimate only, that Owner reserves the right to increase or decrease such quantities, that payment for each Unit Price Item shall be made only on the actual number of acceptable units of such Unit Price Item installed complete in place in full compliance with this Contract/Proposal, and that all claim or right to dispute or complain of any such estimated quantity, or to assert that there was any misunderstanding in regard to the nature or amount of any Unit Price Item to be provided or performed, is hereby waived and released. C. TIME OF PAYMENT It is expressly u nderstood and agreed that all payments shall be made in accordance with the following schedule: See Attachment A All payments may be subject to deduction or setoff by reason of any failure of Contractor to perform under this Contract/Proposal. Each payment shall include Contractor's certification of the value of, and partial or final waivers of lien covering, all Work for which payment is then requested and Contractor's certification that all prior payments have been properly applied to the payment or reimbursement of the costs with respect to which they were paid. 3. Contract Time Proposal If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall commence the Work within 10 days following Owner's acceptance of this Contract/Proposal provided Contractor shall have furnished to Owner all bonds and all insurance specified in this Contract/Proposal (the “Commencement Date”). If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall perf orm the Work diligently and continuously and shall complete the Work not later than See Attachment A 4. Financial Assurance A. Bonds. If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall provide a Performance Bond and a Labor and Material Payment Bond, on forms provided by, or otherwise acceptable to, Owner, from a surety company acceptable to Owner, each in the penal sum of the Contract Price, within 10 days following Owner's acceptance of this Contract/Proposal. B. Insurance. If this Contract/Proposal is accepted, Contractor proposes, and agrees, that Contractor shall provide certificates of insurance evidencing the minimum insurance coverages and limits set forth below within 10 days following Owner's acceptance of this Contract/Proposal. Such policies shall be in form, and from companies, acceptable to Owner. The insurance coverages and limits set forth below shall be deemed to be minimum coverages and limits and shall not be construed in any way as a limitat ion on Contractor's duty to carry adequate insurance or on Contractor's liability for losses or damages under this Contract/Proposal. The minimum insurance coverages and limits that shall be maintained at all times while providing, performing, or completing the Work are as follows: 60 -3- 1. Workers' Compensation and Employer's Liability Limits shall not be less than: Worker's Compensation: Statutory Employer's Liability: $500,000 ea. accident - injury $500,000 ea. employee - disease $500,000 disease-policy Such insurance shall evidence that coverage applies to the State of Illinois. 2. Comprehensive Motor Vehicle Liability Limits for vehicles owned, non -owned or rented shall not be less than: $1,000,000 Bodily Injury and Property Damage Combined Single Limit 3. Comprehensive General Liability Limits shall not be less than: $1,000,000 Bodily Injury and Property Damage Combined Single Limit. Coverage is to be written on an “occurrence” basis. Coverage to include: - Premises Operations - Products/Completed Operations - Independent Contractors - Personal Injury (with Employment Exclusion deleted) - Broad Form Property Damage Endorsement - “X,” “C,” and “U” - Contractual Liability Contractual Liability coverage shall specifically include the indemnification set forth below. 4. Umbrella Liability Limits shall not be less than: $2,000,000 Bodily Injury and Property Damage Combined Single Limit. This Policy shall apply in excess of the limits stated in 1, 2, and 3 above. C. Indemnification. If this Contract/ Proposal is accepted, Contractor proposes, and agrees, that Contractor shall indemnify, save harmless, and defend Owner against all damages, liability, claims, losses, and expenses (including attorneys' fee) that may arise, or be alleged to have arisen, out of or in connection with Contractor's performance of, or failure to perform, the Work or any part thereof, or any failure to meet the representations and warranties set forth in Section 6 of this Contract/Proposal. D. Penalties. If this Contract/Propos al is accepted, Contractor proposes, and agrees, that Contractor shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi -governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Contractor's performance of, or failure to perform, the Work or any part thereof. 5. Firm Proposal All prices and other terms stated in this Contract/Proposal are firm and shall not be subject to withdrawal, escalation, or change provided O wner accepts this Contract/Proposal within 45 days after the date this sealed Contract/Proposal is opened. 6. Contractor's Representations and Warranties In order to induce Owner to accept this Contract/Proposal, Contractor hereby represents and warrants as follows: A. The Work. The Work, and all of its components, shall be of merchantable quality; shall be free from any latent or patent defects and flaws in workmanship, materials, and design; shall strictly conform to the requirements of this Contract/ Proposal, including, without limitation, the performance standards set forth in Subsection 1B of this Contract/Proposal; and shall be fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from, this Contract/Proposal and the warranties expressed herein shall be in addition to any other warranties expressed or implied by law, which are hereby reserved unto Owner. B. Compliance with Laws . The Work, and all of its components, shall be provided, performed, and completed in compliance with, and Contractor agrees to be bound by, all applicable federal, state, and local laws, orders, rules, and regulations, as they may be modified or amended from time to time , including without limitation the Prevailing Wage Act, 820 ILCS 130/0.01 et seq. (in furtherance of which, a copy of Owner's ordinance ascertaining the prevailing rate of wages, in effect as of the date of this Contract/Proposal, has been attached as an Appendix to this Contract/Proposal; if the Illinois Department of Labor revises the prevailing rate of hourly wages to be paid, the revised rate shall apply to this Contract/Proposal); any other [any] prevailing wage laws; any statutes requiring preference to laborers of specified classes; the Illinois Steel Products Procurement Act, 30 ILCS 565/1 et seq.; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification; and any statutes regarding safety or the performance of the Work. C. Not Barred. Contractor is not barred by law from contracting with Owner or with any other unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless Contractor is contesting, in accordance 61 -4- with the procedures established by the appropriate Revenue Act, its liability for the tax or the amount of tax, as set forth in 65 ILCS 5/11 -42.1-1; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5/33E -1 et seq. Contractor is not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and Contractor is not engaged in this transaction directly o r indirectly on behalf of, or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity or nation. D. Patriot Act Compliance. The Contractor represents and warrants to the Owner that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Contractor further represents and warrants to the Owner that the Contractor and its principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harml ess the Owner, its Board of Trustees, and all Owner appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the foregoing representations and warranties. E. Qualified. Contractor has the requisite experience, ability, capital, facilities, plant, organization, and staff to enable Contractor to pe rform the Work successfully and promptly and to commence and complete the Work within the Contract Price and Contract Time Proposals set forth above. 7. Acknowledgements In submitting this Contract/Proposal, Contractor acknowledges and agrees that: A. Reliance. Owner is relying on all warranties, representations, and statements made by Contractor in this Contract/Proposal. B. Reservation of Rights. Owner reserves the right to reject any and all proposals, reserves the right to reject the low price prop osal, and reserves such other rights as are set forth in the Instructions to Contractors. C. Acceptance. If this Contract/Proposal is accepted, Contractor shall be bound by each and every term, condition, or provision contained in this Contract/Proposal and in Owner's written notification of acceptance in the form included in this bound set of documents. D. Remedies. Each of the rights and remedies reserved to Owner in this Contract/Proposal shall be cumulative and additional to any other or further rem edies provided in law or equity or in this Contract/Proposal. E. Time. Time is of the essence of this Contract/Proposal and, except where stated otherwise, references in this Contract/Proposal to days shall be construed to refer to calendar days. F. No Waiver . No examination, inspection, investigation, test, measurement, review, determination, decision, certificate, or approval by Owner, whether before or after Owner's acceptance of this Contract/Proposal; nor any information or data supplied by Owner, w hether before or after Owner's acceptance of this Contract/Proposal; nor any order by Owner for the payment of money; nor any payment for, or use, possession, or acceptance of, the whole or any part of the Work by Owner; nor any extension of time granted by Owner; nor any delay by Owner in exercising any right under this Contract/Proposal; nor any other act or omission of Owner shall constitute or be deemed to be an acceptance of any defective, damaged, or nonconforming Work, nor operate to waive or otherwi se diminish the effect of any representation or warranty made by Contractor; or of any requirement or provision of this Contract/Proposal; or of any remedy, power, or right of Owner. G. Severability. The provisions of this Contract/ Proposal shall be interpreted when possible to sustain their legality and enforceability as a whole. In the event any provision of this Contract/Proposal shall be held invalid, illegal, or unenforceable by a court of competent jurisdiction, in whole or in part, neither the va lidity of the remaining part of such provision, nor the validity of any other provisions of this Contract/Proposal shall be in any way affected thereby. H. Amendments. No modification, addition, deletion, revision, alteration, or other change to this Contract/Proposal shall be effective unless and until such change is reduced to writing and executed and delivered by Owner and Contractor. I. Assignment. Neither this Contract/Proposal, nor any interest herein, shall be assigned or subcontracted, in whole or in part, by Contractor except upon the prior written consent of Owner. J. Governing Law . This Contract/Proposal, and the rights of the parties under this Contract/Proposal shall be interpreted according to the internal laws, but not the conflict of law rules, of the State of Illinois. DATED this _________ day of Sept 2026 62 -5- Contractor's Status: ( ) _____________ Corporation ( ) _______________ Partnership ( )Individual Proprietor (State) (State) Contractor's Name: ___________________________________________________________________________________ Doing Business As (if different): _______________________________________________________________________ Signature of Contractor or Authorized Agent: ________________________________________________________________ (corporate seal) Printed Name: ______________________________________________ (if corporation) Title/Position: ______________________________________________ Contractor's Business Address: _______________________________________________________________________ _______________________________________________________________________ Contractor's Business Telephone: ________________________________ Facsimile: ______________________________ If a Corporation or Partnership, list all Officers or Partners: NAME TITLE ADDRESS 63 -6- ACCEPTANCE The Contract/Proposal attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the Village of Kenilworth (“Owner”) this ______ day of September, 2026. This Acceptance, together with the Contract/Proposal attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work and the compensation therefor and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract/Proposal. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor in any circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled “Amendment to Contract/Proposal.” Acceptance or rejection by Owner of any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. VILLAGE OF KENILWORTH By: ______________________________________ Kathy Thake Village Manager #12797515_v1 64 PERFORMANCE BOND -1- VILLAGE OF KENILWORTH [NAME OF WORK] CONTRACT PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: that [INSERT COMPANY NAME AND ADDRESS] as Principal, hereinafter called Contractor, and [INSERT COMPANY NAME AND ADDRESS] , as Surety, a corporation organized and existing under the l aws of the State of [INSERT STATE] , hereinafter called Surety, are held and firmly bound unto Village of Kenilworth , 419 Richmond Road , Kenilworth, Illinois 60043, as Obligee, hereinafter called Owner, in the full and just sum of [INSERT CONTRACT PRICE] Dollars ($______________), for the payment of which sum of money well and truly to be made, Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents, said amount to include payment of actual costs and damages and for attorneys’ fees, architectural fees, design fees, engineering fees, accounting fees, testing fees, consulting fees, administrative costs, court costs, interest and any other fees and expenses resulting from or incurred by reason of Contractor’s failure to promptly and faithfully perform its contract with Owner, said contract being more fully described below, and to include attorneys’ fees, court costs and administrative and other expenses necessarily paid or incurred in successfully enforcing performance of the obligation of Surety under this bond. WHEREAS, Contractor has entered into a written agreement dated _________, 20__ with Owner entitled “[NAME OF WORK] Contract Between Village of Kenilworth and [INSERT COMPANY NAME] " (the “Contract”), the terms and conditions of which are by this reference incorporated herein as though fully set forth herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH THAT if Contractor shall well, truly and promptly perform all the undertakings, covenants, terms, conditions and agreements of said Contractor under the Contract, including, but not limited to, Contractor’s obligations under the Contract: (1) to provide, perform and complete at the Work Site and in the manner specified in the Contract all necessary work, labor, services, transportation, equipment, materials, apparatus, machinery, tools, fuels, gas, electric, water, waste disposal, information, data and other means and items necessary for the [DESCRIBE WOR K] at the [WORK SITE] ; (2) to procure and furnish all permits, licenses and other governmental approvals and authorizations necessary in connection therewith except as otherwise expressly provided in the Contract; (3) to procure and furnish all bonds, certificates and policies of insurance specified in the Contract; (4) to pay all applicable federal, state and local taxes; (5) to do all other things required of Contractor by the Contract; and (6) to provide, perform and complete all of the foregoing in a pr oper and workmanlike manner and in full compliance with, and as required by and pursuant to, the Contract; all of which is herein referred to as the “Work,” whether or not any of said Work enter into and become component parts of the improvement contemplated, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Surety, for value received, hereby stipulates and agrees that no changes, modifications, alterations, omissions, deletions, additions, extensions of time, or forbearance on the part of either Owner or Contractor to the other in or to the terms of said Contract; in or to the schedules, plans, drawings or specifications; in or to the method or manner of performance of the Work; in or to Owner -furnished facilities, equipment, material, service or sites; or in or to the mode or manner of payment therefor, shall in any way release Contractor and Surety or either or any of them, or any of their heirs, executors, administrators, successors, or assigns or affect the obligations of Surety on this bond, all notice of any and all of the foregoing changes, modifications, alterations, omissions, deletions, additions, extensions of time or forbearance, and notice of any and all defaults by Contractor or of Owner’s termination of Contractor being hereby waived by Surety. Notwithstanding anything to the contrary in the foregoing paragraph, in no event shall the 65 PERFORMANCE BOND -2- obligations of Surety under this bond in the event of Contractor’s default be greater than the obligations of Contractor under the Contract in the absence of such Contractor default. In the event of a default or defaults by Contractor, Owner shall have the right to take over and complete the Contract upon 30 calendar days’ written notice to Surety, in which event Surety shall pay Owner all costs incurred by Owner in taking over and completing the Contract. At its option, Owner may instead request that Surety take over and complete the Contract, in which event Surety shall take reasonable steps to proceed promptly with com pletion no later than 30 calendar days from the date on which Owner notifies Surety that Owner wants Surety to take over and complete the Contract. Owner shall have no obligation to actually incur any expense or correct any deficient performance of Contractor in order to be entitled to receive the proceeds of this bond. No right of action shall accrue on this bond to or for the use of any person or corporation other than Owner or the heirs, executors, administrators, or successors of Owner. Signed and sealed this _____ day of __________, 20__. Attest/Witness: PRINCIPAL: [INSERT COMPANY NAME] By: By: [INSERT NAME] Title: Title: President Attest/Witness: SURETY: [INSERT COMPANY NAME] By: By: Title: Title: Telephone: 66 -1- VILLAGE OF KENILWORTH [NAME OF WORK] CONTRACT LABOR AND MATERIAL PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: that [INSERT COMPANY NAME AND ADDRESS] , as Principal, hereinafter called Contractor, and [INSERT COMPANY NAME AND ADDRESS] , as Surety, a corporation organized and existing under the laws of the State of [INSERT STATE], hereinafter called Surety, are held and firmly bound unto Village of Kenilworth , 419 Richmond Road , Kenilworth, Illinois 60043, as Obligee, hereinafter called Owner, for the use and benefit of itself and of claimants as hereinafter defined, in the full and just sum of [INSERT CONTRACT PRICE] Dollars ($____________), to be paid to it or the said claimants or its or their assigns, to which payment well and truly to be made Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents, said amount to include attorney’s fees, court costs and administrative and other expenses necessarily paid or incurred in successfully enforcing performance of the obligation of Surety under this bond. WHEREAS, Contractor has entered into a written agreement dated ________________, 20__, with Owner entitled “ [NAME OF WORK] Contract Between Village of Kenilworth and [INSERT COMPANY NAME]" (the “Contract”), the terms and conditions of which are by this reference incorporated herein as though fully set forth herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH THAT if Contractor shall promptly pay or cause to be paid all sums of money that may be due to any claimant with respect to Contractor’s obligations under the Contract: (1) to provide, perform and complete at the Work Site and in the manner specified in the Contract all necessary work, labor, services, transportation, e quipment, materials, apparatus, machinery, tools, fuels, gas, electric, water, waste disposal, information, data and other means and items necessary for the [DESCRIBE WORK] at the [WORK SITE]; (2) to procure and furnish all permits, licenses and other governmental approvals and authorizations necessary in connection therewith except as otherwise expressly provided in the Contract; (3) to procure and furnish all bonds, certificates and policies of insurance specified in the Contract; (4) to pay all applicabl e federal, state and local taxes; (5) to do all other things required of Contractor by the Contract; and (6) to provide, perform and complete all of the foregoing in a proper and workmanlike manner and in full compliance with, and as required by and pursuant to, the Contract; all of which is herein referred to as the “Work,” whether or not any of said Work enter into and become component parts of the improvement contemplated, then this obligation shall be null and void; otherwise it shall remain in full for ce and effect. For purpose of this bond, a claimant is defined as one having a direct contract with Contractor or with a subcontractor of Contractor to provide, perform or complete any part of the Work. Contractor and Surety hereby jointly and severally agree that every claimant who has not had all just claims for the furnishing of any part of the Work paid in full, including, without limitation, all claims for amounts due for materials, lubricants, oil, gasoline, rentals of or service or repairs on machine ry, equipment, and tools consumed or used in connection with the furnishing of any part of the Work, may sue on this bond for the use of such claimant, may prosecute the suit to final judgment for such sum or sums as may be justly due such claimant, and may have execution therein; provided, however, that Owner shall not be liable for the payment of any costs or expenses of any such suit. The provisions of 30 ILCS 550/1 and 2 [formerly Ill. Rev. Stat. ch. 29, §§ 15 and 16] shall be deemed inserted herein, i ncluding the time limits within which notices of claim must be filed and actions brought under this bond. Contractor and Surety hereby jointly agree that Owner may sue on this bond if Owner is held liable to, or voluntarily agrees to pay, any claimant directly, but nothing in this bond shall create any duty on the part of Owner to pay any claimant. 67 -2- Surety, for value received, hereby stipulates and agrees that no changes, modifications, alterations, omissions, deletions, additions, extensions of time or forb earance on the part of Owner or Contractor to the other in or to the terms of said Contract; in or to the schedules, plans, drawings or specifications; in or to the method or manner of performance of the Work; in or to Owner -furnished facilities, equipment, material, service or site; or in or to the mode or manner of payment therefor shall in any way release Contractor and Surety or either or any of them, or any of their heirs, executors, administrators, successors or assigns, or affect the obligations of s aid Surety on this bond, all notice of any and all of the foregoing changes, modifications, alterations, omissions, deletions, additions, extensions of time or forbearance and notice of any and all defaults by Contractor or of Owner’s termination of Contractor being hereby waived by Surety. Signed and sealed this _______ day of _________, 20__. Attest/Witness: PRINCIPAL: [INSERT COMPANY NAME] By: By: [INSERT NAME] Title: Title: President Attest/Witness: SURETY: [INSERT COMPANY NAME] By: By: Title: Title: Telephone: 68 Page 2 2.1. Buyer shall pay all invoiced amounts in accordance with the payment terms set forth in Buyer’s existing credit or account agreement with Seller, if any, as in effect on the date of the applicable invoice (the “Account Terms”). Any extension, continuation, or termination of credit availability to Buyer is at Seller's sole discretion at all times, and nothing in this Agreement shall be construed to establish, guarantee, or limit Seller's discretion with respect to Buyer's credit terms or availability. 2.2. Credit Hold. If Buyer has any invoice past due, or credit is limited, suspended, or terminated by Seller, or Buyer is otherwise in breach of these payment terms, Seller shall have no obligation to accept, confirm, process, or fulfill any further orders under this Agreement until Buyer's account is brought current or Seller reinstates credit availability. Seller's exercise of this right shall not (i) excuse, reduce, or extend Buyer's minimum purchase commitment or any deadline under this Agreement, (ii) be deemed a breach of Seller's delivery obligations hereunder, or (iii) constitute a waiver of any of Seller's other rights or remedies under this Agreement or applicable law. 3. Minimum Quantity Shortfall 3.1. If Buyer’s total deliveries as of March 31, 2027, are less than one hundred percent (100%) of the Total Quantity, Buyer shall fulfill the remaining commitment through one of the following options: 3.1.1. Late Delivery. Buyer picks up or takes delivery of the shortfall tons by April 15, 2027, at the In-Season rate listed in Section 1; or 3.1.2. Storage Fee. Buyer pays Seller a storage fee of $8.00 per ton on the shortfall tons not picked up or delivered by March 31, 2027. Seller will invoice Buyer for the Storage Fee of the shortfall tons. 3.2. Any shortfall quantity not removed by April 15, 2027, will automatically be billed the Storage Fee in Section 3.1.2. 4. Carryforward Tons 4.1. Any shortfall tons not delivered to or picked up by Buyer by April 15, 2027 (“Carryforward Tons”) are automatically applied first to Buyer’s orders the following season, at the In-Season rate then in effect under this Agreement, before any tons are priced at that season’s new rate. If Carryforward Tons still aren’t fully delivered by the following season’s end, they roll forward again, under this same rule until 24 months from April 15, 2027, after which they’re forfeited with no refund. Notwithstanding the foregoing, for any Carryforward Tons not delivered, picked up, or incorporated into a new agreement under Section 4.2 by September 1, 2027, Seller shall have sole discretion, either to continue honoring the rate and terms of this Agreement as to those tons (subject in all cases to the 24-month limit above), or to deem them forfeited with no refund. 4.2. Upon execution of a new agreement between the parties for a subsequent season, any outstanding Carryforward Tons and their applicable rate shall be incorporated into that new agreement as a priced line item, and this Agreement shall thereupon terminate and be superseded in full subject to Section 11 (Term, Expiration, and Survival). 5. Warranty. This product shall comply with the specifications provided to Buyer by Seller. SELLER MAKES NO OTHER WARRANTY OF ANY KIND WHATEVER, EXPRESS OR IMPLIED; 71 -3- ATTACHMENT A 69 Page 1 BULK SALT SALES AGREEMENT This Bulk Road Salt Sales Agreement (the “Agreement”) is entered into as of the date of last signature below (the “Effective Date”) between Midwest Salt, LLC ("Seller") and Village of Kenilworth ("Buyer"). Seller and Buyer are each a “Party” and together the “Parties”. Buyer Information Entity Name: Village of Kenilworth Ship-To Address: 347 Ivy Ct., Kenilworth, IL Offer / Agreement Valid Through: September 18, 2026 Seller Information Entity Name: Midwest Salt, LLC Billing Address: 0S050 Winfield Rd STE. 200, Winfield, IL 60190 1. Product, Pricing, Quantity 1.1. The price, product and quantities are as follows: Product: Bulk Rock Salt – Untreated Pre-Season Quantity: 250 tons Pre-Season Price: $121.21/ton delivered In-Season Quantity: 0 tons In-Season Price: $121.21/ton delivered 1.2. Quantity Commitment. Buyer commits to purchase, and Seller commits to provide, one hundred percent (100%) of the combined total tonnage of the Preseason Quantity and In-Season Quantity (together, the “Total Quantity”) regardless of the proportion actually delivered under each category, at the rates set forth in Section 1.1 and Section 1.3. 1.3. Preseason Rate Conversion. Any Preseason tons not delivered to or picked up by Buyer by September 30, 2026, shall automatically convert to, and be priced and delivered at, the In-Season rate set forth in Section 1.1. This conversion does not reduce, excuse, or otherwise affect Buyer's Total Quantity commitment under Section 1.2. 1.4. Order Classification. Preseason orders are those placed by Buyer and confirmed in writing by Seller on or before September 30, 2026, up to the Preseason Quantity listed in Section 1.1. Orders placed after that date, or in excess of the Preseason Quantity, are In-Season orders and priced accordingly. Orders that would cause cumulative Preseason orders to exceed the Preseason Quantity shall be classified as In-Season only as to the excess tonnage; tonnage within the Preseason Quantity cap remains classified as Preseason. 1.5. Sales Tax: The prices set forth above do not include applicable sales tax. Sales tax shall be added to and stated separately on each invoice unless Buyer provides Seller with valid tax-exemption documentation prior to Buyer's first order under this Agreement. 2. Payment Terms Attachment A 70 Page 3 AND ALL IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY EXPRESSLY DISCLAIMED BY SELLER AND EXCLUDED FROM THE AGREEMENT. 6. Inspection, Demurrage, and Detention 6.1. Buyer may inspect the product prior to delivery; however, upon delivery Buyer acknowledges that the product delivered is in all respects accepted. Should Buyer reject the product at the time of inspection, Buyer shall provide Seller with a written notice of rejection via email or personal delivery to the Seller representative listed above, which notice shall apply only to the load inspected and which notice shall specify the reasons for the rejection. The parties agree that rejection of a load does not affect the remaining tonnage subject to this Agreement. 6.2. Buyer shall unload and release all transportation vehicles and equipment promptly so that no demurrage, detention, or other expenses resulting from delay shall be incurred; however, if any claims or demurrage charges are incurred by reason of any action or inaction by Buyer, then Buyer shall promptly reimburse Seller for such damages. 7. Excused Performance; Force Majeure 7.1. All orders are subject to Seller’s ability to make delivery at the time and in the quantities specified herein. Seller shall be excused from performance for any and all causes beyond its reasonable control that impedes its ability to perform under this contract, including but not limited to, any act of god, explosion, accidents, riots, pandemics, floods, labor disputes, or any other event that made performance impossible or impractical under the circumstances. If Seller is unable to deliver a specific order in full within 45 days of Seller’s confirmation of receipt of that order, Buyer may, at its option, cancel that order. Notice of cancellation shall be in writing to the Seller representative listed above. Any refunds due shall be paid within seven (7) business days of notice from Buyer of such cancellation. 7.2. In the event Seller is unable for any reason to supply the total requirements of its customers, Seller may allocate its available supply of the product among its customers in a manner of its choosing. 8. Indemnification. Buyer shall indemnify, hold harmless, and defend Seller, its employees and agents, from any and all claims and expenses, including its reasonable attorneys' fees, arising out of any claims by any third parties, including but not limited to, claims by Buyer's employees and agents, excepting only claims for intentional misconduct by Seller. 9. Limits of Liability. In no event shall Seller be liable to Buyer or any third party for any indirect, consequential, incidental, special or exemplary damages. Buyer's actual damages are limited to the amounts actually paid to Seller under this Agreement, regardless of the basis for any such claims for damages. 10. Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Any claims under $75,000 shall proceed under the AAA Expedited Procedure rules. All claims shall be heard by a single arbitrator, selected pursuant to a list of arbitrators published by the AAA, which shall include as many former judges of the Circuit Court of Cook County, Illinois as are 72 Page 4 then available. The place of arbitration shall be Chicago, Illinois. The arbitration shall be governed by the laws of the State of Illinois. Each party will, upon written request of the other party, promptly provide the other with copies of all relevant documents. There shall be no other discovery allowed. Time is of the essence for any arbitration under this agreement and arbitration hearings shall take place within 90 days of filing and awards rendered within 120 days. The arbitrator shall agree to these limits prior to accepting appointment. The arbitrator will have no authority to award punitive or other damages not measured by the prevailing party's actual damages limited by the amounts of any payments previously made by Buyer to Seller under this agreement. The arbitrator may determine how the costs and expenses of the arbitration shall be allocated between the parties; however reasonable attorneys' fees shall be awarded to the prevailing party. Except as may be required by law, neither a party nor an arbitrator may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of both parties. 11. Term, Expiration, and Survival 11.1. Term. This Agreement commences on the Effective Date and continues through March 31, 2027 (the "Initial Term"), unless earlier terminated as provided herein. Buyer's right to place new orders for the Total Quantity expires at the end of the Initial Term. This Agreement does not automatically renew; any subsequent season's pricing and quantities shall be governed by a new agreement between the Parties. 11.2. Survival. Notwithstanding expiration or termination of this Agreement for any reason, including under Section 4.2, the following continue in full force until fully satisfied: (i) Buyer's obligations regarding any unpaid invoices; (ii) Sections 3 and 4 (Minimum Quantity Shortfall; Carryforward Tons), with respect to any tons outstanding as of the end of the Initial Term; and (iii) Sections 5 (Warranty), 8 (Indemnification), 9 (Limits of Liability), and 10 (Dispute Resolution), with respect to any claim arising from conduct, deliveries, or obligations occurring during the Initial Term or any period of survival under this Section. 11.3. Final Expiration. This Agreement terminates in its entirety upon the earliest of: (i) delivery of all Total Quantity tons and all Carryforward Tons in full; (ii) forfeiture of all outstanding Carryforward Tons under Section 4.1; or (iii) 24 months from April 15, 2027. Termination under this Section does not relieve either Party of any obligation accrued, or liability arising from conduct occurring, before termination. 12. Miscellaneous 12.1. Entire Agreement. The Agreement constitutes the entire agreement between the Parties and supersedes all prior or contemporaneous communications, representations, or agreements. 12.2. Amendments. No amendment, modification, or waiver shall be effective unless in writing and signed by both Parties. 12.3. Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except that Seller may assign to an affiliate or in connection with a sale of all or substantially all of its business. 12.4. Counterparts. The Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. Notwithstanding anything to the contrary herein, a signed copy of the Agreement delivered by 73 Page 5 facsimile, email, or other means of electronic transmission is deemed to have the same legal effect as delivery of an original signed copy of this Agreement. [Remainder of page intentionally left blank] Contacts For orders and all general customer service questions, please contact customerservice@midwestsalt.net. For questions specific to this contract, please contact Jason Kane at jason.kane@midwestsalt.net. Signatures BUYER Business: Village of Kenilworth Contact: Donald Leicht Signature: ______________________________ Date of Contract: ________________________ SELLER Business: Midwest Salt, LLC Contact: Jason Kane Signature: ______________________________ Date of Contract: ________________________ 74 Request for Board Action Agenda Item: V.A.4 Staff Contact: Heather McFarland, Administration Subject: Resolution Authorizing Execution of a Multi-Year Professional Services Agreement with Lauterbach & Amen for Accounting Services Summary: The Village engaged Lauterbach & Amen for ongoing accounting services in 2020 to replace a full-time position. Staff have found that Lauterbach & Amen have satisfactorily fulfilled those responsibilities and recommend the Village Board approve a new multi-year agreement. Background of Matter: A multi-year agreement for municipal accounting services with Lauterbach & Amen (L&A) was approved by the Village Board at the August 17, 2020 meeting. The services replaced a vacant full -time position after evaluating the responsibilities and determining it could be fulfilled with fewer hours. L&A provide s the Village with a full range of typical municipal financial services, such as assistance with budget preparation, annual audit, monthly reconciliations and bank statements, accounts payable, accounts receivable, payroll, and other duties as assigned. Utilizing a consultant for these services has also provided the Village with a deeper bench of expertise. L&A staff have been able to offer both finance director and accountant level services to the Village and integrate well into the Village’s day-to-day operations. In response to the positive working experience, and to maintain continuity in Village operations, it is recommended that the Village enter into a new two -year agreement with L&A. The new agreement maintains the prior agreement’s terms and reflects 3% increase for each year. Year one costs are expected to total $95,202. If approved, the agreement would become effective January 1, 2027. Adequate funds will be included in the proposed FY2027 Budget. A historical look at the annual costs over the course of six years, which has increased incrementally. Policy: Village Board approval is required to engage in non-emergency agreements in excess of $20,000. Additionally, the Village Purchasing Manual guides the processes for evaluating and engaging professional services. Considered By: Date: Village Board 09/21/26 Village of 75 Financial Impact: The Village is budgeting $95,202 in the FY2027 Budget for L&A’s ongoing accounting services. Total Contract Amount (FY 27) $95,202 Proposed Budget Amount (FY27) $95,202 Variance N/A GL Number: Prof. Services – Finance 01-100-5093, 01-400-5093, 01-500-5093, 01-900-5093, 35-100-5093 Recommendation: It is recommended that the Village Board adopt the resolution as presented. Attachment: Resolution Authorizing Execution of a Professional Services Agreement with Lauterbach & Amen Professional Service Agreement for Financial Services 76 VILLAGE OF KENILWORTH RESOLUTION NO. 2026-__ A RESOLUTION AUTHORIZING EXECUTION OF A MULTI-YEAR PROFESSIONAL SERVICES AGREEMENT WITH LAUTERBACH & AMEN FOR ACCOUNTING SERVICES WHEREAS, the Village financial operations require accounting services which include, among other duties, accounts payable, accounts receivable, payroll, and maintaining a general ledger; and WHEREAS, in 2020, the Village solicited proposals for accounting services by issuing a request for proposals and found that Lauterbach & Amen possessed the skills and experience necessary to provide the requested services; and WHEREAS, the Village and Lauterbach & Amen entered into a Professional Services Agreement to perform ongoing accounting services (“Accounting Services”) for the Village on August 18, 2020; and WHEREAS, the Village finds that Lauterbach & Amen has satisfactorily performed the services required by the Original Agreement; and WHEREAS, the Village and Lauterbach & Amen desire to enter into a new professional services agreement (“Agreement”) for continued accounting services over a two -year period in an amount not to exceed $7,934 per month in the first year of the Agreement, all as set forth in this Resolution; and WHEREAS, an Agreement has been drafted to memorialize the terms and conditions under which the Accounting Services will be provided and is attached as Exhibit A; and WHEREAS, the President and Board of Trustees determined that it will serve and be in the best interests of the Village and its residents to approve the Agreement; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. Section 2. Approval of Agreement. The President and Board of Trustees hereby approve the Agreement in a form substantially similar to that provided in Exhibit A , subject to Village Attorney review. Section 3. Authority. The Board of Trustees hereby authorize and direct the Village Manager to execute the Agreement on the Village’s behalf and to take all steps necessary or convenient to implement and enforce the Agreement’s terms. Section 4. Conflict. In the event a conflict exists between this Resolution’s terms and the terms of any other Village ordinance or resolution, the terms of this Resolution shall control. 77 2 Section 5. Severability. If any part, subsection, or clause of this Resolution is deemed unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, the remaining parts, subsections, and clauses not affected thereby shall remain fully valid and enforceable to the fullest extent permitted by law. Section 6. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval by a vote of the requisite majority of the members of the Village Board. Passed this __ day of September, 2026. AYES: NAYS: ABSENT: ABSTAIN: Approved this ___ day of September, 2026. Cecily Kaz Village President ATTEST: ________________________________ Michael Gagnon Village Clerk 78 3 EXHIBIT A Professional Services Agreement 79 Page 1 of 15 VILLAGE OF KENILWORTH PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL ACCOUNTING SERVICES THIS AGREEMENT is dated as of the ___th day of September, 2026 (“Agreement”) and is by and between the VILLAGE OF KENILWORTH, an Illinois municipal corporation (“Village”) and the Consultant identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the Village’s statutory powers, the parties agree as follows: SECTION 1. CONSULTANT. A. Engagement of Consultant. The Village desires to engage the Consultant identified below to provide all necessary professional consulting services and to perform the work in connection with the project identified below: Lauterbach & Amen, LLP (“Consultant”) 668 N. River Road Naperville, IL 60563 Telephone: 630-393-1483 Email: ngiddens@lauterbachamen.com B. Project Description. The Consultant will provide accounts payable, accounts receivable, payroll, cash receipting, general ledger and budgeting services through a combination of in-house and remote services as more thoroughly described in Exhibit A (“Work”). C. Representations of Consultant. The Consultant has submitted to the Village a description of the services to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement (“Services”). The Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional consulting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized consulting firms providing services of a similar nature. D. Agreement Amount. The total amount billed by the Consultant for the Services under this Agreement shall not exceed $7,934 per month through January 1, 2028 for accounting services as outlined in Exhibit B. Thereafter, each subsequent year of Services as authorized by this Agreement shall not exceed a 3% increase of the prior year’s Agreement Amount. The total amount billed is set forth in further detail in Exhibit C, and is inclusive of any and all reimbursable expenses as identified in Exhibit C, unless amended pursuant to Subsection 8.A of this Agreement. SECTION 2. SCOPE OF SERVICES. A. Retention of the Consultant. The Village retains the Consultant to perform, and the Consultant agrees to perform, the Services. B. Services. The Consultant shall provide the Services pursuant to the terms and conditions of this Agreement. C. Commencement; Time of Performance. The Consultant shall commence the Services immediately upon receipt of written notice to proceed (the “Commencement 80 Page 2 of 15 Date”). The Consultant shall diligently and continuously prosecute the Services for the Term as identified in Section 7.G of this Agreement, unless earlier terminated as authorized herein. D. Reporting. The Consultant shall regularly report to the Village Manager, or his designee, regarding the progress of the Services during the term of this Agreement. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Proposal during the term of this Agreement shall not exceed the amount identified as the Agreement Amount in Subsection 1D of this Agreement, without the prior express written authorization of the Village. All reimbursable expenses should be incorporated in the proposed project cost. If the services of an outside consultant or professional are recommended/needed, those costs shall be listed separately from the Agreement Amount. B. Compensation Basis. The Consultant shall be reimbursed for services performed based upon a flat dollar amount per month. C. Invoices and Payment. The Consultant shall be paid as provided in Exhibit C. The Consultant shall submit invoices to the Village in an approved format for those portions of the Services performed and completed by the Consultant. Invoices shall include detail reflecting the hours worked by personnel during the reporting period. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit C. The Village shall pay to the Consultant the amount billed within 50 days after its receipt and approval of such an invoice. D. Records. The Consultant shall maintain records showing actual time devoted and costs incurred, and shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under the Agreement. The records shall be made available to the Village at reasonable times during the Agreement period, and for three years after the termination of the Agreement. E. Claim In Addition To Agreement Amount. If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall provide written notice to the Village of such claim within 7 days after occurrence of such action as provided by Subsection 8D of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in the Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8A of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all of the Services required to complete the Services under this Agreement as determined by the Village without interruption. F. Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. G. Final Acceptance. The Services shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. The Consultant shall be expected to assist with preparation of the audit documents for the financial activity conducted by the 81 Page 3 of 15 Consultant, even after the Time of Performance has terminated. SECTION 4. PERSONNEL; SUBCONTRACTORS. A. Key Project Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be changed without the Village’s prior written approval. The Consultant shall provide the Village with no less than 30 days’ notice before any voluntary reassignment of the Key Project Personnel. B. Availability of Personnel. The Consultant shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. All such personnel are and will remain employees, agents, or subcontractors of Consultant, and are not and will not be employees of the Village. The Consultant shall notify the Village as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Key Project Personnel. The Consultant shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the Time of Performance as a result of any such termination, reassigning, or resignation. C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and approved in advance by, the Village. The Village’s approval of any subcontractor or subcontract shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Consultant. For purposes of this Agreement, the term “Consultant” shall be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement. D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Consultant shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in excess of the amount contained in this Agreement or for a delay or extension of the Time of Performance as a result of any such removal or replacement. E. Non-Solicitation. During the term of the Agreement and for a period of 12 months thereafter, the Village shall not solicit for employment, hire, or enter into an employment contract with the Key Project Personnel. A violation of this provision shall, in addition to other relief as determined by a court of law, require the Village to compensate the Consultant in an amount equal to 100 percent of the annual compensation of the solicited person’s annual compensation from the Consultant. SECTION 5. CONFIDENTIAL INFORMATION. A. Confidential Information . The term “Confidential Information” shall mean information in the possession or under the control of the Village relating to the technical, business, financial, or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have 82 Page 4 of 15 been rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure of said information to the Consultant under this Agreement (“Time of Disclosure”); (ii) to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. B. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of the Village. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information or as required by law, whichever is more restrictive. Such measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non-disclosure agreement before obtaining access to Confidential Information. SECTION 6. WARRANTY; INDEMNIFICATION; INSURANCE. A. Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with the highest standards of professional practice, care, and diligence practiced by recognized by the Government Finance Officers Association fo r consulting firms in performing services of a similar nature in existence at the Time of Performance. The warranty expressed shall be in addition to any other warranties expressed in this Agreement, or expressed or implied by law, which are hereby reserved unto the Village. B. Indemnification. The Consultant shall, without regard to the availability or unavailability of any insurance, either of the Village or the Consultant, indemnify, save harmless, and defend the Village, and its officials, employees, agents, and attorneys against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses, that arise, or may be alleged to have arisen, out of or in connection with, the Consultant’s performance of, or failure to perform, the Services or any part thereof, whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent negligence or fault of the Consultant, except to the extent caused by the sole negligence of the Village. C. Insurance. Contemporaneous with the Consultant’s execution of this Agreement, the Consultant shall provide certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at least the minimum insurance coverages and limits as set forth in Exhibit D to this Agreement. For good cause shown, the Village Manager may extend the time for submission of the required policies of insurance upon such terms, and with such assurances of complete and prompt performance, as the Village Manager may impose in the exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Village and from companies with a general rating of A minus, and a financial size category of Class X or better, in Best's Insurance Guide. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 days after written notice thereof shall have been given by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement, maintain and keep in force, at the Consultant’s expense, the insurance coverages provided above, including, without limitation, at all times while correcting any failure to meet the warranty requirements of Subsection 6A, Warranty of Services, of this Agreement. D. No Personal Liability. No elected or appointed official, or employee of the Village shall be personally liable, in law or in contract, to the Consultant as the result of the execution of 83 Page 5 of 15 this Agreement. SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS. A. Relationship of the Parties. The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or joint venturers between the Village and Consultant, or between the Village and any of Consultant’s officers, directors, employees, agents, or representatives; or (ii) to create any relationship between the Village and any subcontractor of the Consultant. B. Conflict of Interest. The Consultant represents and certifies that, to the best of its knowledge, (1) no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the Village’s option, be null and void. D. Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4). E. Patriot Act Compliance. The Consultant represents and warrants to the Village that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Consultant further represents and warrants to the Village that the Consultant and its principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. The Consultant hereby agrees to defend, indemnify and hold harmless the Village, its corporate authorities, and all Village elected or appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the representations and warranties in this subsection. F. Termination. Notwithstanding any other provision hereof, the Village may terminate 84 Page 6 of 15 this Agreement at any time upon 29 days prior written notice to the Consultant. In the event that this Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined as provided in Exhibit C. G. Term. The Time of Performance of this Agreement shall commence on January 1, 2027 (“Effective Date”) and shall continue through January 1, 2029, unless terminated pursuant to the terms of this Agreement. The Village will have the unilateral right to renew and extend this Agreement for an additional two-year term by written notice to the Consultant provided no later than 90 days prior to the expiration of the initial term. H. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Contract or the Services. Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant’s, or its subcontractors’, performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Contract shall be deemed to be inserted herein. I. Default. If it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services with diligence at a rate that assures completion of the Services in full compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the Services or any other requirement of this Agreement ( “Event of Default”), and fails to cure any such Event of Default within ten business days after the Consultant’s receipt of written notice of such Event of Default from the Village, then the Village shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1. Cure by Consultant. The Village may require the Consultant, within a reasonable time, to complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any or all other action necessary to bring the Consultant and the Services into compliance with this Agreement. 2. Termination of Agreement by Village. The Village may terminate this Agreement without liability for further payment of amounts due or to become due under this Agreement. 3. Withholding of Payment by Village. The Village may withhold from any payment, whether or not previously approved, or may recover from the Consultant, any and all costs, including attorneys’ fees and administrative expenses, incurred by the Village as the result of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of Default by the Consultant. 85 Page 7 of 15 J. No Additional Obligation. The Parties acknowledge and agree that the Village is under no obligation under this Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the Consultant, or with any vendor solicited or recommended by the Consultant. K. Village Board Authority. Notwithstanding any provision of this Agreement, any negotiations or agreements with, or representations by the Consultant to vendors shall be subject to the approval of the Village Board of Trustees. The Village shall not be liable to any vendor or other third party for any agreements made by the Consultant, purportedly on behalf of the Village, without the knowledge and written approval of the Village Trustees or Village Manager. L. Mutual Cooperation. The Village agrees to cooperate with the Consultant in the performance of the Services, including meeting with the Consultant and providing the Consultant with such non-confidential information that the Village may have that may be relevant and helpful to the Consultant’s performance of the Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete the Work and with any other consultants engaged by the Village. M. News Releases, Marketing and Public Statements. The Consultant shall not issue any news releases, utilize the Services provided in any marketing material or make other public statements regarding the Services without prior written approval from the Village Manager. N. Ownership. Designs, drawings, plans, specifications, photos, video, reports, information, observations, calculations, notes, and any other documents, data, or information, in any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be performed under this Agreement (“Documents”) shall be and remain the exclusive property of the Village. At the Village’s request, or upon termination of this Agreement, the Consultant shall cause the Documents to be promptly delivered to the Village. SECTION 8. GENERAL PROVISIONS. A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. B. Assignment. This Agreement may not be assigned by the Village or by the Consultant without the prior written consent of the other party. C. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns. D. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail, return receipt requested, and deposited in the U.S. Mail, postage prepaid, (iv) by facsimile, or (v) by electronic internet mail (“e-mail”). Facsimile notices shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed and (b) followed by delivery of actual notice in the manner described in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth below. E-mail notices shall be deemed valid and received by the addressee thereof when delivered by e -mail and (a) opened by the recipient on a business day at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either (i), (ii) or (iii) above within three business days thereafter at the appropriate address set forth below. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight 86 Page 8 of 15 courier as evidenced by a receipt of deposit; or (c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with the requirements of this Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices and communications to such party, but no notice of a change of addressee or address shall be effective until actually received. Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Attention: Village Manager E-mail: kthake@vok.org With a copy to: Ancel Glink, P.C. 140 South Dearborn St. 6th Floor Chicago, IL 60603 Attention: Kenilworth Counsel E-mail: gjones@ancel.glink.com Notices and communications to the Consultant shall be addressed to, and delivered at, the following address: Lauterbach & Amen, LLP (“Consultant”) 668 N. River Road Naperville, IL 60563 Telephone: 630-393-1483 Email: ngiddens@lauterbachamen.com E. Third Party Beneficiary. No claim as a third party beneficiary under this Agreement by any person, firm, or corporation other than the Consultant shall be made or be valid against the Village. F. Provisions Severable. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. G. Time. Time is of the essence in the performance of this Agreement. H. Governing Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. I. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Consultant with respect to the Proposal and the Services. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. K. Exhibit. Exhibits A, B, C, and D are attached hereto, and by this reference 87 Page 9 of 15 incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit B and the text of this Agreement, the text of this Agreement shall control. L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. M. Counterpart Execution. This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [SIGNATURES FOLLOW ON NEXT PAGE] 88 Page 10 of 15 ATTEST: VILLAGE OF KENILWORTH By: By: Assistant to the Village Manager Katarzyna Thake Village Manager ATTEST: CONSULTANT By: By: Title: Its: 89 Page 11 of 15 EXHIBIT A VILLAGE PROJECT DESCRIPTION The Village is seeking local government financial services from accounts payable to payroll, occasional onboarding support for new staff, and other services as needed. While not an exhaustive list of services, the following information is intended to further the Consultant’s understanding of the requested services: 1. Accounts Payable a. Decentralized invoice entry by department b. Electronic processing and approval c. Existing purchasing policy followed by staff d. Multiple check runs per month with monthly Village Board meetings e. Monthly financial report for Village Board which is primarily system generated 2. Accounts Receivable a. Bad-debt write-off policy adopted b. Use of both state of Illinois and contractual collection services c. Water billing done in-house by administrative staff, late notices and shut off procedure/process by finance d. Customer payment plans recommended by finance, approved by Village Manager 3. Payroll Processing a. Twenty-four pay periods per year b. Police pensioners the last PPD of the month c. Nearly 100% are ACH (direct deposit) and growing number of paystubs delivered electronically d. Payroll grows seasonally when crossing guards and beach lifeguards are hired e. ICMA-RC 457-B offered 4. Miscellaneous and Human Resources a. Support for Police Pension Board (may be discontinued with recent consolidation) b. Cash receipting and assistance with cash / petty cash c. Vehicle Sticker / Landscaping Stickers processed by administrative staff – finance provides technical support d. Typically not needed to attend Village Board meetings e. Assists with preparation of annual budget, economic scans, and financial projections f. Assists with preparation and presentation of documents related to the annual financial audit g. Employee on-boarding for Village and technical assistance for Park District 90 EXHIBIT B SCOPE OF SERVICES 91 EXHIBIT C AGREEMENT AMOUNT 92 EXHIBIT D INSURANCE COVERAGES A. Worker’s Compensation and Employer’s Liability with limits not less than: (1) Worker’s Compensation: Statutory; (2) Employer’s Liability: $500,000 injury-per occurrence $500,000 disease-per employee $500,000 disease-policy limit Such insurance shall evidence that coverage applies in the State of Illinois. B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily injury and property damage of not less than $1,000,000 for vehicles owned, non-owned, or rented. All employees shall be included as insureds. C. Comprehensive General Liability with coverage written on an “occurrence” basis and with limits no less than: $2,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to be written on an “occurrence” bases. Coverages shall include: - Broad Form Property Damage Endorsement - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Contract) D. Professional Liability Insurance. With a limit of liability of not less than $2,000,000 per occurrence and $5,000,000 in the aggregate and covering Consultant against all sums that Consultant may be obligated to pay on account of any liability arising out of the Contract. E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. F. Owner as Additional Insured. Owner shall be named as an Additional Insured on all policies except for: Worker’s Compensation Professional Liability Each such additional Insured endorsement shall identify Owner as follows: Village of Kenilworth, including its Board members and elected and appointed officials, its officers, employees, agents, attorneys, consultants, and representatives. G. Crime Insurance. With a limit liability of not less than 3,000,000 per occurrence covering against all sums obligated to pay on account of criminal activity by an employee. 93     Detailed Scope of Services Per Exhibit A of the RFP dated April 26, 2020, Lauterbach & Amen, LLP will provide: SCOPE OF SERVICES Financial Activity Overview a. Assistance with annual tax levy and levy ordinance preparation b. Assistance with annual budget and budget ordinance preparation c. Assistance with annual audit, includi ng preparation of year-end adjustments and workpapers and coordination with the auditing firm d. Preparation of month end bank reconciliations e. Preparation of monthly financial statements for Management and Board reporting f. Use of the Village’s financial software —BS&A—for all processi ng of tran sactions and reporting Accounts Payable a. Review and record approved invoices for each accounts payable cycle) b. Preparation of Board reporting of accounts payable for each accounts payable cycle) c. Ensure compliance with the Village’s purchasing policy d. Provide account allocation and budget review for purchases on a monthly basis Accounts Receivable a. Ensure compliance with the Village’s bad-debt write-off policy b. Oversee use of both state of Illinois and contractual collection services c. Oversight of water billing done in-house by administrative staff d. Processing of late notices and shut off procedure/process 94     SCOPE OF SERVICES Payroll Processing a. Process the Village’s twenty-four pay pe riods per year (approxi mately 24 employees and 13 pensioners, plus seasonal employees as applicable) b. Process the Village’s Police pensioners the last pay period of each month c. Process the Village’s ICMA-RC 457-B plan contributions d. Provide review of each payroll, including expense allocations, benefits, deductions, etc. to ensure appropriate and in compliance with reporting requirements Miscellaneous and Human Resources a. Support for Police Pension Board (may be discontinued with recent consolidation) b. Support for cash receipting and assistance with cash / petty cash c. Provide technical support for vehicle sticker/landscaping s tickers processed by administrative staff d. Assist with preparation of annual budget, economic scans, and financial projections f. Assist with employee on-boarding for Village and technical assistance for Park District g. Occasionally staff front office for short periods of time when staff is unavailable. (Typically less than two hours a month) 95 August 26, 2026 The Honorable President Members of the Board of Directors Village of Kenilworth, Illinois We are pleased to confirm our understanding of the services we are to provide for the Village of Kenilworth. It is our understanding that Lauterbach & Amen, LLP will provide accounting assistance to the Village of Kenilworth. Such assistance will be arranged between the Village and Lauterbach & Amen, LLP and will be billed $7,933.50 per month for the period beginning on January 1, 2027 through January 1, 2028. The fee will then increase 3% in each subsequent year, unless there is a change in the services provided. If for any reason this arrangement becomes unacceptable, it can be terminated by either party with 3 0 days written notice. These services cannot be relied upon to detect errors, irregularities, or illegal acts that may exist. However, we will inform you of any such matters that may come to our attention. In accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. Please be advised that we will charge interest on late invoices over sixty days. The Village agrees that during the term of this agreement and for a period of twelve months thereafter, the Village shall not solicit, or arrange an employment contract with personnel of Lauterbach & Amen, LLP. Violation of this provision shall, in addition to other relief, require the Village to compensate Lauterbach & Amen, LLP with one hundred percent of the solicited person’s annual compensation. Please indicate your acceptance of the above understanding by signing below. If your needs change, the nature of our services can be adjusted accordingly. Cordially, Lauterbach & Amen, LLP LAUTERBACH & AMEN, LLP RESPONSE: This letter correctly sets forth the understanding of the Village of Kenilworth, Illinois. By: Title: 96 Request for Board Action Agenda Item: V.A.5 Staff Contact: Jordan Schmidt, Administration Kathy Thake, Administration Subject: Resolution Authorizing the Renewal of a Professional Services Agreement with Sikich CPA LLC of Naperville, Illinois for Audit Services for Fiscal Years 2026-2029 Summary: The Village has retained Sikich CPA LLC as its independent auditor since the fiscal year 2020 audit, following a competitive request for proposals process completed in 2020-2021. The 2021 agreement established audit pricing through FY2024 and included optional pricing for FY2025 and FY2026. The Village utilized the FY2025 option, and Sikich has now provided a Statement of Work for the FY2026 audit at the previously established fee of $23,580, together with a three-year extension proposal for FY2027 through FY2029. Staff recommend continuing audit services with Sikich for the four-year period. Background of Matter: In 2021, the Village conducted a request for proposals process for independent auditing services after receiving audit services from Lauterbach & Amen since 2013. Sikich received the highest overall evaluation based on its experience with similar communities, the depth of its proposed audit team, and its proposed audit approach. The Village Board subsequently authorized a multi-year professional services agreement with Sikich. The original Sikich pricing covered fiscal years 2020 through 2024 and provided optional pricing for FY2025 and FY2026. The Village exercised the FY2025 option. For FY2026, Sikich submitted a Statement of Work dated August 21, 2026 at the previously established audit fee of $23,580. The FY2026 Statement of Work is issued pursuant to the Master Professional Services Agreement dated March 21, 2024. In addition, Sikich submitted a separate three-year contract extension proposal for FY2027 through FY2029. Sikich has continued to demonstrate a pattern of acceptable services, and it is recommended they be awarded the extension. Scope of Services: The FY2026 Statement of Work provides for an audit of the Village's governmental activities, business-type activities, each major fund, and the aggregate remaining fund information and related disclosures for the year ending December 31, 2026. The engagement also includes limited procedures on required supplementary information, including Management's Discussion and Analysis and applicable budget, pension, and OPEB schedules; audit procedures on combining and individual fund financial statements and schedules, supplemental information, and the Consolidated Year End Financial Report (CYEFR), if applicable; and reporting on internal control and compliance under Government Auditing Standards, if applicable. The FY2026 engagement also includes an examination of management's assertion of compliance with applicable provisions of the Illinois Tax Increment Redevelopment Allocation Act and assistance in preparing the financial statements based on information provided by the Village. Considered By: Date: Village Board 09/21/26 Village of 97 For FY2027 through FY2029, Sikich proposes to continue the Village audit and provide governmental accounting and financial reporting expertise and technical assistance throughout the year, including information and training regarding applicable new GASB pronouncements. Any additional out-of-scope services or implementation assistance would be discussed with the Village and agreed upon before the work is performed. Fiscal Year Audit Fee FY2026 $23,580 FY2027 $25,000 FY2028 $26,500 FY2029 $28,200 Four-Year Total $103,280 Policy: Village Board approval is required for the proposed professional services engagement in excess of $20,000. Financial Impact: The FY2026 Audit will be completed in FY2027. The FY2027 budget has not been adopted yet but will include necessary funds ($23,580) to complete the FY2026 audit. Recommendation: Staff recommends that the Village Board approve the FY2026 Statement of Work with Sikich CPA LLC in the amount of $23,580 and approve the three-year extension of audit services for FY2027 through FY2029 at the annual fees shown above. Attachments: • Resolution • FY2026 Audit Statement of Work • FY2027-FY2029 Audit Contract Extension Proposal 98 VILLAGE OF KENILWORTH RESOLUTION NO. 2026 - __ RESOLUTION AUTHORIZING THE RENEWAL OF A PROFESSIONAL SERVICES AGREEMENT WITH SIKICH CPA LLC OF NAPERVILLE, ILLINOIS FOR AUDIT SERVICES FOR FISCAL YEARS 2026-2029 WHEREAS, the Village of Kenilworth ("Village") is a non -home rule municipality located in Cook County, Illinois; and WHEREAS, the Village requests to conduct independent audit of financial activity no less than once every 12 months (“audit services”); and WHEREAS, in 2020 the Village solicited sealed proposals for audit services and evaluated them through a comprehensive process; and WHEREAS, on or about January 15, 2021, the Village entered into a Professional Services Agreement for Audit Services with Sikich CPA LLC (“Sikich”) of Naperville, Illinois; and WHEREAS, the Village finds that Sikich has satisfactorily performed the services required by the Agreement; and WHEREAS, the Village and Sikich desire to renew the professional services agreement (“Agreement”) for continued Auditing services, all as set forth in this Resolution; and WHEREAS, an Agreement has been drafted to memorialize the terms and conditions under which the Auditing Services will be provided and is attached as Exhibit A; and WHEREAS, the President and Board of Trustees determined that it will serve and be in the best interests of the Village and its residents to approve an Agreement in accordance with this Resolution; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Kenilworth, Cook County, Illinois, as follows: Section 1. Recitals. The foregoing recitals are incorporated in and made a part of this Resolution by this reference. All exhibits attached to this Ordinance are incorporated by this reference. Section 2. Approval of Agreement . The President and Board of Trustees hereby approve the Agreement in a form substantially similar to that in Exhibit A. Section 3. Execution and Enforcement . The Board of Trustees hereby authorize and direct the Village Manager and Village Clerk to execute, on behalf of the Village, the Agreement. The Village Manager is authorized and directed to administer and enforce the agreement, including, without limitation, exercising the renewals identified in the agreement. Section 4. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval by a vote of the requisite majority of the members of the Village Board. [Signature Page Follow] 99 Passed this __ day of September, 2026 AYES: NAYS: ABSENT: ABSTAIN: Approved this ___ day of September, 2026 Cecily Kaz Village President Attest: Michael Gagnon Village Clerk 100 Exhibit A Professional Auditing Services Agreement with Sikich 101 Page 1 March 21, 2024 Village of Kenilworth Patrick Brennan Village Manager 419 Richmond Road Kenilworth, Illinois 60043 Dear Patrick: This Master CPA Professional Services Agreement (this "Agreement"), effective as of March 21, 2024, between Sikich LLP, an Illinois limited liability partnership, ("Sikich", "we", "us", or "our") and Village of Kenilworth ("Client", "you", or "your") sets forth the mutual agreements of the parties regarding our provision of one or more professional CPA s ervices to Client, from time to time, as more fully described in Sikich Statements of Work (each, an "SOW") issued hereunder (collectively, the "Services"). This Agreement is intended to serve as the framework for entering into separate SOWs. The SOWs entered into pursuant to this Agreement shall be: (a) executed by authorized individuals on behalf of each of the parties, and (b) incorporated into this Agreeme nt. Unless otherwise agreed by the parties, all SOWs that are entered into pursuant to this Agreement shall be governed by the terms of this Agreement and are hereby made part of, and incorporated into, this Agreement. In the event of a conflict between th is Agreement and a SOW, the terms of this Agreement shall prevail, unless the SOW expressly references the specific provision in this Agreement to be modified by the SOW. This Agreement shall not govern engagements related to the Sikich Party’s affiliated entities or the Sikich Party’s services or offerings other than CPA Services, and a separate agreement for such services will be required. To the extent the term of an SOW extends beyond the expiration or earlier termination of this Agreement, the terms of this Agreement shall apply to such SOW until expiration of such SOW. The general terms governing this Agreement are as follows: ENGAGEMENT ADMINISTRATION Following the date of this Agreement, without the consent of any party hereto, Sikich LLP may assign this Agreement and the associated SOWs to Sikich CPA LLC, a Virginia limited liability company (“Sikich CPA”), in connection with an upcoming proposed internal reorganization (the “Reorganization”). When used herein the term “Sikich Party”, “we”, “us”, or “our” shall refer to, as of the date hereof, Sikich LLP, and following any assignment of this agreement to Sikich CPA in connection with the foregoing clau se, Sikich CPA. Following the Reorganization, Sikich LLP and Sikich CPA will practice as an alternative practice structure in accordance with the AICPA Professional Code of Conduct and applicable law, regulations and professional standards. Sikich CPA is a licensed CPA firm and provides audit and attest services to its clients. Following the Reorganization, Sikich LLP will not be a licensed CPA firm and not perform audit or attest services. Following the Reorganization: Sikich CPA will have a contractual arrangement with Sikich LLP whereby Sikich LLP will provide Sikich CPA with professional and support personnel and other support services to allow Sikich CPA to perform its professional services. From time to time, Sikich CPA may consult with Sikich LLP in the provision of services pursuant to this engagement. 102 Page 2 Client hereby consents to Sikich CPA sharing its Client information with Sikich LLP in support of the services to be provided by Sikich LLP for the purpose of performing the Services for which Sikich CPA will be engaged hereunder. Unless you indicate other wise, your acceptance of the terms of this engagement shall be understood by us as your consent to make disclosures to Sikich LLP and its employees of confidential information that we may obtain in the course of our engagement. As part of the alternative practice structure, Sikich LLP will agree to comply with the AICPA Code of Professional Conduct, as applied to an alternative practice structure, and applicable federal, state and local rules with respect to the confidentiality o f client information. Accordingly, neither Sikich LLP nor Sikich CPA will disclose confidential client information without your consent, except (i) to any government agency or regulatory body to the extent and in the form or manner necessary or required to comply with any rule, regulation or order of such government agency or regulatory order, or (ii) pursuant to subpoena or other legal process. Sikich LLP and Sikich CPA utilize appropriate safeguards, policies and procedures to maintain the confidentiality of confidential client information. In connection with this Agreement, we may communicate with you or others via e -mail transmission. As e-mails can be intercepted and read, disclosed or otherwise used or communicated by an unintended third-party or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that e -mails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclai m and waive any liability or responsibility whatsoever fo r interception or unintentional disclosure of e -mails transmitted by us or in connection with the performance of this Agreement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of e-mail transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits or disclosure or communication of confidential or proprietary information. Communications by email are authorized unless written objection is provided to us prior to any such communication. We may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality an d security of your information. Accordingly, we maintain internal policies, procedures, and safeguards designed to protect the confidentiality of your personal information. In addition, we will enter into confidentiality agreements with all service provide rs to maintain the confidentiality of your information and we will take reasonable precautions to determine that such service providers have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers engaged by us. Client acknowledges and agrees that in connection with the performance of the Services, Sikich LLP may utilize services of Sikich LLP subsidiaries, affiliates, divisions and/or third parties located outside of the United States (“Offshore Resources”) to pr ovide the Services. Offshore Resources may have access to confidential information from offshore locations. Sikich LLP represents to Client that with respect to each Offshore Resource utilized in providing Services to Client, Sikich LLP has technical, lega l, and/or other safeguards, measures and controls in place designed to protect confidential information of Client from unauthorized disclosure or use. Accordingly, Client agreement above extends to disclosure, ability to access, and use of Client’s confidential information by the Offshore Resources for the purposes set forth in this section. Any services performed by an Offshore Resource shall be performed in accordance with the terms set forth herein, and Sikich LLP shall remain responsible to Client for the performance of the Services. 103 Page 3 Client hereby explicitly acknowledges and consents to our use of third -party cloud computing services to store confidential and proprietary information and other data of the Client and agrees that such use of such cloud services coupled with the use of encrypted devices, password protections and firewall protection shall constitute the best efforts of us to safeguard such information and data from unauthorized disclosure. Client further agrees that, subject to applicable law, we shall only be liable for suc h unauthorized disclosure or use if it has been finally judicially determined by a court of competent jurisdiction that we did not take commercially reasonable measures to protect the confidential and proprietary information and other data of the Client from unauthorized disclosure or use. MANAGEMENT RESPONSIBILITIES We, in our sole professional judgment, reserve the right to refuse to take any action that could be construed as assuming management responsibilities. You agree to make all management decisions, perform all management functions, and assume all management responsibilities for the Services; oversee the Services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the Services performed; and to accept responsibility for the results of the Services, including decisions regarding the implementation of any recommendations provided by us. Client will establish and maintain internal controls relevant to its organization, including the security of email accounts or other m ethods used to communicate with our engagement team members, and monitoring the effectiveness of their operation. FEES; INVOICES Our fees for the Services are detailed in the applicable SOW. Services will be invoiced to you from time -to-time as work progresses and are payable in accordance with applicable State statutes. Invoices not paid timely will have interest charged on outstanding balances in accordance with applicable State statutes. In accordance with our firm policies, work will be suspended if your account becomes ninety (90) days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our Services for nonpayment, or other reasonable causes such as failure to provide the information or cooperation necessary for successful performance of our Services, our provision of Services will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. If significant additional time is necessary, we will keep you informed of any problems we encounter, and our fees will be adjusted accordingly. Our invoices for these fees are payable upon presentation and will be rendered each month as work progresses or as detailed in the applicable SOW. You shall not solicit the staff of Sikich LLP or Sikich CPA for employment and no offer of employment shall be discussed with any Sikich LLP or Sikich CPA professional during the professional engagement period. Following such period, you shall inform the e ngagement Partner before entering into any substantive employment discussions with any Sikich LLP or Sikich CPA personnel. In the event that you desire to hire a member of the Sikich LLP or Sikich CPA staff within one year of the completion of this Agreeme nt, a recruiting fee will be assessed at 30% of the first-year salary per hire and paid to the Sikich Party upon our notification of such hiring. RECORD RETENTION; CONFIDENTIALITY It is our policy to keep records related to this Agreement for seven years (from report release date for the audit). However, the Sikich Party does not keep any original client records, and we will return those to you at the completion of the Services rend ered under this Agreement. When records are returned to you, it is your responsibility to retain and protect your records for possible future use, including potential examination by any government or regulatory agencies. The documentation for this Agreemen t is the property of the Sikich Party. 104 Page 4 All information obtained in the course of performing our agreed professional Services, including but not limited to, statements, records, schedules, working papers, memorandums, reports, and all other documents and work product prepared by or through the S ikich Party, will be considered confidential matters not to be disclosed to any other person or persons without your prior written permission, unless otherwise required pursuant to professional standards, statutory or regulatory authority, or court order. The foregoing obligation of confidentiality shall not apply to any information that was in the public domain at the time of the communication thereof to the Sikich Party. As a result of our prior or future services to you, we might be requested or required to provide information or documents to you or a third party in a legal, administrative, regulatory inquiry or arbitration or similar proceeding in which we are not a part y. If this occurs, our efforts in complying with such requests will be deemed billable to you as a separate engagement. We shall be entitled to compensation for our time and reasonable reimbursement for our expenses (including legal fees) in complying with the request. INDEMNIFICATION; LIMITATION OF LIABILITY You hereby agree to indemnify and hold harmless Sikich CPA and Sikich LLP (collectively, “Sikich”) and their respective partners, members, directors, employees, agents or subcontractors against all costs, expenses, losses, judgments, damages, and liabilities (including reasonable attorneys’ fees and expenses) associated with any third -party claim, threat or proceeding relating to the performance of the Services by Sikich under this Agreement, other than as determined through mediation to have been caused by our own gross negligence or willful misconduct. You agree that the maximum liability of Sikich to you for any negligent errors or omissions committed by us in the performance of the Services will be limited to the total amount of fees we receive from you under the applicable SOW for the Services provided under such SOW giving rise to the liability, except to the extent determined to result from our gross negligence or willful misconduct. You agree that this limitation applies to any and all liability or causes of action against us, however alleged or arising, unless otherwise prohibited by law or professional standards. Additionally, our liability as accountants shall be limited to the period covered by our Services and shall not extend to later periods for which we are not engaged as accountants or prior periods before we were engaged as accountants. In no event will Sikich be liable to you or any third party, whether a claim be in tort, contract or otherwise, for any amount in excess of the total professional fees paid pursuant to this Agreement for the Services provided under this Agreement giving rise to the liability, or for any special, consequential, exemplary, incidental indirect, lost profit, punitive or similar damages of any kind. No (i) direct or indirect holder of any equity interests or securities of Sikich, (ii) affiliate of Sikich, or (iii) director, officer, employee, representative, or agent of Sikich, or of an affiliate of Sikich or of any such direct or indirect holder of any equity interests or securities of Sikich (collectively, the “Sikich Entities”) shall have any liability or obligation of any nature whatsoever in connection with or under this Agreement or the transactions contemplated hereby, and Client waives and rele ases all claims against such Sikich Entities related to any such liability or obligation. 105 Page 5 DISPUTE RESOLUTION; GOVERNING LAW If any dispute, controversy, or claim arises in connection with the performance or breach of this Agreement, either party may, on written notice to the other party, request that the matter be mediated. Such mediation will be conducted by a mediator appoint ed by and pursuant to the Rules of the American Arbitration Association or such other neutral facilitator acceptable to both parties. Both parties will exert their commercially reasonable best efforts to discuss with each other in good faith their respecti ve positions in an attempt to finally resolve such dispute or controversy. Each party may disclose any facts to the other party or the mediator which it, in good faith, considers necessary to resolve the matter. All such discussions, however, will be for t he purpose of assisting in settlement efforts and will not be admissible in any subsequent litigation or proceeding against the disclosing party. Except as agreed by both parties in writing, the mediator will keep confidential all information disclosed during negotiations. The mediation proceedings will conclude within sixty (60) days from receipt of the written notice unless extended or terminated sooner by mutual consent. Each party will be responsible for its own expenses. The fees and expenses of the mediator, if any, will be borne equally by the parties. THIS AGREEMENT SHALL BE GOVERNED BY, AND CONSTRUED IN ACCORDANCE WITH, THE LAWS OF THE STATE OF ILLINOIS. THE SIKICH PARTY AND CLIENT KNOWINGLY, VOLUNTARILY AND IRREVOCABLY WAIVE ANY RIGHT TO TRIAL BY JURY IN ANY ACTION, PROCEEDING OR COUNTERCLAIM (WHETHER BASED UPON CONTRACT, TORT OR OTHERWISE) RELATED TO OR ARISING OUT OF OR IN CONNECTION WITH THE ENGAGEMENT OF THE SIKICH PARTY PURSUANT TO, OR THE PERFORMANCE BY THE SIKICH PARTY OF THE SERVICES CONTEMPLATED BY, THIS AGREEMENT. UPON THE ASSIGNMENT OF THIS AGREEMENT TO SIKICH CPA, THIS AGREEMENT SHALL BE GOVERNED BY, AND CONSTRUED IN ACCORDANCE WITH, THE LAWS OF THE COMMONWEALTH OF VIRGINIA. TERM; TERMINATION If either party hereto desires to terminate this Agreement, or an SOW, it may do so at any time for any reason by giving written notice to the other party. In such event, the Sikich Party will be paid for fees and expenses incurred through the termination date, as well as for reasonable engagement closing costs. INDEPENDENT CONTRACTOR It is understood and agreed that the Sikich Party will for all purposes be an independent contractor, will not hold itself out as representing or acting in any manner for Client, and neither the Sikich Party nor Client will have any authority to bind the o ther party to any contract or in any other manner. The Sikich Party and Client do not intend to create a joint employer relationship, and the Sikich Party and Client each represents that it is the sole employer of its employees. The Sikich Party shall not and does not have the right to control Client’s employees’ essential terms and conditions of employment, including hiring its employees, determining their wages and benefits, or assigning, scheduling, training, disciplining, or terminating Client’s employees. OFAC REPRESENTATION Client represents and warrants the following with respect to the U.S. Treasury Department’s Office of Foreign Assets Control (“OFAC”): (a) Client does not have any nexus with persons or entities on any of OFAC’s sanctions list (e.g. SSI, SDN, FSE etc.) eit her through large shareholders, employees, beneficial owners, vendors, affiliated entities (i.e. affiliates or subsidiaries), third parties, customer base or otherwise; (b) Client does not have any operations in any comprehensive OFAC sanctioned country (Cuba, Iran, Syria, Sudan, North Korea, the Crimea); (c) Client does not have any operations in any limited OFAC sanctioned country program; or (d) Client does not remit payment for the Sikich Party’s fees and expenses from an OFAC sanctioned country. 106 Page 6 NO THIRD-PARTY BENEFICIARIES This Agreement does not and is not intended to confer any rights or remedies upon any person or entity other than the parties, provided, that, following the Reorganization, Sikich LLP shall be a third -party beneficiary of the provisions herein that make reference to Sikich LLP. FORCE MAJEURE The Sikich Party shall not be deemed in default of any provision of this Agreement or be liable for any delay, failure in performance, or interruption of the Services resulting directly or indirectly from acts of God, electronic virus attack or infiltratio n, civil or military authority action, civil disturbance, war, strike and other labor disputes, fires, floods, other catastrophes, and other forces beyond its reasonable control. NOTICES All notices given under or pursuant to this Agreement will be sent by national courier, Certified or Registered Mail, Return Receipt Requested, and will be deemed to have been delivered when physically delivered to Client or the Sikich Party at the following address: If to Sikich: Sikich LLP 1415 W. Diehl Rd., Suite 400 Naperville, IL 60563 Attention: Martha Trotter, CPA With a copy to: Sikich LLP 1415 W. Diehl Road, Suite 400 Naperville, IL 60653 Attention: Office of General Counsel If to Client: Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Attention: Patrick Brennan SURVIVAL Those provisions that by their nature are intended to survive termination or expiration of this Agreement and any right or obligation of the parties in this Agreement which, by its express terms of nature and context is intended to survive termination or expiration of this Agreeme nt, shall so survive any such termination or expiration. MISCELLANEOUS Entire Agreement: This Agreement, the Exhibits attached hereto and incorporated herein by reference, and the SOWs, constitute the entire agreement between the Sikich Party, on one side, and Client on the other side, regarding the terms of this Agreement. I n the event Client requires the Sikich Party to execute a purchase order or other Client documentation in order to receive payment for Services, the terms and conditions contained in such purchase order or documentation shall be null and void and shall not govern the terms of this Agreement. This Agreement is entered into without reliance on any promise or representation, written or oral, other than those expressly contained herein and supersedes any other such promises or representations. This Agreement ca n only be modified by a written agreement signed by duly authorized representatives of each party. 107 Page 7 Counterparts: This Agreement may be executed in counterparts (and by facsimile, electronic signature or other electronic means), each of which shall constitute an original and all of which together will be deemed to be one and the same document. Severability: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. Authority; Due Authorization; Enforceability: Each party hereto represents and warrants that it has all requisite power and authority to enter into this Agreement and to perform its obligations hereunder. Each party hereto further represents and warrants that this Agreement has been duly and validly authorized by all necessary corporate action and has been duly executed and delivered by each such party and constitutes the legal, valid and binding agreement of each such party, enforceable in accordance with its terms. Counsel Representation: The terms of this Agreement have been negotiated by the parties hereto, who have each been represented by counsel, there shall be no presumption that any of the provisions of this Agreement shall be construed adverse to any party as “drafter” in the event of a contention of ambiguity in this Agreement, and the parties waive any statute or rule of law to such effect. Assignment: This Agreement may not be assigned by any party hereto without the prior written consent of the other party, provided, that, the Sikich Party may assign this Agreement and the SOWs hereunder without any consent of the other party to (a) any affiliate of the Sikich Party in connection with an internal restructuring, or (b) to the transferee in connection with the sale of all or substantially all of the assets of the Sikich Party. Any attempted assignment of this Agreement made without such consen t shall be void and of no effect, at the option of the non-assigning party. Headings: Headings used herein are for convenience of reference only and shall not affect the interpretation or construction of this Agreement. ACCEPTANCE You acknowledge having read this Agreement in its entirety, have had full opportunity to consider its terms in consultation with your attorney, have had full and satisfactory explanation of the same, and fully understand and agree to be bound by the terms of this Agreement. Please indicate your understanding and acceptance of this Agreement and your intention to be legally bound hereby by executing this Agreement in the space provided below and return it to our offices, indicating your authorization for us to proceed on the above terms and conditions. We appreciate the opportunity to be of service to you. If you have any questions, please let us know. Sincerely, Martha Trotter, CPA Partner On behalf of Sikich LLP 108 Page 8 Acknowledged: Village of Kenilworth Name ________________________________ Title ________________________________ Date ________________________________ Village Manager 04/15/2024 109 SOWs Village of Kenilworth Final Audit Report April 15, 2024 Created: March 26, 2024 By: Sikich LLP(joseph.borvan@sikich.com) Status: ESigned Transaction ID: 7LXY02KPF8AML3CGKXQA952V38 Documents: Termination Notice - Village Of Kenilworth.pdf MSA - Village of Kenilworth.pdf 23 Audit SOW - Village of Kenilworth.pdf "SOWs Village of Kenilworth" History Document emailed to (martha.trotter@sikich.com) for signature 3/26/2024 11:16:16 AM Central Daylight Time Document viewed by (martha.trotter@sikich.com) 3/26/2024 11:56:42 AM Central Daylight Time - IP address: 73.74.243.148 Document viewed by (martha.trotter@sikich.com) 3/26/2024 12:45:44 PM Central Daylight Time - IP address: 73.74.243.148 Document e-signed by (martha.trotter@sikich.com) Signature Date: 3/26/2024 12:46:05 PM Central Daylight Time - IP address: 73.74.243.148 Document emailed to (pbrennan@vok.org) for signature 3/26/2024 12:46:05 PM Central Daylight Time Document viewed by (pbrennan@vok.org) 3/27/2024 15:58:01 PM Central Daylight Time - IP address: 173.165.36.25 Document viewed by (pbrennan@vok.org) 3/29/2024 10:50:33 AM Central Daylight Time - IP address: 173.165.36.25 Document viewed by (pbrennan@vok.org) 4/15/2024 13:21:02 PM Central Daylight Time - IP address: 173.165.36.25 Document e-signed by (pbrennan@vok.org) Signature Date: 4/15/2024 13:22:03 PM Central Daylight Time - IP address: 173.165.36.25 Document Signed 4/15/2024 13:22:03 PM Central Daylight Time 110 Page 1 Statement of Work No. 400300-2026-AUD This Statement of Work (this “SOW”) dated August 21, 2026 is entered into by and between Sikich CPA LLC (“Sikich”, “we,” “us,” or “our”) and Village of Kenilworth (“Client”, “you,” or “your”) pursuant to the Master Professional Services Agreement dated March 21, 2024 between Sikich and the Client (the “Agreement”), all terms of which are hereby incorporated herein by reference. NOW, THEREFORE, for and in consideration of the foregoing premises, and the agreements of the parties set forth below, Sikich and Client agree as follows: Audit scope and objectives The Services to be provided under this SOW will include an audit of the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information and the related disclosures, which collectively comprise the basic financial statements of the Client as of and for the year ended December 31, 2026 (the “financial statements”). Accounting standards generally accepted in the United States of America provide for certain required supplementary information (“RSI”), such as management’s discussion and analysis (“MD&A”), to supplement the Client’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our Services, we will apply certain limited procedures to the Client’s RSI in accordance with auditing standards generally accepted in the United States of America (“GAAS”). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by accounting principles generally accepted in the United States of America and will be subjected to certain limited procedures, but will not be audited: ▪ Management's Discussion and Analysis ▪ Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual, for the General Fund and any major special revenue funds ▪ Schedule of Employer Contributions for the Illinois Municipal Retirement Fund and Police Pension Fund ▪ Schedule of Changes in the Employer's Net Pension Liability and Related Ratios for the Illinois Municipal Retirement Fund and Police Pension Fund ▪ Schedule of Investment Returns for the Police Pension Fund ▪ Schedule of Changes in the Employer's Total OPEB Liability and Related Ratios ▪ Notes to Required Supplementary Information 111 Page 2 We have also been engaged to report on supplementary information other than RSI that accompanies the Client’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements: ▪ Combining and Individual Fund Financial Statements and Schedules ▪ Supplemental Information ▪ Consolidated Year End Financial Report (CYEFR), if applicable In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. ▪ Introductory Section The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and report on the fairness of the supplementary information referred to in the paragraph above when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, and if required, the standards for financial audits contained in the Government Auditing Standards, issued by the Comptroller General of the United States, will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards, if applicable. Auditor’s responsibilities for the audit of the financial statements We will conduct our audit in accordance with GAAS and, if applicable, the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of the accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the Client. Because the determination of waste and abuse is subjective, Government Auditing Standards (if applicable), do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. 112 Page 3 Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and, if required, Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and may include tests of the physical existence of inventories and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will request written representations from your attorneys as part of the provision of Services, and they may bill you for responding to this inquiry. Our audit of the financial statements does not relieve you of your responsibilities. Audit procedures – internal control We will obtain an understanding of Client and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards (if applicable). The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, and if required Government Auditing Standards. Audit procedures - compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Client’s compliance with provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards, if applicable. 113 Page 4 Examination of management’s assertion of compliance We will also examine management’s assertion that the Client complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85- 1142) (the “ITIRAA”) during the year ended December 31, 2026. The objectives of our examination are to (1) obtain reasonable assurance about whether management’s assertion is free from material misstatement based on the ITIRAA. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. Accordingly, it will include examining on a test basis, your records and other procedures to obtain evidence necessary to enable us to express our opinion. We will issue a written report upon completion of our examination. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion. If our opinion is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination, or are unable to form or have not formed an opinion, we may decline to express an opinion or may withdraw from this Agreement. Because of inherent limitations of an examination engagement, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the examination is properly planned and performed in accordance with the attestation standards. Our report will be intended solely for the information and use of the governing board and management of the government, the Illinois State Comptroller’s Office and the joint review board and is not intended to be and should not be used by anyone other than these specified parties. We will plan and perform the examination to obtain reasonable assurance about whether management’s assertion of compliance is free from material misstatement, based on the ITIRAA. Our Services will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors; known and suspected fraud; internal control deficiencies or noncompliance with laws or regulations that may exist. We understand that you will provide us with the information required for our examination and that you are responsible for the accuracy and completeness of that information. Management of the Client is responsible for its assertion and for its compliance with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act and for selecting the criteria and determining that such criteria are appropriate for your purposes. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the measurement, evaluation, or disclosure of the subject matter (2) additional information that we may request for the purpose of the examination, and (3) unrestricted access to persons within the entity from whom we determine it necessary to obtain evidence. At the conclusion of the examination engagement, you agree to provide us with certain written representations in the form of a representation letter which can be included with the representations made in relation to the audit of the financial statements. Nonattest services Nonattest services expected to be performed by us or an affiliate are as follows: ▪ Assistance in preparing the financial statements based on information provided by you These and other nonattest services provided do not constitute an audit under GAAS and, if required, Government Auditing Standards and such services will not be conducted in accordance with GAAS and Government Auditing Standards. 114 Page 5 We will perform the nonattest services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. We will advise management with regard to the nonattest services listed above, but management must make all decisions with regard to those matters. You agree to assume all management responsibilities for the nonattest services we provide. You will be required to acknowledge in the management representation letter the nonattest services provided and that you have evaluated the adequacy of our nonattest services and have reviewed and approved the results of those services prior to their completion and have accepted responsibility for them. Further, you agree to oversee the nonattest services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, and/or experience; to evaluate the adequacy and results of those services; and accept responsibility for them. Responsibilities of management for the financial statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements, in accordance with GAAS and Government Auditing Standards (if required). Management is responsible for making drafts of financial statements, all financial records and related information available to us; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the Client from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain representation from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GAAS and Government Auditing Standards, if required. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. 115 Page 6 You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the Client involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the Client received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the Client complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts or grant agreements that we report in accordance with GAAS and Government Auditing Standards (if required). You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. With regard to publishing the financial statements on your website (if applicable), you understand that websites are a means of distributing information and, therefore, we are not required to read the information contained in those sites or consider the consistency of other information on the website with the original document. You are responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this Agreement. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information, in accordance with GAAS and Government Auditing Standards (if required). If our auditor’s report will be included within a document containing other information, such as an annual report, you will be asked to provide the final version of the other information, prior to the date of our auditor’s report so that required audit procedures can be completed prior to issuance. If the final version of the other information cannot be obtained prior to the date of our auditor’s report, the other information shall be provided as soon as practicable, and you will not issue the annual report prior to providing them to us. If other information is provided after the date of the auditor’s report, we may need to take appropriate action in accordance with GAAS, including performing required procedures as soon as practical, communicating the matter to those charged with governance and considering the need to obtain legal advice. If the other information is materially misstated, we will ask management to correct the information or communicate with those charged with governance if management does not correct the information or take other appropriate action to have the uncorrected material misstatement brought to the attention of anyone in receipt of the annual report and the auditor’s report. 116 Page 7 Reporting We will issue a written report upon completion of our audit of the financial statements. Our report will be addressed to the Honorable President and Members of the Village Board of Trustees of Client. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If circumstances occur related to the condition of your records, the availability of sufficient, appropriate audit evidence, or the existence of a significant risk of material misstatement of the financial statements caused by error, fraudulent financial reporting, or misappropriation of assets, which in our professional judgment prevent us from completing the audit or forming an opinion on the financial statements, we retain the right to take any course of action permitted by professional standards, including declining to express an opinion or issue a report, or withdrawing from the Agreement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the Client is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Engagement administration, fees and other The assistance to be supplied by Client personnel is described in the workpaper request lists for preliminary (interim) and final fieldwork, which outline the specific schedules and information we are requesting for this Agreement. The workpaper request lists will be discussed and coordinated with Katarzyna Thake, Village Manager. The timely and accurate completion of this work is an essential condition to our completion of the audit, financial statement preparation, and issuance of our audit report. This SOW assumes all records, documentation, and information we requested in connection with our audit and performance of nonattest services (and outlined in the workpaper request lists) are complete and available at the beginning of the respective phases of the provision of Services. It also assumes key personnel are available to us for the duration of the audit and performance of nonattest services. We understand that your employees will prepare all cash, accounts receivable, and other confirmations we request and will locate any documents selected by us for testing. We are committed to the timely completion of the audit, performance of nonattest services as described above, and delivery of final reports for the fee set forth in this SOW. The fees quoted in this SOW are based on certain assumptions. Circumstances may arise during the engagement that may significantly affect the targeted completion dates or our fee estimate. As a result, changes to the fees may be necessary. Such circumstances include but are not limited to the following: 1. All requested information is not (a) provided by you on the date requested, (b) completed in a format acceptable to Sikich, (c) mathematically correct, (d) complete and accurate, or (e) in agreement with the appropriate Client records (e.g. general ledger accounts, completed trial balance). Sikich will provide you with a separate listing of required schedules, information requests and the dates such items are needed. 117 Page 8 2. Changes to the timing of the engagement due to lack of timeliness by you, or at your request. Changes to the timing of the engagement usually require reassignment of personnel used by Sikich in the performance of services hereunder. However, because it is often difficult to reassign individuals to other engagements, Sikich may incur significant unanticipated costs. 3. Significant delays in responding to our requests for information, such as reconciling variances, providing requested supporting documentation (e.g. invoices, contracts, and other documents), or responding to our inquiries of Client management. 4. Requests by you for Sikich to complete schedules or obtain information previously mutually agreed to be completed by or provided by you. In addition, certain circumstances warranting an adjustment to the fees or a modification to this SOW may include, but are not limited to the following: 1. Requests by you for Sikich to perform nonattest services in addition to those identified and described in the “Nonattest Services” section above. 2. Other time deemed outside the scope of services of the engagement as set forth in this SOW. You may request that we perform additional services not contemplated by this Agreement. If this occurs, we will communicate with you regarding the scope of the additional services and will bill you a mutually agreed upon amount. We may also issue a separate Statement of Work or Change Order covering the additional services. In the absence of any other communication from us outlining such additional services, our services will continue to be governed by the terms of this SOW. Our fees for the Services are detailed in the attached Addendum 1. Final reports will be issued upon your approval of the preliminary drafts. Our engagement ends on delivery of our final report. Any follow-up services that might be required will be a separate, new engagement. The terms and conditions of that new engagement will be governed by a new, specific SOW for that service. Martha Trotter is the engagement Principal and is responsible for supervising the provision of Services and signing the report or authorizing another individual to sign it. We expect to begin our audit on approximately February 2, 2027. We will provide copies of our reports to you; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Sikich and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the granting agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of our personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by a regulatory agency. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. 118 Page 9 In accordance with professional standards, any discussions during the period of the audit engagement between Client and a member of the Sikich audit engagement team regarding potential employment or association with Client creates an impairment of independence for the Sikich employee and possibly the firm. Such a situation could require us to temporarily or permanently remove that person from your audit engagement or to perform additional procedures or re-perform procedures, which would increase our fees. Should we not become aware of the impairment until after the conclusion of the provision of Services, our independence would be deemed to have been impaired. Please inform appropriate Client personnel to refrain from any such discussions with any Sikich staff while the audit Services are ongoing and notify Martha Trotter immediately if Client becomes aware that any such discussions may have occurred. This SOW is governed by the terms and conditions of the Agreement. The terms of the Agreement are hereby expressly incorporated by reference into and made a part of this SOW. In the event of a conflict between the terms and conditions of the Agreement and this SOW, the terms of the Agreement shall take precedence and control over those of this SOW unless otherwise expressly and specifically set forth herein. In the event of a conflict between the terms and conditions of this SOW and any related exhibits, attachments, or proposals, the terms of this SOW shall take precedence and control over those of the exhibit, attachment, or proposal hereto unless otherwise expressly and specifically set forth herein. Any capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement. This SOW may be executed (including by facsimile and PDF signature) in one or more counterparts, with the same effect as if the parties had signed the same document. This SOW may be modified or amended only by a written document signed by both parties. Acceptance You acknowledge having read this SOW in its entirety, have had full opportunity to consider its terms in consultation with your attorney, have had full and satisfactory explanation of the same, and fully understand and agree to be bound by the terms of this SOW. Please indicate your understanding and acceptance of this SOW and your intention to be legally bound hereby by executing this SOW in the space provided below and return it to our offices, indicating your authorization for us to proceed on the above terms and conditions. We appreciate the opportunity to be of service to you. If you have any questions, please let us know. Sincerely, [companySignerSignature_ktG0tkC] Martha Trotter, CPA Principal On behalf of Sikich CPA LLC Acknowledged: Village of Kenilworth [counterpartySignerSignature_li0CbQd] Name: [counterpartySignerName_F5ybldC] Title: [counterpartySignersTitle_TNVI7Q0] Date: [counterpartySignerDateField_g5Pdsjy] 119 Addendum 1 Schedule of Services & Fees Audit of the financial statements $23,580 Invoices for fixed fee services will be rendered as the work progresses. The fees listed above include all anticipated expenses such as travel and other out-of-pocket costs (i.e. mileage, postage, etc.) associated with the performance of the listed services. 120 1415 West Diehl Road, Suite 400 Naperville, IL 60563 +1 (630) 566-8400 sikich.com Certified Public Accountants & Advisors Members of American Institute of Certified Public Accountants The Honorable President August 21, 2026 Members of the Village Board of Trustees Village of Kenilworth 419 Richmond Road Kenilworth, Illinois 60043 Ladies and Gentlemen: Sikich CPA LLC is pleased to be considered for the re- appointment as independent auditors for the Village of Kenilworth (the Village). We believe that our qualifications, experience and expertise are clearly distinguishable as we have demonstrated to the Village and are evident by:  The quality of our professional staff, as noted by their advanced degrees and their active participation in numerous civic and professional organizations.  The expertise that we possess in the state and local government industry, as demonstrated by: – Our clients’ success in obtaining the coveted Certificate of Achievement for Excellence in Financial Reporting; – Our staff’s presentations at conferences, seminars and training courses for various state and local government organizations; – Our leadership roles in the state CPA Society and the Illinois Government Finance Officers Association on implementing complex new pronouncements, and  The benefits our clients receive from the audit planning and significant preliminary work we perform so that audit issues may be identified early and resolved on a timely basis.  The depth of our audit procedures, as depicted in our specific audit approach and as noted by our government clients.  The quality and timeliness of the information that we have provided to the Village.  The experience we have providing professional services to more than 600 units of local government in Illinois annually; which assists us in identifying best practices in the industry that we share with our clients (more than thirty percent of our practice is devoted to serving governmental entities). 121 Our Company’s expertise will enable the Village to correctly and cost effectively implement new statements and interpretations issued by the Governmental Accounting Standards Board (GASB). We believe this proposal demonstrates our capabilities to serve not only as independent auditors, but also as valued advisors and consultants to the Village, the Board of Trustees, and management. Our audit team is tailored to each client’s specific needs drawing staff from our state and local government team. We emphasize:  Consistency and quality of staffing in multi -year engagements, including assigning staff from our local government team who focus on providing services to the local government industry year-round and assigning staff who are familiar with the accounting sof tware used by the Village;  A high degree of efficiency using the latest paperless audit technology available (including the use of IDEA data extraction and analysis software);  The identification of opportunities for improved financial or procedural performance; and  A focus on areas that present the greatest audit risk. We are prepared to commit the resources necessary to provide services of the highest quality to the Village of Kenilworth . We will not only perform the audit, but we will also provide governmental accounting and financial reporting expertise and technical assistance throughout the year. We will provide information and training as applicable to ensure the Village accounting staff understand the impact of new GASB statements as applicable. We understand the scope of work to be performed and the timing requirements and are committed to performing the specified services within the stipulated timeframe. Our proposal for auditing services for the fiscal years ending December 31 , 2027 through 202 9 is detailed below: December 31, 2027 December 31, 2028 December 31, 2029 Village Audit $ 25,000 $ 26,500 $ 28,200 Additional fees may be assessed for assistance requested with implementation of new GASB pronouncements, as applicable. Additional fees will be discussed with the Village and agreed upon prior to conducting any out-of-scope work. 122 We appreciate the opportunity to present this proposal, which is a firm and irrevocable offer for sixty (60) days, and look forward to the possibility of continuing to serve the Village. Sincerely, Sikich CPA LLC Martha Trotter, CPA Principal 123 Village of Agenda Item: V.B.6 Request for Board Action Staff Contact: Katarzyna Thake, Administration Heather McFarland, Assistant to the Village Manager Subject: Consideration of the Budget Goals and Objectives for Fiscal Year 2027 Summary: Annually, the Village Board considers a list of goals and objectives for the future fiscal year. Once adopted, the list is used to guide staff in the development of revenues and expenditures for the proposed budget, which is anticipated to be released on October 26, 2026. Background of Matter: The annual budget serves as a guide to both predict and regulate the Village’s expenses during the fiscal year. To estimate the amount of personnel and resources needed for the fiscal year, the Village utilizes the Budget Goals and Objectives , among other planning tools. To ensure that adequate resources are allocated, the Budget Goals are typically established in advance of drafting the preliminary budget. The list of Budget Goals recommended for consideration track closely with the multi-year goals. The proposed goals for Fiscal Year 2027 include the following: ✓ Goal – Maintain Reliable Village Infrastructure ▪ Objective 1 – Maintain Capital Improvement Plan (CIP) ▪ Action 1 – Complete All Projects as Outlined in the CIP for FY27 ▪ Action 2 – Formalization of Grant Funded CIP in Coordination with the Chicago Metropolitan Agency for Planning ✓ Goal - Enhanced Resident Experiences ▪ Objective 1 - Lakefront and Beach Improvements ▪ Action 1 – Explore Partnerships for Beach Operations ▪ Action 2 – Additional Beautification Efforts ▪ Action 3 – Comprehensive Beach Signage and Donor Recognition ▪ Objective 2 – Continued Implementation of the Green Bay Road Corridor Vision ▪ Action 1 – Phase I Engineering Continuation - streetscape, parking, and traffic flow options while working jointly with the Village of Winnetka (multi-year action item expected completion in 2028) ▪ Action 2 – Planning Efforts for Phase II Design Engineering ▪ Action 3 – Develop Sustained Economic Development Activities ▪ Action 4 – Continue Beautification Efforts Considered By: Date: Village Board 09/21/26 124 ✓ Goal - Improve Operational Efficiency ▪ Objective 1 - Evaluate Procedures and Seek Improvement for Internal and External Service Delivery ▪ Action 1 – Solid Waste Hauler Contract Renewal (multi-year objective expected completion mid – 2028) ▪ Action 2 – Extension of Project Use Agreement with Solid Waste of Northen Cook County ▪ Action 3 – Continue to Modernize IT Infrastructure and Technology Solutions ▪ Objective 2 - Enhanced Community Connection and Interaction ▪ Action 1– Implement an Analytics Service to Collect, Analyze, and Evaluate Parking and Traffic Trends ▪ Action 2 – Broaden Police Department Opportunities for Community Input and Engagement through Surveys, Police Officer Presence at Events, and Community Meetings Budget Next Steps - Village Board Budget Goals Established – September 21 - Committee of the Whole – October 6 and 8 - Proposed Budget released to Village Board – October 26 - Budget Hearing and possible adoption – November 16 - Budget Amendment – December 7 Financial Impact: There is direct financial impact associated with the adoption of the Fiscal Year 2027 goals, which are outlined in the appropriate Funds during next month’s presentation in the Committee of Whole meetings. Recommendation: It is recommended that the Village Board review and provide consensus on the Fiscal Year 2027 goals and objectives. 125 Request for Board Action Agenda Item: V.B.7 Staff Contact: Michael Blue, Teska Associates Natalie Crown, Teska Associates Heather McFarland, Asst. to the Village Manager Subject: Zoning Code Update: Policy Discussion on Administrative Variations Summary: The Village of Kenilworth’s comprehensive zoning code update has been led by policy direction from an ad-hoc workgroup comprised of current and former commissioners. The workgroup identified administrative variations as a tool that could be incorporated into the Village code to increase efficiencies in the review and approval process for residents, commissioners, staff and applicants. Administrative variations have been incorporated into the draft update, but if and how to use the approach merits further discussion. As the body that establishes policy, it is recommended that the Village Board consider this policy question and provide direction on the preferred path forward. Background: The Village began a comprehensive review of the zoning code in early 2025. The review process has included staff and the ad-hoc Zoning Code Update Workgroup to evaluate key policy and practice questions to guide code amendments. Among them were administrative review for minor variations in Kenilworth’s Residential Districts. It is recommended that the Village Board contemplate whether the proposed approach for administrative review and approval of minor variations is compatible with the Village’s goals for the variation review process and provide policy direction. Feedback will be incorporated into the proposed changes considered by the Plan Commission during the formal public hearing at the end of October. Currently, all variation requests must go before the Zoning Board of Appeals (ZBA) for a public hearing to seek approval. The ZBA decision is final on those requests. On occasion, there are variation requests that comply with variation standards, however, they are minor and have little to no impact on adjacent properties. Requests such as these may be appropriate for staff (administrative) consideration as an alternative to limit the volume of requests the ZBA must hear and to save time for property owners. Note that a request qualifying for an administrative variation would not automatically be granted approval. Administrative Variations Administrative variations allow for approval of minor relief requests by the Zoning Administrator without a formal public hearing, in accordance with the following requirements: Considered By: Date: Village Board 09/21/26 Village of 126 • Minor Variations: o Variations from the maximum required floor area, building coverage or impervious coverage requirements that are no more than one percent (1%) above the maximum o Variations from the front yard, side yard, or rear yard setback requirements that are no more than five percent (5%) from the required distance • Public Notice: Written notice to all property owners adjacent to the subject property, including across a street or other right of way • Administrative Decisions: Administrative Variation requests must meet the following criteria to be approved: o The request is consistent with the general purpose and intent of the zoning code and the applicant has demonstrated in writing the satisfaction of the Standards for Variations in All Zoning Districts o The Zoning Administrator has not received any objections within ten (10) business days of receipt of affidavit that the required notice was mailed/delivered o The applicant does not object/disagree with any condition of approval imposed by the Zoning Administrator In circumstances where an adjacent property owner has concerns with the request, or the Zoning Administrator decides the complexity of the request warrants it, the standard variation review process with the Zoning Board of Appeals would apply. Qualifying Variations Examples for each of the permitted variations have been outlined below to illustrate the maximum amount of relief that could be granted administratively. Yards The table below provides a high-level summary of the maximum administrative variation that could be permitted for yard setbacks in residential districts. Yard Variance Examples Standards Current Minimum Maximum Administrative Variation % Maximum Administrative Variation (Ft.) Front Yard 5% R-1 & R-2 40 ft 2 ft R-3 40 ft 2 ft R-4 30 ft 1.5 ft Side Yard 5% R-1 10 ft 6 inches R-2 8 ft 4.8 inches R-3 & R-4 6 ft 3.6 inches 127 R-4 – Attached Dwellings 3 ft 1.8 inches Rear Yard 25 ft or 20% total length of lot 5% For a 25 ft Rear Yard: 1.25 ft. FAR Floor Area Ration (FAR) regulates the overall building mass that can be built on a lot. This applies to any building, including the principal structure, a garage, and any other roofed structure such as a shed or covered porch. The maximum variation for FAR that can be administratively approved is 1% over the maximum. FAR is calculated using the following formula: Structures built before 2005: 1,200 + (.24 x lot area) Structures built after 2005: 1,200 + (.21 x lot area) The following table outlines the maximum variation that could be administratively approved for new construction (built after 2005) on the minimum lot size required in each residential zoning district: FAR Variance Examples District Lot Size Maximum FAR (Sq. Ft.) Maximum Administrative Variation % Maximum Administrative Variation (Sq. Ft.) R-1 (corner lots) 17,500 4,875 sq ft 1% 48.75 sq. ft. R-1 (interior lots) 15,750 4,507.5 sq ft 1% 45.1 sq. ft. R-2 12,000 3,720 sq ft 1% 37.2 sq. ft. R-3 6,000 2,460 sq ft 1% 24.6 sq. ft. R-4 6,000 2,460 sq ft 1% 24.6 sq. ft. Building coverage Building coverage regulates the maximum building footprint that can be on a property (unlike FAR which affects height and mass overall). Building coverage is calculated differently based on three different equations depending on lot size: If the lot area is less than or equal to 5,715 square feet, the maximum building coverage shall be: .30 x lot area 128 If the lot area is greater than 5,715 but less than 20,000 square feet, the maximum building coverage shall be: 800 + (.16 x lot area) If the lot area is greater than or equal to 20,000 square feet, the maximum building coverage shall be: .20 x lot area The following table outlines the maximum administrative variation that could be given for building coverage for a 5,000 sq. ft. lot, a 15,000 sq. ft. lot, and a 30,000 sq. ft. lot. Building Coverage Variance Examples Lot Size Maximum Building Coverage (Sq. Ft.) Maximum Administrative Variation % Maximum Administrative Variation (Sq. Ft.) 5,000 1,500 1% 15 sq. ft. 15,000 3,200 sq. ft. 1% 32 sq. ft. 30,000 6,000 sq. ft. 1% 60 sq. ft. Impervious Surface Coverage Impervious surface coverage regulates the amount of non-building coverage such as driveways, patios, entryways, or paths that a lot can have. Impervious coverage is calculated as 25% of the lot area, plus any unused building coverage (or minus building coverage over the permitted maximum). The following table outlines the additional impervious coverage that could be granted for lots meeting the minimum lot size in each district, with a maximum of 25% permitted impervious surface coverage (no unused building coverage added). Impervious coverage Variance Examples District Lot Size Maximum Impervious Coverage (Sq. Ft.) Maximum Administrative Variation % Maximum Administrative Variation (Sq. Ft.) R-1 (corner lots) 17,500 4,375 1% 43.75 sq. ft. R-1 (interior lots) 15,750 3,937.5 sq. ft. 1% 39.4 sq. ft. R-2 12,000 3,000 sq. ft. 1% 30 sq. ft. R-3 6,000 1,500 sq. ft. 1% 15 sq. ft. R-4 6,000 1,500 sq. ft. 1% 15 sq. ft. It is recommended that the Village Board consider whether administrative variations are appropriate and provide feedback for the Plan Commission’s review of the updated zoning code. Recommended Action: The Village Board should provide direction to guide Administrative Variation policies. Attachments: None 129 PERMIT NO. ADDRESS TYPE OF WORK COST OF IMPROVEMENT PIN PERMIT FEE PB26-0047 627 ABBOTSFORD RD Res Deck-Porch $25,000.00 05282040070000 $1,924.05 PB26-0077 574 EARLSTON RD Res Driveway - No Change $23,000.00 05284010070000 $690.00 PB26-0105 338 KENILWORTH AVE Res Interior Alt or Repair $530,621.30 05282230080000 $17,404.38 PB26-0113 153 ROBSART PL Res Sewer-Water Service $20,820.56 05273000240000 $583.25 PB26-0117 515 ABBOTSFORD RD Res Roof $61,300.00 05282130060000 $1,839.00 PB26-0120 567 EARLSTON Res Plumbing $9,400.00 CONV00000322 $382.00 PB26-0126 638 ABBOTSFORD RD Res Electrical $12,125.58 05282030250000 $463.77 PB26-0128 538 EXMOOR RD Res Sewer-Water Service $18,100.00 05282070210000 $85.00 PB26-0139 354 KENILWORTH AVE Res Window-Door $26,063.00 05282230010000 $1,031.89 PC26-0008 632 ABBOTSFORD RD Com Drainage and Grading $34,782.00 05282030120000 $1,528.46 PF26-0016 546 MELROSE AVE Res Fence $2,150.00 05282170040000 $60.00 PF26-0020 322 KENILWORTH AVE Res Fence $19,380.00 05282240010000 $60.00 PF26-0021 322 WOODSTOCK AVE Res Fence $20,880.00 05271060010000 $60.00 PF26-0022 521 ROSLYN RD Res Fence $20,230.00 05282060130000 $60.00 PF26-0023 110 ABINGDON AVE Res Fence $3,200.00 05271130020000 $60.00 PS26-0002 554 GREEN BAY RD UNIT B Com Sign $1,000.00 05282210040000 $0.00 AUGUST 2026 TOTALS 16 PERMITS ISSUED $828,052.44 $26,231.80 AUGUST 2025 TOTALS 19 PERMITS ISSUED $1,779,863.61 $74,500.94 FY 26 TOTALS 133 FY 26 TO DATE $13,009,812.18 $426,327.47 BUILDING PERMITS ISSUED BY THE VILLAGE OF KENILWORTH DURING THE MONTH OF AUGUST 2026 130 MONTHLY FINANCE REPORT FOR VILLAGE OF KENILWORTH Balance As Of 08/31/2026 *NOTE: Pct Budget does not reflect amounts encumbered. GL Number Description 2025 Amended Budget Activity For Month 08/31/2025 End Balance 12/31/2025 2026 Amended Budget Activity For 08/31/2026 YTD Balance 08/31/2026 % Bdgt Used Fund: 01 GENERAL FUND 01-100-3001 CURRENT TAX LEVY 2,776,363.00 6,529.77 2,636,641.15 2,895,881.00 55,847.93 1,756,036.55 60.64 01-100-3002 CURRENT TAX LEVY POLPEN 759,873.00 2,690.14 701,100.92 770,084.00 0.00 414,886.00 53.88 01-100-3004 REPLACEMENT TAX 52,382.00 1,414.10 50,095.13 52,613.00 2,622.05 38,473.91 73.13 01-100-3005 STATE SALES TAX 300,000.00 26,373.11 547,845.26 207,000.00 (108,846.79) 281,219.44 135.85 01-100-3006 STATE INCOME TAX 430,000.00 26,248.41 453,385.24 453,023.00 27,753.34 341,540.30 75.39 01-100-3007 LOCAL USE TAX 35,000.00 2,481.03 22,553.44 9,402.00 950.09 14,027.07 149.19 01-100-3008 CONSUMPTION TAX 4,440.00 297.77 3,745.06 4,048.00 406.53 2,841.31 70.19 01-100-3009 NON-HOME RULE SALES TAX 0.00 0.00 0.00 0.00 172,214.19 172,214.19 100.00 01-100-3010 UTILITY TAX-COMED 102,000.00 10,663.77 93,159.16 94,000.00 29,050.33 82,770.94 88.05 01-100-3011 UTILITY TAX-NICOR 75,000.00 2,524.09 81,549.17 71,000.00 2,461.77 74,739.89 105.27 01-100-3012 UTILITY TAX-TELECOM 30,000.00 3,330.47 36,799.09 35,000.00 2,530.27 22,636.29 64.68 01-100-3020 911 DISBURSEMENT - JETSB FUNDS 83,000.00 6,636.05 90,590.43 81,000.00 6,957.74 65,198.20 80.49 01-100-3029 MISC TAX-FOREIGN FIRE TAX 18,000.00 0.00 21,938.18 20,000.00 0.00 0.00 0.00 01-100-3101 CIRCUIT COURT FINES 750.00 0.00 997.08 800.00 737.00 837.00 104.63 01-100-3102 VILLAGE ORDINANCE FINES 16,000.00 1,745.00 21,668.57 15,000.00 2,653.08 18,471.04 123.14 01-100-3201 VEHICLE LICENSE 80,000.00 3,035.00 76,576.00 80,000.00 2,410.00 71,685.00 89.61 01-100-3202 ANIMAL LICENSE 1,500.00 20.00 986.50 1,500.00 40.00 980.00 65.33 01-100-3203 LIQUOR LICENSE 4,250.00 0.00 4,750.00 4,750.00 0.00 0.00 0.00 01-100-3301 PERMITS-BUILDING 650,000.00 60,876.24 665,286.66 454,400.00 27,481.04 460,777.26 101.40 01-100-3306 PLAN REVIEW 67,000.00 9,418.84 74,954.14 59,400.00 3,841.99 48,060.99 80.91 01-100-3307 ZONING REVIEW 8,000.00 700.00 8,550.00 6,000.00 100.00 4,700.00 78.33 01-100-3308 ZBA FILING FEE 2,640.00 700.00 5,727.53 3,000.00 350.00 4,191.25 139.71 01-100-3309 BRC (DEMO) FILING FEES 350.00 0.00 1,050.00 350.00 0.00 0.00 0.00 01-100-3310 TREE PERMIT 300.00 0.00 0.00 100.00 0.00 752.50 752.50 01-100-3311 ARC FILING FEE 700.00 0.00 1,700.00 700.00 0.00 1,750.00 250.00 01-100-3312 RE-INSPECTION FEE 750.00 500.00 1,250.00 1,000.00 0.00 625.00 62.50 01-100-3398 CONSTRUCTION PARKING PERMITS 1,500.00 294.00 2,736.00 3,000.00 549.00 1,950.00 65.00 01-100-3399 PERMITS-PARKING 10,000.00 260.00 14,595.50 12,000.00 328.50 13,996.50 116.64 01-100-3401 AMBULANCE USERS FEE 20,000.00 0.00 2,314.68 17,500.00 0.00 0.00 0.00 01-100-3402 SPECIAL EVENT & USE FEE 1,000.00 50.00 3,542.50 3,000.00 175.00 1,925.00 64.17 01-100-3403 ELEVATOR INSPECTIONS 180.00 286.00 329.00 300.00 307.00 443.00 147.67 01-100-3404 FIRE AND BURGLAR ALARM FEES 6,000.00 25.00 4,300.00 6,000.00 0.00 1,975.00 32.92 01-100-3405 YARD WASTE STICKERS 10,000.00 562.50 10,250.00 9,600.00 707.50 5,370.00 55.94 01-100-3407 SPECIAL DUTY DETAIL 3,000.00 0.00 1,050.00 3,000.00 0.00 0.00 0.00 01-100-3432 REFUSE & RECYCLING FEES 96,000.00 8,000.00 96,045.90 96,000.00 0.00 40,028.40 41.70 01-100-3436 ANTENNA LEASE FEES 187,601.00 15,735.27 318,012.19 193,229.00 16,207.32 128,399.76 66.45 01-100-3499 MISCELLANEOUS FEES 0.00 0.00 1.00 0.00 0.00 433.75 100.00 01-100-3501 CABLE TV FRANCHISE FEE 49,000.00 0.00 42,709.80 43,500.00 0.00 10,098.32 23.21 01-100-3605 GRANTS - MISC 0.00 0.00 12,550.00 1,000.00 0.00 0.00 0.00 01-100-3701 INTEREST INCOME 260,000.00 34,168.60 325,780.76 140,000.00 19,937.40 148,369.94 105.98 01-100-3801 INSURANCE PROCEEDS (IRMA) 0.00 0.00 223.00 0.00 0.00 0.00 0.00 01-100-3802 ADJUSTMENT-EXCESS INS SURPLUS 0.00 0.00 128,632.00 0.00 0.00 0.00 0.00 01-100-3803 ADJUST-DEDUCTIBLE RESERVE 0.00 0.00 15,450.00 0.00 0.00 0.00 0.00 01-100-3901 SALE OF FIXED ASSETS 0.00 0.00 268.66 0.00 0.00 0.00 0.00 01-100-3904 TREE CONTRIBUTIONS 1,000.00 0.00 5,250.00 1,000.00 0.40 327.65 32.77 01-100-3989 OTHER INCOME 8,878.00 25.00 12,047.26 2,775.00 10.00 32,476.32 1,170.32 01-100-4010 REGULAR SALARIES 244,663.00 20,170.39 249,645.59 251,777.00 21,402.53 167,947.53 66.70 01-100-4019 MERIT-VACATION BUY BACK 15,000.00 0.00 0.00 17,000.00 0.00 0.00 0.00 01-100-4023 AUTO ALLOWANCE 0.00 400.00 3,200.00 4,800.00 400.00 3,200.00 66.67 01-100-4028 EMPLOYEE BENEFITS-MEDICAL 9,068.00 1,102.40 14,090.23 15,264.00 2,748.53 8,679.81 56.86 09/16/2026 10:55 AM Page: 1/14 131 MONTHLY FINANCE REPORT FOR VILLAGE OF KENILWORTH Balance As Of 08/31/2026 *NOTE: Pct Budget does not reflect amounts encumbered. GL Number Description 2025 Amended Budget Activity For Month 08/31/2025 End Balance 12/31/2025 2026 Amended Budget Activity For 08/31/2026 YTD Balance 08/31/2026 % Bdgt Used Fund: 01 GENERAL FUND 01-100-4029 EMPLOYEE BENEFITS-DENTAL 496.00 60.49 608.96 868.00 126.52 396.70 45.70 01-100-4030 EMPLOYEE BENEFITS-LIFE 539.00 (15.50) 529.10 601.00 (128.00) (308.50) (51.33) 01-100-4031 FICA & MEDICARE-EMPLOYER 18,717.00 1,570.39 18,505.33 20,631.00 1,663.60 13,060.09 63.30 01-100-4032 IMRF-EMPLOYER 4,918.00 152.24 1,864.50 1,908.00 154.80 1,215.15 63.69 01-100-4033 UNEMPLOYMENT-EMPLOYER 550.00 0.00 252.92 562.00 0.00 225.27 40.08 01-100-4035 DEF CONTRIB PLAN 0.00 0.00 0.00 7,500.00 703.11 3,749.92 50.00 01-100-4039 EMPLOYEE BENEFITS-OTHER 0.00 0.00 0.00 0.00 (234.37) 0.00 0.00 01-100-4040 IMRF- ADDITIONAL CONTRIBUTION 0.00 0.00 0.00 10,000.00 0.00 0.00 0.00 01-100-5021 AUDITING 22,200.00 0.00 25,250.00 26,880.00 0.00 23,850.00 88.73 01-100-5022 JULIE FEES 543.00 0.00 542.85 839.00 0.00 838.88 99.99 01-100-5023 PLAN REVIEW & INSPECT. SERVICES 131,096.00 14,177.10 133,453.43 134,400.00 11,403.27 72,497.75 53.94 01-100-5036 PRINTING AND PUBLISHING 10,750.00 808.86 5,678.04 9,750.00 984.05 7,292.26 74.79 01-100-5041 TELEPHONE 2,366.00 322.95 3,184.13 2,256.00 188.00 1,692.00 75.00 01-100-5042 CELL PHONE 600.00 297.31 558.19 600.00 56.04 392.14 65.36 01-100-5051 MISCELLANEOUS SERVICE 11,373.00 1,045.83 12,674.53 13,200.00 1,063.56 8,430.12 63.86 01-100-5071 POSTAGE 1,440.00 230.06 2,300.96 2,010.00 574.25 2,761.54 137.39 01-100-5091 DUES, MEMBERSHIPS & SUBSCRIPT 14,041.00 237.00 13,723.85 16,955.00 2,746.00 16,246.02 95.82 01-100-5092 PROFESSIONAL SERVICES 9,270.00 0.00 5,129.45 7,600.00 0.00 5,156.87 67.85 01-100-5093 PROF SERVICE-FINANCE 65,476.00 4,961.22 68,890.45 69,873.00 5,214.36 34,769.66 49.76 01-100-5095 PROF SERVICES-BPZ-MISC 83,157.00 6,882.25 78,902.15 95,536.00 8,685.66 53,629.24 56.14 01-100-5096 PROF SERVICES-PLANNING 177,694.00 16,187.65 178,482.67 148,000.00 7,727.27 66,355.96 44.84 01-100-5099 PROF SERVICES-ECON DEVELOPMENT 0.00 0.00 0.00 5,000.00 0.00 0.00 0.00 01-100-5100 PROFESSIONAL SERVICES-IT 41,750.00 0.00 37,942.49 43,785.00 3,628.94 28,051.54 64.07 01-100-6024 OFFICE SUPPLIES 2,120.00 57.48 731.87 1,975.00 54.39 304.91 15.44 01-100-6025 OTHER SUPPLIES 800.00 0.00 721.36 860.00 0.00 1,073.84 124.87 01-100-7003 RECRUITMENT & TRAINING 1,925.00 0.00 440.00 1,300.00 0.00 293.00 22.54 01-100-7005 MISCELLANEOUS EXPENSE 1,800.00 52.75 895.70 590.00 31.30 174.90 29.64 01-100-7006 MEETINGS & CONFERENCES 4,315.00 0.00 3,813.77 6,520.00 0.00 2,064.66 31.67 01-100-7030 VILLAGE EVENTS 250.00 0.00 0.00 150.00 0.00 15.98 10.65 01-100-7395 FUNDS TRANSFER OUT 2,250,000.00 0.00 2,250,000.00 200,000.00 0.00 0.00 0.00 01-100-8002 MACHINERY & EQUIPMENT 0.00 0.00 397.00 0.00 0.00 639.89 100.00 01-100-8003 SOFTWARE 15,775.00 0.00 18,812.37 21,305.00 1,653.75 15,052.15 70.65 01-100-8004 COMPUTER EQUIPMENT 0.00 0.00 0.00 600.00 149.99 343.51 57.25 01-200-5001 MAINTENANCE OF OFFICE EQUIP 200.00 0.00 0.00 200.00 0.00 0.00 0.00 01-200-5004 INSURANCE-GENERAL LIABILITY 95,000.00 0.00 95,000.00 95,700.00 0.00 95,700.00 100.00 01-200-5005 INSURANCE-WORKERS COMP 38,000.00 0.00 34,066.00 36,000.00 0.00 27,259.00 75.72 01-200-5024 VILLAGE ATTORNEY-BASE 52,000.00 4,262.50 49,760.91 63,300.00 4,226.31 36,152.01 57.11 01-200-5025 VILLAGE PROSECUTOR 4,200.00 175.00 2,957.50 4,200.00 350.00 2,100.00 50.00 01-200-5027 VILL ATTORNEY-COMP PLAN & COMM 10,000.00 0.00 12,542.50 10,000.00 945.00 1,835.00 18.35 01-200-5028 VILL ATTORNEY ZONING/ZBA 27,500.00 2,834.00 22,913.00 22,000.00 594.00 17,026.00 77.39 01-200-5044 INTERNET SERVICES 3,000.00 215.59 2,741.35 4,941.00 543.95 3,865.75 78.24 01-300-4010 MAINTENANCE SALARIES 16,134.00 1,292.02 16,361.96 16,688.00 1,337.22 10,904.95 65.35 01-300-4011 OVERTIME 1,200.00 32.12 629.51 1,000.00 17.88 380.65 38.07 01-300-4028 EMPLOYEE BENEFITS-MEDICAL 4,653.00 329.40 3,979.19 4,074.00 721.08 2,289.55 56.20 01-300-4029 EMPLOYEE BENEFITS-DENTAL 269.00 17.94 215.21 220.00 40.87 128.92 58.60 01-300-4031 FICA & MEDICARE EMPLOYER 1,315.00 96.87 1,241.42 1,353.00 99.15 827.29 61.14 01-300-4032 IMRF-EMPLOYER 346.00 9.79 125.03 118.00 9.62 80.05 67.84 01-300-5046 OUTSIDE MAINT-TRAIN STATION 4,446.00 319.68 4,208.00 4,736.00 385.80 3,251.40 68.65 01-300-5047 OUTSIDE MAINT SERVICES-PW 4,500.00 0.00 5,709.00 6,025.00 1,661.04 6,184.04 102.64 01-300-5048 OUTSIDE MAINT SERVICE-VIL HALL 20,460.00 1,238.00 17,281.00 21,582.00 1,090.00 12,844.14 59.51 09/16/2026 10:55 AM Page: 2/14 132 MONTHLY FINANCE REPORT FOR VILLAGE OF KENILWORTH Balance As Of 08/31/2026 *NOTE: Pct Budget does not reflect amounts encumbered. GL Number Description 2025 Amended Budget Activity For Month 08/31/2025 End Balance 12/31/2025 2026 Amended Budget Activity For 08/31/2026 YTD Balance 08/31/2026 % Bdgt Used Fund: 01 GENERAL FUND 01-300-5092 PROFESSIONAL SERVICES 50.00 0.00 50.00 0.00 0.00 0.00 0.00 01-300-6023 JANITORIAL SUPPLIES 1,700.00 431.88 2,050.59 2,300.00 0.00 384.92 16.74 01-300-6024 BLDG REPAIRS-TRAIN STATION 250.00 119.56 233.46 450.00 0.00 23.39 5.20 01-300-6025 BLDG REPAIRS-VILLAGE HALL 8,000.00 161.89 9,327.71 7,100.00 0.00 15,287.94 215.32 01-300-6026 BLDG REPAIRS-PUBLIC WORKS 0.00 0.00 600.00 1,000.00 1,645.00 1,733.84 173.38 01-300-6027 MAINT & CONSTRUCTION SUPPLIES 2,000.00 34.19 1,995.18 2,000.00 0.00 1,681.18 84.06 01-300-6028 HEATING, ELECT & WATER UTIL 0.00 180.40 2,548.26 2,400.00 0.00 2,388.55 99.52 01-300-8002 MACHINERY & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 26.20 100.00 01-400-4010 REGULAR SALARIES 217,820.00 17,650.99 220,349.59 226,463.00 18,414.68 148,165.76 65.43 01-400-4011 OVER TIME SALARIES 7,000.00 334.40 6,548.16 10,000.00 186.16 3,960.31 39.60 01-400-4019 MERIT-VACATION BUY BACK 1,300.00 0.00 0.00 1,600.00 0.00 0.00 0.00 01-400-4028 EMPLOYEE BENEFITS-MEDICAL 37,538.00 3,631.21 45,471.27 48,473.00 8,598.53 27,325.03 56.37 01-400-4029 EMPLOYEE BENEFITS-DENTAL 2,791.00 197.68 2,454.32 2,633.00 488.23 1,538.83 58.44 01-400-4030 EMPLOYEE BENEFITS-LIFE 410.00 0.00 415.48 473.00 113.49 340.47 71.98 01-400-4031 FICA & MEDICARE EMPLOYER 15,853.00 1,322.53 16,651.82 18,212.00 1,369.04 11,206.00 61.53 01-400-4032 IMRF EMPLOYER 4,590.00 133.11 1,672.77 1,608.00 132.07 1,080.14 67.17 01-400-4033 UNEMPLOYMENT EMPLOYER 550.00 0.00 246.92 528.00 0.00 211.64 40.08 01-400-4039 EMPLOYEE BENEFITS-OTHER 1,020.00 0.00 0.00 0.00 0.00 0.00 0.00 01-400-5041 TELEPHONE 960.00 263.20 807.26 451.00 37.60 300.80 66.70 01-400-5042 CELLULAR PHONE SERVICE 2,220.00 106.51 2,073.48 1,250.00 230.70 1,612.62 129.01 01-400-5048 OUTSIDE MAINTENANCE SERVICE 34,000.00 6,176.84 29,268.54 35,728.00 0.00 17,309.33 48.45 01-400-5091 DUES, MEMBERSHIP & SUBCRIPTION 7,830.00 0.00 7,823.70 8,126.00 0.00 7,633.50 93.94 01-400-5093 PROF SERVICE-FINANCE 2,303.00 183.76 2,426.35 2,318.00 193.13 1,342.53 57.92 01-400-5178 REPAIR/MAINT VEHICLES & EQUIP 11,000.00 458.31 13,470.05 6,500.00 1,382.51 19,544.87 300.69 01-400-5184 SIGNS-TRAFFIC & STREETS 1,000.00 0.00 184.14 1,000.00 242.30 381.85 38.19 01-400-5346 EQUIPMENT RENTAL 1,000.00 0.00 2,313.27 1,500.00 0.00 0.00 0.00 01-400-6024 OFFICE SUPPLIES 200.00 0.00 26.93 150.00 0.00 36.98 24.65 01-400-6025 OTHER SUPPLIES 1,500.00 0.00 1,680.32 800.00 0.00 363.42 45.43 01-400-6027 MAINT & CONSTRUCTION SUPPLIES 12,000.00 (559.94) 12,990.57 7,700.00 2,562.85 5,098.31 66.21 01-400-6029 UNIFORMS 2,400.00 202.64 2,769.67 3,392.00 207.24 1,909.71 56.30 01-400-6036 SAFETY EQUIPMENT 500.00 0.00 486.86 1,250.00 122.89 978.61 78.29 01-400-6038 SNOW REMOVAL SUPPLIES 19,750.00 0.00 15,839.80 28,900.00 0.00 22,763.56 78.77 01-400-7002 FUEL 8,500.00 1,809.81 5,693.18 8,500.00 396.11 4,643.52 54.63 01-400-7003 RECRUITMENT & TRAINING 500.00 0.00 99.00 350.00 0.00 107.00 30.57 01-400-7005 MISCELLANEOUS EXPENSE 500.00 0.00 201.28 750.00 0.00 428.28 57.10 01-400-8002 MACHINERY & EQUIPMENT 500.00 0.00 143.92 1,800.00 279.99 356.48 19.80 01-400-8003 COMPUTER SOFTWARE 2,200.00 0.00 2,211.64 2,522.00 0.00 1,952.83 77.43 01-400-8004 COMPUTER EQUIPMENT 0.00 0.00 0.00 0.00 0.00 149.99 100.00 01-500-4010 REGULAR SALARIES 32,733.00 2,689.83 32,975.49 33,474.00 2,841.67 22,397.68 66.91 01-500-4019 MERIT-VACATION BUY BACK 2,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 01-500-4028 EMPLOYEE BENEFITS-MEDICAL 2,015.00 460.97 4,074.20 2,035.00 366.48 1,157.35 56.87 01-500-4029 EMPLOYEE BENEFITS-DENTAL 111.00 2.70 18.89 116.00 0.00 0.00 0.00 01-500-4031 FICA & MEDICARE EMPLOYER 2,030.00 203.50 2,382.32 2,637.00 215.11 1,695.20 64.29 01-500-4032 IMRF EMPLOYER 658.00 19.90 243.08 245.00 20.18 159.07 64.93 01-500-5093 PROF SERVICE-FINANCE 2,303.00 183.76 2,426.35 2,318.00 193.13 1,158.78 49.99 01-500-5663 WASTE DUMPING CHARGE 45,877.00 0.00 44,156.00 51,906.00 4,223.00 43,316.49 83.45 01-500-5664 LEAF PICKUP 12,500.00 0.00 12,500.00 12,500.00 0.00 0.00 0.00 01-600-5091 DUES & SUBSCRIPTIONS 2,500.00 0.00 2,556.89 2,600.00 0.00 2,576.50 99.10 01-600-5092 PROFESSIONAL SERVICES 5,600.00 977.84 8,436.25 2,500.00 1,105.00 1,105.00 44.20 01-600-5766 WINTER TREE TRIMMING 25,000.00 0.00 25,000.00 25,000.00 0.00 25,000.00 100.00 09/16/2026 10:55 AM Page: 3/14 133 MONTHLY FINANCE REPORT FOR VILLAGE OF KENILWORTH Balance As Of 08/31/2026 *NOTE: Pct Budget does not reflect amounts encumbered. GL Number Description 2025 Amended Budget Activity For Month 08/31/2025 End Balance 12/31/2025 2026 Amended Budget Activity For 08/31/2026 YTD Balance 08/31/2026 % Bdgt Used Fund: 01 GENERAL FUND 01-600-5767 TREE REMOVAL & TRIMMING 33,000.00 0.00 35,531.60 30,000.00 6,610.00 19,550.00 65.17 01-600-5768 TREE PLANTING PROGRAM 17,620.00 0.00 10,525.00 13,800.00 0.00 386.54 2.80 01-600-6027 MAINT & CONSTRUCTION SUPPLIES 600.00 177.66 1,359.96 800.00 66.68 346.66 43.33 01-700-4010 REGULAR SALARIES 16,134.00 1,292.07 16,363.02 16,687.00 1,337.34 10,905.55 65.35 01-700-4011 OVERTIME SALARIES 500.00 32.14 629.64 500.00 17.90 380.80 76.16 01-700-4028 EMPLOYEE BENEFITS-MEDICAL 4,653.00 329.40 3,981.49 4,074.00 721.04 2,307.44 56.64 01-700-4029 EMPLOYEE BENEFITS-DENTAL 269.00 17.93 215.11 220.00 40.86 128.83 58.56 01-700-4031 FICA & MEDICARE EMPLOYER 1,277.00 96.89 1,241.74 1,315.00 99.17 827.45 62.92 01-700-4032 IMRF EMPLOYER 336.00 9.82 125.39 118.00 9.62 80.10 67.88 01-700-5048 OUTSIDE MAINTENANCE SERVICE 8,096.00 911.70 2,735.10 6,400.00 1,685.11 4,050.22 63.28 01-700-5178 REPAIR/MAINT VEHICLES & EQUIP 600.00 0.00 0.00 2,175.00 0.00 0.00 0.00 01-700-6025 OTHER SUPPLIES 2,300.00 0.00 2,343.69 2,300.00 0.00 2,242.38 97.49 01-700-6028 HEATING, ELECT & WATER UTIL 12,000.00 949.95 7,487.77 13,200.00 1,389.62 6,590.79 49.93 01-700-7002 FUEL 375.00 105.71 332.50 500.00 23.13 271.19 54.24 01-700-8015 CABLING, POSTS & LANTERNS 3,500.00 0.00 (5,706.03) 3,500.00 0.00 (2,917.50) (83.36) 01-800-3402 BEACH FEES 59,790.00 600.00 60,090.00 60,000.00 1,330.00 45,610.00 76.02 01-800-3989 OTHER INCOME 10,250.00 0.00 160.00 100.00 0.00 9,738.57 9,738.57 01-800-4021 PART TIME SALARIES 35,150.00 11,730.50 35,149.85 51,000.00 11,685.36 24,328.61 47.70 01-800-4031 FICA & MEDICARE EMPLOYER 3,500.00 897.37 2,688.97 3,000.00 893.93 1,861.18 62.04 01-800-4033 UNEMPLOYMENT EMPLOYER 500.00 0.00 229.45 350.00 0.00 140.29 40.08 01-800-5036 PRINTING & PUBLISHING 800.00 0.00 971.99 1,000.00 0.00 545.00 54.50 01-800-5041 TELEPHONE 1,300.00 78.33 673.93 500.00 0.00 0.00 0.00 01-800-5051 MISCELLANEOUS SERVICES 600.00 0.00 603.00 0.00 0.00 0.00 0.00 01-800-5054 LABORATORY SERVICES 1,200.00 0.00 832.00 1,000.00 0.00 0.00 0.00 01-800-5091 DUES, MEMBERSHIPS & SUBSCRIPT 2,500.00 0.00 2,406.90 2,638.00 0.00 2,636.50 99.94 01-800-6025 OTHER SUPPLIES 2,850.00 27.11 2,686.10 2,550.00 852.96 2,636.37 103.39 01-800-7003 RECRUITMENT & TRAINING 2,870.00 10.00 1,475.00 2,200.00 0.00 780.00 35.45 01-800-8002 MACHINERY & EQUIPMENT 200.00 0.00 115.82 550.00 0.00 0.00 0.00 01-800-8007 FACILITY IMPROVE & ALTERATIONS 700.00 0.00 1,384.29 6,750.00 2,623.70 3,026.26 44.83 01-900-4010 REGULAR SALARIES 1,034,347.00 79,844.11 964,371.70 1,162,571.00 62,068.72 502,582.26 43.23 01-900-4011 OVERTIME SALARIES 50,000.00 955.49 53,168.17 60,000.00 3,149.83 36,160.96 60.27 01-900-4019